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Federal Grants For Tribes

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High level overview of key points in preparing federal grant proposals, with an emphasis on funding for Tribes.

High level overview of key points in preparing federal grant proposals, with an emphasis on funding for Tribes.


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  • Benefits and outcomesA detailed plan that assists board members and staff in developing their personal work plans. An excellent context for the development of a fundraising plan to secure resources needed. A strong basis for grant requests.TimeTime required varies substantiallyMost organizations can build a plan in 2-5 days after the environmental assessment is completedRegular Board Review of Plan ProgressReview and Renewal of Plan Each Year
  • For large programs, designed to meet the objectives of the Strategic Plan, a variety of funding source need to be considered.By selecting the sources that align with the strategic plan, the organization defines a plan that will not only get the project started, it will give it direction all the way to the completion of the final pieces.
  • Some Federal Grants are ONLY for TribesSome have special provision for TribesOther, Tribes are one of many eligible groups
  • 50/50 research - grant writingNW 60% outside the guidelines
  • Capacity to raise funds from a variety of sourcesCooperation and collaboration with other organizations or agenciesSupport at the community levelFiscal resources to sustain projects over time
  • 6 yearsColville 2.5Grant requests in contextCapitol campaign – comprehensive effort to build a building, education, arts, long house, complexMuliplicity of sources needed and doable, and strengthen fed grantScc helps clients communicate how the project benefits surrounding peoplesGates foundation – when project serves increase health indicators.2% of foundation funds go to tribesCreating language
  • The 5,700 sq. ft Longhouse is the centerpiece of the entire House of Knowledge project.The first S’Klallam tribal Longhouse in over a century, it is designed to serve as a venuefor traditional ceremonies. Custom designed and built with lumber from Douglas firtrees harvested from the Reservation, the Longhouse consists of a central performancearea enclosed by builtinstepped seating on the north and south sides. The building isaccented with tongueandgrooveveneer panels and beautifully crafted Douglas fircolumns and beams.The Career and Education Center, with 3,420 sq. ft. of space, houses a computer lab,distance learning center, and staff offices. This new facility will help the Tribe’s Careerand Education department further its goal of improving the educational level andemployment opportunities for Tribal members through academic advisement, jobreferrals, resume preparation, and other various services.
  • Transcript

    • 1. Navigating the Maze of Federal Grants
      Anne Chalmers, Associate
      © 2011 SparrowHawk Consulting Company, Inc.
    • 2. Agenda
      Copyright 2008 SparrowHawk Consulting
      Introduce topic
      Introduce SparrowHawk
      Overview of how Federal Grants fit into bigger funding picture
      Strong Organization
      Strategic Planning
      Variety of sources
      Federal grant
      The Process
      Getting started
      managing proposal preparation
      submissions
      Tips and tricks
      funding climate
      changes in requirements
      Examples of Successful Projects
    • 3. SparrowHawk Consulting
      30 years of experience in development and advancement.
      © 2011 SparrowHawk Consulting Company, Inc.
      At SparrowHawk Consulting, we empower our clients through creative, highly professional consulting services so they may better accomplish their missions and enhance the communities of the Pacific Northwest.
    • 4. About SparrowHawk
      Established in 1984 by Don Chalmers to serve non-profits and Tribes
      Offers full range of services
      Located in Tumwater, Washington
      Demonstrated success in organizational development, fundraising and planning
      Extensive experience working with Tribes and Tribal communities
      © 2011 SparrowHawk Consulting Company, Inc.
    • 5. Federal Grants & the bigger picture
      Securing funding requires key elements to be in place
      Organizational Strength
      Strategic Planning
      Serving the Community
      Changes in Funding
      Copyright 2008 SparrowHawk Consulting
    • 6. Fundraising for a Specific Project
      Copyright 2011 SparrowHawk Consulting
    • 7. Strong Organization
      Behind the most compelling grant proposals, there are strong organizations with clearly defined goals.
