Oracle glossary

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Sometimes you across "technical" terms in Oracle apps(budget book,auto allocation rules etc.) which you might have no idea,this documents would be helpful to understand all the "technical" terms used …

Sometimes you across "technical" terms in Oracle apps(budget book,auto allocation rules etc.) which you might have no idea,this documents would be helpful to understand all the "technical" terms used in Oracle Apps.

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  • 1. GLOSSARY OF ORACLE TERMSNote: These definitions are derived from the glossaries contained in UserManuals for each Oracle Financials Systems module. In many cases, termshave slightly different meanings based on which module is involved. Whenmultiple definitions are provided by Oracle, all are included. A B C D E F G H I J K L M N O P Q R S T U V W X Y Z1099 form The forms the Internal Revenue Service supplies to record aparticular category of payment or receipt. 1099 number The tax identificationnumber for a supplier. According to IRS rules in the United States, lack of a validtax identification number may result in tax withholding. Payables stores the taxidentification number for each supplier. Payables also enables you to enter awithholding status for each supplier.1099 types A 1099 classification scheme used in the United States for types ofpayments. Each 1099 form has one or more payment types. A 1099 suppliermay receive payments from more than one type. The 1099–MISC form has thefollowing types: rents, royalties, prizes and awards, federal income tax withheld,fishing boat proceeds, medical and health care payments, non–employeecompensation, and substitute payments in lieu of dividends or interest. Payablesrecords 1099 payments by type so that you can report them according to IRSrequirements.24–hour format A time format that uses a 24 hour clock instead of am and pm,so that 3:30 would be 3:30am, 16:15 would be 4:15pm, 19:42 would be 7:42pm,etc.2–way matching The process of verifying that purchase order and invoiceinformation matches within accepted tolerance levels. Oracle Receivables usesthe following criteria to verify two–way matching: Invoice price <= Order price,Quantity billed <= Quantity ordered.360-degree appraisal Part of the SSHR Appraisal function and also known as aGroup Appraisal. This is an employee appraisal undertaken by managers withparticipation by reviewers.360-degree self-appraisal Part of the SSHR Appraisal function and also knownas a Group Appraisal. This is a 360 Degree appraisal initiated by an employee.The employee (initiator) can add managers and reviewers to the appraisal.3–way matching The process of verifying that purchase order, invoice, andreceiving information matches within accepted tolerance levels. OracleReceivables uses the following criteria to verify three–way matching: Invoice
  • 2. price <= Purchase Order price, Quantity billed <= Quantity ordered, Quantitybilled <= Quantity received.4–4–5 calendar A depreciation calendar with 12 uneven periods: four cycles of afour– week period, followed by a four– week period, followed by a five– weekperiod. Depreciation is usually divided by days for a 4– 4– 5 calendar. Since a4– 4– 5 calendar has 364 days per year, it has different start and end dates forthe fiscal year each year.4–way matching The process of verifying that purchase order, invoice, andreceiving information matches within accepted tolerance levels. OracleReceivables uses the following criteria to verify four–way matching: Invoice price<= Order price, Quantity billed <= Quantity ordered, Quantity billed <= Quantityreceived, Quantity billed <= Quantity accepted. BACK TO TOP-A-absence types Categories of absence, such as medical leave or vacation leave,that you define for use in absence windows.accept An action to indicate that you accept the previous approver’sauthorization.acceptance Supplier acknowledgement of a purchase order that indicates thatthe supplier agreed to and accepted the terms of the purchase order.access level A numeric value ranging from 0 to 1000. Every workflow useroperates at a specific access level. The access level defines whether the usercan modify certain workflow data. You can only modify data that is protected at alevel equal to or higher than your access level.account See accounting flexfield.Account Generator A feature that uses Oracle Workflow to provide variousOracle Applications with the ability to construct Accounting Flexfieldcombinations automatically using custom construction criteria. You define agroup of steps that determine how to fill in your Accounting Flexfield segments.You can define additional processes and/or modify the default process(es),depending on the application. See also activity (Workflow), function, item type,lookup type, node, process, protection level, result type, transition, WorkflowEngine.account hierarchy An Oracle Financials feature you use to perform summarylevel funds checking. An account hierarchy lets Oracle Purchasing and GeneralLedger quickly determine the summary accounts into which your detail accountsroll up.
  • 3. account segment One of up to 30 different sections of an accounting flexfield,which together make up the General Ledger account code. Each segment isseparated from the other segments by a symbol, such as -, /, or . Each segmenttypically represents an element of the business structure, such as Company,Cost Center, or Account.Account segment value A series of characters and a description that define aunique value for a particular value set.account structure See Accounting Flexfield structure.accounting calendar The calendar that defines your accounting periods andfiscal years in Oracle General Ledger. You define accounting calendars using theAccounting Calendar window. Oracle Financial Analyzer will automatically createa Time dimension using your accounting calendar.accounting currency In some financial contexts, a term used to refer to thecurrency in which accounting data is maintained. In this manual, this currency iscalled functional currency. See functional currency.accounting flexfield The code you use to identify a general ledger account in anOracle Financials application. Each Accounting Flexfield value corresponds to asummary or rollup account within your chart of accounts. For example, thisstructure can correspond to your company, budget account, and project accountnumbers. For simplicity, Inventory and Oracle Manufacturing use the termaccount to refer to the accounting flexfield.accounting flexfield limit The maximum amount you authorize an employee toapprove for a particular range of accounting flexfields.accounting flexfield structure The account structure you define to fit thespecific needs of your organization. You choose the number of segments, as wellas the length, name, and order of each segment in your Accounting Flexfieldstructure.accounting flexfield value set A group of values and attributes of the values.For example, the value length and value type that you assign to your accountsegment to identify a particular element of your business, such as Company,Division, Region, or Product.accounting method The method you select for recording accounts payabletransactions. You can choose between accrual basis, cash basis, or combinedbasis of accounting. With accrual basis accounting, Payables creates journalentries for invoices and payments. With cash basis accounting, Payables createsjournal entries only after you make payments. With combined basis accounting,
  • 4. Payables creates journal entries for invoices and payments to post to youraccrual set of books and creates journal entries for payments to post to yourcash set of books.accounting period The fiscal period a company uses to report financial results,such as a calendar month or fiscal period. In Oracle Assets, the periods thatmake up your fiscal year. You depreciate assets each period. In Oracle CashManagement, a time period making up your fiscal year, used on financialstatements. They can be of any length, but are usually a month, quarter, or year.Periods are defined in Oracle General Ledger.accounting rule start date The date Oracle Receivables uses for the firstaccounting entry it creates when you use an accounting rule to recognizerevenue. If you choose a variable accounting rule, you need to specify a ruleduration to let Receivables know how many accounting periods to use for thisaccounting rule.accounting rules Rules that you can use for imported and manually enteredtransactions to specify revenue recognition schedules. You can define anaccounting rule in which revenue is recognized over a fixed or variable period oftime. For example, you can define a fixed duration accounting rule with monthlyrevenue recognition for a period of 12 months.accounts payable accrual account The account used to accrue payableliabilities when you receive your items. Always used for inventory and outsideprocessing purchases. You can also accrue expenses at the time of receipt.Used by Purchasing and Inventory, the accounts payable account representsyour non– invoiced receipts, and is included in your month end accounts payableliability balance. This account balance is cleared when the invoice is matched inPayables.accrual accounting Recognition of revenue when you sell goods andrecognition of expenses when a supplier provides services or goods. Accrualbased accounting matches expenses with associated revenues when youreceive the benefit of the good and services rather than when cash is paid orreceived.accrual band A range of values that determines how much paid time off anemployee accrues. The values may be years of service, grades, hours worked,or any other factor.accrual basis accounting A method of accounting in which you recognizerevenues in the accounting period in which you earn revenues and recognizeexpenses in the accounting period in which you incur the expense. Bothrevenues and expenses need to be measurable to be reportable.
  • 5. accrual plan See: PTO Accrual Plan accrual term, in which PTO is accrued. Inmany plans, the same amount of time is accrued in each accrual period, such astwo days per month. In other plans, the amount accrued varies from period toperiod, or the entitlement for the full accrual term is given as an up front amountat the beginning of the accrual term.accrual term The period, such as one year, for which accruals are calculated. Inmost accrual plans, unused PTO accruals must be carried over or lost at the endof the accrual term. Other plans have a rolling accrual term which is of a certainduration but has no fixed start and end dates.accrue through date The date through which the system accrues revenue for aproject. When accruing revenue, the system includes expenditure items havingan expenditure item date on or before the accrue through date. Oracle Projectspicks up expenditure items having an expenditure item date on or before thisdate, and events having a completion date on or before this date, when accruingrevenue. An exception to this rule are projects that use cost–to–cost revenueaccrual; in this case, the accrue through date used is the PA Date of theexpenditure item’s cost distribution lines.accrued receipts account The account used to accrue your uninvoicedexpense receipts at month end by Purchasing. The accrued receipts accountmay or may not be the same account as the accounts payable accrual account.However, both accrual accounts represent additional payable liabilities youinclude in your month end accounts payables liability balance. You reverse theaccrued receipts account by reversing the month end journal in the followingperiod.accumulated depreciation The total depreciation taken for an asset since it wasplaced in service. Also known as life–to–date depreciation and depreciationreserve.accumulation An obsolete term. See also summarization.ACE See adjusted current earnings.ACE book A tax book for Adjusted Current Earnings (” ACE” ) tax calculations.action set A sequence of alert actions that are enabled for a particular alert. Youcan assign a sequence number to each action you include in an action set tospecify the order in which the actions are performed.activity A unit of work performed during a business process. In OracleReceivables, a name that you use to refer to a receivables activity such as apayment, credit memo, or adjustment. See also activity attribute, functionactivity. In Oracle Workflow, a unit of work performed during a business process.
  • 6. activity attribute A parameter for an Oracle Workflow function activity thatcontrols how the function activity operates. You define an activity attribute bydisplaying the activity’s Attributes properties page in the Activities window ofOracle Workflow Builder. You assign a value to an activity attribute by displayingthe activity node’s Attribute Values properties page in the Process window.activity rate The monetary amount or percentage associated with an activity,such as $12.35 per pay period as an employee payroll contribution for medicalcoverage. Activity rates can apply to participation, eligibility, coverages,contributions, and distributions.actual premium The per–participant premium an insurance carrier charges theplan sponsor for a given benefit.ad hoc Concerned with or formed for a particular purpose. For example, ad hoctax codes or an ad hoc database query.address validation The type of validation you want Receivables to use for youraddress, if you are not using a flexible address format for validation. You canimplement address validation at three levels: Error, No Validation, or Warning.’Error’ ensures that all locations exist for your address before it can be saved.’Warning’ displays a warning message if a tax rate does not exist for this address(allows you to save the record). ’No Validation’ does not validate the address.adjusted current earnings (” ACE” ).adjustment A Receivables feature that allows you to increase or decrease theamount due of your invoice, debit memo, chargeback, deposit, or guarantee.Receivables lets you create manual or automatic adjustments.administrative enrollment A type of scheduled enrollment caused by a changein plan terms or conditions and resulting in a re–enrollment.advance An amount of money prepaid in anticipation of receipt of goods,services, obligations or expenditures. In Oracle Payables, an advance is aprepayment paid to an employee. You can apply an advance to an employeeexpense report during expense report entry, once you fully pay the advance.aggregate balance The sum of the end–of–day balances for a range of days.There are three types of aggregate balances: period–to–date (PTD), quarter–to–date (QTD), and year–to–date (YTD). All three are stored in the General Ledgerdatabase for every calendar day.aging buckets In Oracle Cash Management, aging buckets are used to definetime periods represented in the forecast. Examples of aging buckets are dateranges or accounting periods. In Oracle Receivables and Oracle Payables, time
  • 7. periods you define to age your debit items. Aging buckets are used in the Agingreports to see both current and outstanding debit items. For example, you candefine an aging bucket that includes all debit items that are 1 to 30 days pastdue. GL Desktop Integrator uses the aging buckets you define for its InvoiceAging Report.agreement A contract with a customer that serves as the basis for workauthorization. An agreement may represent a legally binding contract, such as apurchase order, or a verbal authorization. An agreement sets the terms ofpayment for invoices generated against the agreement, and affects whetherthere are limits to the amount of revenue you can accrue or bill against theagreement. An agreement can fund the work of one or more projects.agreement type An implementation-defined classification of agreementsnegotiated with sponsors. Typical agreement types include federal and stategrants.alert A specific condition defined in Oracle Alert that checks your database andperforms actions based on the information it finds there. An alert is characterizedby the SQL SELECT statement it contains. A SQL SELECT statement tells yourapplication what database exception to identify as well as what output to producefor that exception.alert action An action you want your alert to perform. An alert action can dependon the output from the alert. An action can include sending an electronic mailmessage to a mail ID, running an Oracle Applications program, running aprogram or script from your operating system, or running a SQL script to modifyinformation in your database. You can have more than one action for an alert,and an action can incorporate the output of the alert.alert input A parameter that determines the exact definition of the alert condition.You can set the input to different values depending upon when and to whom youare sending the alert. For example, an alert testing for users to change theirpasswords uses the number of days between password changes as an input.Oracle Alert does not require inputs when you define an alert.alert output A value that changes based on the outcome at the time Oracle Alertchecks the alert condition. Oracle Alert uses outputs in the message sent to thealert recipient, although you do not have to display all outputs in the alertmessage.allocation A method for distributing existing amounts between and withinprojects and tasks. The allocation feature uses existing project amounts togenerate expenditure items for specified projects.allocation entry A recurring journal entry you use to allocate revenues or costs.
