GROUP TechnologiesThe Email Compliance CompanyManagement of secure and efficientemail business processes

GROUP Business Software AGEuropean HeadquarterFrankfurtEmail Main Office Karlsruhe International UK (London, Manchester) USA (New York)Nordics (Helsinki)BeNeLux (Den Haag)Employees Worldwide 175

European HeadquarterFrankfurt

Email Main Office Karlsruhe

International UK (London, Manchester)

Employees Worldwide 175

GROUP Technologies: The email experts„GROUP Technologies is the leading provider of process-oriented, centralized and easy-to-maintain email management solutions for Lotus Domino and Microsoft Exchange. GROUP‘s core solution for email security and email archiving provides a powerful and flexible infrastructure for processing, storing and managing email from its creation to its disposal.“Proven Know-how > 16 yearsGlobal experts take care ofemail communication

CustomersOver 3,000+ Customers, 3+ million ‘seats’ world wideFinancial sectorABN Amro, NetherlandsAEGON, UKALLIANZ AG, Swiss and AustriaDeutsche Börse AG, GermanyIndustryHonda, EuropeLinde Gas AG/AGA AB, worldwideMiele GmbH & Cie, GermanyToyota PLC, UKPublic sectorFree University of Berlin, GermanyMerseyside Police, UKNottinghamshire County Council, UKSouthwest Florida Water Management District, USA

Focus on complianceCompliance is the state of being inconformance with Legal regulations,Industry regulations andCorporate policiesCompliance affects all areas of anorganization and all of its employees

Compliance regulations

Why is compliance so important to the email mediumMultilevel requirements affectingSecurityArchivingProductivityRegulatory reasonsAvoiding liability risksReducing risks through automationProtection of intellectual propertyRetrieval of emails and attachments within designatedtimeframes

Email management - many questions, one answerHow can you filter viruses even in encrypted emails?How can you automatically encrypt sensitive and confidential emails?How can you solve the problem of SPAM without filtering business critical emails?How can you automate content-related email business processes?How can you verify that your email communication follows business processes and regulations?How can you ensure the transfer of emails into an audit-proof archiving system?

How can you filter viruses even in encrypted emails?

How can you automatically encrypt sensitive and confidential emails?

How can you solve the problem of SPAM without filtering business critical emails?

How can you automate content-related email business processes?

How can you verify that your email communication follows business processes and regulations?

How can you ensure the transfer of emails into an audit-proof archiving system?

Email Management …describes strategies and methods for implementing safe and efficient email business processes…solves security and organization problems and reduces risks in usingemail…ensures the use of email in accordance with business processesand regulations…allows an increase in productivity, reduces costs and quick ROI

…describes strategies and methods for implementing safe and efficient email business processes

…solves security and organization problems and reduces risks in usingemail

…ensures the use of email in accordance with business processesand regulations

…allows an increase in productivity, reduces costs and quick ROI

The email business process

The compliance approach

SummaryAccording to compliance organizations shouldMeet the legal requirements for emailFulfill the requirements for legal evidenceComply with legal requirements for data storageEssential components of email compliance managementSecurity, confidentiality and integrity of business communicationProperly implemented, structured and tamper-proof archivingEmail retrieval and accessibility within designated timeframesGROUP’s iQ.Suite is the standard for compliant business communication!

Thanksforyourattention!GROUP TechnologiesOttostrasse 476227 Karlsruhe / GermanyPhone +49 (0)721-4901-0Fax +49 (0)721-4901-199info@group-technologies.com

About the iQ.SuiteComprehensive management solutionEmail securityEmail archivingEmail productivityOptimizes costs and performance of the leading email platformsIncreases productivity of your employeesAvailable for Lotus Domino, Microsoft Exchange and SMTP

Comprehensive management solution

Email security

Email archiving

Email productivity

Optimizes costs and performance of the leading email platforms

Increases productivity of your employees

Available for Lotus Domino, Microsoft Exchange and SMTP

iQ.Suite architectureServer-based architecture enables cost-efficient, centralized administrationModular structure is fully scalable and guarantees a highdegree of investment securityDetailed regulations for implementing effective email businessprocesses

