Project Closure Checklist


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Ensure formal project conclusion and hand-off completed product

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Project Closure Checklist

  1. 1. Project Closure Checklist Ensure formal project conclusion and hand-off completed product Anand Subramaniam
  2. 2. <ul><li>“ How far would Moses have gone if he had taken a poll in Egypt? ” </li></ul><ul><ul><li>- Harry S. Truman </li></ul></ul>
  3. 3. Post Implementation Review (PIR) <ul><li>Have positive as well as negative lessons learned been captured? </li></ul><ul><li>Was feedback solicited from a diverse audience? </li></ul><ul><li>Were original requirements reviewed to check for success of meeting them? </li></ul><ul><li>Is the PIR readily available for others to review? </li></ul><ul><li>Has an archive location, such as a lessons learned database or library been established? </li></ul>
  4. 4. Staffing Transfer / Release <ul><li>Is there a plan and has the approach been approved by human resources? </li></ul><ul><li>Have all project staff been released or re-allocated? </li></ul><ul><li>Is the Project Management Office (PMO) prepared for the influx? </li></ul><ul><li>Are all staff employment files updated? </li></ul>
  5. 5. Financial Closure <ul><li>Have vendors and staff been notified of financial closing date? </li></ul><ul><li>Have all acceptance criteria been met prior to final payments to contractors? </li></ul><ul><li>Have all invoices and financial obligations been resolved? </li></ul><ul><li>Have all assets been transferred or disposed? </li></ul><ul><li>Has the contracts office been notified? </li></ul><ul><li>Have the procedures for retaining the financial records been implemented? </li></ul>
  6. 6. Project Archive <ul><li>Have the hard copy artefacts been stored or archived according to organisational standards? </li></ul><ul><li>Does the project library folder structure used to store electronic artefacts and available for future projects? </li></ul><ul><li>Does the maintenance team have access to all the artefacts that could help them maintain the project's deliverables? </li></ul><ul><li>Have the &quot;Lessons Learned&quot; documents been stored in the lessons learned electronic library? </li></ul>
  7. 7. C elebrate <ul><li>Have significant milestones been successfully met without a celebration? </li></ul><ul><li>Is the planned celebration consistent with acceptable professional and ethical standards? </li></ul>
  8. 8. <ul><li>“ Some persons are very decisive when it comes to avoiding decisions .” </li></ul><ul><ul><li>- Brendan Francis </li></ul></ul>
  9. 9. <ul><li>Good Luck </li></ul><ul><li> </li></ul>