Omni-Channel CUstomer Care
Upcoming SlideShare
Loading in...5
×

Like this? Share it with your network

Share

Omni-Channel CUstomer Care

  • 542 views
Uploaded on

Omni-Channel Customer Care

Omni-Channel Customer Care
Empowered Customers Demand a Seamless Experience

More in: Business , Technology
  • Full Name Full Name Comment goes here.
    Are you sure you want to
    Your message goes here
    Be the first to comment
    Be the first to like this
No Downloads

Views

Total Views
542
On Slideshare
542
From Embeds
0
Number of Embeds
0

Actions

Shares
Downloads
6
Comments
0
Likes
0

Embeds 0

No embeds

Report content

Flagged as inappropriate Flag as inappropriate
Flag as inappropriate

Select your reason for flagging this presentation as inappropriate.

Cancel
    No notes for slide

Transcript

  • 1. Omni-Channel Customer Care Empowered Customers Demand a Seamless Experience October 2013 Omer Minkara
  • 2. Omni-Channel Customer Care: Empowered Customers Demand a Seamless Experience October 2013 Analyst Insight Customers are no longer confined to a single channel or device to engage businesses. Today’s customer journey might start in one channel (e.g., web) and proceed through numerous other ones (e.g., social media, email, and phone). Furthermore, these conversations can take place across numerous modes of interaction (e.g., in-store / person, smartphone, and tablet) where each modality has its own characteristics (e.g., mobile device operating systems and screen sizes). Findings from Aberdeen’s March 2013 NextGeneration Customer Experience Management research shows that the ability to deliver a seamless / consistent experience across multiple channels and devices (a concept referred to as “omni-channel”) is a top challenge impacting customer experience management (CEM) programs — in both B2B (business-to-business) and B2C (business-to-consumer) organizations. Aberdeen’s Insights provide the analyst’s perspective on the research as drawn from an aggregated view of research surveys, interviews, and data analysis. This Aberdeen report will outline the business value of deploying an omnichannel CEM (see sidebar for definition) strategy designed to address changing buyer needs. It will also highlight several best practices that help top performing organizations differentiate themselves through achieving 89% customer retention rate while growing their annual company revenue by 9.5% year-over-year. Definition: Omni-channel Customer Experience The Business Value of Omni-Channel Care Omni-channel customers are not only a reality for B2C organizations such as retail and hospitality firms, but also a key factor impacting CEM programs of B2B businesses. Similar to an airline traveler who might use different devices and channels to interact with travel firms, a B2B industrial equipment manufacturer seeking information on shipping services providers can use multiple modalities (e.g., in-person, laptop, or smartphone) to engage logistics firms over phone, email, or web prior to the purchase of their services to transport its goods. In other words, omni-channel customer interactions apply to both B2B and B2C organizations — requiring these firms to be laser-focused on addressing client expectations of receiving a consistent experience regardless of the interaction channel or device. Findings illustrated in Figure 1 below illustrate the year-over-year performance outcomes omni-channel CEM program users enjoy, compared to peers with asynchronous customer engagement efforts. For the purposes of this research, Aberdeen uses the terms “omni-channel CEM” and “omni-channel customer care” interchangeably to define strategic customer care initiatives designed to deliver seamless customer experiences across multiple channels (e.g., phone, social media, web, mobile, and email) and devices (in-store, laptop, and smart phone). The end goal of these programs is to ensure that the context and experience from each channel and device carries over to the next touch-points to ensure consistency of conversations via multiple touch-points. This document is the result of primary research performed by Aberdeen Group. Aberdeen Group's methodologies provide for objective fact-based research and represent the best analysis available at the time of publication. Unless otherwise noted, the entire contents of this publication are copyrighted by Aberdeen Group, Inc. and may not be reproduced, distributed, archived, or transmitted in any form or by any means without prior written consent by Aberdeen Group, Inc.
  • 3. Omni-channel Customer Care: Empowered Customers Demand a Seamless Experience Page 2 Figure 1: Year-over-year Performance Changes Year-over-year percent change 8% 6.5% Metrics Definition For the purposes of this research, Aberdeen makes the following definitions for performance metrics: Companies with omni-channel CEM programs All Others 6.1% 6% 3.4% 3.4% 4% 2% 1.0% 0% -0.7% -2% Customer retention n=305 Average profit margin per customer Customer lifetime value Source: Aberdeen Group, May 2013 As depicted above, businesses that adopt an omni-channel CEM strategy far outpace their peers that lack this strategy. They achieve 91% greater yearover-year increase (6.5% vs. 3.4%) client retention rates, compared to businesses that fail to incorporate omni-channel as a key customer engagement strategy. Furthermore, they also enjoy superior financial results in key