  • 8. allocation method An attribute of an allocation rule that specifies how the rulecollects and allocates the amounts in the source pool. There are two allocationmethods, full allocation and incremental allocation. See also full allocation,incremental allocation.allocation rule A set of attributes that describes how you want to allocateamounts in a source pool to specified target projects and tasks.allocation run The results of the PRC: Generate Allocation Transactionsprocess.alphanumeric number type An option for numbering documents, employees,and suppliers where assigned numbers can contain letters as well as numbers.alternate regions A collection of logically related fields in a window, set apartfrom other fields by a drop-down list box.alternative region An alternative region is one of a collection of regions thatoccupy the same space in a window where only one region can be displayed atany time. You identify an alternative region by a poplist icon that displays theregion title, which sits on top of a horizontal line that spans the region.Always Take Discount A Payables feature you use to always take a discounton a supplier’s invoice if the payment terms for the invoice include a discount.You define Always Take Discount as a Payables option that Payables assigns tonew suppliers you enter. When Always Take Discount is enabled for a suppliersite, you take a discount on that supplier’s invoice site regardless of when youpay the invoice. When Always Take Discount is disabled, you only take adiscount if you pay the invoice on or before the discount date.amendment An installment type. A non-financial change to an award, such asa change to an installment start date or end date.amount based order An order you place, receive, and pay based solely onthe amount of service you purchase.amount class For allocations, the period or periods during which the sourcepool accumulates amounts.amount type Beginning period that the system uses for funds checking.applicant A candidate for employment in a Business Group.applied Payment in which you record the entire amount as settlement for oneor more debit items.
  • 9. Apply for a Job An SSHR function that enables an employee to, apply,search and prepare applications for an internally advertised vacancy.appraisal An appraisal is a process where an employee’s work performance israted and future objectives set. See also: Assessment.appraisee A person being appraised by an appraiser.appraiser A person, usually a manager, who appraises an employee.appraising manager The person who initiates and performs an Employee–Manager or 360 Degree Appraisal. An appraising manager can create appraisalobjectives.approval A feature that prevents you from paying an invoice when yoursupplier overcharges you or bills you for items you have not received, ordered oraccepted. Approval also validates tax, period, currency, budgetary, and otherinformation. If you use budgetary control and encumbrance accounting,Approval also creates encumbrances for unmatched invoices or for invoicevariances. Approval prevents payment or posting of invoices that do not meetdefined approval criteria by placing holds on the invoice. Approval also releasesholds when you resolve invoice exceptions. You must submit Approval for eachinvoice to pay and post the invoice.approval limits Limits you assign to users for creating adjustments andapproving credit memo requests. Oracle Receivables enforces the limits that youdefine here when users enter receivables adjustments or approve credit memorequests initiated from iReceivables. When users enter adjustments that arewithin their approval limit, Oracle Receivables automatically approves theadjustment. When users enter adjustments outside their approval limit, OracleReceivables assigns a status of pending to the adjustment.approve An action you take to indicate that you consider the contents of thepurchasing document to be correct. If the document passes the submission testsand you have sufficient authority, Purchasing approves the document.approved A purchase order or requisition status that indicates a user withappropriate authorization approved the purchase or requisition. Purchasingverifies that the purchase order or requisition is complete during the approvalprocess.approved date The date on which an invoice is approved.archive To store historical transaction data outside your database.
  • 10. archive table General Ledger copies your account balances from theBalances Table (GL_BALANCES) to your Archive Table(GL_ARCHIVE_BALANCES). General Ledger copies your journal details fromthe Journal Entry tables (GL_JE_BATCHES, GL_JE_HEADERS, andGL_JE_LINES) to your archive tables (GL_ARCHIVE_BATCHES,GL_ARCHIVE_HEADERS, and GL_ARCHIVE_LINES). Oracle Assets copiesdepreciation expense and adjustment transaction data for a fiscal year totemporary tables called archive tables.archive tablespace The tablespace where your archive table is stored. Atablespace is the area in which an Oracle database is divided to hold tables.archiving The process of recording all historical versions of approvedpurchase orders. Purchasing automatically archives a purchase order when youapprove it for the first time. Purchasing subsequently archives your purchaseorders during the approval process if you have increased the revision numbersince the last time you approved the purchase order.Arrestment Scottish court order made out for unpaid debts or maintenancepayments. See also: Court Order.ASL Approved Suppliers List. A list where you can set up your ApprovedSuppliers, Sites, and Items.assessment An information gathering exercise, from one or many sources, toevaluate a person’s ability to do a job. See also: Appraisal.asset An object of value owned by a corporation or business. Assets areentered Oracle Projects as non–labor resources. See attribute See activityattribute, item type attribute. See also: fixed asset.asset account A general ledger account to which you charge the cost of anasset when you purchase it. You must define an account as an asset account.asset key flexfield Oracle Assets lets you define additional ways to sort andcategorize your assets without any financial impact. You use your Asset KeyFlexfield to define how you want to keep the information.assignment An employee’s assignment identifies his or her role and payrollwithin a Business Group. The assignment is made up of a number of assignmentcomponents. Of these, organization is mandatory, and payroll is a requiredcomponent for payment purposes.assignment number A number that uniquely identifies an employee’sassignment. An employee with multiple assignments has multiple assignmentnumbers.
  • 11. assignment set A grouping of employees and/or applicants that you define forrunning QuickPaint reports and processing payrolls. See also: QuickPaintReport.assignment status For employees, used to track their permanent ortemporary departures from your enterprise, and to control the remuneration theyreceive. For applicants, used to track the progress of their applications.attribute An Oracle Financial Analyzer database object that links or relates thevalues of two dimensions. For example, you might define an attribute that relatesthe Sales District dimension to the Region dimension so that you can select datafor sales districts according to region. See also: Activity Attribute, Item TypeAttribute, or Message Attribute.audit set The group of forms that are available for auditing in your application.authorization check A set of tests on a purchasing document to determine ifthe document approver has sufficient authority to perform the approval action.AutoAccounting In Oracle Projects, a feature that automatically determinesthe account coding for an accounting transaction based on the project, task,employee, and expenditure information. In Oracle Receivables, a feature that letsyou determine how the Accounting Flexfields for your revenue, receivable,freight, tax, unbilled receivable and unearned revenue account types are created.AutoAccounting function A group of related AutoAccounting transactions.There is at least one AutoAccounting function for each Oracle Projects processthat uses AutoAccounting. AutoAccounting functions are predefined by OracleProjects.AutoAccounting lookup set An implementation–defined list of intermediatevalues and corresponding Accounting Flexfield segment values. AutoAccountinglookup sets are used to translate intermediate values such as organizationnames into account codes.AutoAccounting parameter A variable that is passed into AutoAccounting.AutoAccounting parameters are used by AutoAccounting to determine accountcodings. Example AutoAccounting parameters available for an expenditure itemare the expenditure type and project organization. AutoAccounting parametersare predefined by Oracle Projects.AutoAccounting rule An implementation–defined formula for derivingAccounting Flexfield segment values. AutoAccounting rules may use acombination of AutoAccounting parameters, AutoAccounting lookup sets, SQLstatements, and constants to determine segment values.
  • 12. AutoAccounting transaction A repository of the account coding rulesneeded to create one accounting transaction. For each accounting transactioncreated by Oracle Projects, the necessary AutoAccounting rules are held in acorresponding AutoAccounting Transaction. AutoAccounting transactions arepredefined by Oracle Projects.AutoAdjustment A feature used to automatically adjust the remainingbalances of your invoices, debit memos, and chargebacks that meet the criteriathat you define.autoallocation set A group of allocations rules that you can run in sequencethat you specify (step–down allocations) or at the same time (parallelallocations). See also step–down allocation, parallel allocation.AutoAssociate An option that allows you to specify whether you want OracleReceivables to determine the customer using invoice numbers if the customercannot be identified from either the magnetic ink character recognition (MICR)number or the customer number. Oracle Receivables checks the invoicenumbers until it finds a unique invoice number for a customer. OracleReceivables then uses this invoice number to identify the customer. You canonly use this feature if your bank transmits invoice numbers and if theAutoLockbox Validation program can identify a unique customer for a paymentusing an invoice number. Otherwise, Oracle Receivables treats the payment asunidentified. See also MICR number.AutoCash rule A feature that Post QuickCash uses to automatically applyreceipts to a customer’s open items. AutoCash Rules include: Apply to the OldestInvoice First, Clear the Account, Clear Past Due Invoices, Clear Past DueInvoices Grouped by Payment Term, and Match Payment with Invoice. See alsoAutoCash Rule Set, Post QuickCash.AutoCash rule set A feature that determines the order of the AutoCash Rulesthat the Post QuickCash program will use when automatically applying receiptsto a customer’s open items. You can choose to include discounts, financecharges, and items in dispute when calculating your customer’s open balance.AutoClear Formerly an Oracle Payables feature, this was replaced by OracleCash Management features in Release 10SC.AutoCopy – budget organizations A feature that automatically creates anew budget organization by copying account assignments from an existingbudget organization.
  • 13. AutoCopy – budgets A feature that automatically creates a new budget bycopying all of the data from an existing budget. Budget AutoCopy copies budgetamounts only from open budget years.AutoInvoice A program that imports invoices, credit memos, and on accountcredits from other systems to Oracle Projects.AutoLockbox See lockbox.automatic asset numbering A feature that automatically numbers yourassets if you do not enter an asset number.automatic event An event with an event type classification of Automatic.Billing extensions create automatic events to account for the revenue and invoiceamounts calculated by the billing extensions.automatic numbering A numbering option Purchasing uses to assignnumbers to your documents, employees, or suppliers automatically.automatic payment A Payables process that automatically selects invoicesbased on your selection criteria, creates a payment (check or electronic fundstransfer), and confirms the status of each payment.automatic payment processing A Payables process that produces paymentsfor groups of invoices. The complete process includes: invoice selection(payment batch), payment building, manual modification/addition to invoicepayments in the payment batch, payment formatting, and confirmation of results.You can modify a payment batch up until the time you format payments for thepayment batch. You can cancel a payment batch up until the time you confirmthe payment batch.automatic receipt In addition to standard check processing, you can use theautomatic receipt feature to automatically generate receipts for customers withwhom you have predefined agreements. These agreements let you transferfunds from the customer’s bank account to yours on the receipt maturity date.automatic sourcing A Purchasing feature which allows you to specify forpredefined items a list of approved suppliers and to associate source documentsfor these suppliers. When you create a requisition or purchase order line for theitem, Purchasing automatically provides appropriate pricing for the specifiedquantity based on the top– ranked open source document for the supplier withthe highest percentage allocation.AutoOffset A feature that automatically determines the offset (or credit) entryfor your allocation entry. AutoOffset automatically calculates the net of all
  • 14. previous journal lines in your allocation entry, reverses the sign, and generatesthe contra amount.AutoReduction An Oracle Applications feature in the list window that allowsyou to shorten a list so that you must scan only a subset of values beforechoosing a final value. Just as AutoReduction incrementally reduces a list ofvalues as you enter additional character(s), pressing [Backspace] incrementallyexpands a list.AutoSelection A feature in the list window that allows you to choose a validvalue from the list with a single keystroke. When you display the list window, youcan type the first character of the choice you want in the window. If only onechoice begins with the character you enter, AutoSelection selects the choice,closes the list window, and enters the value in the appropriate field.AutoSkip A feature specific to flexfields where Oracle Applicationsautomatically moves your cursor to the next segment as soon as you enter avalid value into a current flexfield segment. You can turn this feature on or offwith the user profile option Flexfields:AutoSkip.average balance The amount computed by dividing an aggregate balance bythe number of calendar days in the related range.average exchange rate An exchange rate that is the average rate for anentire accounting period. General Ledger automatically translates revenue andexpense account balances using period–average rates in accordance with FASB52 (U.S.). And, for companies in highly inflationary economies, General Ledgeruses average exchange rates to translate your non–historical revenue andexpense accounts in accordance with FASB 8 (U.S.). Also known as period–average exchange rate.award Grant received by an organization, which is used to fund one or moreprojects. An award is a funding installment, which typically represents a budgetyear.award amount Total of all installments.award budget A detailed estimate of the cost of that portion of a project fundedby a particular award.award distributions Award distributions allows users to determine transactioncharging instructions for expenditure items based on a predefined funding patternfor cost distribution.