      Copyright 2008 SparrowHawk Consulting
      Key Elements Organizational Planning
      • Mission, Purpose, and Vision
      • 8. Values and Goals
      • 9. Action Plans
      • 10. Environmental Assessment
      • 11. Organization’s Strengths, Weaknesses, Opportunities and Threats
    • Organizational Development
      Key Elements
      Environmental Assessment
      Focus Groups
      Organization’s Strengths, Weaknesses, Opportunities and Threats
      Action Plans
      Mission, Purpose, and Vision
      Values and Goals
      © 2011 SparrowHawk Consulting Company, Inc.
    • 12. Strategic Plan
      © 2011 SparrowHawk Consulting Company, Inc.
      Annual Fund
      Prospect Research & Donor Relations
      Special Events
      Corporate/Foundation Relations
      Endowment Campaigns
      Planned Giving
      Major Gifts
      Capital Campaigns
      ComprehensiveLong Term Plan
    • 13. Funding Resources for Tribes
      Corporate and Foundation Grants
      Earned Income
      Individual Giving
      Planned Giving
      Annual Funds
      Special Events
      Government Grants, Contracts and Earmarks
      © 2011 SparrowHawk Consulting Company, Inc.
    • 14. Tribal Foundations
      Foundations offer several advantages
      May open additional sources of funding
      Some state funds are not available to tribes
      Many private granting agencies prefer to contribute to Foundations
      Local residents may be more inclined to give
      Copyright 2008 SparrowHawk Consulting
    • 15. Sources for Funding
      Private Funding
      • Corporations Bank of America & PacifiCorp
      • 16. Foundations Gates Foundation, M.J. Murdock Charitable Trust
      • 17. Associations Junior League, Rotary
      Federal Funding
      • United States Dept of Agriculture (USDA) Rural Development
      • 18. Housing & Urban Development (HUD) Community Dev. Block Grants
      • 19. Consolidated Tribal Assistance Solicitation (CTAS)
      • 20. Environmental Protection Agency (EPA)
      State Funding
      • Housing Finance Commission
      • 21. Building for the Arts CTED
      • 22. Capital Projects for Heritage HRC
      • 23. Individuals
      © 2011 SparrowHawk Consulting Company, Inc.
    • 24. Grant Writing Guidance
      Federal Grants Process
      Proposal Writing
      Planning the Program
      Proposal Planning
      Include Supporting Documents
      Research Early
      The 4 Secrets
      Changing Requirements
      © 2011 SparrowHawk Consulting Company, Inc.
    • 25. Federal Grant Process
      Notice of Funding Availability (NOFA)
      Copyright 2008 SparrowHawk Consulting
      • Grant Proposal Preparation
      • 26. Submission
      • 27. Award Tracking/Reporting
    • Proposal Writing
      Eight Components of a Generic Grant
      Summary
      Introduction
      Need or Problem Statement
      Objectives
      Methodology
      Evaluation – Logic Model
      Future and Other Necessary Funding
      Budget
      © 2011 SparrowHawk Consulting Company, Inc.
    • 28. Planning the Program
      Every grant proposal is designed to fund an identified Program. Reviewers are looking for a clear and well supported description of all aspects of the proposed program.
      Maintain focus on the objective
      Match strategies to outcomes
      Develop a realistic timeline
      Engage Participants, share the vision
      Identify resources available
      Identify resources needed
      Copyright 2008 SparrowHawk Consulting
    • 29. Proposal Planning
      Keys to Success for Federal Grants
      © 2011 SparrowHawk Consulting Company, Inc.
      Plan Ahead: Deadlines are often annual
      Identify the Key Players who will be impacted by the Proposal
      Form a Grants Council - Include your Chief Financial Officer or designee
      Make a Deadlines Calendar by working back from the due date
    • 30. Supporting Documents
      Identify These Early
      Address the Broadest Community Served
      Label Clearly
      Copyright 2011 SparrowHawk Consulting
      Examples
      Letters of Support
      Quotes from Vendors
      Regional Planning Documents
      Strategic Plans
      Evidence of Activity
    • 31. Research All Resources Early
      Copyright 2011 SparrowHawk Consulting
    • 32. The Four Secrets
      © 2011 SparrowHawk Consulting Company, Inc.
