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Conservation and_preservation of archival materials and manuscrip
 

Conservation and_preservation of archival materials and manuscrip

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    Conservation and_preservation of archival materials and manuscrip Conservation and_preservation of archival materials and manuscrip Presentation Transcript

    •   Workshop on Conservation and preservation of archival materials and manuscripts  24th & 25th august 2010 Mumbai University Report by Anjali Londhe
    • Conservation and preservation of archival materials and manuscripts Day1 -.24th august 2010 1.Manuscript Preservation Concept –Dr.Sushma Paudwal,SNDT univeristy Librarian,Mumbai 2.Microfilming as a method of preservation – Dr.Vivekanand Gopal,curator, saraswati mahal Library 3.Factors leading to manuscript deterioration –Ms.Amruta Natu –Bhandarkar Oriental research Centre Day 2-25th August 2010 1.Preservation of archival Records-Dr.Arun Divekar 2.Descriptive cataloguing of manuscripts-Sampada jadhav 3.Digitization of manuscripts as a preservation technique-Dr.Vivek patkar.
    • Inauguaration
      • The function was formally inaugurated by A.C.Tikekar,former university librarian,mumbai
      • A.C.Tikekar – Former mumbai university librarian
      • In his lecture sir has emphasized on following points
        • Types of Writing materials
        • Types of Base-Palm Leaf, Parchment
        • Accession register for manuscripts
        • Catalogingof manuscripts & broad classification of materials
        • Preservation Techniques
        • Copying
        • Xerox
        • microfilming
        • Scanning  
        •   National Mission of Manuscripts
    • Preservation of manuscripts :Conceptual framework Sushma Paudwal SNDT University Librarian, Mumbai
      • Manuscripts
      • Manus +Hand script = Written
      • Manuscript -Definition
      • Antiquities & Art treasure Act 1972
      •   Handwritten Documents
      • Scientific, Literary, Artistic, Historic Value
      • 75 year old
      • Importance of manuscripts
        • Historical
        • Literary
        • National Heritage
      • Rich Tradition of manuscripts
      • For identification of age and value of manuscripts following points are considered.
        • Variety of Subjects
        • variety of Formats- Stone, Cloth, Metal, leaves, Paper
        • variety of Languages- Sanskrit, Prakrit, Marathi, Tamil, Pali
        • variety of Scripts - Devanagri, Brahmi, Modi, Ardhamagdhi
        • Use of Illustrations, Colours
      • Location of Indian Manuscripts
        • T emples
        • Monasteries
        • Dormitories
        • Homes of Scholars
        • Royal Palaces
        • Libraries
      • Problem With Manuscripts
        • Uncertain authorship
        • Proliferation of Different Versions of the Text
        • Enormity of anonymous words
        • Lingual & scriptoral Variations
        • Loose Leaf Practice of Maintenance
      • Preservation and conservation of library materials
      • preservation and conservation includes following issues
        • Preservation
        • Conservation
        • Restoration
        • Dilemma of Preservation Vs Access
        • Multi pronged Approach- artifact, Surrogate, Digitization
        • Archives & manuscript Management
      • Archives -Old Records
      • Govt Archives - Govt Records
      • Common Concerns
        • Environmental monitoring
        • Condition assessment
        • Format specific Care
        • Disaster Preparedness
        • handling & use
        • Security & conservative Treatment
      • Palm Leaf Boxes
      • There are 2 techniques of preservation
      • 1) 2 boxes for palm leaf- Thermal Insulated  material - Japanese
      • 2) Paper With Arsenic, Sulpher , -Binding Manuscripts - Chinese
      • Manuscriptology
      • It includes acquisition, Processing, repair & care, transcription, transliteration, Identifying age & value of manuscripts
      • C.C.Morrow
      •   Preservation is taken to prevent, stop or retard deterioration of materials
      • Parts of Preservation
        • Biological Agents- Fumigation
        • Storage Conditions -Air Conditioning
        • Climate Control -Temperature & humidity Control
        • Disaster preparedness
        • Staff Training
        • Training Users  
      • Conservation
        • Stabilization & maintenance of Existing materials
        • Physical or chemical Intervention to ensure Survival of manuscripts & other documents
      • Restoration Returning Deteriorated Item to its original Condition
      • Specific techniques of mending  & repair
      • Projects
        • Unesco memory of asia project -1992
        • Intach -lucknow Conservation Status of manuscripts, Banaras Hindu University 1990
        • Asiatic Society Library
        • Library of Congress Microfilming Project 1990
        • Down Memory Lane Project 1991
        • Archives -Department of India Grant
        • National Mission of Archives Project 2003 -IGNCA
      • Types of Preservation
        • Archives
        • Diaries
        • Photographs
        • Memorial Lectures
