Google Hangouts On Air - participating in and creating a broadcast
How to participate in and create a Google Live Broadcast
Presented by Antonella Severo
Google Hangouts On Air
• Google apps are rich in free-access tools that offer instant
communication vehicles and collaborative work tools.
However, since they are so marketing driven, it is sometimes
difficult to figure out how to actually use their tools. But once
you become used to them, you will be using them with ease.
• This presentation provides a quick glance at using Hangouts
on Air to 1) view the class session online and
2) create your own live video web conference.
Note: These instructions are valid as of January 2014. As features and functionality are ever-changing,
there might be slight variances in the steps presented here.
Setting up Google accounts
What you will do:
• Create google accounts and join the class community in Google
What you will need
• A gmail account
• A google+ account
1. If you do not already have these accounts go to
https://accounts.google.com/SignUp and create them.
Tip: Please set these up ahead of time. Do not wait until day of broadcast.
2. Send your gmail address to your facilitator. He/she will invite you to the class
3. When you receive the invitation to the class community, accept the invitation.
4. When you receive the invitation to the class hangout, accept YES.
5. Optional: Explore Google Community, Google Hangouts, Google Events.
Note: a Google account is not required to view a Hangout – you can access the stream via a YouTube
link. However, you would not be able to participate in the chat window. For purposes of this class and
to participate in the class community, the Google account is required.
Joining the live hangout – Step 1
What you will do:
• Join a synchronous web class (Meet the Virtual Math Expert – Week 3)
delivered over Google Live Hangouts On Air
On the day and time of the broadcast, go to your Google+ area (accessed
by clicking on the “+gmailname” at the top right corner in your gmail
account). Tip: Prepare to join 5-10 minutes in advance.
Joining the live hangout – Step 2
Navigate to the event post and
click on the class event.
There are several ways to
access the event:
• google+ home feed
• community class page
• events feed
• email invitation link
(Oddly enough, it will not
appear on the Hangouts page!)
Joining the live hangout – Step 2.1
Click to your Google+ page and search for the event post in the feed.
Joining the live hangout – Step 2.2
Click to your Communities area, select the class community page, and then
search for the event post in the feed.
Joining the live hangout – Step 2.3
Click to your Events area, search for the event post in the feed, and click on the
event name or time to get to the hangout page of the event.
Joining the live hangout - Step 3
Once on the
hangout page, click
on the video icon
On this page, you
will also be able to
see who else is
details of the
event, and a
Joining the live hangout – Step 4
You can either
view the broadcast
directly on the
page or sometimes
it will pop up into a
If the Q&A session
is enabled, you can
send in questions
on the “Add new
on the bottom
In this presentation, we will provide an orientation to creating a Google
broadcast by walking through some general steps. Resources will be
provided for more in-depth information on extended features and
navigating the on-air controls.
What you will do:
• Create a Google Hangout live broadcast
What you will need
• Google+ profile or page
• YouTube channel
• Invite list (circles, communities, emails)
Initial set up
• Create a Google+ profile account if you have not done so already.
• Create a YouTube channel:
Make sure you verify your YouTube channel through SMS (To get
unlimited time. Otherwise you are limited to only 15 minutes for
• Set up your invite lists (via individual email addresses, community
groups or google circles).
• More on communities: http://www.google.com/+/learnmore/communities/
• More on circles: http://www.google.com/+/learnmore/circles/
Schedule a Hangout – Step 1
• Visit your Google+ page and select Hangouts in the
dropdown menu options (or go to
• Then click on the blue “Schedule a Hangout on Air”
Schedule a Hangout – Step 2
• Name the broadcast.
• Add a description.
• Schedule the broadcast
date and time.
• Select the audience.
Either enter individual
emails, select a circle,
select a community, or
open to the public.
• Click share.
Note: The broadcast will not start yet. This step is
merely setting up the hangout and inviting your
guests to the program.
Schedule a Hangout – Step 3
Once your event page has been
created, you can add a video or
image as a custom trailer for
your Hangout On Air.
• Click on the Trailer button.
• Select and upload from the
vailable options that appear
at top (search YouTube, enter
url, upload, or from
• Click on “add trailer” button
Before the broadcast, click on
the Q&A button if you want to
enable the Q&A feature
• Once you click
"On Air" and
the public will
be able to
watch your live
• You will have
to invite the
nts who may
also appear and
speak on the
• If you plan to have more than one speaker appearing in the
broadcast, you should identify who the moderator is who can carry
the conversation forward and manage the Q&A session with the
• You can also have students participating, but note that you will
need to add your participants to a circle and invite them at the time
of the Hangout.
• The max number of people who can join the Hangout is 10. As your
number of participants inches towards 10, you will need to
moderate the discussion more to ensure everyone has a chance to
speak and people aren’t talking over one another.
Ending the broadcast
• When you are ready to end
the broadcast, give your
final remarks and click on
the “Stop Broadcasting”
• The recording will be
available on your google+
• You'll also be able to edit
the recording when the
Hangout On Air is over
which will automatically
update your post (and the
video URL) to show the
edited version. If interested,
visit your YouTube Video
Manager to edit your video.
• Send reminders about the broadcast including on the day of the
on air session.
• While you don’t have to invest in high-end equipment, try to
use a headset and have enough light facing you from behind
the webcam source.
• Be aware of what’s visible in the background and make sure it’s
• Your on-air session can be viewed on the google+ page, directly
in YouTube, or you can even embed it in your own website.
There are pros and cons to each. (For more information, see: How
to Create Google+ Hangouts On Air: A Complete Walkthrough)
• Hangouts On Air Features:
Get started with Hangouts On Air
Hangouts On Air common questions:
Google+ Hangouts-On-Air-Guide: http://socialmediaweek.org/files/2013/01/Hangouts-On-AirGuide_v3.pdf
How to Create Google+ Hangouts On Air: A Complete Walkthrough
Ultimate Guide to Google Hangouts:
How to use Google Hangouts for lecture capturehttp://www.eduhacker.net/technology/google-hangoutslecture-capture.html
• Create a YouTube channelhttps://support.google.com/youtube/answer/1646861?authuser=0
Verify a YouTube channel: https://support.google.com/youtube/answer/171664
YouTube Video Manager: http://www.youtube.com/my_videos
• Create a Google community: http://www.google.com/+/learnmore/communities/
• Sign up: https://accounts.google.com/SignUp
Create circles: http://www.google.com/+/learnmore/circles/
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