Ibtada Annual report 2009-10


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Ibtada Annual report 2009-10

  1. 1. ANNUAL REPORT 2009-10Plot No. 4, Scheme 8, Alwar 301 001, Rajasthan, INDIA Ph: 0144-270 2452, 270 3121; Fax: 0144-234 5509Email: Ibtada.alwar@gmail.com; Web: www.ibtada.in
  2. 2. VisionIbtada envisions a society where poor and deprived social groups areeconomically, socially and politically empowered to take part indevelopment processes and have equal rights and access to resourcesthat abridges poverty, deprivation and discrimination.MissionStrengthening communities especially women, in a manner that theythemselves raise the issues of their concern and play an influential rolein reducing poverty and inequality.Goals and Objectives Develop a social base of women leaders who act as change agents in their society. Facilitate women to organize themselves through sustainable women’s institutions Promote Girl Child’s right to Quality Education. Empower women to access better health and other social and economic servicesStrategies • Augment community capacity and promote self-reliant community institutions. • Put women and girl child in forefront. • Build a cadre of grassroots women leaders. • Collaborations with Govt. for innovations and effective outreach. • Build alliances with civil society and CBOs on issues of common concern. Annual Report 2009-10
  3. 3. ContentsReview of Programmes Savings and Credit based Women’s Institutions 2 Taleemshalas –Girl Child Education Programme 13 Community Initiative to Strengthen Govt. Schools 18 Community monitoring of Health Services under NRHM 21Human Resources 23Governance 25Abridged Financial Statements 26Additional Financial Information 31List of Donors 32
  4. 4. Annual Report 2009-10 1 Review of Programmes Ibtada, Alwar
  5. 5. Annual Report 2009-10 2 SAVINGS AND CREDIT BASED WOMEN’S INSTITUTIONSThe year has been good progress in the activities of the project. Ibtada started work inagriculture by training SHG members and their families in improved agriculture practises.1837 members participated in 4 crops of bajra, onion, mustard and wheat. The federationsalso supplied the inputs which were valued by the members. Women animal health workers(pashu sakhies) were trained further and the number of active pashu sakhies reached 65.The work on goats progressed further with passing on gifts and number or original familiesincreasing. Federation formation in new area is in progress and three federations are readyto be formed. Two existing federations have become further strong and Ibtada has stoppedrecurring maintenance support.A. DEVELOPMENT INTERVENTIONS THROUGH FEDERATIONSSnapshot of statistics during the yearParticulars Sangharsh Savera TotalNo of groups at beginning of the year 121 131 252No of groups formed 21 8 29No of groups dissolved 2 8 10No of groups at end of the year 140 131 271Savings during the year 1,521,540 1,194,944 2,716,484Cumulative savings (Rs.) 5,500,569 4,683,210 10,183,779Credit generated (Rs.) 11,550,195 9,288,792 20,838,987Credit mobilised from outside-amount during theyear (Rs.) 3,642,000 4,497,500 8,139,500Credit mobilised-no of groups during year 64 66 130Total Loan outstanding on members 10,427,206 11,717,350 22,144,556 Ibtada, Alwar
  6. 6. Annual Report 2009-10 3Progress against plans of federations: (April 08 to Mar 2009) Activity/sub activity Sangharsh- Savera - Total -S.N Objective Unit Achieved Achieved Achieved planned Planned Planned Planned Loans for House Increase in construction Member 60 Nil 60 nil 120 nil 1 quality of life of SHG members Toilet construction (other than housing) Member 75 30 75 24 150 54 Increase in availability of average credit {per member per annum} Rupees 7000 7823 6000 6457 6500 7149 Special saving – no of Savings credit 2 members Member 100 143 100 282 200 425 and insurance Insurance Member 500 289 500 368 1000 657 No. of Credit linkage grps 50 64 50 66 100 130 Bio gas plants – members Member 15 8 Goat and backyard poultry Member 95 13 40 42 135 55 Livelihood loans Members 150 154 3 Livelihoods Group Formation SHG 20 8 20 21 40 29 Collective procurement of agri inputs Members 800 1411 Ibtada, Alwar
  7. 7. Annual Report 2009-10 4 Activity/sub activity Sangharsh- Savera - Total -S.N Objective Unit Achieved Achieved Achieved planned Planned Planned Planned Group Training SHG 20 18 20 23 40 41 Group Evaluation SHG 120 112 130 128 250 240 Sabha Formation Sabha 2 0 2 1 4 1 Sabha Training Sabha 2 0 2 1 4 1 Sabha Evaluation Sabha 11 11 13 13 24 24 Leadership development – new leaders Members 20 22 20 24 40 46 Improvement in Sabha Federation quality Sabha 3 3 2 2 5 54 strengthening AGM of federations meetings 1 1 1 1 2 2 Documenting roles of munshies, assistant managers, managers, leaders and Ibtada done Strengthening governance of Not much federations progress Staff Training & No of Exposure trainings 3 4 No of Staff Capacity exposures 1 2 building Ibtada, Alwar
  8. 8. Annual Report 2009-10 1Increase in quality of life of SHG membersLoans for House constructionBoth the federations had a target of distributing 120 housing loans during the year. Inboth federations no progress has been achieved during the period. Reasons were nonavailability of funds with IBTADA for the following purpose. We have submitted housing loan proposal in NABARD and NHB, but no progress till now. Both the proposals are pending with the institutions. Now that Ibtada’s governing Board has resolved that Ibtada will not accept loans for on lending, this has become difficult in near future. Sanitation Loans Against the target of 150 loans, the two federations could only achieve 74 loans. The main reason is thatone the demand has gone down and secondly paucity of funds with the federations.Earlier Ibtada was trying to get loan from National Housing Bank which was refused bythe Bank. Now the federations shall continue to provide these loans from their ownfunds.Savings credit and insuranceSpecial saving – no of membersFederations had a target of 200 members to include in special savings during the quarter.Progress against this is very encouraging. During the period 425 members has startedspecial saving. Dissemination of information at thegroup levels by staff on a continuous basis has helpedin this case. Members are doing special savings perRs. 100 per month in most cases.InsuranceA target of 1000 insurance was given to federationsfor the period, against which only 657 members couldbe covered. The progress has picked only afterputting the insurance persons in the federations byCMF. Earlier, the existing staff and munshies couldnot focus on this. On the other hand 1662 memberswere covered in new area. Ibtada, Alwar
