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Governance Center for SharePoint - Sept09
Governance Center for SharePoint - Sept09
Governance Center for SharePoint - Sept09
Governance Center for SharePoint - Sept09
Governance Center for SharePoint - Sept09
Governance Center for SharePoint - Sept09
Governance Center for SharePoint - Sept09
Governance Center for SharePoint - Sept09
Governance Center for SharePoint - Sept09
Governance Center for SharePoint - Sept09
Governance Center for SharePoint - Sept09
Governance Center for SharePoint - Sept09
Governance Center for SharePoint - Sept09
Governance Center for SharePoint - Sept09
Governance Center for SharePoint - Sept09
Governance Center for SharePoint - Sept09
Governance Center for SharePoint - Sept09
Governance Center for SharePoint - Sept09
Governance Center for SharePoint - Sept09
Governance Center for SharePoint - Sept09
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Governance Center for SharePoint - Sept09

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Updated presentation about Governance Center for SharePoint and the new features in version 3.0

Updated presentation about Governance Center for SharePoint and the new features in version 3.0

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  • 1. Driving business from yourSharePoint investmentGovernance Center for SharePoint
    Anders B. Skjønaa
    Partner
    NetmediaSoftware
    www.netmedia.as
  • 2. About Us/About You
    Anders B. Skjønaa
    Netmedia Software
    Partner, CEO
    SharePoint SailingDenmark
    Microsoft Consulting Information Work
    GovernanceICASA Speaker
    ItalyTraining Kids Basketball
    Blog: sharepointpeople.wordpress.com
    Web: www.netmedia.as
    Mail: anders@netmedia.as
    Twitter: @skjoenaa
    In the room?
  • 3. Governanceprinciples
    The goal is to ensure that SharePoint investments deliver on expected business goals!
    Governance is effectively conducted through a solid framework
    Reference framework: www.isaca.org
  • 4. The pains of governance
    Developing a governance plan canbeextremely time and ressource consuming
    How do wemake sure thatwe cover all bases?
    Governanceneeds to be made operational to have anyimpact
    How do we make the effect of our efforts visible to the management?
    Who is really the owner of SharePoint governance?
  • 5. The pains of governance
    ”Developing a governance plan can be extremely time and ressource consuming”
    The SharePoint Governance Framework
    Using a formal governance framework enable you to spend all resources on planning!Estimated time savings: 60-70%
  • 6. The pains of governance
    ”How do we make sure that we cover all bases?”
    SharePoint Service Catalogue
    Using a catalogue of services exposed with SharePoint it is
    easy to scope exactly what to
    plan for...
    Only do what you
    have to!!!
  • 7. The pains of governance
    ”Governance need to be
    operational to work. How
    can we make sure its not just
    a big pile of documents?”
    Governance Center for SharePoint™
    This ”out-of-the-box” solutionbreaks governance plans
    into operational tasks
    and controls
  • 8. The pains of governance
    ”How do we make the effect of our efforts visible to the management?”
    Governance Dashboard
    Using visual presentation of current status of all systemsand how they supportbusiness goals.
    Governance Organization
    Management is involved in
    setting goals related to
    the business
  • 9. SharePoint Governance adoption*
    68% of sharePointprojectdoes not includegovernance
    93% (of thosethat did includegovernance) startedplanningaftergoingintoproduction
    Noprojectuse a formal governanceframework
    75% of governance plans are not maintainedafter 3 months
    More than 50% had to redo parts - or all - of the SharePoint planningafter 12-18 months
    *Basedon internet survey made by Netmedia Software in 2008/2009
  • 10. Full platform governance
    SharePoint platform
    (Providing platform services for applications)
    ”Green governance” relates
    to applications and typically
    has a business focus
    Examples:
    Document Management
    Intranet
    Extranet
    Contract Management
    Governance
    ”Blue governance” relates
    to the it infrastructure and deals and
    has a focus on driving the platform
    From a technical point of view
    Examples:
    • Availability
    • 17. Application ”on-boarding”
    • 18. Backup / Restore procedures
    • 19. Scalability
    • 20. Change Request procedures
    • 21. Etc.
    Governance
  • 22. Establishing the organization
    Executive Stakeholders
    Establishing the governance organization
    is best done early in the implementation
    project.
    Role guidelines
    Executive Stakeholders:
    Participates in establishing SharePoint
    vision andsetting the business impact. Has
