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Creating effective-presentations-anuja -1

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This presentation is about organization and visual presentation of content. …

This presentation is about organization and visual presentation of content.

I have shared some points through this, and have a clear idea that this a vast subject and has many aspects. In the next part I will try to cover some of the resourceful features of Microsoft PowerPoint.

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  • Define types of presentationState the approaches to create presentation Demonstrate effective use of PowerPoint Identify things that create interestState the dos and don’ts to keep in mind while creating presentation Tips: Slide should contain very less words Images or graphics pertaining to the topic should be usedAnimations should be used moderately to hold audience attention.Do not use animations or images abundantly in a business presentation.  
  • Presentation is a tool for communicating the ideas and views of the presenter to the audience. An effective presentation helps in affecting the audience behavior and molding it as per the presenter’s desire.
  • Why do we create presentation? What is the purpose of your presentation? To persuade? To inspire? To inform? To instruct? When it’s allover, what is it that you want the audience to do? Most important - what is in it for the audience?
  • Explain the objectives.Explain what will be covered later in the presentation. 1.The purpose of a informative presentation is to give information. 2. The purpose of an instructional presentation is to give specific directions or orders. 3. The purpose of a persuasive presentation is to convince listeners to accept your proposal.4.Purpose in a decision-making presentation is to move your audience to take your suggested action.
  • Put minimum words on screen.Use a picture or a diagram to explain the information. This will make your presentation interesting as well as effective.It will hold audience’s attention for a long time.Use charts and tables to explain complex information.
  • "No one can remember more than three points." The audience only pays attention as long as you know where you are going." Philip Bayard "Phil" Crosby, (Wheeling, June 18, 1926 - Winter Park, August 18, 2001) was a businessman and author who contributed to management theory and quality management practices.
  • Let us look at some approaches.This is one of the approach which says that you should put your conclusion first. Advantages of putting the conclusion first: It gives audience the big pictureIt enables people to make decisionsIt allows repetitionIt holds people’s attention.
  • Advantages of putting the conclusion at the end: It creates a mystery.it will work best to use this strategy for a segment of your talk – rather than the whole talk.3.It enables people to come to their own conclusions
  • Grab the viewer’s attention. Pictures Over Words.Use photos, charts and graphsCombining photos, charts and graphs and even embedding digitized videos with text, will add variety and keep your audience interested in the presentation. Avoid having text only slides.Avoid information overload. Use contrasting colors for text and background. Dark text on a light background.Simplify the information.For example: for statistical data use graphs.
  • Don’t keep too much words on screen.As we saw in the quotes that No on can remember more than three points. So don’t clutter the slide with too much text and tables.Do not use fancy fonts/Avoid Fancy FontsDo not use punctuation and capital letters sparingly Do not use distracting diagrams or pictures.Do not use too many slides
  • Define your objectivesDesign the closeCreate the openingOutline the bodySimplifyUse pictures, graphs, symbols and cartoons that relate to the subject.Use Contrasting Colors For Text and BackgroundLimit the Number Of SlidesAvoid Fancy FontsLimit Punctuation and Avoid All Capital Letters
  • Allocate time for audience interaction.

Transcript

  • 1. Creating Effective Presentations
    By: Anuja Khaire
  • 2. Define the types of presentation
    State the approaches to create presentations
    Objectives
    Demonstrate effective use of PowerPoint
    Identify things that create interest
    State the dos and don’ts to keep in mind
  • 3. Introduction
    Presentation is a tool for communicating the ideas and views of the presenter to the audience.
  • 4. Purpose of the Presentation
    Why are we creating this presentation?
  • 5. Types of Presentations
    Instructional
    Purpose: to give specific directions or orders.
    Informative
    Purpose: to give information.
    Presentations
    Persuasive
    Purpose: to convince listeners to accept your proposal.
    Decision-Making
    Purpose: to move your audience to take your suggested action.
  • 6. Structure of the Presentation
  • 7. Quotes
    No one can remember more than three points.
    The audience only pays attention as long as you know where you are going.
    - Philip Bayard "Phil" Crosby
  • 8. Approach1 : Put Conclusion First
    It gives audience a big picture.
    It enables people to make decisions.
    It allows repetition.
    Plan 1
    It holds the attention of the audience.
  • 9. Approach 2: Put Conclusion at the End
    It creates mystery.
    It enables people to come to their own conclusions.
    It holds the attention of the audience.
    Plan 2
  • 10. Do’s
    Grab the viewer’s attention.
    Use pictures over words.
    Use contrasting colors for text and background.
    Avoid information overload.
    Use animation effects moderately.
  • 11. Don’ts
    Don’t keep too much words on screen.
    Do not use fancy fonts.
    Do not use punctuation and capital letters plentifully.
    Do not use distracting diagrams or pictures.
    Do not use too many slides.
  • 12. PowerPoint Features
    Use Shapes and SmartArt graphics to present the content in an interesting way.
  • 13. Summary
    Define your objectives.
    Create the opening, organize the content, and design the close.
    Simplify the information.
    Use pictures, graphs, symbols, and cartoons that relate to the subject.
  • 14. Questions?
    Allocate time for audience interaction.
  • 15. Thank You
    This presentation is about organization and visual presentation of content.
    I have shared some points through this, and have a clear idea that this a vast subject and has many aspects. In the next part I will try to cover some of the resourceful features of Microsoft PowerPoint.
    -Anuja Khaire, Maharashtra, India