  9. 9. Annual Report 2009-10 2Credit linkageThe federations have set a target of linking 100 with credit against which 130 groupshave been credit linked. The total credit mobilised is Rs. 8139500. Most of linkages havehappened with KDFS and federations. The banks linkage has been going don year by year. Livelihoods Biogas Plants Biogas progress is going slow due the reasons such as members’ unwillingness to invest her share, non- availability of trained Masons, non availability of adequate livestock and space. During the year, only 8 plants have been constructed. With the UNDP supported project getting over, this activity is not continuing in future.Goat RearingAgainst the plan of 135 families to be covered by federations only 55 members werecovered. The rest 99 families were covered in new area. There is good potential anddemand in Pratapgarh. That’s why Ibtada shifted the goat rearing work to this area. Inthe coming year, Pratapgarh and Thanagazi are going to be focus area in goats.Pashu SakhiesOf the 33 pashu sakhies trained in the two federations, 27 are actively working. Duringthe year 14 pashu sakhies have been trained. 7 sakhies also attended TOT so that theycan start providing training to SHG members. SHG level training on improved animalmanagement has not started yet, except the groups those are provided goats as part ofHeifer project. The works done by sakhies during the year are:Vaccination 4149 animalsDe-worming 1682 animalsTreatment 1687 animalsLivelihood loansA livelihood loan by federations is givenfor various income generation activities.But mostly this loan is given for thepurpose of purchasing buffaloes andanimals, for freeing the mortgaged landsfrom local money lenders, expansion of existing business, small business developmentand agricultural activities. A target of 150 loans has been set for the both federationsagainst which 154 loans were given. Ibtada, Alwar
  10. 10. Annual Report 2009-10 3 Agriculture Ibtada initiated intervention in agriculture to improve the agriculture practises. Training on improved practises, supply of inputs on loan and follow up in the field has been strategy to improve the agriculture productivity. Following are details of agriculture member’s coverage details in 2 federations.Federation Bajra Onion Mustard Wheat TotalSavera 413 122 135 245 915Sangharsh 237 23 68 153 481Total 650 145 203 398 1396There have been good results in all the crops. The productivity results have beenanalysed which show 45% increase in bajra productivity, 37% increase in onion, 25%increase in wheat and 22% in mustard.Federation strengtheningGroup Formation and trainingThere was a plan of forming 40 groups during the year against which 29 groups havebeen formed. But at the same time 10 groups have dissolved. 41 group training has beenorganized during the period.Sabha Formation and TrainingAgainst the target of formation of 4 Mahila Sabhas, only 1 Sabha has been formed inDhulpuri village. There are 6 groups in this village. Earlier these groups were associatedwith Chandoli Sabha and then they decided to separate themselves because of distance.The Sabha was also provided training on basic concepts of Sabha and purpose of Sabha.Evaluation of Sabhas (clusters)All the Sabhas or clusters have been evaluated during this period. The process is similarto what is done with the SHGs. This is a participative technique and a team is formed atthe federation level to evaluate the Sabhas or clusters. The results of Sabha evaluationare as follows: Ibtada, Alwar
  11. 11. Annual Report 2009-10 4Grade Savera (No of clusters) Sangharsh (No of clusters)A (100-90% ) 1 0B (80-89% ) 9 6C (0-79% ) 3 5We found that C grade Sabhas had following weaknesses: • Low attendance • Munshi bhatta and loan repayment not regular • Meeting facilitation by Sabha leaders is poor • Behaviour of leaders in terms of attendance and repayments is not good. • Overall understanding of Sabha members is low. • Number of SHGs is less than in some Sabhas. • Emphasis will be given during next quarters to bring sabha’s lying C categories in A and B categories.Both federations have planned to work on Sabhas which are in C category.Evaluation of groupsEvaluation of SHGs was conducted in month of December and January and results ofwhich have been presented as under. Grade Savera (No of Sangharsh (No of Total groups) groups)A (100-80% ) 114 102 216B (71-80% ) 10 6 16C (0-69% ) 3 4 7 127 112 239 AGM of federations Annual general meeting has been organized in both federations. These were attended by two leaders from each group. It was good event in which members participated with enthusiasm. There were sharing of annual progress, income and expenditure and budget for the next year. Plans for the coming year were also discussed. Ibtada, Alwar
  12. 12. Annual Report 2009-10 5Strengthening Governance of federationsAlthough AGM of federations is one step towards strengthening federations, morecapacity building is required for strengthening governance of federations. One meetingof all members of federation is held every month. In addition to this, one more meetingof leaders is organised on 16th of every month for policy making and taking criticaldecisions. Both federations have taken membership of INFOS and hope to get moreinputs for strengthening governance of federations.Staff trainings and exposureStaff training in federations was done mainly on agriculture for all the staff. Oneexposure visit was undertaken during the period in “PEDO” Dungarpur. We organizedone munshi training for the munshies of both the federations; the main objective oftraining is to impart knowledge to new and existing munshi’s on the topics like how toprepare profit and less accounts, trail balances, roles and responsibilities, and facilitationskills.One exposure visit was conducted to a progressive farmer in Behror for all staff offederations along with the community. One exposure visit to Pradan Ranchi for themanagers, assistant managers and federation coordinator at Ibtada.Others activitiesMembership of INFOSBoth the federations have obtained membership of INFOS. This tie up will help thefederation in capacity building and various issues faced by federations. Ibtada, Alwar