measures such as customer profitability and customer lifetime value — see sidebar. The above benefits validate that delivering seamless messages via multiple touch-points helps companies reduce customer confusion and effort — a key factor in improving customer satisfaction and retention. Using interaction data to maintain the context of omni-channel interactions also helps businesses with crucial insights to tailor product and service offerings to address the specific needs of each client, ultimately leading into increases in customer profitability. While adopting an omni-channel CEM strategy is a step in the right direction towards delighting empowered customers, findings on Best-inClass (see sidebar for definition) firms’ performance validates that the benefits of omni-channel CEM programs extend beyond the performance results in the above figure. Aberdeen Group used four key performance indicators (KPIs) to assess organizational performance in engaging customers in a seamless manner across multiple channels and modalities. Table 1 below illustrates the Best-in-Class results across these four key measures, in comparison to businesses falling behind the top performers. √ Average profit margin per customer: The difference between revenue accumulated from a particular customer and the cost of serving the same customer during a specific time frame (year). √ Customer lifetime value: The total profit accumulated by serving a customer throughout the time they do business with the organization. Discounting to reflect the time value of money provides a more accurate measure of this metric. Aberdeen Methodology The Aberdeen maturity class is comprised of three groups of survey respondents. Classified by their self-reported performance across several key metrics, each respondent falls into one of three categories: √ Best-in-Class: Top 20% of respondents based on performance √ Industry Average: Middle 50% of respondents based on performance √ Laggard: Bottom 30% of respondents based on performance Sometimes we refer to a fourth category, All Others, which is Industry Average and Laggard combined. © 2013 Aberdeen Group. www.aberdeen.com Telephone: 617 854 5200 Fax: 617 723 7897
  • 4. Omni-channel Customer Care: Empowered Customers Demand a Seamless Experience Page 3 Table 1: Top Performers Earn Best-in-Class Status Definition of Maturity Class Mean Class Performance Best-in-Class: Top 20% of aggregate performance scorers  89% customer retention rate  9.5% average year-over-year improvement in annual company revenue  8.5% average year-over-year improvement in first contact resolution rates  7.5% average year-over-year improvement (decrease) in average cost per customer contact All Others: Bottom 80% of aggregate performance scorers  33% customer retention rate  3.4% average year-over-year improvement in annual company revenue  1.6% average year-over-year improvement in first contact resolution rates  0.2% average year-over-year improvement (decrease) in average cost per customer contact Source: Aberdeen Group, June 2013 As depicted above, Best-in-Class firms outperform All Others across a number of KPIs. Their success in improving first contact resolution rates is demonstrative of the ability to detect and address customer needs seamlessly within a single interaction. This interaction doesn’t necessarily need to be within one channel, but may span multiple channels or devices until the customer’s needs are resolved. Research shows that top performers achieve an 89% customer retention rate while their peers retain 33% of their clients due to poor and inconsistent interactions. These performance outcomes ultimately translate into financial benefits where the Best-in-Class enjoy drastic improvements in increasing their annual company revenue and reducing their customer care costs — measures regularly used by the C-suite (e.g., CEO, CFO, and CSO) to assess organizational performance. In the next section, we’ll observe the activities that help top performers differentiate themselves across numerous KPIs. Building Blocks of Success in Omni-Channel CEM Aberdeen data indicates that top performing firms use a series of capabilities that help them preserve the context of an interaction through multiple touch-points. Providing employees with the skills, knowledge, and technology tools needed to use customer data for an effective omni-channel CEM program is one of the main pillars of the Best-in-Class success story. Customer behavior and preferences change rapidly. Use of data captured on omni-channel conversations enables companies to have a holistic view of their customers’ interaction history — a capability that allows businesses to deliver a consistent message and experience regardless of the channels, devices, and employees involved in managing particular aspects of the © 2013 Aberdeen Group. www.aberdeen.com Telephone: 617 854 5200 Fax: 617 723 7897