  • 15. award roles User-defined functions that people perform in activities funded byan award. Typical award roles include Award Manager, Principal Investigator,Technician, Research Assistant, and Post-Doctoral Fellow.award template Predefined award data that repeats from award to award andis used to simplify and standardize award entry. Users typically create an awardtemplate for each funding source.award terms and conditions Sponsor-determined requirements for managingan award. Typical examples of award terms and conditions categories includeconfidentiality, intellectual property, publications, salaries, and travel.award type An implementation-defined classification of awards. Typical awardtypes include federal grants and private grants. BACK TO TOP-B-background engines A supplemental Workflow Engine that processesdeferred or timed out activities.back–value transactions Transactions whose effective date is prior to thecurrent accounting date. Also known as value–dated transactions.BACS Bankers Automated Clearing System. This is the UK system formaking direct deposit payments to employees.BAI An acronym for the Banking Administration Institute. This organization hasrecommended a common format that is widely accepted for sending lockboxdata. See also bank statement.balance adjustment A correction you make to a balance. You can adjust userbalances and assignment level predefined balances only.balance dimension The period for which a balance sums its balance feeds, orthe set of assignments/transactions for which it sums them. There are five timedimensions: Run, Period, Quarter, Year and User. You can choose any resetpoint for user balances.balance feeds These are the input values of matching units of measure of anyelements defined to feed the balance.balances Positive or negative accumulations of values over periods of timenormally generated by payroll runs. A balance can sum pay values, time periodsor numbers. See also: Predefined Components.
  • 16. balances table A General Ledger database table that stores your accountbalances, called GL_BALANCES.balancing segment An Accounting Flexfield segment that you define so thatGeneral Ledger automatically balances all journal entries for each value of thissegment. For example, if your company segment is a balancing segment,General Ledger ensures that, within every journal entry, the total debits tocompany 01 equal the total credits to company 01.bank file In Oracle Receivables and Oracle Payables, the data file you receivefrom the bank containing all of the payment information that the bank hasdeposited in your bank account.bank statement A report sent from a bank to a customer showing alltransaction activity for a bank account for a specific period of time. Bankstatements report beginning balance, deposits made, checks cleared, bankcharges, credits, and ending balance. Enclosed with the bank statement arecancelled checks, debit memos, and credit memos. Large institutional bankingcustomers usually receive electronic bank statements as well as the paperversions.Bankers Automated Clearing System (BACS) The standard format ofelectronic funds transfer used in the United Kingdom. You can refer to the BACSUser Manual, Part III: Input Media Specifications, published by the BankersAutomated Clearing System, for the exact specifications for BACS electronicpayments.bargaining unit A bargaining unit is a legally organized group of people whichhave the right to negotiate on all aspects of terms and conditions with employersor employer federations. A bargaining unit is generally a trade union or a branchof a trade union.base amount The amount that represents the denominator for the ratio usedto determine the amount due. You specify your base amount when you defineyour payment terms. Amount Due = Relative Amount/Base Amount * InvoiceAmount.base currency The currency in which Oracle Payroll performs all payrollcalculations for your Business Group. If you pay employees in differentcurrencies to this, Oracle Payroll calculates the amounts based on exchangerates defined in the system.base unit The unit of measure to which you convert all units of measure withinone class. The base unit is the smallest or most commonly used unit of measurein the class. For example, millimeter is the base unit in the Length class. Youdefine your base unit of measure when you create your unit class.
  • 17. baseline To approve a budget for use in reporting and accounting.baseline budget The authorized budget for a project or task which is used forperformance reporting and revenue calculation.baselining The process of approving a budget for use in reporting andaccounting.basis method How an allocation rule is to allocate the amounts in a sourcepool to target projects. The basis methods include options to spread the amountsevenly, allocate by percentage, or prorate amounts based on criteria you specify.Also referred to as the ”basis.” See also source pool.basis reduction rate Each Investment Tax Credit Rate has a basis reductionrate associated with it. Oracle Assets applies the basis reduction rate to the ITCbasis to determine the amount by which it will reduce the depreciable basis.Oracle Assets displays the basis reduction rate with its corresponding investmenttax credit rate in the Assign Investment Tax Credit form so you can easily seewhether the rate you choose will reduce the depreciable basis of the asset.batch source A source you define in Oracle Receivables to identify whereyour invoicing activity originates. The batch source also controls invoice defaultsand invoice numbering. Also known as a transaction batch source.beginning balance The beginning balance is the balance of the transactionitem as of the beginning GL Date that you specified. This amount should be thesame as the Outstanding Balance amount of the Aging – 7 Buckets Reportwhere the As Of Date is the same as the beginning GL Date.behavioral indicators Characteristics that identify how a competence isexhibited in the work context. See also: Proficiency Level.benefit Any part of an employee’s remuneration package that is not pay.Vacation time, employer–paid medical insurance and stock options are allexamples of benefits. See also: Elements.bill in advance An invoicing rule that enables you to record the receivable atthe beginning of the revenue recognition schedule for invoices that span morethan one accounting period. See also invoicing rules, bill in arrears.bill in arrears An invoicing rule that records the receivable at the end of therevenue recognition schedule for invoices that span more than one accountingperiod. See also invoicing rules, bill in advance.
  • 18. bill of exchange In Oracle Cash Management, a method of payment involvingthe transfer of funds between bank accounts, where one party promises to payanother a specified amount on a specified date. In Oracle Payables, a method ofpayment. Also known as a future dated payment in some countries, includingFrance. In Oracle Receivables, an agreement made with your customer in whichthey promise to pay a specified amount on a specific date (called the maturitydate) for goods or services. This process involves the transfer of funds from yourcustomer’s bank account to your bank account.bill rate A rate per unit at which an item accrues revenue and/or is invoiced fortime and material projects. Employees, jobs, expenditure types, and non–laborresources can have bill rates.bill rate schedule A set of standard bill rates that maintains the rates andpercentage markups over cost that you charge clients for your labor and non–labor expenditures.bill site The customer address to which project invoices are sent.bill-through date The date through which you want to invoice a project.Oracle Projects picks up revenue distributed expenditure items having anexpenditure item date on or before this date, and events having a completiondate on or before this date, when generating an invoice.Bill-to address The address of the customer who is to receive the invoice.Equivalent to Invoice To Address in Oracle Order Management.Bill-to site A customer location to which you have assigned a Bill–To businesspurpose. You can define your customer’s bill–to sites in the Customers windows.billing The functions of revenue accrual and invoicing.billing cycle The billing frequency for an award or the billing period for aproject. Examples of billing cycles you can define are: a set number of days, thesame day each week or month, or the project completion date. You canoptionally use a client extension to define a billing cycle.billing form A document sent to the funding source for billing purposes.billing invoice number A system–generated number assigned to aconsolidated billing invoice when you print draft or final versions of theseinvoices. This number appears in some Receivables windows (next to thetransaction number) and reports if the profile option AR: Show Billing Number isset to Yes. See also consolidated billing invoice.billing title See Employee Billing Title, Job Billing Title.
  • 19. blanket purchase agreement A type of purchase order you issue before yourequest actual delivery of goods or services. You normally create a blanketpurchase agreement to document a long– term supplier agreement. A blanketpurchase agreement may contain an effective date and an expiration date, acommitted amount, or quantity. You use a blanket purchase agreement as a toolfor specifying agreed prices and delivery dates for goods and services beforeordering them.blanket purchase order See blanket purchase agreement.blanket release An actual order of goods and services against a blanketpurchase agreement. The blanket purchase agreement determines thecharacteristics and prices of the items. The blanket release specifies actualquantities and dates ordered for the items. You identify a blanket release by thecombination of the blanket purchase agreement number and the release number.blind receiving A site option that requires your receiving staff to count allitems on a receipt line. Blind receiving prevents display of expected receiptquantities in receiving windows.block Every Oracle Applications window (except root and modal windows)consists of one or more blocks. A block contains information pertaining to aspecific business entity Generally, the first or only block in a window assumes thename of the window. Otherwise, a block name appears across the top of theblock with a horizontal line marking the beginning of the block.book See depreciation book.boundary code Ending period that the system uses for funds checking.b–record A summary record of all 1099 payments made to a supplier for onetax region.budget Estimated cost, revenue, labor hours or other quantities for a projector task. Each budget may optionally be categorized by resource. Different budgettypes may be set up to classify budgets for different purposes. In addition,different versions can exist for each user–defined budget type: current, original,revised original, and historical versions. The current version of a budget is themost recently baselined version. See also budget line, resource.budget book A book that you use to track planned capital expenditures.budget formula A mathematical expression used to calculate budget amountsbased on actual results, other budget amounts and statistics. With budget
  • 20. formulas, you can automatically create budgets using complex equations,calculations and allocations.budget hierarchy A group of budgets linked at different levels such that thebudgeting authority of a lower–level budget is controlled by an upper–levelbudget.budget interface table In Oracle Assets, the interface table from whichAssets uploads budget information. In Oracle General Ledger, a database tablethat stores information needed for budget upload.budget line Estimated cost, revenue, labor hours, or other quantity for aproject or task categorized by a resource.budget organization An entity, such as a department, division, or activityresponsible for entering and maintaining budget data. You define budgetorganizations for your agency, then assign appropriate accounting flexfields toeach budget organization.budget rules A variety of shorthand techniques you can use to speed manualbudget entry. With budget rules you can divide a total amount evenly amongbudget periods, repeat a given amount in each budget period or enter budgetamounts derived from your account balances.budget upload In Oracle Assets, the process by which Assets loads budgetinformation from the Budget Interface table into the Budget worksheet. You canuse the Budget Upload process to transfer budget information from a feedersystem, such as a spreadsheet, to Oracle Assets. In Oracle General Ledger, theability to transfer budget information from a spreadsheet to Oracle Assets. Forexample, with the spreadsheet interface you can upload budget information fromyour spreadsheet to Oracle Assets.budget value In Oracle Human Resources you can enter staffing budgetvalues and actual values for each assignment to measure variances betweenactual and planned staffing levels in an organization or hierarchy.budget worksheet Oracle Assets holds your budget in the budget worksheetso that you can review and change it before you load it into your budget book.Your budget must be in a budget book before you can run depreciationprojections or reports.budgetary account An account segment value (such as 6110) that isassigned one of the two budgetary account types. You use budgetary accountsto record the movement of funds through the budget process from appropriationto expended appropriation.
