D Space Proposal Tvm 1407

Proposal for HP – Dspace (Digital Repository Solution) from HP India Sales Pvt Ltd May 11, 2009

HP India Sales Pvt Ltd No. 2 Harrington Road, HP Towers North Tower, Chetpet Chennai 600031 www.hp.com Satyanarayana May 11, 2009 Venkatarao Attn: Customer Details Tel: +91 44 28365566 kantipudi.satya@hp.com Dear Chairman, HP India Sales Pvt Ltd is pleased to offer a proposal for Digital Library Solution based on leading-edge information technology products and services -a broad portfolio of market-leading products that offer flexibility, investment protection and superior performance Benefits of Digital Repository solution for the Institution: • Preservation and conservation, an exact copy of original copy can be made any number of times with out performance degradation. • Round the clock availability of data. • Digitally store TV Programs, News paper articles, photos, Audio Lectures, Video Lectures and Sound. • Fast and easy Information retrieval whereby the user is able to use any search term, word, phrase, title, name or subject to search the entire collection. • Provide very user-friendly interfaces, giving clickable access to its resources. The Institution can have confidence in the proposed approach because HP India Sales Pvt Ltd has assisted customers worldwide with the successful deployment of similar business solutions. HP India Sales Pvt Ltd is committed to Institution’s success and is confident that solution addresses all critical requirements. We look forward to meeting with you to review our capabilities, to discuss the benefits of our proposed solution, and to explore the next steps in forging a strong and mutually beneficial relationship. Sincerely, HP India Sales Pvt Ltd Satyanarayana Venkatarao

HP Proposal for Digital Repository May 11, 2009 Digital Repository Solution Framework Background Digital repository, also known as digital libraries are important for organizations in helping to manage and capture intellectual assets as part of their information strategy. A digital repository can hold wide range of materials for a variety of purposes and users. It can support research, learning, and administrative processes. Broadly speaking, a digital repository is a library in which collections are stored in digital formats (as opposed to print, microform, or other media) and accessible by computers. The digital content may be stored locally, or accessed remotely via computer networks. A digital library is a type of information retrieval system. Digital Repositories can immediately adopt innovations in technology providing users with improvements in electronic and audio book technology as well as presenting new forms of communication such as wikis and blogs.  No physical boundary. The user of a digital repository/library need not look for physical paper files; people from across the locations can gain access to the same information, as long as an Internet connection is available. Round the clock availability. A major advantage of digital libraries/repository is  that people can gain access to the information at any time, night or day. Multiple accesses. The same resources can be used at the same time by a  number of users. Structured approach. Digital libraries/repository provide access to much richer  content in a more structured manner, i.e. we can easily move from the catalog to the particular book then to a particular chapter and so on.  Information retrieval. The user is able to use any search term (word, phrase, title, name, subject) to search the entire collection. Digital libraries/repository can provide very user-friendly interfaces, giving clickable access to its resources.  Preservation and conservation. An exact copy of the original can be made any number of times without any degradation in quality. Networking. A particular digital library can provide a link to any other  resources of other digital libraries very easily; thus a seamlessly integrated resource sharing can be achieved. Page-3

HP Proposal for Digital Repository May 11, 2009 Digital Repository Architecture Digital Repository Solution is based on multi-tier architecture, categorized broadly into three tiers: 1. Presentation Tier (Web Server) Top most level of library solution is the user interface. It comprises of a web server, acting as an interface with library user(s). 2. Logic Tier (Application Server) : This layer processes commands, retrieves data and sends to presentation layer to be shown to users. Application Servers like Tomcat are typically part of this layer. 3. Data Tier (Database & Storage Server) : This layer stores library information for retrieval by Application server which processes it and send to web server for display to users. It consists of a database server, storage and backup devices for data integrity. Page-4

HP Proposal for Digital Repository May 11, 2009 Objective of the Proposal This Proposal is for supply and deployment of the Dspace Digital Repository software for the Institution. This Proposal facilitates creation of a platform for a Digital Web Based knowledge repository accessible by the community. The aim is to capture, store, index, preserve and redistribute the knowledge assets of the Institution for the overall development of the community on long-term basis. The implementation of this proposal will bring years of joint Research between Massachusetts Institute of Technology (MIT) and HP in developing Dspace to assist the Institution in creation of a world-class knowledge repository for the benefit of the community. Benefits to the Institution • Implementation of the Digital Repository provides an opportunity for the Institution to achieve and sustain leadership position in Education, Consultancy, Research and Development. • Implementation of Digital Repository would help preserve knowledge generated within the institution and make it accessible to all for the overall development of the community. • Implementation of the Digital Repository provides an opportunity on updating the skills and knowledge of the community. • Implementation of the Digital Repository provides an opportunity for the Institution to provide to its community the latest technologies as per the industry requirements. • Implementation of Digital Repository will facilitate collaboration and sharing of Knowledge amongst the community on long-term basis. Specifically, the Digital Repository provides the following benefits: • Provides the capability to publish research results out quickly. • Helps in reaching the community through exposure to the omnipresent Internet. • Archiving and distributing material normally currently stored in the library. • Keeping track of publications/bibliography • Having a persistent network identifier for your work, as shown in this image: Page-5