Integration in Lotus Domino

Integration in Microsoft Exchange

The GROUP solution: iQ.SuiteEmail securityEmail archivingEmail productivityTrailerWatchdogWallCryptWebCryptStoreBridgeSafeClerkSmartBudgetMasteringClustering

Store

Bridge

Safe

Clerk

Smart

Budget

Mastering

Clustering

Email Securitywithout Compromise

iQ.Suite Trailer – Rule-based legal disclaimerCentralized, parameter-driven email signaturesAutomatically adds company information and legal disclaimer to outgoing emailsReduces company's liability risksIntegration of dynamic user information from the central email address bookTime-based and rule-based use of boilerplate text, e.g. for marketing communications

Centralized, parameter-driven email signatures

Automatically adds company information and legal disclaimer to outgoing emails

Reduces company's liability risks

Integration of dynamic user information from the central email address book

Time-based and rule-based use of boilerplate text, e.g. for marketing communications

iQ.Suite Watchdog – Centralized virus protectionIntelligent, centralized blocking of viruses and undesirable file attachmentsParallel operation with leading virus scanners possibleDetects file attachments using unique, manipulation-proof file patterns (fingerprints)Users can define file restrictions througha combination of file name, extensions, and sizeScans email message text and attachmentsChecks encrypted emails for viruses and content when used in combination with Crypt

Intelligent, centralized blocking of viruses and undesirable file attachments

Parallel operation with leading virus scanners possible

Detects file attachments using unique, manipulation-proof file patterns (fingerprints)

Users can define file restrictions througha combination of file name, extensions, and size

Scans email message text and attachments

Checks encrypted emails for viruses and content when used in combination with Crypt

iQ.Suite Wall – Multi-level spam filterMonitors and secures email communication Analyzes all text, file and image content Reliably detects spam through intelligent, self-learning email analysis (CORE)Enables multi-level spam filteringCentralized quarantine management for enterprise/multiple-server environmentsUser-specific access to emails in quarantineIntelligently categorizes and classifies email based on a contentPrevents unauthorized transmission of sensitive or confidential information

Monitors and secures email communication

Analyzes all text, file and image content

Reliably detects spam through intelligent, self-learning email analysis (CORE)

Enables multi-level spam filtering

Centralized quarantine management for enterprise/multiple-server environments

User-specific access to emails in quarantine

Intelligently categorizes and classifies email based on a content

Prevents unauthorized transmission of sensitive or confidential information

iQ.Suite Wall – Intelligent image analysisAnalyzes images for undesirable content using the Xblock functionBlocks incoming/outgoing imagesin any formatChecks for content that isprohibitedundesirable, orconfidential according to company policy

Analyzes images for undesirable content using the Xblock function

Blocks incoming/outgoing imagesin any format

Checks for content that is

prohibited

undesirable, or

confidential according to company policy

iQ.Suite Crypt – Server-based email encryptionConfidentiality of emails through server-based, centralized email encryptionMinimal administrative expenseSimple and fast email encryption takes place automaticallyNo user interaction necessaryParallel support of PGP, GnUPG and S/MIMECompatible with existing PKI structuresChecks encrypted email for viruses and content when used together with Watchdog or Wall

Confidentiality of emails through server-based, centralized email encryption

Minimal administrative expense

Simple and fast email encryption takes place automatically

No user interaction necessary

Parallel support of PGP, GnUPG and S/MIME

Compatible with existing PKI structures

Checks encrypted email for viruses and content when used together with Watchdog or Wall

iQ.Suite WebCrypt– Email encryption made easyProtection of intellectual propertyand a simultaneous increase in communications efficiencySecure processes for confidentialemail correspondence without PGP, S/MIME or PKI structuresNo requirements for communication partners to install additional hardwareand softwareFast and seamless integration withCryptCentralized, integrated usermanagementScalable and flexible architecture