    • 33. Changes in Requirements
      Increasingly, funders are looking for applicants who can demonstrate:
      Copyright 2008 SparrowHawk Consulting
      Capacity to raise funds from a variety of sources
      Support at the community level
      Cooperation and collaboration with other organizations or agencies
      Fiscal resources to sustain projects over time
    • 34. Submitting the Proposal
      • Review submission requirements
      • 35. When you first start the project
      • 36. Midway through – changes happen
      • 37. A week before the deadline
      Copyright 2008 SparrowHawk Consulting
      • Have a backup plan
      • 38. More than one person has the password
      • 39. The submission files are backed-up
      • 40. More than one person knows how to upload the proposal
      • 41. Plan to submit a few days before the deadline
      • 42. You will be a day late, so make sure you don’t miss the deadline
      • 43. Reduce the risk of getting caught in the rush
      • 44. Allows time for last minute tasks
    • Examples of Successful Projects
      © 2011 SparrowHawk Consulting Company, Inc.
      $19 Million Campaign Suquamish Tribe/Foundation
      $5 Million Campaign Port Gamble S’ Klallam Tribe
      $3.1 Million Squaxin Island Museum Library and Research Center
    • 45. Port Gamble S’ Klallam Tribe
      The dream …
      © 2011 SparrowHawk Consulting Company, Inc.
      • Longhouse
      • 46. Elder’s Center
      • 47. Education Center
      • 48. Little Boston Library
    • Port Gamble S’ Klallam Tribe
      © 2011 SparrowHawk Consulting Company, Inc.
      The results …
      These buildings have been truly inspiring to both tribal and community members as they have passed by and watched the project take shape.”
      Successful completion of the first stage of the House of Knowledge
      • Longhouse
      • 49. Career and Education Center
      Successful grant requests for tribal submission totaling over $1.1 M, including:
      • $500,000 - U.S. Housing and Urban Development
      • 50. $250,000 - The Bill and Melinda Gates Foundation
      • 51. $100,000 - Paul G. Allen Family Foundation
    • Colville Confederated Tribes - CTAS
      © 2011 SparrowHawk Consulting Company, Inc.
      Seven unique areas of need
      • Law Enforcement
      • 52. Domestic Violence
      • 53. Drug and Alcohol Prevention
      • 54. Juvenile Courts
      • 55. Jail Improvements
      $3.6 Million Awarded
    • 56. Suquamish Tribe
      House of Knowledge Grants
      $500,000 U.S. Dept. of HUD-Indian Community Development Block Grant
      $363,579 WA State Heritage Capital Projects Fund
      $250,000 Bill and Melinda Gates Foundation
      $25,000 The Ben B. Cheney Foundation
      © 2011 SparrowHawk Consulting Company, Inc.
    • 57. Squaxin Island Tribe
      SparrowHawk served as campaign counsel for the Squaxin Island Tribe in its successful $3.1 Million capital campaign to build the Museum, Library, & Research Center.
      Copyright 2011 SparrowHawk Consulting
    • 58. Suquamish Tribe/Foundation
      Sample Grants
      $550,000 CTED Recommendation
      $1 million WA State Heritage Capital Projects Fund Recommendation
      $350,000 and $500,000 Bill and Melinda Gates Foundation Grants
      $1 million earmark
      Copyright 2011 SparrowHawk Consulting
    • 59. Building for Cultural Resurgence
      Campaign Components
      Early Learning Center
      Community House (longhouse)
      Museum and Arts Center
      Welcoming Pole, Restoration of Chief Seattle’s grave, baseball field, dock and heritage trail
      Copyright 2011 SparrowHawk Consulting
    • 60. © 2011 SparrowHawk Consulting Company, Inc.
      Discussion
      &
      Questions
    • 61. Thank You
      Anne Chalmers, Associate
      (800) 398-9048
      anne@sparrowhawkco.com
      www.sparrowhawkco.com
      510 Bates Street SoutheastTumwater, WA 98501