  13. 13. Annual Report 2009-10 6Community Capacity building in AgricultureAll the agriculture members were provided training on improved agriculture practises. Inaddition, 2 exposure visits were conducted. They were taken to Dumroli village in Behrorblock of Alwar in which 22 farmers participated. They were exposed to drip irrigation,vegetable cultivation, vegetable seed production and Rabi onion production.Internal exposure visits were carried out within federations in which 51 membersparticipated.B. PROGRESS IN NEW AREAIbtada had started scaling up to three new locations, namely Laxmangarh, Pratapgarhand Thanagazi in year 2007. In these locations, Ibtada has been forming andstrengthening SHGs and clusters (Mahila Sabhas). The progress against plans in this areais captured below: Total Achievement Cumulative Activity/sub activity planned Unit Planned AchievementGroup formation Groups 125 102*(29) 354Group trainings Groups 200 166 333Exposure of groups Groups 190 153 328Evaluation of groups Groups 150 166 166Sabha formation Sabhas 15 14 31Training of Sabha members Sabhas 18 18 25Selection of leaders Sabhas 30 25 25Training of Sabha leaders Sabhas 30 30 30Sabha exposure visits Sabhas 15 15 22Annual Meetings of Mahila Sabhas Sabhas 17 24 24Open bank accounts Groups 200 177 250Bank loans/other loans Groups 200 170 204Munshi selection Persons 6 6 12Exposure visit of Munshi – 1 internal 1outside Visits 2 1 2Munshi trainings – one every quarter Trainings 4 2 6 Ibtada, Alwar
  14. 14. Annual Report 2009-10 7 Selection and training of Pashu Sakhies Persons 20 19 39 Buck Rearing groups formation and training Groups 10 Vet camps Camps 24 32 35 Livelihoods loan Members 300 13 13 No of Leadership trainings trainings 3 8 8 Exposure visit of leaders Visits 3 3 Life insurance Members 750 1662 1662 Special savings Members 150 398 398 Sanitation loans Members 75 0 0 Staff training Trainings 4 2 8 Staff Exposure Exposures 2 3 3* Groups dissolvedSavings and credit related figuresDetails Beginning of During the End of year year yearCumulative savings 2,036,210 3,285,811 5,322,021Credit generated 7,444,314 22,282,521 29,726,835Credit mobilised mobilised-amount 550,000 5,115,000 5,665,000Credit mobilised - no. of groups 34 169 203Total Loan outstanding on SHG members 2,155,200 6,865,858 9,021,058Formation of groupsThere was a target of forming 125 groups against which only 102 groups could beformed. At the same time 29 groups got dissolved. We are in the process of analysing thegroups dissolving reasons and will share later. The projects have focused more indeepening other activities such as Mahila Sabha annual meetings, group quality grading,trainings, exposures, agriculture work and goat rearing, that he taken staff time andcould focus less on group formation.Group Trainings166 groups were provided training on SHG and its concepts. The main focus during thesetrainings is: Why SHGS for women? Benefits of SHGs and community institutions andGroup quality parameters. The training is done by field coordinators in the field, either in Ibtada, Alwar
  15. 15. Annual Report 2009-10 8the same village or nearby village. Since most women are illiterate and have low selfprofile, one time training is just the starting point.Group Leaders TrainingGroup leaders of 141 groups were imparted leadership training covering topics: • Who is a leader • Why leader for the group • Responsibilities of leader • What should be the qualities of the leaderThis training is helping the women inthe role of office bearers to developthemselves good leaders in future, butthe impact will come with repeattrainings and giving themresponsibilities of leadership.Promotion and capacity building of Mahila SabhasSabha formation14 Sabhas has been formed during the period against a target of 15 Sabhas. Almost allthe groups are covered under the Sabhas in the new area.Training of Sabha members18 Sabha trainings have been conducted during the period as against the target of 18trainings. The trainings cover topics on purpose of Sabha, role of Sabha in maintainingquality of the programme, structure and functions of Sabha.Training of Sabha leadersTraining of Sabha leaders is performed in 30 clusters. It includes reiterating Sabha quality,group quality, role of Sabha in the programme and role of leaders in maintaining theSabha quality and group quality.Annual meetings of Mahila SabhasAnnual meetings of 24 Sabhas was done. It has been very good experience where all themembers of SHGs participated and enjoyed the programme. It gave a good platform forthe leaders to demonstrate their leadership. Ibtada, Alwar
  16. 16. Annual Report 2009-10 9Leadership developmentTrainingsEight Leadership trainings of 172 women were done. Each training was for 3 days. Itfocused on gender, roles and responsibilities of leaders and qualities of a good leader.The women were encouraged to express themselves through role plays and lecturesduring the training.Exposure VisitsOne exposure visit comprising 18 women was conducted to Dhan Foundation Ratlam (18women) where they learnt how the federations are functioning and what is the role ofleaders in their federations. They also learnt about the sources of income for thefederation and different activities done by the federation. Two exposure visits wereconducted to Apni Samiti, Phagi (a women’s credit co-operative), Jaipur in which 53women participated and learnt how the Samiti was running the business of savings andcredit involving the SHGs and their leaders.Livelihood PromotionSelection and training of Pashu SakhiesFourteen new Pashu Sakhies have been selected and trained during the year, which makea total of 39 Pashu Sakhies in new area. They are doing vaccination, de worming andtreatment for small and large animals. In new area, they have cumulatively donevaccination of 8612 animals, de-worming of 3226 animals and treatment of 2946animals.AgricultureImproved agriculture practises were also introduced in new area and number ofmembers participating is detailed below: Bajra Onion Mustard Wheat TotalNo. of members 305 0 53 68 426The results of productivity enhancement are discussed earlier in federations section.Goat RearingNinety nine members in 6 villages have joined goat rearing activity. Each member has got3 goats and also received Cornerstones training and improved animal managementtraining. Ibtada, Alwar