      • Courses Conducted By
        • Intach- Lucknow
        • Asiatic Library
        • National manuscript Mission
        • Bhandarkar Orientle Research
      • Conservation Guidelines http://www.namami.org
    • Microfilming as a method of preservation  Dr.Vivekanand Gopal Saraswati mahal Library, Tanjavur
      • Basic Considerations for microfilm system design
        • Archival Material Description
        • Physical Characteristics
        • Handling and maintenance procedure
        • Privacy and confidentiality
        • Problem statement & needs assessment
      • Micrographics
      • Reproducing information on microforms
      • Micro record
      • Micro film
      • Process of micro record System
        • Preparing records for filming
        • Coding & indexing of records
        • Micro photographing records
        • Processing the film
    • Factors leading to manuscript deterioration  Ms. Amruta Natu
      • Manuscript A document having cultural importance
      • Materials of Manuscripts Palm Leaf - Incised -southern, Painted-Gujrat
        • bhurja patra
        • Paper -A)Handmade Paper-cellulose-Multi directional B)Machine made Paper-Bi Directional
      • Types of conservation
        • Preventive -Indirect Actions
        • Curative -Direct Actions Are Involved
    • Factors of Deterioration
      • 1. Human Being
        • Touching
        • Lifting
        • Moving
        • Placing
      • 2.Dust & atmospheric Pollution
      • 3.Temperature & relative Humidity
      • 4.Light
      • 5.Insects & Fungus
      • Dust
        • Germs-Fungus Spores
        • Metal Particles
        • Soot –Kajali
        • Moisture
      • Atmospheric Pollution
        • Nitrogen
        • Oxygen
        • Sulpher Di oxide
        • Carbon Di oxide
        • Hydrocarbons
        • Hydrogen Sulphide * H2s -Sulphuric Salt *So2-H2So4 *NH3 - Hygroscopic *CI- HCL Acid *Soot -Absorbs Acid
      • Dust Prevention
        • Dusting & cleaning
        • Air Conditioning
        • Minimum no.of Visitors
        • Using & cleaning Doormats
        • Using Curtains
        • Placing in Cupboards
        • maintaining Lawns Near Collection
      • Temperature
        • Rise & fall of Temperatures
        • Effects of Fluctuations in Temperature
        • Monitoring of Temperature
        • Idea Condition - 20-25 degree Celsius
      • Solutions
        • Plantation of Trees
        • Fans
        • Valyache padade
      • Relative Humidity Present Water Vapor/Maximum Water Vapor *100 Fluctuations in Relative humidity Ideal Condition for Relative Humidity for manuscripts is 45-55%
      • Solutions
        • Dehumidifier - Continuous Monitoring
        • Silika Gel - Absorbs Humidity - Reusable
        • Baffles/Hurdles to change the directions of wind
      • Lights alpha beta gama Infrared Luxmeter-measure lights
      • requirements for manuscript collection is 40 lux meter.
      • Solutions
        • Lampshades
        • Reading Hall should be separate
        • switching of lights
        • Filters
        • Monitoring -On off light    
      • Humidity
      • Solutions
        • Controlling Of humidity
        • Leakage of Water
        • Decompose the Book -Breaks the Cellulose Leakage
        • Use Thimol Chemical For treatment
      • Insects
        •   Cockroach
        • Silverfish
        • Termites
      • Solution
        • No Eatables
        • Cleaning
        • Mesh on Windows
        • use Ripelents-Napthalene balls,  paradycorabenzin
        • Natural hurbs -kapoor, neem
        • use stones
        • Examine new collection- before adding
      • Pest Control Management
        • Deny Entry
        • Deny Shelter
        • Deny Food
        • Destroy
        • Fumigation Chamber -air tight - Temperature -35 degree Celcius
        • Before fumigation brushing is done
      • Disasters
        • water- Flood
        • Fire
        • Earthquake
        • Plastic lamination
    • 2 Efforts for manuscript resource centre
        • Preparation of national Register of manuscript
        • Manuscript conservation centrue
    • Preservation of archival records Dr.Arun Divekar niteeka
      • Preservation Procedure
      • It includes follwing steps
        • PH Test
        • Aqueous Bath Solution Japanese Tissue Lamination or Banana Tissue Reinforcement
      • Preservation is slow , tedious  & laborious Process . it requires minimum Intervention
      • preservation will be better with thymol Coated Paper
      • Japanese Tissue Paper
        • Japanese Tissue Paper is Pasted On paper with Maida
        • Tissue Paper can be taken out if required
    • De lamination of Plastics is possible but its costly and technology is unavailable in India Manuscript preservation cost depends on size of the book it  can be 6000-12000 It is mainly per folio Cost Digitization Vs Microform Both have its advantages & disadvantages
    • Descriptive Cataloguing for manuscripts sampada jadhav
      • ALA Glossary of terms
      • Descriptive Cataloguing
      • " That Place of the process of cataloguing which concerns itself with the identification & description of book."
