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Project Health Check

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Ensure the benefit are obtained and “value for money”

Ensure the benefit are obtained and “value for money”

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Project Health Check Presentation Transcript

  • 1. Project Health Check Ensure the benefit are obtained and “value for money” Anand Subramaniam
  • 2.
    • “ The good Lord never gives you more than you can handle. Unless you die of something .”
      • - Guindon Cartoon
  • 3. Scope
    • Has the scope statement been reviewed as part of the baseline process?
    • Were key project stakeholders brought into the scope planning process?
    • Is there a Change Management / Control Board (CMB)?
    • Is there a scope variation process in place?
    • Are there variations that have not been subject to the CMB process?
    • Can the team identify the total impact in time & cost of the scope variations?
    • Are actual tracked against estimated impacts for variations?
    • Has the project plan been adjusted to cater for variations?
  • 4. Cost
    • Is the original project budget realistic?
    • Is there a cost tracking system in place & up to date?
    • Are any costs not been tracked?
    • Are costs been reconciled against financial accounts?
    • Are cost projections in place for the completion of the project?
    • Have any cost variances been approved in writing?
  • 5. Schedule
    • Is there a baseline plan against which to measure progress?
    • Is the original project schedule realistic and updated?
    • Does it reflect the current scope?
    • Are milestones been used to manage & track progress?
    • Is the plan realistic to complete the remaining work?
  • 6. Staffing
    • Is the staffing plan realistic?
    • Are there backup strategies for key members of the project?
    • Is there a sense of cooperation within the project and the teams been managed well?
    • Are the resources been used efficiently?
  • 7. Systems
    • Are there adequate project control systems in place?
    • Is there an information system for the project and is it been used effectively?
  • 8. Project Organisation
    • Is the project organisation working as per the defined process?
    • Is the project manager qualified and experienced in project management?
    • Have roles and responsibilities of the team been documented and clearly communicated to the team, customer, and stakeholders?
    • Is the organisation structure appropriate for the project’s size and complexity?
  • 9. Communication
    • Have all key stakeholders been identified and kept informed to date?
    • Are the various types of reports, their contents, frequency, and audience defined and communicated to the project team?
    • Are the input requirements from the team members clearly documented and communicated?
    • Is the process followed to track and monitor schedules and costs?
    • Are there any areas of concern in communication?
    • Is the project likely to deliver corporate change and is there a plan to manage expectations?
  • 10. Issue Management
    • Is an issue management process documented and filed?
    • Will all project issues be unconditionally tracked through the issue resolution process?
    • Are there processes for unresolved issues to be escalated and resolved within a reasonable timeframe?
  • 11. Change Control
    • Is the change control process as documented followed?
    • Are all change requests unconditionally logged and tracked through this process?
    • Are all tasks resulting from approved changes entered into the project plan
    • Are new change requests acknowledged in a timely manner?
  • 12. Risk Management
    • Are the project risks been managed according to the project’s risk management process?
    • Is the risk register been updated on a regular and frequent basis?
    • Is the risk status reported to management on a regular basis?
    • Is there a documented contingency plans for the top 5 ~10 risks?
    • Are there risk response strategies in place, and been monitored?
    • Are regular risk reviews undertaken on a regular basis?
  • 13. Quality Management
    • Is the QA functions and related roles and responsibilities clearly defined?
    • Are there completion / verification criteria defined for each task producing an output?
    • Is the process followed (test plans, inspections, reviews) for verifying task outputs?
    • Are the tasks marked as “complete” only after QA has been successfully completed?
    • Is there be a formal process for submitting, logging, tracking, and reporting items undergoing QA throughout the submit-test-rework-resubmit-retest cycle?
    • Are statistics related to QA been collected, trends analysed, and problems raised as issues?
    • Is the QA related information been reported regularly as part of the status reporting mechanisms?
    • Is the test plan realistic (test strategy, test plan and test cases in place) and appropriate people allocated to testing?
  • 14. Procurement
    • Are external resources been used?
    • Are up to date contracts in place to manage those resources through to the project end?
    • Is there a contingency to retain those resources beyond the scheduled end of the project if required?
    • Are the authorities and timeframes for contract negotiation understood and built into the plan?
  • 15. Contingency Plan
    • Is there a contingency plan in place if the implementation fails to meet the deadline?
    • Has the plan been tested and signed off by all concerned?
    • Are the impacts of a contingency plan understood by management?
    • Is the timeframe to implement the plan?
    • Is there a process to determine how long the contingency arrangements last?
  • 16. Benefits
    • Were benefits identified at the start of the project still valid and been reviewed recently?
    • Have new benefits been identified and are they built into the project outcome?
    • Are the benefits been measured?
    • Have benefit delivery owners been identified?
  • 17. Business Process
    • Has the impact assessment on business processes been completed?
    • Are they been planned for by the business?
    • Where and when will they be implemented?
    • What impacts are likely to occur outside the organisation and have they been planned for?
  • 18. Training
    • Is there a training plan in place?
    • Have the training materials been produced?
    • Have trainers been identified?
    • Will staff be available for training?
    • Is there a plan to pilot the training?
  • 19. Implementation
    • What implementation support will be provided during and after launch?
    • Who will authorise ‘go live’ and on what criteria?
    • If the implementation involves data conversion, is the state of the data known?
    • Will the data require manipulation and has this been tested?
  • 20. Governance
    • Is there a stage gate process and has the management checkpoints been reviewed?
    • Has organisational standards been met based on defined criteria?
    • Do the project team have the necessary tools, skills and processes to undertake the project successfully?
    • Who is monitoring compliance?
    • Is the project methodology been adhered to?
  • 21. Documentation
    • Are documents held in a central project location?
    • Is the location well organised to enable documents to be easily filled and retrieved?
    • Is proper version control in place?
    • Are all documents reviewed and signed off as per the authorised signatories?
    • Is there a project glossary along with project binder in place?
  • 22. Top Management Support
    • Is there top management support for this project?
    • Are terms of reference, authority levels and accountabilities been agreed too?
    • What is the confidence level that management can be called upon to help when necessary?
    • Is the project sponsor fully committed to the project’s success?
  • 23.
    • “ Condoms aren't completely safe. A friend of mine was wearing one . . . and got hit by a bus .”
      • - Bob Rubin
  • 24.
    • Good Luck
    • http://www.linkedin.com/in/anandsubramaniam