  17. 17. Annual Report 2009-10 10Livelihood LoansThe federations have started specific activity purpose loans for livelihoods. 13 membershave got loan amounting 2.6 lakhs.New pilotsInsuranceThere has been very good progress in insurance. 1662 members have been coveredagainst the target of 750. The insurance policy is good for the members and that is whythere is good response in general. But now that Birla is closing this policy, there will bechallenge in future.Capacity building of staffTwo staff training has been organized during the period, with agenda of agricultureactivities, and another on SHGs concepts for new staff. Three exposure visits, one toPEDO Dungarpur another to Manndeshi mahila bank (Maharashtra), third to PradanRanchi was conducted during the period.Consolidated Statistics of SHG programme Details 2008-09 2009-10 ProgressNo of federations 2 2 -No of Mahila Sabhas 33 56 23No of groups 533 625 92No of members 6,236 7,386 1,150Total savings 9,503,505 15,505,800 6,002,295Credit generated during the year 25,114,302 43,121,508 18,007,206Total credit generated 107,778,332 150,899,840 43,121,508External credit mobilised for SHGs(banks, Dewan Foundationrevolving fund, KDFS, federations) 3,478,000 13,254,500 9,776,500No of groups loan linked 66 333 267Total outstanding loan on SHGmembers 17,804,298 31,165,614 2,938,459 Ibtada, Alwar
  18. 18. Annual Report 2009-10 11C: GOAT BASED LIVELIHOODS (both old and new area) During the past 4 years, Ibtada has been engaged in promoting goat rearing for poor families. The project is supported by Heifer Project International (HPI), USA. The main philosophy of HPI is fostering 12 cornerstones among the project partner members, leading to overall development in the lives of the members. The core to these 12 cornerstones is ‘Pass on the Gifts’. So any member who receives any kindbenefit, be it material, training, information or any other form has to pass it on to nextneedful member. Goat or any other type of livestock is used as a tool to enhance theincomes of the families. In the project, each family gets 3 goats from the project grant.After rearing the female kids, the family passes on three goats to next family, and thecycle continues. The family which receives support from project is termed as ‘originalfamily’ (OG) and the family that receives goats from original family is termed as ‘pass onfamily’ (POG).Project DataOriginal Groups (OG) 2009-2010 TotalNumber of OG formed 4 13Members in OG 64 199Goats provided in OG 192 597Existing goats 445Existing Kids 344Kids sold amount 528000Goats sold amount 153400Pass on Groups (POG) 2009-10 TotalPOG groups 7 12POG Members 73 135Goats passed on 186 405Existing goats 363Existing kids 225Kids sold (12 nos.) 18,100Goats Sold (6 nos.) 5,500 Ibtada, Alwar
  19. 19. Annual Report 2009-10 12During the year, Ibtada initiated second phase of the project in Pratapgarh location ofIbtada. Ibtada has already promoted SHGs in this area. Groups for cornerstones and goatrearing were identified. 32 members in Pratapgarh location and 22 in Alwar location gotthe goats through project support. Total 73 members got passed on goats from theoriginal groups. Most members have a great feeling by passing on goats as gifts becausethey think that they are now in a position to donate also.D. DEVELOPMENT OF PASHU SAKHIES (Community Animal Health workers)One of the efforts of Ibtada is to prepare women as resource persons for various activities such as agriculture, livestock, human health, etc. In this direction, Ibtada has started preparing women as pashu sakhies. These women provide training to SHGs, do de-worming and vaccination among large and small animals and also do some first aid treatment. These are supported by our qualified and trained Para vets.During the year, 19 more women were trained as pashu sakhies totaling 82. Refreshertraining was also done to 63 pashu sakhies. But only 64-65 of these are active. It isnatural that some pashu sakhies drop out because they are not much confident to workin the field.During the year, pashu sakhies vaccinated 9169 animals and did de-worming of 5716animals. They also treated 10410 animals. Ibtada, Alwar
  20. 20. Annual Report 2009-10 13 TALEEMSHALA - GIRL CHILD EDUCATION PROGRAMMEDue to the inferior status of women in Mewat, education and well being of girl child islargely negated. The education system has not been effective to reach out to the girlchild. The community has also its own myths and reservations about educating girls. In-depth discussions, participatory problem analysis and planning have helped Ibtada toevolve a community based education system. Ibtada runs separate learning centres forthe girls called Taleemshalas.The underlying philosophy of Taleemshalas is closely knit with basic human rights. Ittreats the child a human being first and a student later. It promotes democraticprocesses in the school and equitable relationship between student and teacher. Thebasic beliefs of Taleemshala programme are: - Education empowers an individual with knowledge, skills, and confidence to negotiate and create one’s space in this world. - It leads to rational thinking and behavior - Learning cannot be imposed on the child; it should be joyful, without fear or pressureTaleemshalas follow modern approaches such as no class or standard system, noexaminations or one time testing of students’ abilities. The child has flexibility to learn ather own pace. It focuses on quality education centered on the time availability, needsand learning ability of the girl child, and strengthening the community drive for educationof their children. This is all the more appropriate for our girl students who cannot maketo the school regularlyWomen’s institutions are actively involved in setting up and supporting Taleemshalas.Because Ibtada believes that the goal of womens empowerment will not be achievedwithout educating next generation, the girl child. Other community institutions likeVillage Education and Development Committees (VEDCs) have evolved to make girl childeducation an issue among community.Opening of TaleemshalasThree Taleemshalas were opened during the year in Chor basai (Kishangarh Bas),Chandoli and Kalyanpura (Alwar) villages. A total of 86 girls were enrolled in theseTaleemshalas. Before the opening, detailed discussions were held with the community Ibtada, Alwar