HP Proposal for Digital Repository May 11, 2009 1. The Dspace Digital Repository A Digital institutional repository is a set of services that an institute offers to the members of its community for the management and dissemination of digital materials created by the institution and its community members. It is most essentially an organizational commitment to the stewardship of these digital materials, including long-term preservation where appropriate, as well as organization and access or distribution. To collect, distribute, and preserve research materials in increasingly complex digital formats are a time-consuming and expensive chore for individual faculty and their departments, labs, and centers to manage themselves. The DSpace system provides a way to manage these research materials and publications in a professionally maintained repository to give them greater visibility and accessibility over time. DSpace is a groundbreaking digital library system to capture, store, index, preserve, and redistribute all scholarly research material in digital formats. One can share research findings quickly with a worldwide audience and preserve materials in perpetuity. DSpace captures data in any format – in text, video, audio, and data. It distributes it over the web. It indexes the work, so users can search and retrieve items. It preserves digital work over the long term. DSpace provides a way to manage research materials and publications in a professionally maintained repository to give them greater visibility and accessibility over time. Adding content in Dspace DSpace is easy to use. You use your web browser to submit content and search or browse its collections. Page-6

HP Proposal for Digital Repository May 11, 2009 To submit content, you upload the file(s) and add descriptive information including title, author, publication information, and keywords. This descriptive data is known as metadata. To add your content, though, you must belong to a DSpace community. Speak with your library’s staff to learn more about DSpace communities. Licensing and copyright issues To add content to DSpace, one must have the copyright to the material, or have permission to submit work for which one does not have copyright. One should be willing and able to grant the institute library the right to preserve and distribute the work in DSpace. Many publishers offer a “self-archiving” clause in publication contracts, which allows one to archive a copy of work. If the publisher doesn’t offer such a clause, one can negotiate to include one. Each institute sets its own licensing requirements for DSpace. Preserving data for grants DSpace provides a means to preserve and distribute data and research, as is required in many grants. Reference Sites • Central Plantation Crops Research Institute, Kasargod • GB Pant University of Agriculture & Technology, Pant Nagar • Indira Gandhi Institute for Development Research, Mumbai • INFLIBNET, Ahemdabad • Indian Institute of Astrophysics, Bangalore • Indian Institute of Management, Kozhikode • Indian Institute of Science, Bangalore • Indian Institute of Technology, Bombay • Indian Institute of Technology, New Delhi • Indian Institute of Technology, Kharagpur • Indian National Science Academy, New Delhi • Indian Statistical Institute, Bangalore • LDL: Librarians' Digital Library, DRTC • National Centre for Radio Astrophysics, Pune • National Chemical Laboratory (NCL), Pune • National Institute of Oceanography, Goa Page-7

HP Proposal for Digital Repository May 11, 2009 • National Institute of Technology, Rourkela • Raman Research Institute, Bangalore • Sri Venkateswara University, Tirupati • University of Hyderabad, Hyderbad DSpace Features The major features of Dspace are: • Institutional Repository • DSpace is a digital library system to capture, store, index, preserve, and redistribute the intellectual output of a university’s research faculty in digital formats. • DSpace is organized to accommodate the multidisciplinary and organizational needs of a large institution. • DSpace provides access to the digital work of the whole institution through one interface. • DSpace is organized into Communities and Collections, each of which retains its identity within the repository. • Customization for DSpace communities and collections allows for flexibility in determining policies and workflow. Supported Formats and Content Types DSpace accepts any type of digital content, including: • Text • Images • Audio • Video Some examples of items that DSpace can accommodate are: • Documents such as articles, preprints, working papers, technical reports, conference papers • Books • Theses • Data sets • Computer programs • Visual simulations and models Each institution that implements DSpace can determine its own list of supported formats and content types, based on its needs and resources. Page-8