  • 5. Omni-channel Customer Care: Empowered Customers Demand a Seamless Experience Page 4 customer journey. As illustrated in Figure 2 below, top performers are 29% more likely (85% vs. 66%) than their peers to regularly train their customer care representatives to empower them with the knowledge needed to effectively use customer data and ensure consistency of messages delivered via numerous touch-points. Figure 2: Key Differentiators for Omni-Channel CEM 90% 85% Best-in-Class All Others 77% 77% 70% 66% 48% 50% 42% 30% Regular training of agents on handling omni-channel interactions Customer contact data is Agent technology skills used retained across multiple to route customers touch-points Percent of respondents, n=305 Source: Aberdeen Group, May 2013 Another capability deployed by Best-in-Class firms is matching the right customer with the right employee (e.g., contact center agent) who has the skills and experience to handle the precise needs of each client — an activity that might require the involvement of different employees across different phases of the customer journey. The Best-in-Class are 83% more likely (77% vs. 42%) than All Others to assess the technology skills of each member of the customer care team to execute this strategy. For example, an organization using social media, web, live chat, email, and phone as part of their customer interaction mix would screen employees’ individual skills in interacting with clients across each one of these channels and incorporate the findings within employee profiles. When a customer interacts with the business, this capability helps organizations ensure that employees involved at each touch-point are the ones that have the right technology skills to provide a seamless experience through utilizing data on the customer’s prior interactions with the business. As noted in conjunction with the two strategies observed above, customer data is the key ingredient that helps businesses ensure delivering a seamless experience regardless of channel or mode of interaction, whether it is via a smartphone, tablet, or in-person. Aberdeen research shows that top performers are 60% more likely (77% vs. 48%) than their peers to utilize customer data to maintain the context (e.g., information and experience) of prior interactions across future ones that might take place across other channels or through different modalities. This helps companies provide their buyers with a single brand image and experience regardless of the individual components involved through the process. Findings from Aberdeen’s March 2013 Next-Generation CEM study sheds further light on the value of this © 2013 Aberdeen Group. www.aberdeen.com Telephone: 617 854 5200 Fax: 617 723 7897
  • 6. Omni-channel Customer Care: Empowered Customers Demand a Seamless Experience Page 5 strategy: Best-in-Class organizations (see sidebar for details) within this study are far more likely to leverage customer behavioral data captured across different channels and devices (omni-channel) to personalize their future interactions. This supports their ability to accomplish the performance results demonstrated in the sidebar. Findings depicted in Figure 3 below illustrate several other activities the Best-in-Class use to successfully utilize customer data as part of their omnichannel CEM efforts. One of these activities is tracking customer interaction data to identify if a client used different channels or modalities to seek resolution of the same issue. Identifying such repeat customer contact helps businesses identify the weaknesses in their omni-channel efforts that result in delivering fragmented and sub-par customer care. The Best-in-Class are 60% more likely (69% vs. 43%) than their peers to have this process designed to identify the weaknesses that might result in delivering asynchronous messages across different customer touch-points. The findings from this process are invaluable in helping businesses improve continuously their client messaging activities. Maturity Class Definitions The following Key Performance Indicators (KPIs) were used to determine the Best-in-Class for the Next-Generation CEM report: √ Current customer retention rate – Best-in-Class: 88% vs. Laggards: 35% √ Year-over-year improvement in annual company revenue – Best-in-Class: 23.0% vs. Laggards: -4.6% √ Year-over-year improvement (decrease) in response time to customer inquiries – Best-in-Class: 16.3% vs. Laggards: 2.2% Figure 3: Key Differentiators for Omni-Channel CEM (continued) 80% 77% Best-in-Class 69% All Others 62% 60% 41% 40% 43% 36% 20% Conduct cost / benefit Isolate topics associated Measure the impact of each analysis of omni-channel with repeat contact customer interaction on programs CEM results Percent of respondents, n=305 Source: Aberdeen Group, May 2013 Another important use case of customer data is in assessing the organizational performance in CEM programs. As depicted in Figure 3 above, Aberdeen research shows that Best-in-Class firms measure the performance of their omni-channel CEM programs through both financial and operational metrics. While 77% of these organizations have a formal process to evaluate the cost and benefit of their customer engagement efforts, only 41% of All Others have this process in place. Establishing this capability requires companies to adopt a holistic view of their customer interactions. As discussed in Aberdeen’s March 2012 research, The ROI of Best-in-Class CEM Programs, there are numerous ways to identify the cost and benefit impact of each customer interaction. Mapping the customer journey across all the client touch-points and utilizing analytical tools (see sidebar) to identify how each specific interaction influenced customer © 2013 Aberdeen Group. www.aberdeen.com Technology Adoption Research shows that companies with omni-channel CEM programs are twice more likely (48% vs. 24%) to deploy customer analytics tools to support their CEM efforts, compared to those where omni-channel is not a key part of client engagement activities. Telephone: 617 854 5200 Fax: 617 723 7897