  21. 21. Annual Report 2009-10 14and survey was carried out and names of possible girls were listed by the community andIbtada. The opening took place with lot of enthusiasm. The girls from adjoining villagesalso attended the opening ceremony.Closing of TaleemshalasTwo Taleemshalas in villages Khola bas in Nogawan and Rajotbas in Kishangarh bas wereclosed down during the year. These Taleemshalas could not retain adequate number ofgirls in the centre because of reasons such as lack of community interest and communityinfighting.Mainstreaming TaleemshalasTwo Taleemshalas in Nogawan location, Raswada and Sekam bas were mainstreamed.Raswada was closed because the Taleemshala had boys studying in an earlier project andnow Ibtada had totally focused on girls. After boys were mainstreamed, the number ofgirl students reduced to less than 15, so these girls were also mainstreamed. Sekam baswas mainstreamed again because of dropping of girl students.Teacher recruitmentSince the teachers keep dropping out at various points during the year, Ibtada has tocontinuously recruit new teachers. A total of 54 teachers were recruited during the year.These teachers were provided on the job training. Two batch of seven days short termtraining for 21 teachers was also organized. Though these training are not sufficient totrain teachers to do justice to their jobs, Ibtada has to manage with this because of theconstraint that all teachers do not join at single point of time.Celebrations of Class V Exam ResultsEvery year, the celebration of passing out of class V girls is done by some of the VillageEducation Committees. This year, VEC Jatoli conducted this ceremony. This was a bigevent. Two MPs, Mr. P.D. Rai from Sikkim and Mr. Jitendra Singh from Alwar attendedthe programme. The village committee made all the arrangements for the food of all participants. About 500 girls and 200 community members took part. The girls who passed out got watches as gifts and certificates. The girls who had passed out earlier got school bags. The gifts were provided by IIMPACT, donors of the programme about 20 of whom participated with full spirit. The Jatoli community was enthused and thanked all the guestsand visitors. Ibtada, Alwar
  22. 22. Annual Report 2009-10 15Teachers Capacity BuildingExisting Teachers WorkshopsWorkshops are essentially refresher courses for the teachers wherein the main academicissues which the teachers face are dealt with. Every teacher attends a 15 days summerworkshop and 8 days winter workshop. Here plans are made for the following year andthe direction for the academic process and learning levels of children are collectivelydecided upon. An attempt is also made to rejuvenate the teachers creativity andstrengthen their motivation.Exposure Visit to DigantarFor enhancing the learning of new teachers and adding to their motivation, Ibtada triesto conduct exposure visit of teachers to other NGOs who work on education and similarprinciples. This year 25 teachers went for an exposure visit to Digantar Jaipur. The visited the schools for two days and discussed the issues and concerns with the Digantar staff. Class V Exams The Taleemshala students who are eligible for class V sit in the exams of the Govt. schools as private students. After passing the exams, Ibtada motivatesthem to enroll in class VI in either Govt. or private schools. 182 students of academic year2008-09 appeared in class V exams in the month of April 2009. The girls passed with goodgrades:Division/Grade Number of girls1st 1622nd 163rd 4For the academic year 2009-10, 211 girls appeared in April 2010 all of whom have alsoperformed very well. Ibtada, Alwar
  23. 23. Annual Report 2009-10 16Independence Day and Republic Day celebrations Both Independence Day and Republic Day are celebrated in all Taleemshalas every year with great interest. The girls prepare songs, dances, mono acts, skits and poems. The village community also participates with keenness and they arrange for sweets and gifts for the girls. There are many villages and settlements where flaghoisting was done first time after independence after opening of Taleemshalas.Teachers’ day This is another regular event at the Taleemshalas. Since the number of teachers is very large and scattered, the Day was celebrated in two locations in which all the teachers participated. The main attraction of the Day is cultural programme and experience sharing by teachers. All of them also get gifts from Ibtada.Community Capacity BuildingOne of the main focuses of programme to engage community in affairs of Taleemshalas.On the other hand, the community is very sensitive and affected by rumors about theinterventions of NGOs. So whenever new Taleemshalas are opened, communitymembers are taken for an exposure visit to old areas of Ibtada. This year 95 villagersfrom 28 villages went for an exposure visit to other/old villages of Ibtada. Theyunderstood the concept of Taleemshala and community’s role in management andstrengthening of Taleemshalas.Opening of VEC bank accountsTo strengthen the VECs, Ibtada promotes that teachers should be employed by the VECs.Community is responsible for payment of salary to the teacher and it gets salary supportfrom Ibtada. For this purpose, all VECs should have bank accounts so that Ibtada cantransfer funds to the VEC. During the year, 16 bank accounts were opened in Nogawanarea. Ibtada, Alwar