HP Proposal for Digital Repository May 11, 2009 Digital Preservation One of the primary goals of DSpace is to preserve digital information. • DSpace provides long-term physical storage and management of digital items in a secure, professionally managed repository including standard operating procedures such as backup, mirroring, refreshing media, and disaster recovery. • DSpace assigns a persistent identifier to each contributed item to ensure its retrievability far into the future. • DSpace provides a mechanism for advising content contributors of the preservation support levels they can expect for the files they submit. Access Control DSpace allows contributors to limit access to items in DSpace, at both the collection and the individual item level. Versioning New versions of previously submitted DSpace items can be added and linked to each other, with or without withdrawal of the older item. Multiple formats of the same content item can be submitted to DSpace, for example, a TIFF file and a GIF file of the same image. Search and Retrieval The DSpace submission process allows for the description of each item using a qualified version of the “Dublin Core metadata” schema. These descriptions are entered into a relational database, which is used by the search engine to retrieve items. Architecture Overview The DSpace system is organized into three layers, each of which consists of a number of components. Page-9

HP Proposal for Digital Repository May 11, 2009 DSpace System Architecture The storage layer is responsible for physical storage of metadata and content. The business logic layer deals with managing the content of the archive, users of the archive (e-people), authorization, and workflow. The application layer contains components that communicate with the world outside of the individual DSpace installation, for example the Web user interface and the Open Archives Initiative protocol for metadata harvesting service. Each layer only invokes the layer below it; the application layer may not used the storage layer directly, for example. Each component in the storage and business logic layers has a defined public API. The union of the APIs of those components is referred to as the Storage API (in the case of the storage layer) and the DSpace Public API (in the case of the business logic layer). These APIs are in-process Java classes, objects and methods. It is important to note that each layer is trusted. Although the logic for authorizing actions is in the business logic layer, the system relies on individual applications in the application layer to correctly and securely authenticate e- people. If a 'hostile' or insecure application were allowed to invoke the Public API directly, it could very easily perform actions as any e-person in the system. The reason for this design choice is that authentication methods will vary widely between different applications, so it makes sense to leave the logic and responsibility for that in these applications. The source code is organized to cohere very strictly to this three-layer architecture. Also, only methods in a component's public API are given the public access level. This means that the Java compiler helps ensure that the source code conforms to the architecture. Creating Content with Dspace Adding content to DSpace is very easy to do. This section illustrates the basic steps: • Choose a collection • Describe your content item by adding metadata and keywords • Upload the file(s) • Verify the submitted item • Accept the DSpace license • Find your submitted items in a workflow Page-10

HP Proposal for Digital Repository May 11, 2009 Deliverables HP Deliverables are as detailed below: 1. Installation of OS and layered components: Installation of Operating System and layered products like Apache Web Servers, SendMail System, Samba Services, and infrastructure services like DNS client services 2. Prerequisites Software Installation: Installation of prerequisite software for Dspace, which includes various Java patches and layered Java products, like java activation services, mail api layers etc. 3. Installation of Apache: Installation and configuration of secured (SSL) Apache for use with Dspace. Involves configuration of OpenSSL and Apache with dynamic loadable modules like APR, mod_php and mod_ldap. 4. Installation of Tomcat: Installation and configuration of Tomcat for use with Dspace. Involves integration of Apache with tomcat with Apache using apache portable runtime and mod_jk2 connector (a connector which serves servlet and jsp requests to apache from the backend and lets apache serve the web requests). 5. Creating sample Users and setting permissions: Create sample users with varying access rights for participation in Dspace digital library. 6. Install Dspace: Install and configure Dspace. This is base configuration. 7. Configure PostgreSQL: Configure postgresql and initialize persistant objects for Dpsace. 8. Configure Dspace: Configure Dspace for usage by user community 9. Initialize (run scripts): Automate startup and shutdown procedure of dspace 10. Scan the sample articles provided by the Institution and upload the same along with the Metadata into Dspace. 11. Training on Administration and usage: Administration of Dspace. Demonstrate key concepts in Dspace to user groups Duration The services are expected to be completed in 6 Months. Page-11

HP Proposal for Digital Repository May 11, 2009 3. Commercials Hardware and Software Sl No Description Value 1 DSPACE Hardware and Software 9,99,999/- 2 Implementation and Support Assumptions 1 Additional Servers, OS and Networking equipment may be required if not already available 2 LAN and Networking equipment such Switches and Cabling for the LAN are assumed to be available 3 Internet Connectivity is assumed to be available 4 Adequate Capacity UPS for the Infrastructure is assumed to be available 5 LCD for Training is assumed to be available 6 High Speed Scanner is available with the Colleges. Terms and Conditions 1. All Prices are inclusive of taxes. Prevailing rates of taxes are 2% CST,4% VAT and 12.5% Service TAX 2. The Infrastructure suggested is based on certain assumptions listed herein. 3. Books are assumed to be in Bound conditions. It is assumed that they can be unbound, scanned, rebound and returned. 4. It is assumed that the college will provide necessary resources for scanning like content and man power. 5. Purchase order may be placed with our Business Partner (Name and Address) Page-12

D Space Proposal Tvm 1407

by Anil Mishra on May 11, 2009

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