  • 21. budgetary account type Either of the two account types Budgetary DR andBudgetary CR.budgetary control The process of applying actual and encumbrancetransactions against a funding budget to determine funds available and performautomatic funds checking. An Oracle Financials feature you use to control actualand anticipated expenditures against a budget. When budgetary control isenabled, you can check funds online for transactions, and you can reserve fundsfor transactions by creating encumbrances. Oracle Financials automaticallycalculates funds available (budget less encumbrances less actual expenditures)when you attempt to reserve funds for a transaction. Oracle Financials notifiesyou online if funds available are insufficient for your transaction.burden accounting A method of applying burden costs to raw costs to trackthe total burdened cost of a project.burden cost code An implementation–defined classification of overheadcosts. A burden cost code represents the type of burden cost you want to applyto raw cost. For example, you can define a burden cost code of G&A to burdenspecific types of raw costs with General and Administrative overhead costs.burden costs Burden costs are legitimate costs of doing business thatsupport raw costs and cannot be directly attributed to work performed. Examplesof burden costs are fringe benefits, office space, and general and administrativecosts.burden multiplier A numeric multiplier associated with an organization forburden schedule revisions, or with burden cost codes for projects or tasks. Thismultiplier is applied to raw cost to calculate burden cost amounts. For example,you can assign a multiplier of 95% to the burden cost code of Overhead.burden schedule An implementation–defined set of burden multipliers that ismaintained for use across projects. Also referred to as a standard burdenschedule. You may define one or more schedules for different purposes ofcosting, revenue accrual, and invoicing. Oracle Projects applies the burdenmultipliers to the raw cost amount of an expenditure item to derive an amount;this amount may be the total cost, revenue amount, or bill amount. You canoverride burden schedules by entering negotiated rates at the project and tasklevel. See also Firm Schedule, Provisional Schedule, Burden Schedule Revision,Burden Schedule Override.burden schedule override A schedule of negotiated burden multipliers forprojects and tasks that overrides the schedule you defined duringimplementation.
  • 22. burden schedule revision A revision of a set of burden multipliers. Aschedule can be made of many revisions.burden structure A grouping of cost bases for a given use, which specifieswhat types of raw costs are included in each cost base and what burden costsare applied to the raw costs in each cost base. A burden structure determineshow cost bases are grouped and what types of burden costs are applied to thecost bases. A burden structure defines relationships between cost bases andburden cost codes and between cost bases and expenditure types.burdened cost The cost of an expenditure item, including raw cost andburden costs.business day Days on which financial institutions conduct business. InGeneral Ledger, you choose which days of the calendar year are defined asbusiness days. You can include or exclude weekends and holidays as needed.business entity A person, place, or thing that is tracked by your business. Forexample, a business entity can be an account, a customer, or a part.Business Group The highest level organization in the Oracle HRMS system.A Business Group may correspond to the whole of your enterprise or to a majorgrouping such as a subsidiary or operating division. Each Business Group mustcorrespond to a separate implementation of Oracle HRMS.Business Number (BN) In Canada, this is the employer’s account numberwith Revenue Canada. Consisting of 15 digits, the first 9 identify the employer,the next 2 identify the type of tax account involved (payroll vs. corporate tax),and the last 4 identify the particular account for that tax.business purpose The business reason you have for communicating with acustomer’s address. For example, you would assign the business purpose ofShip To an address if you ship products to that address. If you also send invoicesto that address, you could also assign the business purpose Bill To.business unit An organization which represents the consolidated enterprise, amajor division, or an operation company. This entity partitions Oracle HumanResource Management Systems information.button You choose a button to initiate a predefined action. Buttons do notstore values. A button is usually labeled with text to describe its action or it canbe an icon whose image illustrates its action.buyer Person responsible for placing item re-supply orders with suppliers andnegotiating supplier contracts. BACK TO TOP
  • 23. -C-cache A temporary storage area for holding information during processing.Cafeteria Benefits Plan See: Flexible Benefits Program.calculated depreciation method A depreciation method that uses thestraight– line method to calculate depreciation based on the asset life and therecoverable cost.calendar exceptions In Oracle SSP/SMP you define calendar exceptions foran SSP qualifying pattern, to override the pattern on given days. Each calendarexception is another pattern which overrides the usual pattern.calendars In Oracle Human Resources you define calendars that determinethe start and end dates for budgetary years, quarters and periods. For eachcalendar you select a basic period type. In Oracle SSP/SMP you definecalendars to determine the start date and time for SSP qualifying patterns.call actions Actions that you record and plan to take as a result of a call with acustomer. Examples of actions that you might note for future reference includecreating a credit memo, excluding a customer from dunning, or alerting anothermember of your staff about an escalated issue.call topics Each call can have many points or topics of discussion. Examplesinclude invoice, debit memo, invoice lines, and customer problems.Canada/Quebec Pension Plan (CPP/QPP) Contributions Contributions paidby employers and employees to each of these plans provide income benefitsupon retirement.cancel You can cancel a purchase order after approving it. When you cancel apurchase order, you prevent anyone from adding new lines to the purchase orderor receiving additional goods. Purchasing still allows billing for goods youreceived before canceling the purchase order. Purchasing releases any unfilledrequisition lines for reassignment to another purchase order.candidate A record that Payables or Purchasing selects to purge based onthe last activity date you specify. Payables only selects records that you have notupdated since the last activity date you specify. Payables does not purge acandidate until you confirm a purge.candidate offers An SSHR function used by a line manager to offer a job to acandidate. This function is supplied with its own responsibility.
  • 24. capital gain threshold The minimum time you must hold an asset for OracleAssets to report it as a capital gain when you retire it. If you hold an asset for atleast as long as the capital gain threshold, Oracle Assets reports it as a capitalgain when you retire it. If you hold the asset for less than the threshold, OracleAssets reports it as an ordinary income from the retirement.capital project A project that tracks asset development activities and costsand capitalizes costs when the asset is placed in service.capitalized assets Capitalized assets are assets that you depreciate (spreadthe cost expense over time). The Asset Type for these assets is ” Capitalized”.career path This shows a possible progression from one job or position fromany number of other jobs or positions within the Business Group. A career pathmust be based on either job progression or position progression; you cannot mixthe two.carry over The amount of unused paid time off entitlement an employeebrings forward from one accrual term to the next. It may be subject to an expirydate i.e. a date by which it must be used or lost. See also: Residual.cash analysis A specification of the different currency denominations requiredfor paying your employees in cash. Union contracts may require you to followcertain cash analysis rules.cash basis An accounting method that lets you recognize revenue at the timepayment is received for an invoice.cash basis of accounting An accounting method in which you only recognizean expense when you incur the expense. With the Cash Basis of Accounting,Payables only creates journal entries for invoice payments.cash clearing account The cash clearing account you associate with apayment document. You use this account if you account for payments at clearingtime. Oracle Payables credits this account instead of your Asset (Cash) accountand debits your Liability account when you create accounting entries foruncleared payments. Oracle Payables debits this account and credits your Asset(Cash) account once you clear your payments in Oracle Cash Management.category Code used to group items with similar characteristics, such asplastics, metals, or glass items.category flexfield Oracle Assets lets you group your assets and define whatdescriptive and financial information you want to keep about your assetcategories. You use your Category Flexfield to define how you want to keep theinformation.
  • 25. ceiling The maximum amount of unused paid time off an employee can havein an accrual plan. When an employee reaches this maximum, he or she mustuse some accrued time before any more time will accrue.certification Documentation required to enroll or change elections in abenefits plan as the result of a life event, to waive participation in a plan, todesignate dependents for coverage, or to receive reimbursement for goods orservices under an FSA.chargeable project For each expenditure, a project to which the expenditurecan be charged or transferred.chargebacks A new debit item that you assign to your customer when closingan existing, outstanding debit item.chart of accounts The account structure your organization uses to recordtransactions and maintain account balances.chart of accounts structure A classification of account segment values thatassigns a particular range of values a common characteristic. For example, 1000to 1999 might be the range of segment values for assets in the account segmentof your accounting flexfield.check A bill of exchange drawn on a bank and payable on demand. Or, awritten order on a bank to pay on demand a specified sum of money to a namedperson, to his or her order, or to the bearer out of money on deposit to the creditof the maker. A check differs from a warrant in that a warrant is not necessarilypayable on demand and may not be negotiable. It differs from a voucher in that avoucher is not an order to pay.check box You can indicate an on/off or yes/no state for a value by checkingor unchecking its check box. One or more check boxes can be checked sinceeach check box is independent of other check boxes.check funds To certify whether you have funds available to complete yourrequisition or purchase order. The difference between the amount you areauthorized to spend and the amount of your expenditures plus encumbrancesequals your funds available. You can certify funds available at any time whenyou enter a requisition or a purchase order. You can track funds availability atdifferent authority levels on–line.check overflow A check printing situation where there are more invoices paidby a check than can fit on the remittance advice of the check.
  • 26. child request A concurrent request submitted by another concurrent request(a parent request.) For example, each of the reports and/or programs in a reportset are child requests of that report set.child segment value A detail–level segment value that is part of a parentsegment value. See also parent segment value.Child/Family Support payments In Canada, these are payments withheldfrom an employee’s compensation to satisfy a child or family support order froma Provincial Court. The employer is responsible for withholding and remitting thepayments to the court named in the order.CIP assets See construction–in–process assets.class category An implementation–defined category for classifying projects.For example, if you want to know the market sector to which a project belongs,you can define a class category with a name such as Market Sector. Each classcategory has a set of values (class codes) that can be chosen for a project. Seeclass code.class code An implementation–defined value within a class category that canbe used to classify a project. See class category.clear A payment status when the bank has disbursed funds for the payment,and the payment has been cleared but not matched to a bank statement withinOracle Cash Management.clearing A process that assigns a cleared date and status to a transaction andcreates accounting entries for the cash clearing account. See also manualclearing reconciliation.clearing account An account used to ensure that both sides of an accountingtransaction are recorded. For example, when you purchase an asset, yourpayables group creates a journal entry to the asset clearing account. When yourfixed assets group records the asset, they create another journal entry to theasset clearing account to balance the entry from the payables group.close A purchase order is automatically closed once it is received (if yourequire a receipt) and is billed for all purchase order shipments. Since you do notrequire or expect any further activity, Purchasing closes the purchase order. Youcan also manually close the purchase order early if you do not expect furtheractivity. Adding lines to it or receiving against it, reopens the purchase order.Purchasing does not consider closed purchase orders for accruals.
  • 27. close date Typically 90 days past the award end date. The close date isspecified by the funding source. When the system date is after the close date,the user cannot charge expenditures to the award.close for invoicing A purchase order control that you can assign manually orthat Purchasing can assign automatically when the amount invoiced reaches adefined percentage of the order quantity.close for receiving A purchase order control you can assign manually or thatPurchasing can assign automatically when the amount received reaches adefined percentage of the order quantity.collective agreement A collective agreement is a form of contract between anemployer or employer representative, for example, an employer federation, and abargaining unit for example, a union or a union branch.column headings Descriptions of the contents of each column in the report.column set A Financial Statement Generator report component you buildwithin General Ledger by defining all of the columns in a report. You control theformat and content of each column, including column headings, spacing andsize, calculations, units of measure, and precision. A typical column set includesa header column for headings and subheadings, currency assignments, amounttypes, and calculation columns totals. You can also define a column set witheach column representing a different company to enhance consolidationreporting.columns Oracle database tables consist of columns. Each column containsone type of information. The format to indicate tables and columns is:(TABLE_NAME.COLUMN_NAME).combination block A combination block displays the fields of a record in bothmulti–record (summary) and single–record (detail) formats. Each format appearsin its own separate window that you can easily navigate between.combination of segment values A combination of segment values uniquelydescribes the information stored in a field made up of segments. A differentcombination of segment values results when you change the value of one ormore segments. When you alter the combination of segment values, you alter thedescription of the information stored in the field.combination query See Existing Combinations.combined basis accounting A method of accounting that combines bothAccrual Basis Accounting and Cash Basis Accounting. With Combined Basis ofAccounting, you use two separate sets of books, one for the accrual basis
  • 28. accounting method and the other for the cash basis accounting method.Payables creates journal entries for invoices and payments to post to youraccrual set of books and creates journal entries for payments to post to yourcash set of books.comment alias A user–defined name for a frequently used line of commenttext, which can be used to facilitate online entry of timecards and expensereports.commitment In Oracle General Ledger, an encumbrance you record whenyou complete a purchase requisition. In Oracle Receivables and OraclePayables, a contractual guarantee with a customer for future purchases, usuallyinvolving deposits or prepayments. You can create invoices against thecommitment to absorb the deposit or prepayment. Receivables automaticallyrecords all necessary accounting entries for your commitments. Oracle OrderManagement allows you to enter order lines against commitments.committed amount The amount you agree to spend with a supplier.communications Benefits plan information that is presented in some form toparticipants. Examples include a pre–enrollment package, an enrollmentconfirmation statement, or a notice of default enrollment.compensation The pay you give to employees, including wages or salary,and bonuses. See also: Elements.compensation rule An implementation–defined name for an employeecompensation method. Also known as pay type. Typical compensation rulesinclude Hourly and Exempt.competence Any measurable behavior required by an organization, job orposition that a person may demonstrate in the work context. A competence canbe a piece of knowledge, a skill, an attitude or an attribute.competence evaluation A method used to measure an employees ability todo a defined job.competence profile Where you record applicant and employeeaccomplishments, for example, proficiency in a competence.competence requirements Competencies required by an organization, job orposition. See also: Competence, Core Competencies.competence type A group of related competencies.