  24. 24. Annual Report 2009-10 17 Staff Capacity Building Ibtada envisages that all staff should have good facilitation skills because everybody has to facilitate meetings of teachers and community. A three- day facilitation skills training workshop was conducted in which 12 members from education team participated. The training was done by a very experienced professional Mr. Tejinder Singh Bhogal.Another training for case study documentation was done in which 13 members of teamparticipated. Again, a three day training was conducted by Mr. Arjjumend fromGrassroots India. Taleemshala Programme StatisticsDetails Cumulative Added Mainstrea Drop out Passed Cumulative till March during m during during out 2009-10 2009 2009-10 2009-10 2009-10 studentsNumber of 120 3 2 2 119Taleemshala groupsTotal Enrollment in 3220 890 173 384 182 3371TaleemshalasNumber of teachers 122 56 54 124No of villages 90 1 2 2 87 Ibtada, Alwar
  25. 25. Annual Report 2009-10 18 COMMUNITY INITIATIVE TO STRENGTHEN GOVT. SCHOOLSAs in most parts of Northern rural India, functioning of govt. schools is often not goodenough to impart minimum quality education to the students. The govt. has a set systemof schooling. Despite of many programmes such as SSA and now in the advent of RTE Act,there is no accountability of the govt. schools for imparting education to the students.Although, the govt. also sees community participation in schools through the SDMC(School Development and Management Committee) set up under SSA and now SMC(School Management Committee) under RTE, the school teachers do not want anycommunity interference in school. Both teachers and community have often endlesscomplaints against each other. The project purpose is to bring the school and community together to make the school a better place for the students to learn and enjoy. The purpose of the project is to make the communities aware and understand that education is critical in today’s world and it is they who should take lead in improving the school and demanding from the govt. system a goodquality education for the wards. The purpose is also to demonstrate to the govt. systemhow community participation works and how it can improve things.Main objectives of the project are as follows:- • Improvement in the school environment, teaching learning processes and community participation in Government schools. • Improvement in learning levels of students in the target schools. • Strengthening of School Development Management Committees in the villages. • Improvement in role of the village community in school management and development. • Empowered community institutions in the villages to strengthen the education processes. • Better coordination between education authorities, teachers and communities. Ibtada, Alwar
  26. 26. Annual Report 2009-10 19In order to achieve this, Ibtada has adopted the ‘motivator model’. One motivator isplaced among two schools. This motivator is trained on pedagogy and communitymobilization. The motivator works three days in each school on alternate days. S/heworks with students, mostly in class I-III to improve their learning levels. Motivator alsohelps in improving the school environment by holding students assembly, displayingteaching and learning materials in the school premises and help the govt. teachers inplanning and use of materials.But the major role of the motivator lies in mobilizing the village community andpreparing it for supporting the school. S/he is in continuous contact with the communityand holds meetings for sharing the school progress.Preparation of Village Education ReportsVillage education reports of all villages were prepared. It includes information on villagepopulation, number of households, different castes, literacy levels; school going status ofall children, profile of the school teachers, school facilities and infrastructure, andproblems and issues with the functioning of the govt. school. The reports were sharedwith the community and schools.Students AssessmentAll the students who regularly attend the school were assessed as per their academicstandard twice during the year. The purpose of the assessment is to know the learninglevel of the student and plan for his her improvement. The assessment results are sharedboth with the community and the school teachers. Ibtada motivators give special focus tothe students who lag behind their learning levels.Pravesh Utsavs (Enrollment Celebrations)Pravesh utsavs wereheld in eight schools.The community did lotof preparations and alsocontributed financiallyfor the celebrations.They madearrangements to carrythe newly enrolledchildren in carts,decorating the schoolsand arranging for teaand snacks for all Ibtada, Alwar
  27. 27. Annual Report 2009-10 20guests. A total of 168 children were enrolled in these pravesh utsavs.Capacity Building of CommunityThe community leaders numbering 22 were taken for an exposure visit to Lokmitra, anNGO that works in Raebralley. Lokmitra works with communities to strengthen the govt.schools. The community leaders learnt how communities in other places have takenmade education their agenda and their liaison with govt. education authorities.Capacity Building of Staff and MotivatorsThe motivators were imparted three workshops during the year totaling 22 days. Theworkshops focused on improving academic skills of the motivators. There were sessionsand discussions on how to strengthen the community institutions. The motivators wentfor an exposure visit to both Lokmitra and Samavesh, Bhopal.Govt. School Programme StatisticsDetails Cumulative Added Drop out Cumulative till Oct. during Oct during Oct March 10 2009 2009-March 2009-March 10 10Number of govt. 22 0 0 22schoolsTotal Enrollment in 2321 55 81 2295Govt. SchoolsBoys 1322 34 58 1298Girls 999 21 23 997 Ibtada, Alwar
