20080313 Spectrum In Our Veins


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20080313 Spectrum In Our Veins

  1. 1. SPECTRUM? It’s in our veins... Why, how – and what happened next Alice Grant SPECTRUM-N Launch March 2008
  2. 2. Why was SPECTRUM developed? <ul><li>65535 0 0 65535 0 0 0 0 0 </li></ul><ul><li>148 45 100 512 0 0 0 65535 2 Standard 65535 0 0 0 0 0 0 0 0 0 65535 0 0 65535 0 0 0 0 0 </li></ul><ul><li>160 0 24 512 0 0 0 65535 2 Standard 65535 0 0 0 0 0 0 0 0 0 65535 0 0 65535 0 0 0 0 0 </li></ul><ul><li>196 0 0 1025 0 0 0 65535 65535 Standard 65535 0 0 0 0 0 0 0 0 0 65535 0 0 65535 0 0 0 0 0 </li></ul><ul><li>[edoc] </li></ul><ul><li><:#288,9360><:f,2CG Times (W1),>AG - Introduction </li></ul><ul><li><:#288,9360><:f,2CG Times (W1),> </li></ul><ul><li><:#288,9360><:f,2CG Times (W1),>What is SPECTRUM - Procedures & information requirements </li></ul><ul><li><:#288,9360><:f,2CG Times (W1),> </li></ul><ul><li><:#288,9360><:f,2CG Times (W1),>Why was it needed? </li></ul><ul><li><:#288,9360><:f,2CG Times (W1),> </li></ul><ul><li><:#288,9360><:f,2CG Times (W1),>How did it come to be - Brief history </li></ul><ul><li><:#288,9360><:f,2CG Times (W1),> </li></ul><ul><li><:#288,9360><:f,2CG Times (W1),>Consensus & community responsibility </li></ul><ul><li><:#288,9360><:f,2CG Times (W1),> </li></ul><ul><li><:f,2CG Times (W1),><:p<* >> </li></ul>
  3. 3. Why was SPECTRUM developed? <ul><li>To address real needs and to solve real problems </li></ul><ul><li>To save time spent re-inventing the wheel </li></ul><ul><li>To help museums prepare for the digital age </li></ul><ul><li>To document best practice </li></ul><ul><li>To establish a system-neutral way of working </li></ul><ul><li>To help museums work together and share knowledge </li></ul><ul><li>Problems shared, problems solved </li></ul>
  4. 4. How was SPECTRUM developed? <ul><li>Collectively </li></ul><ul><ul><li>SPECTRUM needed to build on what people knew </li></ul></ul><ul><ul><li>SPECTRUM’s developers would become its users </li></ul></ul><ul><ul><li>Over 70 people involved from over 50 museums </li></ul></ul><ul><li>Pragmatically </li></ul><ul><ul><li>Focus on a usable deliverable in a short timescale </li></ul></ul><ul><ul><li>Reflect real-life issues in real museums </li></ul></ul><ul><li>Inclusively </li></ul><ul><ul><li>Practical approach, with the Minimum Standards an achievable goal for all </li></ul></ul><ul><ul><li>Allow different museums work in different ways - needed to avoid giving anyone an excuse not to use it! </li></ul></ul><ul><li>Realistically </li></ul><ul><ul><li>Perfection was never going to be achieved </li></ul></ul><ul><ul><li>SPECTRUM would be a process, added to and refined over time </li></ul></ul>
  5. 5. Field testing <ul><li>25 museums </li></ul><ul><li>Across the UK in England, Northern Ireland, Scotland and Wales </li></ul><ul><li>National museums, volunteer museums, independent museums, local museums... </li></ul><ul><li>Archaeology, Art, Geology, Local history, Natural history, Science... </li></ul>
  6. 6. Field testing across the UK
  7. 7. Field testing...in Orkney...in December...