  • 29. complete invoice An invoice with a status of Complete. To have a status ofComplete, the invoice total must be greater than or equal to zero, have at leastone invoice line, revenue records must exist for each line, revenue records foreach line must add up to the line amount, and a tax and sales credit record mustexist for each line.complete matching A condition where the invoice quantity matches thequantity originally ordered, and you approve the entire quantity. See alsomatching, partial matching.compound tax A method of calculating tax on top of other tax charges. Youcan create compound taxes in the Transactions window or with AutoInvoice.concurrent manager A unique facility that manages many time–consuming,non–interactive tasks within Oracle Applications for you, so you do not have towait for their completion. When you submit a request in Oracle Applications thatdoes not require your interaction, such as releasing shipments or running areport, the Concurrent Manager does the work for you, enabling you to completemultiple tasks simultaneously.concurrent process A non–interactive task that you request OracleApplications to complete. Each time you submit a non– interactive task, youcreate a new concurrent process. A concurrent process runs simultaneously withother concurrent processes (and other interactive activities on your computer) tohelp you complete multiple tasks at once.concurrent processing Allows a single processor to switch back and forthbetween different programs.concurrent queue A list of concurrent requests awaiting completion by aconcurrent manager. Each concurrent manager has a queue of requests waitingto be run. If your system administrator sets up your Oracle Application to havesimultaneous queuing, your request can wait to run in more than one queue.concurrent request A request to Oracle Applications to complete a non–interactive task for you. You issue a request whenever you submit a non–interactive task, such as releasing a shipment, posting a journal entry, or runninga report. Once you submit a request, Oracle Applications automatically takesover for you, completing your request without further involvement from you orinterruption of your work.consolidated billing invoice An invoice that you send to a customer toprovide a summary of their receivables activity for the month. This invoiceincludes a beginning balance, the total amount of any payments received sincethe prior consolidated billing invoice, an itemized list of new charges (forexample, invoices, credit memos, and adjustments) in either summary or detail
  • 30. format, a separate reporting of consumption tax, and the total balance due forthis customer.consolidation A General Ledger feature that allows you to combine theresults of multiple companies, even if they are in different sets of books withdifferent currencies, calendars, and charts of account. The Consolidated BillingInvoice program lets you print a single, monthly invoice that includes all of yourcustomer’s transactions for the period. This lets you send one consolidated billinginvoice instead of a separate invoice for each transaction.consolidation set A grouping of payroll runs within the same time period forwhich you can schedule reporting, costing, and post–run processing.consolidation set of books A set of books that has average balanceprocessing enabled and that is defined as a consolidation set of books. Aconsolidation set of books must be used to consolidate average balances usingthe balances consolidation method.Construction–In–Process (CIP) asset A depreciable fixed asset you plan tobuild during a capital project. The costs associated with building CIP assets arereferred to as CIP costs. You construct CIP assets over a period of time ratherthan buying a finished asset. Oracle Assets lets you create, maintain, and add toyour CIP assets as you spend money for material and labor to construct them.When you finish the assets and place them in service (capitalize them), OracleAssets begins depreciating them.consumption tax An indirect tax imposed on transfer of goods and services ateach stage of their supply. The difference between output tax (tax collected forrevenue earned from the transfer) and the input tax (tax paid on expense paid onthe transfer) will be the tax liability to the government. This tax is, in concept,value added tax (VAT).contact Funding source personnel. For example, a billing contact is someoneat the funding organization who receives award invoices. A person who has arelationship to an employee that you want to record. Contacts can bedependents, relatives, partners or persons to contact in an emergency. In OracleProjects, a customer representative who is involved with a project. For example,a contact can be a billing contact, the customer representative who receivesproject invoices. In Oracle Receivables, a representative who is responsible forcommunication between you and a specific part of your customer’s company. Forexample, your customer may have a shipping contact person who handles allquestions regarding orders shipped to that address. Oracle Receivables lets youenter contacts for your customers, addresses, and business purposes.
  • 31. contact role A responsibility that you associate to a specific contact. OracleReceivables provides ’Bill To’, ’Ship To’, and ’Statements,’ but you can enteradditional responsibilities.contact type An implementation–defined classification of project contactsaccording to their role in the project. Typical contact types are Billing andShipping.content set A report component you build within General Ledger that definesthe information in each report and the printing sequence of your reports. Forexample, you can define a departmental content set that prints one report foreach department.context field prompt A question or prompt to which a user enters a response,called a context field value. When Oracle Applications displays a descriptiveflexfield pop–up window, it displays your context field prompt after it displays anyglobal segments you have defined. Each descriptive flexfield can have up to onecontext prompt.context field value A response to your context field prompt. Your response iscomposed of a series of characters and a description. The response anddescription together provide a unique value for your context prompt, such as1500, Journal Batch ID, or 2000, Budget Formula Batch ID. The context fieldvalue determines which additional descriptive flexfield segments appear.context response See context field value.context segment value A response to your context–sensitive segment. Theresponse is composed of a series of characters and a description. The responseand description together provide a unique value for your context–sensitivesegment, such as Redwood Shores, Oracle Corporation Headquarters, orMinneapolis, Merrill Aviation’s Hub.context–sensitive segment A descriptive flexfield segment that appears in asecond pop–up window when you enter a response to your context field prompt.For each context response, you can define multiple context segments, and youcontrol the sequence of the context segments in the second pop–up window.Each context–sensitive segment typically prompts you for one item of informationrelated to your context response.contract In Oracle Human Resources/Labor Distribution, an agreementbetween an employer and employee or potential employee that defines thefundamental legal relationship between an employing organization and a personwho offers his or her services for hire. The employment contract defines theterms and conditions to which both parties agree and those that are covered bylocal laws. In Oracle Purchasing, an agreement between you and a supplier for
  • 32. unspecified goods or services. This agreement may include terms andconditions, committed amount, and an effective and expiration date. Youreference contract purchase agreements directly on standard purchase orderlines. Purchasing monitors the amount you have spent against contract purchaseagreements.contract project A project that tracks activities and costs, accrues revenue,and bills the customer. A project for which you can generate revenue andinvoices. Typical contract project types include Time and Materials and FixedPrice. Formerly known as a direct project.contribution An employer’s or employee’s monetary or other contribution to abenefits plan.control amount A feature you use to specify the total amount available forpayment of a recurring payment. When you generate invoices for a recurringpayment, Oracle Payables uses the control amount and the total number ofpayments to determine the invoice amount.control book A tax book, used for mass depreciation adjustments, that holdsthe minimum accumulated depreciation for each asset.control file A file used by SQL*Loader to map the data in your bank file totables and columns in the Oracle database. You must create one control file foreach different bank file you receive, unless some or all of your banks use theexact same format.conversion A process that converts foreign currency transactions to yourfunctional currency.conversion formula The number that, when multiplied by the quantity of oneunit of the source base unit, gives you the quantity of one unit of the destinationbase units in the interclass conversion. The number is also the conversionbetween units for standard unit conversion or item–specific conversion.copy An AutoCreate option that lets a buyer designate a specific requisitionline as the source of information that Purchasing copies to the purchase order orRFQ line.core competencies Also known as Leadership Competencies orManagement Competencies. The competencies required by every person toenable the enterprise to meet its goals. See also: Competence.corporate book A depreciation book that you use to track financial informationfor your balance sheet.
  • 33. corporate exchange rate An exchange rate you can optionally use to performforeign currency conversion. The corporate exchange rate is usually a standardmarket rate determined by senior financial management for use throughout theorganization. You define this rate in Oracle General Ledger.cost A relative value that you can assign to a function or notification activity toinform the Workflow Engine how much processing is required to complete theactivity. Assign a higher cost to longer running, complex activities. The WorkflowEngine can be set to operate with a threshold cost. Any activity with a cost abovethe Workflow Engine threshold cost gets set to ’DEFERRED’ and is notprocessed. A background engine can be set up to poll for and process deferredactivities.cost allowability schedule A list of expenditure types with the maximum totalindirect cost that a sponsor allows for each type.cost base A grouping of raw costs to which burden costs are applied.Examples of cost bases are Labor and Materials.cost budget The estimated cost amounts at completion of a project. Costbudget amounts can be summary or detail, and can be burdened or unburdened.cost burden schedule A burden schedule used for costing to derive the totalcost amount. You assign the cost burden schedule to a project type that isburdened; this default cost burden schedule defaults to projects that use theproject type; and then from the project to the tasks below the project. You mayoverride the cost burden schedule for a project or a task if you have defined theproject type option to allow overrides of the cost burden schedule.cost distribution The act of calculating the cost and determining the costaccounting for an expenditure item.cost element A classification for the cost of an item. Oracle Manufacturingsupports five cost elements: material, material overhead, resource, outsideprocessing, and overhead.cost rate The monetary cost per unit of an employee, expenditure type, orresource.costable type A feature that determines the processing an element receivesfor accounting and costing purposes. There are four costable types in OracleHRMS: costed, distributed costing, fixed costing, and not costed.costing Recording the costs of an assignment for accounting or reportingpurposes. Using Oracle Payroll, you can calculate and transfer costing
  • 34. information to your general ledger and into systems for project management orlabor distribution.cost–to–cost A revenue accrual method that calculates project revenue asbudgeted revenue multiplied by the ratio of actual cost to budgeted cost. Alsoknown as percentage of completion method or percentage spent method.court order A ruling from a court that requires an employer to makedeductions from an employee’s salary for maintenance payments or debts, andto pay the sums deducted to a court or local authority. See also: Arrestment.credit check An Oracle Order Management feature that automatically checksa customer order total against predefined order and total order limits. If an orderexceeds the limit, Oracle Order Management places the order on hold for reviewby your finance group.credit invoice An invoice you receive from a supplier representing a creditamount that the supplier owes to you. A credit invoice can represent a quantitycredit or a price reduction. You can create a mass addition line from a creditinvoice and apply it to an asset.credit items Any item you can apply to an open debit item to reduce thebalance due for a customer. Oracle Receivables includes credit memos, on–account credits, and unapplied and on–account cash as credit items. Credit itemsremain open until you apply the full amount to debit items.credit memo In Oracle Payables and Oracle Projects, a document thatpartially or fully reverses an original invoice. In Oracle Receivables, a documentthat partially or fully reverses an original invoice. You can create credit memos inthe Receivables Credit Transactions window or with AutoInvoice.credit memo reasons Standard explanations as to why you credit yourcustomers. (Receivables Lookup) See also return reason.credit receiver A person receiving credit for project or task revenue. Oneproject or task may have many credit receivers for one or many credit types.credit type An implementation-defined classification of the credit received by aperson for revenue a project or award earns.Cross Business Group Responsibility Security This security model usessecurity groups and enables you to link one responsibility to many BusinessGroups.cross charge To charge a resource to a project owned by a differentoperating unit.