  28. 28. Annual Report 2009-10 21 Community Monitoring of Health Services under NRHMThe project Community Monitoring of Health Services under NRHM (National RuralHealth Mission) continued to pick up its pace with inclusion of the project in the state PIPand extended support from the state government. Making Village health & SanitationCommittees functional and optimal use of Village Health and Sanitation Committee(VHSC) untied fund of Rs. 10,000 with full decision making power of members ofcommittee was an achievement of the project.Ibtada is district nodal organization and implementing the project in Ramgarh block ofAlwar. There are two other block level partners of Ibtada implementing project in Umrein& Laxmangarh block of Alwar. The project envisages decentralized planning & monitoringof health services that includes formation of committee at all the levels –Village, PrimaryHealth Centre (PHC), Block, and District & State.Till 2009, the project operated in 15 villages. But it was scaled up to 30 villages in 2009-10as per the Rajasthan NRHM plans. The Committees at all the level have been formed andoriented.One of the core agenda of government is to make Village Health & SanitationCommittees (VHSC) functional so that it can address health related issue of children,women and marginalized caste and communities. It was possible through communitymonitoring intervention whereby regular meetings of VHSCs are happening that iscontributing towards making it functional and communitisation of health services. VHSCsraise issues like immunization, malnourished children in the village etc. in their meetings.VHSCs monitored the entire implementation of NRHM at village, PHC/CHC level andprepared village report cards & health facility score cards. The report & score cardsprepared by VHSCs provided a glimpse on the quality of health services given at village,PHC/CHC level. The testimonials for grievances from health services and positivefeedback on health services were also prepared. Based on the testimonials, report andscore card, Public dialogues were conducted at all the PHC, CHC in the projectintervention area. This was an important step as VHSC got a platform to voice theirconcern to the health department.Another milestone of this intervention was opening of separate bank accounts of VHSCsthat gave the committee discretionary power to utilize the fund on health & sanitationrelated issues of the village.Block level providers workshop was also conducted to orient & sensitize block levelproviders towards Village Health & sanitation Committee and VHSC untied fund.The project is being implemented in 5 districts of Rajasthan covering 15 developmentblocks. The nodal NGO for Rajasthan is Prayas Chittorgarh. Unfortunately, the project Ibtada, Alwar
  29. 29. Annual Report 2009-10 22came to standstill after Feb 2010 because the funding support from NRHM came to anend. Community Monitoring of Health Services under NRHM S.N. Activities Till March During Total 2009 2009-10 1 Formation of Village Health & Sanitation Committee 15 15 30 2 Formation of PHC Monitoring & Planning Committee 2 0 2 3 Formation of Block Monitoring & Planning Committee 1 0 1 4 Orientation of Village Health & Sanitation Committee 15 15 30 5 Orientation of PHC Monitoring & Planning Committee 2 0 2 6 Orientation of Block Monitoring & Planning Committee 1 0 1 7 Orientation of block level providers 1 0 1 8 Preparation of Village level report cards 15 15 30 9 Preparation of Sub Centre, PHC/CHC score card 12 12 24 10 Preparation of testimonials 40 0 40 11 PHC level JanSamwad (Public dialogue) 2 0 2 12 Block level JanSamwad (Public dialogue) 1 0 1 13 Media Workshop 1 0 1 Ibtada, Alwar
  30. 30. Annual Report 2009-10 23 Human Resources (During the year 2009-10)1. Mr. Rajesh Singhi Executive DirectorSHGs and Livelihoods2. Ms. Neelima Sharma3. Ms. Seema Kabra4. Ms. Hardeep Kaur5. Ms. Vijiya Sharma *6. Ms. Khushboo7. Ms. Sonia8. Mr. Akhilesh Pandey9. Mr. Amit Jain #10. Mr. Ratan Singh11. Mr. Lalit Avasthi #12. Mr. Rahis Khan #13. Mr. Asamdeen #14. Mr. Om Prakash Meena15. Mr. Rajesh Agarwal16. Mr. Dinesh Nayak17. Mr. Amit Jogi18. Mr. Arvind Kumar #19. Mr. Abdus S.Sheikh *20. Mr. Narendra Kumar #21. Mr. Amar Chand *22. Mr. Om Prakash *23. Pankaj Gupta * #24. Suruchi Modi * #Education25. Mr. Panini Bhatt26. Mr. Ratti Mohd.27. Mr. Daya Ram28. Mr. Mukesh Sharma29. Ms. Neelam Singh30. Mr. Ruddar Khan31. Mr. Parmeshwar32. Mr. Mormal Khan33. Mr. Jagdeesh Meena #34. Mr. Mukesh Singh Shekhawat *35. Mr. Dilip Soni36. Mr. Ratti Khan37. Mr. Kishan Lal38. Mr. Ram Singh Ibtada, Alwar
  31. 31. Annual Report 2009-10 2439. Mr. Hukam Chand40. Mr. Hawa Singh *41. Mr. Rajesh Kumar42. Mr. Dilip Sharma #43. Ms. Poonam Gupta # *Community Monitoring of Health Services44. Ms. Anita Gupta *45. Mr. Mukesh Sain # *Accounts and Admin46. Mr. Puneet Jain47. Mr. Laxmikant Gaur48. Mr. Lokesh Jain# Joined during the year* Left during the year Male Female TotalStaff at the beginning of the year 30 8 38Added during the year 10 2Left during the year 8 4Total at the end of year 32 6 38 Ibtada, Alwar
  32. 32. Annual Report 2009-10 25 GovernanceDuring the year, one general body meeting and two board meetings were conducted.Annual General meeting was held on June 13th, 2009 and was attended by 7 out of 14members.The first governing board meeting was held on June 13th, 2009 in which 6 out of 10members attended and second board meeting was held on January 30th 2010 in which 5out of 10 members attended.Following is the list of Governing board members at the end of year 2009-10:S.No Name Qualifications Profession/Occupation1 Ved Arya Aeronautical Engineer, IIT Development Kanpur; Management, IIM – Professional, Managing Chair Ahmedabad; Humphry Fellow, Trustee SRIJAN Boston, USA2 Ms. Neelima Khetan, Vice Chair Management, IRMA Development Professional (CEO Seva Mandir,)3 Mr. Yatesh Yadav B.Tech Development Professional Treasurer4 Sh. Devi Lal Vyas M.A. Development Professional, CEO-PEDO, Dungarpur5 Ms. Tinni Sawhney Management IRMA Development Professional6 Ms. Mamta Kohli Management IRMA Development Professional7 Ms. Shail Mayaram Doctorate Research/Academician8 Mr. Rohit Dhankar Masters of Arts Educationist9 Alkesh Sharma, IAS Management, IRMA Civil Servant10 Mr. Rajesh Singhi Management, IRMA Executive Director, Ibtada (Ex-officio, non-voting) Ibtada, Alwar