      • C.D.Needham
      • " Descriptive Cataloguing is concerned with the information given in the body of entry as distinct from heading “
      • Purpose
      •   To Assist in the choice of document by providing subject level of the contents
      • Factors
      • Subject of Description and their order
        • Title
        • Author
        • Date
        • Publication
        • Physical Description
        • Notes
        • Extent of Description
      • AACR II Rules
      • Metadata
        • Types
        • Technical meta data
        • Preservation
        • Rights Management
        • Structural
      •   DCMI Elements
      • Title
      • Creator
      • Subject
      • Description
      • Publisher
      • Source
      • Language
      • Relation
      • Coverage
      • Rights
      • Dublin Core Standards
        • Content
        • IP
        • Instantion
    • Digitization of manuscripts as a preservation technique Vivek Patkar
      • Manuscripts
      • It includes handwritten Composition on Paper,bark, Cloth, Metal, Palm Leaf or any
      • other dating back 75 years
      •   Preservation Process
      •   preservation of manuscripts, books, maps,periodicals,photographs,newspaper register is in the format of
        • Restoration -Paper Form
        • Microfilming - Microfilm
        • Digitization-  CD/DVD Rom
    • Purpose 1. Making Copy of original in different medium 2. Digitization for discovery -scanning &OCR for keyword search  creating an index of terms for displaying the corresponding pages  3. Digitization for delivery- Print on demand 4. For reading-Pleasant format, numbered pages, navigation to individual pages or chapters.
    • For Research
      • Digitization of documents helps in enhancing research.some of these tools can be useful for the same.
        • Indexing
        • Dictionary Support
        • Comprehensive search Schemes
        • Machine Manipulation
        • Survey Data files
        • Census Records
        • Maps
        • Satellite Imageries
    • Advantages of digital material 1 . Storage Economy 2 . Simultaneous Multiple Accessiblity 3 . Wider Dissemination 4 . Hyper linking to the related material 5 . Scaled up Security 6 . Archival Facilitation 7 . Full text search facility
    • Digitization Plan
        • Material Selection & purpose (relevance, Physical Condition, Copyright Clearance)
        • Volume & processing work estimation (paper size distribution,unbinding, Cleaning)
        • Technical Specifications
        • Execution Options Evaluation ( in house Efforts Outsourcing)
        • Integration with existing software
        • new services & practices
        • sustainability (life Cycle modeling)
        • material selection digitization
        • Age
        • Size
        • Condition
        • Importance
        • Uniqueness
      • digitization requirements
      • Infrastructure
      •   computer
      •   scanner
      • Scanning
      •   Provides raster image
      • Raster image can be converted to vector form
      • Digitization process elements
      • Physical Supervision
        • Scanning
        • resolution
        • Capturing
        • Image cleaning & processing
        • Indexing
        • retrieval Scheme
      • scanning process
        • adjust the light meter
        • place on photographic copy bed
        • take same shots
        • check the color,clarity &sharpness
        • if required edit an image
        • tagging & numbering  of images
        • Store it in desired computer file format
        • embedding related technical subject metadata
        • collecting all images composing & saving (cd/DVD,Hard Disk,e book reader)
      • Standards
        • Medium of the original
        • View Characteristics of the original
        • Resolution
      • Use of OCR
        • converting printed or handwritten Characters to aacr II
        • Image Enhancement -DE securing
        • Desk pecking
      • Digital Preservation issue
        •   Non Availability of Compatible Technology
        • Scrambling Data
        • Inter relations are Disrupted
    • Conclusion  workshop was concluded by Mr.B.V.Naik, ex hod of history department Mr Naik shared his experience with librarians and his affiliations with raja ram mohan roy library foundation. According to him, librarian should be always ready to help the users in finding out the information & they should use  new technologies to help the users.
    • Thank You