  • 35. cross currency receipt A receipt that is applied to a transaction denominatedin a currency different than that of the receipt. Cross currency receiptapplications usually generate a foreign exchange gain or loss due to fluctuatingexchange rates between currencies.cross rate An exchange rate you use to convert one foreign currency amountto another foreign currency amount. In Payables, you use a cross rate to convertyour invoice currency to your payment currency.cross site and cross customer receipts Receipts that you apply acrosscustomers and sites and are fully applied. Each of these receipts appears on thestatements of the customer site that owns the receipt. The invoice(s) to whichyou have applied a cross receipt appear on the statement of the customer or sitethat owns the invoice.cross–project responsibility A responsibility that permits users to view andupdate any project.cross–project user A user who is logged into Oracle Projects using a Cross–Project responsibility.cross–validation rules In Oracle Assets, rules that define valid combinationsof segment values that a user can enter in an key flexfield. Cross–validation rulesrestrict users from entering invalid combinations of key flexfield segment values.In Oracle General Ledger, rules that define valid combinations of segment valuesa user can enter in an account. Cross–validation rules restrict users fromentering invalid combinations of account segment values.cumulative translation adjustment A balance sheet account included instockholder’s equity in which General Ledger records net translation adjustmentsin accordance with FASB 52 (U.S.). You specify the account you want to use forCumulative Translation Adjustment when you define each set of books in the Setof Books window.current budget The most recently baselined budget version of the budget.current dimension The Oracle Financial Analyzer dimension from which youare selecting values. The current dimension is the one you specified in theDimension box of the Selector window. Choices you make and actions you takein lower–level windows ultimately affect this dimension by selecting values from itto include in a report, graph, or worksheet.current object The Oracle Financial Analyzer object upon which the nextspecified action takes place. Generally, the current object is the one most
  • 36. recently selected. However, if you use a highlight a group of objects, such asdata cells in a column, the first object in the group is the current object.current record indicator Multi–record blocks often display a current recordindicator to the left of each record. A current record indicator is a one characterfield that when filled in, identifies a record as being currently selected.customer address A location where your customer can be reached. Acustomer can have many addresses. You can also associate business purposeswith addresses.customer agreement See agreement.customer bank A bank account you define when entering customerinformation to allow funds to be transferred from these accounts to yourremittance bank accounts as payment for goods or services provided. See alsoremittance bank.customer business purpose See business purpose.customer class A method to classify your customers by their business type,size, or location. You can create an unlimited number of customer classes.(Receivables Lookup).customer contact A specific customer employee with whom youcommunicate. Oracle Receivables lets you define as many contacts as you wishfor each customer. You can also define contacts for an address and assignpreviously defined contacts to each business purpose.customer interface A program that transfers customer data from foreignsystems into Receivables.customer interface tables A series of two Oracle Receivables databasetables from which Customer Interface inserts and updates valid customer datainto your customer database.customer merge A program that merges business purposes and alltransactions associated to that business purpose for different sites of the samecustomer or for unrelated customers.customer number In Oracle Payables, the number a supplier assigns to yourorganization. In Oracle Receivables, a number assigned to your customers touniquely identify them. A customer number can be assigned manually orautomatically, depending on how you set up your system.
  • 37. customer phone A phone number that is associated with a customer. Youcan also assign phone numbers to your customer contacts.customer profile A method used to categorize your customers based oncredit information. Receivables uses credit profiles to assign statement cycles,dunning letter cycles, salespersons, and collectors to your customers. You canalso decide whether you want to charge your customers interest. Oracle OrderManagement uses the order and total order limits when performing creditchecking.customer profile class A category for your customers based on creditinformation, payment terms, currency limits, and correspondence types.customer relationship An association that exists between customers whichlets you apply payments to related customers, apply invoices to relatedcustomer’s commitments, and create invoices for related customers.customer response Explanations, comments, or claims that customers makeduring conversation with a collector regarding the call reason.customer site A site where a customer is located. A customer can have morethan one site. Site names can more easily identify a customer address,facilitating invoice and order entry. See also Oracle Order Management location.customer status The Active/Inactive flag you use to inactivate customers withwhom you no longer do business. If you are using Oracle Order Management,you can only enter orders, agreements, and returns for active customers, but youcan continue to process returns for inactive customers. If you are usingReceivables, you can only create invoices for active customers, but you cancontinue collections activities for inactive customers.customizable forms Forms that your system administrator can modify forease of use or security purposes by means of Custom Form restrictions. TheForm Customization window lists the forms and their methods of customization.cutoff day The day of the month that determines when an invoice withproxima payment terms is due. For example, if it is January and the cutoff day isthe 10th, invoices dated before or on January 10 are due in the next billingperiod; invoices dated after the 10th are due in the following period. BACK TO TOP-D-database item An item of information in Oracle HRMS that has specialprogramming attached, enabling Oracle FastFormula to locate and retrieve it foruse in formulas.
  • 38. database table A basic data storage structure in a relational databasemanagement system. A table consists of one or more units of information (rows),each of which contains the same kind of values (columns). Your application’sprograms and windows access the information in the tables for you. See alsocustomer interface tables.date placed in service The calendar date on which you start using an asset.Date-to and date-from These fields are used in windows not subject toDateTrack. The period you enter in these fields remains fixed until you changethe values in either field. See also: DateTrack, Effective Date.DateTrack When the user changes the effective date to past or future,DateTrack enables the user to enter information that takes effect on the neweffective date and to review information as of the new date.DBA library If an Oracle Financial Analyzer database object belongs to a DBAlibrary, it means that the object was created by an administrator and cannot bemodified by a user.debit invoice An invoice you generate to send to a supplier representing acredit amount that the supplier owes to you. A debit invoice can represent aquantity credit or a price reduction.debit items Any item that increases your customer’s balance. OracleReceivables includes invoices, debit memos, and chargebacks as debit items.Debit items remain open until the balance due is zero.debit memo reversal A reversal of a payment that generates a new debitmemo, instead of reopening old invoices and debit memos.debit memos Debits that you assign to a customer to collect additionalcharges. For example, you may want to charge a customer for unearneddiscounts taken, additional freight charges, taxes, or finance charges.deferred depreciation The difference between the depreciation expense foran asset in a tax book and its depreciation expense in the associated corporatebook.deferred revenue An event type classification that generates an invoice forthe amount of the event, and has no immediate effect on revenue. The invoiceamount is accounted for in an unearned revenue account that will be offset asthe project accrues revenue.deliver–to location A location where you deliver goods previously receivedfrom a supplier to individual requestors.
  • 39. delivery Internal delivery of items to requestors within your organization.demand class A category you can use to segregate scheduled demand andsupply into groups, so that you can track and consume the groups independently.You can define a demand class for a very important customer or a group ofcustomers. (Manufacturing Lookup).denomination currency In some financial contexts, a term used to refer tothe currency in which a transaction takes place. In this manual, this currency iscalled transaction currency. See: transaction currency.dependent segment An account segment in which the available valuesdepend on values entered in a previous segment, called the independentsegment. For example, the dependent segment Sub–Account 0001 might meanBank of Alaska when combined with the independent segment Account 1100,Cash, but the same Sub–Account 0001 might mean Building #3 when combinedwith Account 1700, Fixed Assets.deployment factors See: Work Choices.deposit A type of commitment whereby a customer agrees to deposit orprepay a sum of money for the future purchase of goods and services.depreciable basis The amount of your asset that is subject to depreciation,generally the cost minus the salvage value. Also known as recoverable cost.depreciate To depreciate an asset is to spread its cost over the time you useit. You charge depreciation expense for the asset each period. The totaldepreciation taken for an asset is stored in the accumulated depreciationaccount.depreciation book A book to store financial information for a group of assets.A depreciation book can be corporate, tax, or budget. Also known as book.depreciation calendar The depreciation calendar determines the number ofaccounting periods in a fiscal year. It also determines, with the dividedepreciation flag, what fraction of the annual depreciation amount to take eachperiod. You must specify a depreciation calendar for each book.depreciation projection The expected depreciation expense for specifiedfuture periods.depreciation reserve See accumulated depreciation.
  • 40. derived factor A factor (such as age, percent of fulltime employment, lengthof service, compensation level, or the number of hours worked per period) that isused in calculations to determine Participation Eligibility or Activity Rates for oneor more benefits.descriptive flexfield A field that an organization can extend to capture extrainformation not otherwise tracked by Oracle Applications. A descriptive flexfieldappears on the form as a single character, unnamed field. An organization cancustomize this field to capture additional information unique to the business.destination base unit The unit of measure to which you are converting whenyou define interclass conversions. Your destination base unit is the base unit of aunit class.detail action An alert action that represents one exception found in thedatabase.detail budget A budget whose authority is controlled by another budget.detailed message action A message representing one exception. OracleAlert inserts the exception values into the text of the message.developer descriptive flexfield A flexfield defined by your localization teamto meet the specific legislative and reporting needs of your country. See also:Extra Information Types.dimension An Oracle Financial Analyzer database object used to organizeand index the data stored in a variable. Dimensions answer the followingquestions about data: ”What?” ”When?” and ”Where?” For example, a variablecalled Units Sold might be associated with the dimensions Product, Month, andDistrict. In this case, Units Sold describes the number of products sold duringspecific months within specific districts.dimension label A text label that displays the name of the Oracle FinancialAnalyzer dimension associated with an element of a report, graph, or worksheet.For example, the data markers in a graph’s legend contain dimension labels thatshow what data each data marker represents. Dimension labels can be short,meaning they display the object name of a dimension, or user–specified,meaning they display a label that you typed using the Dimension Labels optionon the Graph, Report, or Worksheet menus.dimension values Elements that make up an Oracle Financial Analyzerdimension. For example, the dimension values of the Product dimension mightinclude Tents, Canoes, Racquets, and Sportswear.
  • 41. direct debit An agreement made with your customer to allow the transfer offunds from their bank account to your bank account. The transfer of funds occurswhen the bank receives a document or tape containing the invoices to be paid.direct deposit The electronic transfer of an employee’s net pay directly intothe account(s) designated by the employee.direct project An obsolete term. See contract project.direct receipt The receipt of an item directly to its final destination (eitherdirectly to the person who requested the item or directly to the final inventorylocation). It differs from a standard receipt in that it is received into a receivinglocation and delivered in one transaction, rather than received and delivered intwo separate transactions.Directory Services A mapping of Oracle Workflow users and roles to a site’sdirectory repository.disbursement type A feature you use to determine the type of payment forwhich a payment document is used. For example, computer–generatedpayments and recorded checks or wire transfers.discount The amount or percentage that you allow a customer to decreasethe balance due for a debit item. In Oracle Receivables, you use Payment Termsto define customer discounts and can choose whether to allow earned andunearned discounts. See also earned discounts, unearned discounts, paymentterms.display group A range of rows or columns in your row set or column set forwhich you want to control the display in your report. You assign a display groupto a display set where you specify whether you want to display or hide your rowsor columns.display set A Financial Statement Generator report component you buildwithin General Ledger to control the display of ranges of rows and columns in areport, without reformatting the report or losing header information. You candefine a display set that works for reports with specific row and column sets.Alternatively, you can define a generic display set that works for any report.distribution Monetary payments made from, or hours off from work asallowed by, a compensation or benefits plan.distribution line A line corresponding to an accounting transaction for anexpenditure item on an invoice or the liability on a payment. In Oracle Assets,information such as employee, general ledger depreciation expense account,and location to which you have assigned an asset. You can create any number of
  • 42. distribution lines for each asset. Oracle Assets uses distribution lines to allocatedepreciation expense and to produce your Property Tax and ResponsibilityReports. In Oracle Payables and Oracle Projects, a line corresponding to anaccounting transaction for an expenditure item on an invoice, or a liability on apayment.distribution line adjustments An adjustment of a distribution line that hasalready been posted.distribution list A distribution list is a set of mail names to whom Oracle Alertsends a message when it finds an exception condition. An alert can have manydistribution lists and each distribution list can have its own set of input variablesto increase your control over who gets messages about what. For example, tosend a message about furniture to Joe Smith and about telecommunicationsequipment to Sally Jones, you can define two distribution lists and enter theappropriate item class as an input variable to each list.distribution rule See revenue distribution rule.distribution set In Oracle Payables, a feature you use to assign a name to apredefined expense distribution or combination of distributions (by percentage).Payables displays on a list of values the list of Distributions Sets you define. WithDistribution Sets, you can enter routine invoices into Payables without having toenter accounting information. In Oracle Receivables, a predefined group ofgeneral ledger accounting codes that determine the debit accounts for otherreceipt payments. Receivables lets you relate distribution sets to receivablesactivities to speed data entry.distribution total The total amount of the distribution lines of an invoice. Thedistribution total must equal the invoice amount before you can pay or post aninvoice.document The physical base of a transaction, such as an invoice, a receipt, ora payment.document category A document category is used to split transactions intological groups. You can assign a different sequence to each category and, bydoing so, separately number each logical group. Each category is associatedwith a table. When you assign a sequence to a category, the sequence numbersthe transactions in that table. Oracle Receivables lets you set up categories foreach type of transaction, receipt, and adjustment.document reference A message that precisely identifies the document or partof document you want to describe using standard or one–time notes.
