How to keep your
Quality Agenda up to date
                   Part 2
               Andrea Gentil
              Business E...
OQUMA – Quality Management

OQUMA provides an online software service
    to manage the full quality system.

• Templates ...
Team and Roles
In this presentation you can preview how to organize
your team and assign responsibilities to fulfill your
...
Team and Roles
Manual Process
Every document in your QMS must have defined who
approves it. The approver must be other tha...
Team and Roles
Procedures and Instructions
Every document in your QMS must have defined who
approves it. The approver must...
Team and Roles
User types                                  Roles
• System Responsible                          • QMS Respo...
Team and Roles
Example
QMS Responsible can force a document approval or
publication.

QMS Responsible:             Managem...
Setup

Requirements:

• Go to the site and create your account
   http://www.oquma.com
• Log in




                      ...
Team
To create your team, you must invite users to join the
system.

1.   Invite a member of your
     company as a system...
Team
Step 1 – Invite a member of your company
   as a user of the system:




                      @ 2010 Prieco S.A. - A...
Team

Step 2 – The new user receives an e-mail
   with a Registration Code




                      @ 2010 Prieco S.A. - ...
Team
Step 2 – New user signs up and creates a user
   with the Registration Code to join your
   account:




            ...
Roles
To assign roles, you must edit them:


1.   Go to Role
     Management and
     select an user
2.   Edit the role


...
Roles
Step 1 – Go to Role Management and select
   an user:




                      @ 2010 Prieco S.A. - All rights rese...
Roles

Step 2 – Select the proper role:




                       @ 2010 Prieco S.A. - All rights reserved.   15
Team and Roles
Task assignment example
Management Representative can ask for improvement.
Area Employee can only read the ...
Conclusion
In this presentation we’ve reviewed a solution to
organize your team, assign roles, and manage
tasks for your Q...
Thanks you for your attention


                     How to keep your
             Quality Agenda up to date
             ...
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How to keep your quality agenda up to date - part 2

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In this presentation you can preview how to organize your team and assign responsibilities to fulfill your quality management agenda and tasks.

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Transcript of "How to keep your quality agenda up to date - part 2"

  1. 1. How to keep your Quality Agenda up to date Part 2 Andrea Gentil Business Expert www.oquma.com 2010-06-22
  2. 2. OQUMA – Quality Management OQUMA provides an online software service to manage the full quality system. • Templates and examples • Documents and records • Agenda and tasks http://www.oquma.com @ 2010 Prieco S.A. - All rights reserved. 2
  3. 3. Team and Roles In this presentation you can preview how to organize your team and assign responsibilities to fulfill your quality management agenda and tasks: Team Organization Incorporation of new users to the system Roles Role assignment for document and record management Reference: How to keep your Quality Agenda up to date – Part 1 + @ 2010 Prieco S.A. - All rights reserved. 3
  4. 4. Team and Roles Manual Process Every document in your QMS must have defined who approves it. The approver must be other than the original author. It is also recommended to have an intermediate reviewer: QMS Management Management Responsible Representative To Review To Approval To Publish Draft Review Approval Published Improve Improve @ 2010 Prieco S.A. - All rights reserved. 4
  5. 5. Team and Roles Procedures and Instructions Every document in your QMS must have defined who approves it. The approver must be other than the original author. It is also recommended to have an intermediate reviewer: Area Area Area Manager Employee Responsible To Review To Approval To Publish Draft Review Approval Published Improve Improve @ 2010 Prieco S.A. - All rights reserved. 5
  6. 6. Team and Roles User types Roles • System Responsible • QMS Responsible User who has administrative permissions •Top Management •Management Representative •Regular User •Manager/Chief •Area Responsible •Area employee •All personnel @ 2010 Prieco S.A. - All rights reserved. 6
  7. 7. Team and Roles Example QMS Responsible can force a document approval or publication. QMS Responsible: Management Representative: @ 2010 Prieco S.A. - All rights reserved. 7
  8. 8. Setup Requirements: • Go to the site and create your account http://www.oquma.com • Log in @ 2010 Prieco S.A. - All rights reserved. 8
  9. 9. Team To create your team, you must invite users to join the system. 1. Invite a member of your company as a system user 2. The new user will receive an e-mail with a registration code to subscribe to your account @ 2010 Prieco S.A. - All rights reserved. 9
  10. 10. Team Step 1 – Invite a member of your company as a user of the system: @ 2010 Prieco S.A. - All rights reserved. 10
  11. 11. Team Step 2 – The new user receives an e-mail with a Registration Code @ 2010 Prieco S.A. - All rights reserved. 11
  12. 12. Team Step 2 – New user signs up and creates a user with the Registration Code to join your account: @ 2010 Prieco S.A. - All rights reserved. 12
  13. 13. Roles To assign roles, you must edit them: 1. Go to Role Management and select an user 2. Edit the role @ 2010 Prieco S.A. - All rights reserved. 13
  14. 14. Roles Step 1 – Go to Role Management and select an user: @ 2010 Prieco S.A. - All rights reserved. 14
  15. 15. Roles Step 2 – Select the proper role: @ 2010 Prieco S.A. - All rights reserved. 15
  16. 16. Team and Roles Task assignment example Management Representative can ask for improvement. Area Employee can only read the draft document. Management Representative: Area Employee: @ 2010 Prieco S.A. - All rights reserved. 16
  17. 17. Conclusion In this presentation we’ve reviewed a solution to organize your team, assign roles, and manage tasks for your Quality System. 1. Team and Roles 2. Setup 3. Team 4. Roles 5. Tasks @ 2010 Prieco S.A. - All rights reserved. 17
  18. 18. Thanks you for your attention How to keep your Quality Agenda up to date Part 2 Andrea Gentil Business Expert www.oquma.com @ 2010 Prieco S.A. - All rights reserved. 18
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