Administration And Paperwork
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Administration And Paperwork

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This presentation has been uploaded for use on Andrew Welch's blog. The purpose of this course is to facilitate an in-depth discussion of items useful to new and seasoned United States Coast Guard ...

This presentation has been uploaded for use on Andrew Welch's blog. The purpose of this course is to facilitate an in-depth discussion of items useful to new and seasoned United States Coast Guard Auxiliarists. It draws on extensive resources freely available from the USCG and USCG Auxiliary. It was originally developed by Flotilla 054-25-12 for use with that unit’s new members, but may be freely used by individual units wishing to provide such training.

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  • January 28, 2010 Auxiliary Administration and Paperwork United States Coast Guard Auxiliary
  • United States Coast Guard Auxiliary January 28, 2010 Auxiliary Administration and Paperwork
  • United States Coast Guard Auxiliary January 28, 2010 Auxiliary Administration and Paperwork

Administration And Paperwork Administration And Paperwork Presentation Transcript

  • Basic Introduction to the Coast Guard An overview presentation of Administration and Paperwork
  • Basic Introduction to the Coast Guard (BIC)
    • The purpose of this course is to facilitate an in-depth discussion of items useful to new and seasoned Auxiliarists. It draws on extensive resources freely available from the USCG and USCG Auxiliary. It was originally developed by Flotilla 054-25-12 for use with that unit’s new members, but may be freely used by individual units wishing to provide such training.
    • Course Components:
      • NASBLA-approved “Safe Boating Course”
        • “ Basic Qualification”
      • ICS-100 online course/exam
        • Offered by FEMA
      • Character in Action by ADM James Loy (Ret.)
        • Read and discuss
      • Complete an Individual Development Plan (IDP)
        • Do this with a coach/mentor
      • Classroom lectures and discussions
        • Demonstrate knowledge mastery with signoffs
    January 28, 2010 Auxiliary Administration and Paperwork
  • Welcome! Time to Enroll in the Auxiliary
    • The Flotilla Staff Officer for Human Resources (FSO-HR) assists new members in the enrollment process:
      • The prospective member reviews Auxiliary opportunities and requirements with the FSO-PS;
      • Prospective member submits the following to the FSO-PS:
        • Completed enrollment application (Form ANSC-7001);
        • Original and copy of a passport or birth certificate;
        • Two completed fingerprint cards;
        • Photograph, in uniform, against red backdrop (for the ID card);
      • The DIRAUX office will process these and issue an Employee #;
        • Memorize this number, as you will need it very often.
      • New member is then authorized uniforms and on-shore training;
      • New member is authorized participation in operations following favorable completion of a Personal Security Investigation (PSI);
        • An ID card is then issued and the member is sworn in; the member must possess the ID card at all times when in uniform or on base.
    January 28, 2010 Auxiliary Administration and Paperwork
  • Membership Statuses January 28, 2010 Auxiliary Administration and Paperwork
  • Keeping Time
    • Auxiliarists must keep a record of hours spent performing their duties.
      • These records tell the USCG where Auxiliarists’ time is spent, assisting in the allocation of funds and unit/personal awards.
      • Submit these records to the Flotilla’s Information Services Officer (FSO-IS) monthly.
      • Use one of two forms to report your time:
        • Form ANSC- 7030 : Report all hours performed in a specific mission such as boat ops, marine safety, public affairs, or many others; complete one form for each mission.
        • Form ANSC- 7029 : Report all miscellaneous hours not devoted to a specific, one-time mission, including leadership, administration, correspondence, travel, or meetings; all of these hours for the entire month may be submitted on a single form.
      • These and other blank PDF forms (such as “Change of Member Information”) may be found at http://forms.cgaux.org/forms.html .
    January 28, 2010 Auxiliary Administration and Paperwork
  • Chain of Leadership
    • The Auxiliary utilizes the “Chain of Leadership” for its communication and directives.
      • Members must be familiar with this chain so that they know where to go, and where not to go, for what they need.
      • In general, no member should initiate communications with someone not directly senior or junior to them, or with a peer.
        • For new members, this means that all communications should begin with their Flotilla Commander, Vice Commander, of Flotilla Staff Officers; not doing so can cause confusion and frustration for all.
      • It is not acceptable to contact a senior leader with a grievance or question that could otherwise be addressed by your Flotilla, your team.
        • This includes contact with the Director of Auxiliary (DIRAUX), the active duty office responsible for administering Auxiliary programs on a day to day basis; these small offices serve thousands of Auxiliarists, so members are not to contact them directly without prior approval.
    January 28, 2010 Auxiliary Administration and Paperwork
  • People to Know in the Flotilla
    • Flotilla Commander (FC)
    • Flotilla Vice Commander (VFC)
    • Flotilla Staff Officers:
      • Communications (CM)
      • Communications Services (CS)
      • Finance (FN)
      • Human Resources (HR)
      • Information Services (IS)
      • Marine Safety and Environment Protection (MS)
      • Materials (MA)
      • Member Training (MT)
    • Flotilla Staff Officers (cont)
      • Navigational Systems (NS)
      • Operations (OP)
      • Program Visitor (PV)
      • Public Affairs (PA)
      • Public Education (PE)
      • Publications (PB)
      • Secretary/Records (SR)
      • Vessel Examination (VE)
    • Flotilla Staff Officers are abbreviated “FSO-XX” where XX is replaced by the two-letter staff symbol.
    January 28, 2010 Auxiliary Administration and Paperwork
  • Finding the Information you Need
    • A wealth of Internet-based resources are available.
      • Auxiliary E-Directory provides contact information for all members; log-in to verify yours and locate the people you need.
        • http://www.auxedirectory.org
      • AUXOFFICER Directory provides extensive contact information, qualification, and unit data on for all Auxiliarists.
        • https://auxofficer.cgaux.org/auxoff/
      • AUXINFO is a complex database containing member data
        • https://www.auxinfo.uscg.gov/cognos/cgi-bin/login.exe
      • Auxiliary’s National Website
        • www.cgaux.org
    • If there is something you don’t know, can’t understand, or need assistance with: do the research, consult the manual, and don’t hesitate to ask someone for help.
    January 28, 2010 Auxiliary Administration and Paperwork
  • Helpful Resources
    • There are a number of resources to assist new and seasoned Coast Guard Auxiliarists.
      • Auxiliary Manual (AUXMAN), COMDTINST
        • The definitive policy manual for all Auxiliarists
        • http://www.uscg.mil/directives/cim/16000-16999/CIM_16790_1F.pdf
      • The Coast Guardsman’s Manual, 9 th Edition (Krietemeyer, 2000)
        • Geared more to active duty, but useful to Auxiliarists
      • National Personnel Department, www.auxpdept.org
      • National Training Department, www.auxtdept.org
      • Basic Introduction to the Coast Guard (BIC) – this course!
        • An in-depth introduction to the USCG Auxiliary developed by Andrew Welch and Emily Johnson, Flotilla 054-25-12
    • Remember, your shipmates in the Coast Guard Family are your most important resources.
    January 28, 2010 Auxiliary Administration and Paperwork