  • 43. document sequence Used to uniquely number documents, such as bankstatements in Oracle Cash Management and invoices in Oracle Receivables. ADocument Sequence has a sequence name, an initial value, and a type of eitherAutomatic or Manual.document sequence number A number that is manually or automaticallyassigned to your documents to provide an audit trail. For example, you canchoose to sequentially number invoices in Receivables or journal entries inGeneral Ledger.domestic transaction Transactions between registered traders in the sameEU (European Union) country. Domestic transactions have VAT charged ongoods and services with different countries applying different VAT rates tospecific goods and services. See also external transaction, EU.draft budget A preliminary budget which may be changed without affectingrevenue accrual on a project.draft invoice A potential project invoice that is created, adjusted, and stored inOracle Projects. Draft invoices require approval before they are officiallyaccounted for in other Oracle Applications.draft revenue A project revenue transaction that is created, adjusted, andstored in Oracle Projects. You can adjust draft revenue before you transfer it toother Oracle Applications.drilldown A software feature that allows you to view the details of an item inthe current window via a window in a different application.drop shipment A method of fulfilling sales orders by selling products withouthandling, stocking, or delivering them. The selling company buys a product froma supplier and has the supplier ship the product directly to customers.dunning letter set A group of dunning letters that you can assign to yourcustomer’s credit profile.dunning letters A letter that you send to customers to inform them of past duedebit items. Receivables lets you specify the text and format of each letter andwhether to include unapplied and on–account payments.duplicate An exception Oracle Alert located for the same action set during aprevious alert check. Oracle Alert does not consider a detail action to contain aduplicate exception until Oracle Alert sends the final action level to a specificaction set, and then locates the same exception for the same action set again.For example, if on Monday Oracle Alert notifies a buyer that a supplier shipmentis overdue, then on Tuesday Oracle Alert finds the shipment is still overdue, you
  • 44. can choose whether Oracle Alert should re– notify the buyer or suppress themessage.dynamic distribution A distribution that includes at least one recipient whoseelectronic mail ID is represented by an alert output. Oracle Alert locates theactual electronic mail ID in one of the application tables, and substitutes it intothe distribution before sending the alert message. You can use output variablesto represent electronic mail IDs. When you define mail message alert actions inOracle Quality, the message is sent to all defined mail IDs.dynamic insertion An Accounting Flexfields feature that allows you to enterand define new combinations of segment values directly in a flexfield pop–upwindow in Oracle Payables and Oracle General Ledger. The new combinationmust satisfy any cross–validation rules before it is accepted. Your organizationcan decide if an Accounting Flexfield supports dynamic insertion. If an accountdoes not support dynamic insertion, you can only enter new combinations ofsegment values using the Define Accounts window. Automatically creates newaccounting flexfield combinations as you enter them. If you do not use dynamicinsertion, you create new accounting flexfield combinations with a separatewindow. In Oracle Projects, a feature specific to key flexfields that allows you toenter and define new combinations of segment values directly into a flexfieldpop–up window. The new combination must satisfy any cross–validation rules,before your flexfield accepts the new combination. Your organization can decideif a key flexfield supports dynamic insertion. If a flexfield does not supportdynamic insertion, you can only enter new combinations of segment values usinga combinations form (a form specifically used for creating and maintaining codecombinations). In Oracle Receivables, an Oracle Applications feature you use toautomatically create new key flexfield combinations when you enter transactionsor customers. If you do not use dynamic insertion, you can only create new keyflexfield combinations using the various flexfield setup forms. BACK TO TOP-E-earned discounts Discounts your customers are allowed to take if they remitpayment for their invoices on or before the discount date. The discount date isdetermined by the payment terms assigned to an invoice. Oracle Receivablestakes into account any discount grace days you assign to this customer’s creditprofile. For example, if the discount due date is the 15th of each month, butdiscount grace days is 5, your customer must pay on or before the 20th toreceive the earned discount. Discounts are determined by the terms you assignto an invoice during invoice entry. See also unearned discounts.EDI (Electronic Data Interchange) The electronic transmission of routinebusiness documents in a standard electronic format from one computer toanother. See electronic data interchange.
  • 45. effective date The date a transaction affects the balances in the generalledger. This does not have to be the same as the posting date. Also known asthe value date. The date for which you are entering and viewing information.EFT See Electronic Funds Transfer (EFT).EIT See: Extra Information Type.Electronic Data Interchange (EDI) The electronic transmission of routinebusiness documents in a standard format from one computer to another. SeeEDI.Electronic Funds Transfer (EFT) A method of payment in which your banktransfers funds electronically from your bank account into another bank account.In Payables, your bank transfers funds from your bank account into the bankaccount of a supplier you pay with the Electronic payment method.element A component in the calculation of employee pay. Each elementrepresents a compensation or benefit type, such as salary, wages, stockpurchase plans, and pension contributions.element classifications These control the order in which elements areprocessed and the balances they feed. Primary element classifications and somesecondary classifications are predefined by Oracle Payroll. Other secondaryclassifications can be created by users.element entry The record controlling an employee’s receipt of an element,including the period of time for which the employee receives the element and itsvalue. See also: Recurring Elements, Nonrecurring Elements.element link The association of an element to one or more components of anemployee assignment. The link establishes employee eligibility for that element.Employees whose assignment components match the components of the link areeligible for the element. See also: Standard Linkelement set A group of elements that you define to process in a payroll run, orto control access to compensation information from a customized form, or fordistributing costs.elements Components in the calculation of employee pay. Each elementrepresents a compensation or benefit type, such as salary, wages, stockpurchase plans, and pension contributions.employee billing title An employee title, which differs from a job billing title,that may appear on an invoice. Each employee can have a unique employeebilling title.
  • 46. employee histories An SSHR function for an employee to view their, TrainingHistory, Job Application History, Employment History, Absence History, or SalaryHistory. A manager can also use this function to view information on their directreports.employee organization The organization to which an employee is assigned.employee supervisor hierarchy An approval routing structure based onemployee/super-visor relationships. See position hierarchy.employment category A component of the employee assignment. Fourcategories are defined: Full Time – Regular, Full Time – Temporary, Part Time –Regular, and Part Time – Temporary.Employment Equity Occupational Groups (EEOG) In Canada, theEmployment Equity Occupational Groups (EEOG) consist of 14 classifications ofwork used in the Employment Equity Report. The EEOGs were derived from theNational Occupational Classification system.Employment Insurance (EI) Benefit plan run by the federal government towhich the majority of Canadian employers and employees must contribute.employment insurance rate In Canada, this is the rate at which the employercontributes to the EI fund. The rate is expressed as a percentage of theemployee’s contribution. If the employer maintains an approved wage lossreplacement program, they can reduce their share of EI premiums by obtaining areduced contribution rate. Employers would remit payroll deductions under adifferent employer account number for employees covered by the plan.encumbrance An entry made to record anticipated expenditures of any type.See also: encumbrance journal entry, purchase order encumbrance.encumbrance accounting An Oracle Financials feature you use to createencumbrances automatically for requisitions, purchase orders, and invoices. Thebudgetary control feature uses encumbrance accounting to reserve funds forbudgets. If you enable encumbrance accounting only, you can createencumbrances automatically or manually; however, you cannot check fundsonline and Oracle Financials does not verify available funds for your transaction.See also budgetary control.encumbrance journal entry In Oracle Payables, a journal entry thatincreases or relieves encumbrances. Encumbrance entries can includeencumbrances of any type. If you have enabled encumbrance accounting, whenyou successfully approve an invoice matched to an encumbered purchase order,General Ledger automatically creates encumbrance journal entries that relieve
  • 47. the original encumbrance journal entries. General Ledger also creates newencumbrance journal entries for any quantity or price variance between aninvoice and the matched purchase order. General Ledger automatically createsencumbrance journal entries for an unmatched invoice when you approve theinvoice.encumbrance type An encumbrance category that allows you to track yourexpenditures according to your purchase approval process and better controlyour planned expenditures. You can set up separate encumbrance types foreach stage in your purchasing cycle to track your spending at each level.Examples of encumbrance types are commitments (requisition encumbrances)and obligations (purchase order encumbrances). In Oracle General Ledger, anencumbrance category that allows you to track your anticipated expendituresaccording to your purchase approval process and to more accurately control yourplanned expenditures. Examples of encumbrance types are commitments(requisition encumbrances) and obligations (purchase order encumbrances).end date The date an award is no longer active. The user cannot charge anexpenditure item to an award if the expenditure item date is after the award enddate.ending balance The ending balance represents the balance of the transactionas of the ending GL Date that you have specified. This column should be thesame as the Outstanding Balance of the Aging – 7 Buckets Report for this item.end–of–day balance The actual balance of a general ledger account at theend of a day. This balance includes all transactions whose effective dateprecedes or is the same as the calendar day.Enroll in a Class An SSHR function which enables an employee to searchand enroll in an internally published class. An employee can also use thisfunction to maintain their competencies.enrollment action type Any action required to complete enrollment or de–enrollment in a benefit.escheatment The legal process of remitting unclaimed property to therequired authority. In the United States, escheatment laws are at the state level.Under these laws, accounts payable departments are required to perform duediligence to contact and remit the funds to the payee. Organizations must thenremit to the state of last known address of the owner all unpaid items once theyhave been outstanding for a set time period.ESS Employee Self Service. A predefined SSHR responsibility.
  • 48. EU The EU (European Union) is a single European market where customs andtariff barriers between member states have been removed.euro A single currency adopted by the 11 member countries of the Economicand Monetary Union (EMU) beginning January 1, 1999. These countries includeAustria, Belgium, France, Finland, Germany, Ireland, Italy, Luxembourg, theNetherlands, Portugal, and Spain. The official abbreviation for the euro is EUR.This abbreviation is used for all commercial, business, and financial purposes,and has been registered with the International Standards Organization (ISO).event A milestone in a project that generates revenue or billing activity. Anexample of a billing event is completion of a portion of a project ahead ofschedule. In Oracle Projects, a summary level transaction assigned to a projector top task that records work completed and generates revenue and/or billingactivity, but is not directly related to any expenditure items. For example, unlikelabor costs or other billable expenses, a bonus your business receives forcompleting a project ahead of schedule is not attributable to any expenditureitem, and would be entered as an event.event alert An alert that runs when a specific event occurs that you define. Forexample, you can define an event alert to immediately send a message to thebuyer if an item is rejected on inspection.event type An implementation–defined classification of events that determinesthe revenue and invoice effect of an event. Typical event types includeMilestones, Scheduled Payments, and Write–Offs.exception A single occurrence of an event returned by an alert check. Forexample, if an alert checking for invoices that Approval places on funds holdfinds five such invoices, each invoice is an exception.exception An occurrence of the specified condition found during an alertcheck. For example, an alert testing for invoices on hold may find five invoices onhold, or none. Each invoice on hold is an exception.exception reporting An integrated system of alerts and action sets thatfocuses attention on time– sensitive or critical information, shortens your reactiontime, and provides faster exception distribution. Exception reportingcommunicates information by either electronic mail messages or paper reports.exchange rate In Oracle Cash Management and Oracle General Ledger, arate that represents the amount of one currency that you can exchange foranother at a particular point in time. Oracle Applications use the daily, periodic,and historical exchange rates you maintain to perform foreign currencyconversion, revaluation, and translation. In Oracle Receivables and OraclePayables, a rate that represents the amount in one currency that you can
  • 49. exchange for another at a particular point in time. You can enter and maintaindaily exchange rates for Oracle Projects to use to perform foreign currencyconversion. Oracle Projects multiplies the exchange rate by the foreign currencyto calculate the functional currency.exchange rate type A specification of the source of an exchange rate. Forexample, a user exchange rate or a corporate exchange rate. See also corporateexchange rate, spot exchange rate.exchange rate variance The difference between the exchange rate for aforeign–currency invoice and its matched purchase order. Payables tracks anyexchange rate variances for your foreign–currency invoices.exemption certificate A document obtained from a taxing authority whichcertifies that a customer or item is either partially or fully exempt from tax. Thedocument details the reason for the exemption and the effective and expirationdates of the certificate.existing combinations A feature specific to key flexfields in data entry modethat allows you to enter query criteria in the flexfield to bring up a list of matchingpredefined combinations of segment values to select from.expected receipts report A printed report of all expected receipts for a timeperiod and location you specify.Expected Week of Confinement (EWC) In the UK, this is the week in whichan employee’s baby is due. The Sunday of the expected week of confinement isused in the calculations for Statutory Maternity Pay (SMP).expenditure A group of expenditure items incurred by an employee or anorganization for an expenditure period. Typical expenditures include Timecardsand Expense Reports.expenditure (week) ending date The last day of an expenditure week period.All expenditure items associated with an expenditure must be on or before theexpenditure ending date, and must fall within the expenditure week identified bythe expenditure week ending date.expenditure category An implementation–defined grouping of expendituretypes by type of cost. For example, an expenditure category with a name such asLabor refers to the cost of labor.expenditure comment Free text that can be entered for any expenditure itemto explain or describe it in further detail.