Protection of intellectual propertyand a simultaneous increase in communications efficiency

Secure processes for confidentialemail correspondence without PGP, S/MIME or PKI structures

No requirements for communication partners to install additional hardwareand software

Fast and seamless integration withCrypt

Centralized, integrated usermanagement

Scalable and flexible architecture

Legally CompliantEmail Archiving

iQ.Suite Store – Efficient server load reductionCentralizes archiving to drive down costs and free up resourcesReduced demand on server and mailboxesScheduled and server-controlled, or manually controllable archivingInexhaustible rule-based archiving and search possibilitiesSingle-instance archiving for attachmentsReduced server backup timeframeFile system storage

Centralizes archiving to drive down costs and free up resources

Reduced demand on server and mailboxes

Scheduled and server-controlled, or manually controllable archiving

Inexhaustible rule-based archiving and search possibilities

Single-instance archiving for attachments

Reduced server backup timeframe

File system storage

iQ.Suite Bridge – Legally compliant email archivingLong-term archiving based upon company policies and compliance with prevailing lawsCentralized archiving before delivery to end-user mailboxesCompletely automated process ensures manipulation-proof recordsIntelligent pre-classification functions when used in combination with WallCan be integrated into leading archiving systemsFlexible data exchange between email system and business applications such as CRM, ERP, DMS

Long-term archiving based upon company policies and compliance with prevailing laws

Centralized archiving before delivery to end-user mailboxes

Completely automated process ensures manipulation-proof records

Intelligent pre-classification functions when used in combination with Wall

Can be integrated into leading archiving systems

Flexible data exchange between email system and business applications such as CRM, ERP, DMS

iQ.Suite Safe – Centralized email repositoryRule-based, centralized emailarchiving and specialized databasesSeamlessly documents all emailtrafficEnables encrypted archiving and protects against unauthorized accessto the archiveSigned archiving to preventmanipulation of saved emailsSaves the original email prior todelivery

Rule-based, centralized emailarchiving and specialized databases

Seamlessly documents all emailtraffic

Enables encrypted archiving and protects against unauthorized accessto the archive

Signed archiving to preventmanipulation of saved emails

Saves the original email prior todelivery

Email Productivity – Focus on Efficiency and Cost Control

iQ.Suite Clerk – Rule-based delegation managementForwards and processes importantemail, even during the user's absenceInforms email sender that therecipient is absentSystematically prevents the forwardingof confidential or personal emailsInternal and external email forwardingis limited to authorized personnelGuarantees that company policieson legal requirements are met

Forwards and processes importantemail, even during the user's absence

Informs email sender that therecipient is absent

Systematically prevents the forwardingof confidential or personal emails

Internal and external email forwardingis limited to authorized personnel

Guarantees that company policieson legal requirements are met

iQ.Suite Smart – Time-based email processingReduces server/network load through scheduled email transmissionIntegration of 4-eyes-principleUser can schedule individual email transmission timesLogical disclosure of links in emailsfor external transmissionAutomatically converts email attachments into standard formats such as PDF

Reduces server/network load through scheduled email transmission

Integration of 4-eyes-principle

User can schedule individual email transmission times

Logical disclosure of links in emailsfor external transmission

Automatically converts email attachments into standard formats such as PDF

iQ.Suite Budget – Efficient control of email costsAnalyzes and creates email traffic log of all emailsEvaluates email volume according to defined cost centresReports email costs with definition of different cost ratesDefines and structures email budgets for users and user groupsGraphic display of reports in diagrams and overviews for management

Analyzes and creates email traffic log of all emails

Evaluates email volume according to defined cost centres

Reports email costs with definition of different cost rates

Defines and structures email budgets for users and user groups

Graphic display of reports in diagrams and overviews for management

Thanksforyourattention!GROUP TechnologiesOttostrasse 476227 Karlsruhe / GermanyPhone +49 (0)721-4901-0Fax +49 (0)721-4901-199info@group-technologies.com