    an interest in following ROI on SharePoint.
    Business (Content Owners):Own individual business applications.Will drive related governance policies forthese applications and bridge applications
    to business impact.
    End Users:
    Will actively drive governance controls
    and tasks in the daily work. A very important
    Group to have on board in governance
    to optimize adoption.
    IT:
    Owners of the tech platform and related
    policies and controls. A very important
    role in the governance board in relation
    to service level maintenance and scoping
    of the platform.
    Governanceboard
    Business
    (Content Owners)
    IT
    Governance
    roles
    Operational Team
    End Users
  • 23. The SharePoint GovernanceFramework
    Boardorg.
    SharePoint Vision
    Goal A
    Goal B
    Goal C
    System 1
    System 2
    System 3
    System 4
    System 5
    System 6
    Operationalorg.
    Rule
    Rule
    Rule
    Rule
    Rule
    Rule
    Rule
    Rule
    Rule
    Rule
    Rule
    Rule
    Task
    Task
    Task
    Task
    Task
    Task
    Task
    Task
    Task
    Task
    Task
    Task
    Procedures/Guides
    Procedures/Guides
    Procedures/Guides
    The SharePoint Governance Framework is developed and owned by Netmedia Software ApS.
    The SharePoint Governance Framework may be referenced and used freely with proper reference to the owner and the owners internet website.
  • 24. Governance Center for SharePoint 2.0
  • 25. Governance Center for SharePoint 3.0
    Available in October 2009
    Business Value Management
    Easy impact identification on the Governance Dashboard
    Governance Planning Tool
    Easy guided documentation and planning flow
    Governance Task & Control Management
    Built-in risk/impact modelling
    Standard Operating Procedures
    Quality assurance thorugh controlled procedures
    SharePoint Service Catalogue / Governance Handbook
    Best Practices and tool for rapid implementation
    Training
    Optional subscription based online training module for SharePoint users and administrators
    Change Management
    Workflow based management of change requests for the governance board
    Automated Site creation policy enforcement
    Governance Center automatically applies governance policies to all new sites on creation
  • 26. Business impact
    Business Impact
    All systems report their impact to a business impact area.
    There is a direct and visible link from business goals to each system, policy and control.
    This makes the governance plan relevant for business management and helps all levels of the organization to keep in shape to support the business goals at all times.
    Governance
  • 27. Security
    Security
    Fully automated policy creation for new sites; team sites, publishing sites, project sites, My Sites etc. makes site ownership and responsibilities easy to understand and engage with.
    Policies can be strict and not allow access for users before governance controls and tasks have been completed, or simply raise a warning and a risk on the governance dashboard, if a site is not in compliance.
    Governance
  • 28. Productivity
    Using the framework and tools for planning and documenting governance policies and controls, is estimated to save 60-80% of governance planning time, compared to not using a framework or tool at all.
    Using the Governance Dashboard makes it easy for any user to find individual controls and tasks that must be done to stay in compliance. Finally the Change Management workflow automates the collection and handling of change requests, making decisions faster and lowers the cost of Change Management procedures.
    Governance
    Productivity
  • 29. Compliance
    Always stay informed and in compliance by using the Governance Dashboard and the graphical drill-down webpart that allows you to find individual systems, policies or controls that need you attention.
    Using the policies and controls lists you can enter regulatory compliance rules from external governance agencies and record history with the control log and history functionality of Governance Center for SharePoint 3.0
    Governance
    Compliance
  • 30. Typical implementation process
    Netmedia Software and our selected partners
    deliver advisory services and implementation services
    when implementering SharePoint governance using
    Governance Center for SharePoint 3.0
    It is recommended to have an experienced resource
    onboard in the governance implementation. This willmake the process easier as well as faster, and will help you
    Prepare an governance plan that embrace the entire
    SharePoint platform and investement.
    To prepare for governance of a SharePoint platform, you
    may want to take a look at the Governance Master Classestrainings on www.netmedia.as.
  • 31. www.netmedia.as

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