  33. 33. Annual Report 2009-10 26 Abridged Financial Statements BALANCE SHEET AS ON MARCH 31, 2010 2009SOURCES OF FUNDSCapital and General funds 6,367,000 7,278,119Corpus Fund 515,943 14,943Revolving Funds 456,431 259,637Loans and Borrowings 1,500,000 - Total 8,839,374 7,552,699APPLICATION OF FUNDSFixed Assets 2,129,042 1,984,300Investments 575,000 - Cash & Bank 4,579,154 4,374,476 Advances 1,663,009 1,282,873 Other Current Assets 25,224 30,424 6,267,387 5,687,773 Less Current Liabilities and Provisions 132,055 119,374Net Current Assets 6,135,332 5,568,399 Total 8,839,374 7,552,699 Ibtada, Alwar
  34. 34. Annual Report 2009-10 27 INCOME AND EXPENDITURE ACCOUNT For the Year ended on March 31, 2010 2009INCOME :Contributions/Grants Received 17,841,478 18,009,015Income on Investments 239,303 105,452Other Receipts 674,803 288,733 Total 18,755,584 18,403,200E X P E N D I T U R E:Micro Finance Programme 3,504,480 3,000,545Livelihoods Programme 1,164,548 1,113,751Education Programme 11,806,381 9,054,977Health Programme 713,047 413,189Administration 1,821,133 1,150,633 19,009,589 14,733,095 Total expenditureExcess of Income overExpenditure/(Excess of Expenditure overIncome) (254,005) 3,670,105 Total 18,755,584 18,403,200Appropriation accountSurplus/(Deficit) as above (254,005) 3,670,105Transfer to/(from) -Education & Dev. Fund 301,856 - -Restricted Funds (1,382,327) 2,829,490 -Unrestricted Funds 826,466 840,615 Ibtada, Alwar
  35. 35. Annual Report 2009-10 28 RECEIPT AND PAYMENT ACCOUNT For the Year Ending March 31, 2010 2009(A) RECEIPTS: Opening Balance As on 01/04/09 Cash in hand 17,535 25,760 Cash at bank 4,356,941 872,228 Staff Loans and Advances 176,058 166,213 Loans to Community Institutions 53,346 661,045 TDS Refundable 12,974 - Community Institutions 1,053,469 54,624 5,670,323 1,779,870less Sundry creditors 71,477 18,261 PF payable 29,857 22,583 TDS Payable 8,890 3,837 Expense Payable 9,150 5,550,949 - 1,735,189 Received during the year Grants from Foreign Agencies 6,313,979 4,632,660 Grants from Indian Agencies 10,629,647 12,250,757 Donation (Indian) 328,900 55,200 Donation (Foreign ) 228,362 1,044,684 Interest income 96,362 172,905 Other Receipts 587,610 167,417 Contribution from Community 29,622 18,214,482 18,544 18,342,167 Dewan Foundation Revolving Fund 25,624 1,001,392 Loan & Advances to Staff 235,280 - Indian Grameen Services 1,500,000 - Community Institutions 833,307 - Investments 26,43,350 - Other Advances 118,573 - Sundry Debtors 2,694,736 - TDS Return by Income Tax Dept. 7,160 - Resource centre development fund 68,828 68,828 Goat promotion insurance fund 52,905 58,105 Education & Development Fund - 51,000 Total (A) 31,876,366 21,310,544 Ibtada, Alwar
  36. 36. Annual Report 2009-10 29(B) PAYMENTS: Development Programme Expenses Micro Finance Programme 915,637 3,000,545 Livelihoods Programme 296,952 1,113,751 Education Programme 58,90,388 9,054,977 Other Programme 61,304 7,164,281 413,189 13,582,462 Development Programme Support Expenses Salaries and wages - 263,471 IBTADA PF Contribution - 15,408 Travel & Conveyance expenses 3,520 26,006 Books and Audio visual expenses 6,189 5,854 Computer Rentals and Consultancy 4000 - Insurance - 915 Printing and Stationery 59,755 59,966 Postage and Telephone 21,722 53,399 Office Rent, Water and Electricity 302,893 315,418 Repair and Maintenance 92,041 43,165 Office Maintenance Expenses 142,007 176,345 Bank Charges 13,159 24,522 Board Meeting Expenses 17,727 9,876 Membership & Subscription 12,225 4,154 Auditor Remuneration & Expenses 13,130 11,020 Fixed Assets Acquired 613,151 1,301,519 141,114 1,150,633 Security Deposit - 1,500 Dewan foundation Rev. fund-advance to federations - 1,025,000 Tax Refundable 12,976 - Other Advance 239,040 - Sundry Debtors 3,444,814 - Community Institutions 1,484,469 - Loans & Advances to Staff 6,312,260 - Goat Promotion Fund 1,100 - Investments 3,250,000 - Expenses payable 4,084,496 - Staff Security deposited 2,259 18,831,412 - 1,026,500 Closing Balance As on 31/03/10 Cash in Hand 16,333 17,535 Cash at Bank 4,562,821 4,356,941 Staff Loans and Advances - 176,058 Ibtada, Alwar
  37. 37. Annual Report 2009-10 30 Sundry Debtors - 53,346 TDS Refundable - 12,974 Advances to Community Institutions - 1,053,469 4,579,154 5,670,323less Sundry creditors - 71,477 PF payable - 29,857 TDS payable - 8,890 Expenses payable - 4,579,154 9,150 5,550,949 31,876,366 21,310,544 Ibtada, Alwar
  38. 38. Annual Report 2009-10 31 Additional Financial InformationStaff remuneration [Gross yearly + benefits] in RupeesHead of the organisation: (including honorarium) Rs. 4,90,953 per yearHighest paid Full Time regular staff Rs. 1,99,991 per yearLowest paid Full Time regular staff Rs. 78,280 per yearThe distribution of staff according to salary levels and gender break up.Slab of gross salary (in Rs) plus benefits Male staff Female staff Total staffpaid than 5000 month)Less to staff (per 00 00 005,000 – 10,000 10 02 1210,000 – 25,000 21 04 2525,000 – 50,000 01 00 0150,000 – 1,00,000 00 00 00Greater than 1,00,000 00 00 00Annual Gross Remuneration paid to members of Governing Board NilAmount reimbursed (in Rs.) to ALL Board members in the financial year 2009-2010 forthe following items:1 International Travel Rs. ZERO2 Domestic Travel Rs. 11,968/-3 Local Conveyance Rs. ZERO4 Entertainment Expenses Rs. ZEROTotal cost of international travel by all personnel (including volunteers) & BoardMembers– segregating those incurred on organizational expense and those that weresponsored, along with the name and designation of the person(s) who traveled, andthe purpose(s) of travel. Even if there is no travel it will be placed on record.ZEROTotal cost of national travel by all personnel (including volunteers) & Board Members–.Even if there is no travel it will be placed on record.Travel expenses - 1,99,429/- Ibtada, Alwar
  39. 39. Annual Report 2009-10 32 List of Donors (During year 2009-10) 1. Aide et Action, France 2. Centre for Micro Finance, Jaipur 3. Edelgive Foundation, Mumbai 4. Give Foundation, Mumbai 5. Heifer Project International, USA 6. ICICI Bank – Read to Lead Campaign 7. IIMPACT, Gurgaon 8. National Rural Health Mission (through Prayas, Chittorgarh) 9. Nistha Foundation, New Delhi 10. Rajeev Gandhi Foundation 11. Sir Ratan Tata Trust, Mumbai 12. Terre Des Hommes, Germany 13. UNDP Small Grants Programme, New Delhi Ibtada, Alwar