  8. 8. The outcome <ul><li>A consensus </li></ul><ul><li>A shared understanding </li></ul><ul><li>A means of sharing experience and expertise </li></ul><ul><li>A product which works for all types of museum </li></ul><ul><li>A product which exists in the real world – not just in theory </li></ul><ul><li>A professional benchmark and identity for collections management and documentation </li></ul><ul><li>Integrated into systems and standards </li></ul><ul><ul><li>Embedded into recording systems </li></ul></ul><ul><ul><li>Systems accreditation </li></ul></ul><ul><ul><li>Museum accreditation </li></ul></ul>
  9. 9. Need a new collections system? <ul><li>We know it’s going to support SPECTRUM. </li></ul><ul><li>No need to write out every last requirement </li></ul><ul><li>You can be confident that data will be supported </li></ul><ul><li>Users will be familiar with what’s on screen </li></ul><ul><li>Suppliers can concentrate on your museum’s specific needs </li></ul><ul><li>The LASSI project </li></ul><ul><ul><li>1994-1996 </li></ul></ul><ul><ul><li>Procured a system for large UK museums </li></ul></ul><ul><ul><li>SPECTRUM an essential foundation </li></ul></ul><ul><ul><li>the basis for functional and data requirements </li></ul></ul>
  10. 10. Need to know your museum’s working well? <ul><li>SPECTRUM provides a checklist of the policies which should be in place </li></ul><ul><li>The Minimum Standards provide a benchmark for our collections operations </li></ul><ul><li>We can demonstrate our efficiency to funders and governing bodies </li></ul><ul><li>Staff have a clear understanding of what is expected in key areas of work </li></ul>
  11. 11. Need a procedures manual? <ul><li>SPECTRUM sets out the scope and provides the detail required </li></ul><ul><li>We can pick the procedures we need to document and implement </li></ul><ul><li>No need to write it all out from the beginning </li></ul><ul><li>Copy, paste and add our own local information </li></ul><ul><li>Save time when rolling out new systems or starting large projects </li></ul>
  12. 12. ...and the list goes on... <ul><li>Hiring staff? </li></ul><ul><ul><li>Check they’re familiar with SPECTRUM </li></ul></ul><ul><ul><li>SPECTRUM is now taught in universities </li></ul></ul><ul><li>Training staff? </li></ul><ul><ul><li>Use SPECTRUM as a template for what staff need to know </li></ul></ul><ul><li>Got a documentation backlog? </li></ul><ul><ul><li>Use SPECTRUM to tackle the project effectively </li></ul></ul><ul><li>Applying for funding? </li></ul><ul><ul><li>Use SPECTRUM to demonstrate need and your ability to do the job well </li></ul></ul><ul><li>Persuading your director you need more staff? </li></ul><ul><ul><li>Use SPECTRUM to explain why it’s important! </li></ul></ul>
  13. 13. A home for new initiatives <ul><li>SPECTRUM Online and updates allow for expansion </li></ul><ul><li>Revisiting Collections </li></ul><ul><ul><li>‘ Non-traditional’ museum information </li></ul></ul><ul><ul><li>Information gathered from people outside the museum </li></ul></ul><ul><ul><li>Personal responses, new cultural perspectives </li></ul></ul>
  14. 14. SPECTRUM – in my veins… <ul><li>… an integral part of over 100 of my projects alone </li></ul><ul><li>St. Paul’s Cathedral </li></ul><ul><ul><li>Inventory and audit procedures used for the Cathedral’s collections </li></ul></ul><ul><ul><li>SPECTRUM’s Minimum standards used as a baseline for the procedures </li></ul></ul><ul><ul><li>Time and money saved as a result </li></ul></ul><ul><ul><li>Staff effort focused on most important information </li></ul></ul><ul><ul><li>Emphasised need to link documentation with objects, reassuring governing body. </li></ul></ul><ul><li>Western Isles </li></ul><ul><ul><li>Collections management strategy across Outer Hebridean islands </li></ul></ul><ul><ul><li>Minimum standards able to apply to small ‘Comainn Eachdraidh’ or local history societies with varying expertise and experience </li></ul></ul><ul><ul><li>Supported museum in coordination role. </li></ul></ul>
  15. 15. … and at the heart of everything I do <ul><li>Manchester Art Gallery & New Art Gallery, Walsall </li></ul><ul><ul><li>Documentation and access reviews </li></ul></ul><ul><ul><li>Provided a benchmark for comparison </li></ul></ul><ul><ul><li>Identifying issues for the Galleries to address </li></ul></ul><ul><ul><li>Able to advise on prioritising work and directing funding </li></ul></ul><ul><li>Imperial War Museum, London </li></ul><ul><ul><li>Specifying and purchasing a new system </li></ul></ul><ul><ul><ul><li>Using SPECTRUM as the basis for requirements </li></ul></ul></ul><ul><ul><ul><li>‘ Must comply with SPECTRUM’ saves a lot of writing! </li></ul></ul></ul><ul><ul><li>Data preparation </li></ul></ul><ul><ul><ul><li>150+ databases </li></ul></ul></ul><ul><ul><ul><li>SPECTRUM provides a common point of reference for combining databases and identifying ‘new’ data requirements for media collections </li></ul></ul></ul><ul><ul><ul><li>Knowledge that new system is SPECTRUM-compliant ensures future interoperability </li></ul></ul></ul><ul><ul><li>Collections management </li></ul></ul><ul><ul><ul><li>SPECTRUM enables change management - procedures agreed by peers </li></ul></ul></ul><ul><ul><ul><li>Able to use procedures as basis for new documentation instructions for staff </li></ul></ul></ul>
  16. 16. And that’s why...
  17. 17. I SPECTRUM! And that’s why...