  • 7. Omni-channel Customer Care: Empowered Customers Demand a Seamless Experience Page 6 behavior helps companies gather crucial insights on the revenue and cost impact of each sales, marketing, and service program. Best-in-Class firms are 72% more likely than All Others (62% vs. 36%) to complement their cost / benefit assessment of CEM programs with additional measures such as first contact resolution and customer satisfaction to ensure establishing financially sound and customer-friendly omni-channel programs. Key Takeaways Customers today are empowered: they aren’t confined to a single channel or device to interact with businesses. Indeed, findings from Aberdeen’s Next-Generation CEM study indicate that 65% of businesses use at least six touch-points to engage with their clients. Managing customer needs across all these touch-points in a synchronous way is no easy endeavor. This is where omni-channel CEM efforts come in — they help companies establish a coordinated strategy that ensures delivering a seamless experience to the same customer regardless of the number devices or channels they use to engage with the business by retaining the context of each prior interaction within the following ones. Findings outlined within this report show that while deploying an omnichannel CEM strategy is a step in the right direction to meet the needs of empowered customers, companies need to deploy Best-in-Class practices to reap maximum rewards from these efforts. Aberdeen recommends that organizations carefully assess the differentiating capabilities highlighted within this document in conjunction with the recommendations provided below to enjoy Best-in-Class results in retaining more clients, increasing revenue, and reducing costs: • Ensure that your employees have the knowledge, skills, and technology tools needed to handle customer interactions in a seamless way. Utilize customer data to direct each customer to the right channel and employee equipped to handle the specific needs. • Integrate disparate customer data repositories to empower employees with the right and consistent information needed to deliver seamless client interactions. • Regularly measure the impact of each activity taking place across the customer journey to identify their cost and benefit for the business as well as role in addressing customer expectations across numerous touch-points. Map all the customer touch-points and identify the most relevant performance metrics to effectively deploy this activity. © 2013 Aberdeen Group. www.aberdeen.com Telephone: 617 854 5200 Fax: 617 723 7897
  • 8. Omni-channel Customer Care: Empowered Customers Demand a Seamless Experience Page 7 For more information on this or other research topics, please visit www.aberdeen.com. Related Research Speech Analytics: Making Effective Use of Voice in a Multi-Channel World; September 2013 Social Customer Care: Secrets to Build a Winning Strategy; August 2013 Bringing Customer Service into Marketing: Empowered Customers Make Service Excellence an Imperative; July 2013 Contact Center Optimization: Use Data to Deliver Superior Customer Care; July 2013 Workforce Optimization in the Contact Center: Secrets to Improve Agent Performance; June 2013 The Rising Financial Impact of Customer Service; May 2013 Next-Generation Customer Experience Management; March 2013 Multi-Channel Contact Center: Establishing the Tie Between Mobile and the Customer Experience; March 2013 The Hidden ROI of a Cloud-based Contact Center; January 2013 Multi-Channel Contact Center: Delight Customers Where They Live; November 2012 Author: Omer Minkara, Senior Research Analyst, Contact Center & Customer Experience Management (omer.minkara@aberdeen.com), LinkedIn, Twitter For more than two decades, Aberdeen’s research has been helping corporations worldwide become Best-in-Class. Having benchmarked the performance of more than 644,000 companies, Aberdeen is uniquely positioned to provide organizations with the facts that matter — the facts that enable companies to get ahead and drive results. That’s why our research is relied on by more than 2.5 million readers in over 40 countries, 90% of the Fortune 1,000, and 93% of the Technology 500. As a Harte-Hanks Company, Aberdeen’s research provides insight and analysis to the Harte-Hanks community of local, regional, national and international marketing executives. Combined, we help our customers leverage the power of insight to deliver innovative multichannel marketing programs that drive business-changing results. For additional information, visit Aberdeen http://www.aberdeen.com or call (617) 854-5200, or to learn more about Harte-Hanks, call (800) 456-9748 or go to http://www.harte-hanks.com. This document is the result of primary research performed by Aberdeen Group. Aberdeen Group’s methodologies provide for objective fact-based research and represent the best analysis available at the time of publication. Unless otherwise noted, the entire contents of this publication are copyrighted by Aberdeen Group, Inc. and may not be reproduced, distributed, archived, or transmitted in any form or by any means without prior written consent by Aberdeen Group, Inc. (2013a) © 2013 Aberdeen Group. www.aberdeen.com Telephone: 617 854 5200 Fax: 617 723 7897