  • 50. expenditure cost rate The monetary cost per unit of a non–labor expendituretype.expenditure cycle A weekly period for grouping and entering expenditures.expenditure group A user–defined name used to track a group of pre–approved expenditures, such as Timecards, or Expense Reports.expenditure item The smallest logical unit of expenditure you can charge to aproject and task. For example, an expenditure item can be a timecard item or anexpense report item.expenditure item date The date on which work is performed and is chargedto a project and task.expenditure operating unit For an expenditure, the operating unit where theexpenditure item was incurred against a project.expenditure organization For timecards and expense reports, theorganization to which the incurring employee is assigned, unless overridden byorganization overrides. For usage, supplier invoices, and purchasingcommitments, the incurring organization entered on the expenditure.expenditure type An expenditure type is an implementation-definedclassification of cost that users assigns to each expenditure item. Expendituretypes are grouped into expenditure categories such as Labor, Expense Reports,Assets, and Vendor Invoices and revenues categories such as Labor and Non-labor revenue. They are also made up of units of measure and system linkageswhich define a relationship between the expenditure type and another systemsuch as Oracle Public Sector Payables. Examples of expenditure types areProfessional Labor, Clerical Labor, Faculty Tenured Salary, Air Travel,Automobile Rental, Computer Services, and Supplies.expenditure type class An additional classification for expenditure types thatindicates how Oracle Projects processes the expenditure types. For example, ifyou run the Distribute Labor Costs process, Oracle Projects will calculate thecost of all expenditure items assigned to the Straight Time expenditure typeclass. Formerly known as system linkage.expense report In Oracle Payables, a document that details expensesincurred by an employee for the purpose of reimbursement. You can enterexpense reports online in Payables or Web Employees, or you can import themfrom Projects. In Oracle Projects, a document that, for purposes ofreimbursement, details expenses incurred by an employee. You can set upexpense report templates to match the format of your expense reports to speed
  • 51. data entry. You must create invoices from Payables expense reports usingInvoice Import before you can pay the expense reports.expensed asset An asset that you do not depreciate, but charge the entirecost in a single period. Oracle Assets does not depreciate an expensed asset, orcreate any journal entries for it. You can, however, use Oracle Assets to trackexpensed assets. The Asset Type for these assets is ” Expensed”.expensed item Items that do NOT depreciate; the entire cost is charged in asingle period to an expense account. Oracle Assets tracks expensed items, butdoes not create journal entries for them.explode An AutoCreate option that lets a buyer split a single requisition linefor an item into one or more requisition lines for different items. Use this option toexpand a requisition line for an item that your company purchases in componentparts.export A utility that enables you to copy data from an Oracle8 table to a file inyour current directory. The export utility is part of the Oracle8 RelationalDatabase Management System. In Oracle Receivables, to move archive data toa different storage device.export file The file the export utility creates in your directory. Export files musthave the extension .dmp. It is wise to name the export file so it identifies the datain the table. For example, if you are saving fiscal year 1994 for your Fremont setof books, you might call your export file FY94FR.dmp.express delivery An option that lets you deliver the entire quantity of a receiptwithout entering quantities for each shipment or distribution.express receipt A site option that lets you receive an entire purchase order orblanket purchase agreement release with one keystroke.express requisitions To create requisitions quickly from predefinedrequisition templates. You only need to provide an accounting flexfield andquantities to create a requisition for commonly purchased items.external functions Programs that are executed outside of Oracle8.external organization See organization.external transaction Transactions between an EU (European Union) traderand a supplier or customer located in a non–EU country. Customers and sites innon–EU countries are tax exempt and should have a zero tax code assigned toall invoices. See also domestic transaction, EU.
  • 52. Extra Information Type (EIT) A type of developer descriptive flexfield thatenables you to create an unlimited number of information types for six key areasin Oracle HRMS. Localization teams may also predefine some EITs to meet thespecific legislative requirements of your country. See also: Developer DescriptiveFlexfield. BACK TO TOP-F-factor In Oracle General Ledger, data upon which you perform somemathematical operation. Fixed amounts, statistical account balances, accountbalances, and report rows and columns are all data types you can use informulas. In Oracle Payables, the payee of an invoice when the payee differsfrom the supplier on the invoice. For example, a supplier may have sold theirreceivables to a factor.factoring The process by which you sell your accounts receivable to afinancial institution (such as a bank) in return for cash. Financial institutionsusually charge a fee for factoring.FASB 52 (U.S.) See SFAS 52.Federal Identification Number See Tax Identification Number.feeder program A custom program you write to transfer your transactioninformation from an original system into Oracle Application interface tables. Thetype of feeder program you write depends on the environment from which youare importing data.feeder system Another system from which you can pass information intoOracle Assets. For example, you can pass budget or production information froma spreadsheet into Oracle Assets.field A position on a window that you use to enter, view, update, or deleteinformation. A field prompt describes each field by telling you what kind ofinformation appears in the field, or alternatively, what kind of information youshould enter in the field.field type Each record you import is divided into regions and each regionholds a different piece of information. Oracle Receivables calls these regions”fields” and provides you with a list of the types of fields that can be interfacedthrough AutoLockbox.final close A purchase order control you can assign to prevent modificationsto or actions against completed documents, lines, and shipments by final closingthem. Final–closed documents are not accessible in the corresponding entrywindows, and you cannot perform the following actions against final–closed
  • 53. entities: receive, transfer, inspect, deliver, correct receipt quantities, invoice,return to supplier, or return to receiving.finance charges Additional charges that you assign to customers for past dueitems. You specify whether you want to charge your customers finance chargesin their customer profiles. Finance charges can be included on your customer’sstatements and dunning letters.financial data item An Oracle Financial Analyzer database object that ismade up of either a variable, or a variable and a formula. For example, afinancial data item called ” Actuals” would be a variable, while a financial dataitem called ” Actuals Variance” would be made up of a variable (Actuals) and aformula that calculates a variance.Financial Statement Generator A powerful and flexible tool you can use tobuild your own custom reports without programming. You can define reportsonline with complete control over the rows, columns and contents of your report.firm A purchase order control. When you firm an order, MasterScheduling/MRP uses the firm date to create a time fence within which it doesnot suggest new planned purchase orders, cancellations, or reschedule–inactions. It continues to suggest reschedule–out actions for orders within the timefence. If several shipments with different promised or need–by dates referencethe same item, Master Scheduling/MRP sets the time fence at the latest of allscheduled dates.firm schedule A burden schedule of burden multipliers that will not changeover time. This is compared to provisional schedules in which actual multipliersare mapped to provisional multipliers after an audit.first bill offset days The number of days that elapse between a project startdate and the date that the project’s first invoice is issued.fiscal year Any yearly accounting period without regard to its relationship to acalendar year.fixed asset An item owned by your business and used for operations. Fixedassets generally have a life of more than one year, are acquired for use in theoperation of the business, and are not intended for resale to customers. Assetsdiffer from inventory items since you use them rather than sell them.fixed assets unit A measure for the number of asset parts tracked in OracleAssets. You can assign one or more units to a distribution line.fixed date See schedule fixed date.
  • 54. fixed rate currencies Currencies with fixed exchange rates. For example, theeuro and currencies of countries in the Economic Monetary Union (EMU).flat file A file where the data is unformatted for a specific application.flat tax A specific amount of tax, regardless of the amount of the item. There isno rate associated with flat taxes. Flat taxes are charged on items such ascigarettes, gasoline, and insurance.flat–rate depreciation method A depreciation method that calculates thedepreciation for an asset based on a fixed rate each year. This method uses aconstant rate which Oracle Assets multiplies by an asset’s recoverable cost ornet book value as of the beginning of each fiscal year.flex credit A unit of ”purchasing power” in a flexible benefits program. Anemployee uses flex credits, typically expressed in monetary terms, to ”purchase”benefits plans and/or levels of coverage within these plans.FlexBudgeting A feature that uses budget formulas and statistics to create aflexible budget. For example, a manufacturing organization may want to maintaina flexible budget based on actual units of production to eliminate volumevariances during an analysis of actual versus budgeted operating results.flexfield An Oracle Applications field made up of segments. Each segmenthas an assigned name and a set of valid values. Oracle Applications usesflexfields to capture information about your organization. There are two types offlexfields: key flexfields and descriptive flexfields.flexfield segment One of the sections of your key flexfield, separated from theother sections by a symbol that you define (such as –,/, or ). Each segmenttypically represents an element of your business, such as cost center, product, oraccount.flexible address format Oracle Applications allows you to enter an address inthe format most relevant for the country of your customer, supplier, bank, orremit–to site. This is done by using descriptive flexfields to enter and displayaddress information in the appropriate formats. The descriptive flexfield opens ifthe country you enter has a flexible address style assigned to it, allowing you toenter an address in the layout associated with that country.Flexible Benefits Program A benefits program that offers employees choicesamong benefits plans and/or levels of coverage. Typically, employees are givena certain amount of flex credits or moneys with which to ”purchase” thesebenefits plans and/or coverage levels.
  • 55. Flexible Spending Account (FSA) Under US Internal Revenue Code Section125, employees can set aside money on a pretax basis to pay for eligibleunreimbursed health and dependent care expenses. Annual monetary limits anduse–it–or–lose it provisions exist. Accounts are subject to annual maximums andforfeiture rules.FOB (Free On Board) The point or location where the ownership title of goodsis transferred from the seller to the buyer. This indicates that delivery of ashipment will be made on board or into a carrier by the shipper without charge,and is usually followed by a shipping point or destination (e.g. ’FOB Ourwarehouse in New York’). (Receivables Lookup).folder A flexible entry and display window in which you can choose the fieldsyou want to see and where each appears in the window.follow up date The date when you plan to perform a subsequent action.Examples include a date that you specify for verifying that you have receivedpayment or a date that you note for calling the customer again.foreign currency In Oracle Assets, a currency that you define for your set ofbooks to record and conduct accounting transactions in a currency other thanyour functional currency. In Oracle Cash Management, Payables, Receivables,Projects currency that you define for your set of books for recording andconducting accounting transactions in a currency other than your functionalcurrency. See also exchange rate, functional currency.foreign currency conversion In Oracle Cash Management and OracleGeneral Ledger, a process that converts a foreign currency journal entry intoyour functional currency. Oracle Receivables automatically converts thecurrency whenever you enter a journal entry in a currency other than yourfunctional currency. Oracle Receivables multiplies the daily exchange rate youdefine or the exchange rate you enter to convert amounts for your functionalcurrency. You can view the results of foreign currency conversion in the EnterJournals window. In Oracle Projects, a process that converts a foreign currencytransaction to your functional currency. In Oracle Receivables and OraclePayables, the conversion of a foreign currency transaction, such as an invoice ora payment, into your functional currency. Oracle Receivables automaticallyperforms this conversion whenever you enter an invoice or make a payment in acurrency other than your functional currency. See also foreign currencyexchange gain or loss.foreign currency exchange gain or loss The difference in your functionalcurrency between the invoiced amount and the payment amount when applying areceipt to an invoice. A realized gain exists if the receipt amount in yourfunctional currency exceeds the invoice amount; a loss exists if the invoiceamount in your functional currency exceeds the amount of the payment. Such
  • 56. gains and losses arise from fluctuations in exchange rates of the receipt currencybetween the invoice date and the payment date. See also realized gain or loss,unrealized gain or loss.foreign currency journal entry A journal entry in which you recordtransactions in a foreign currency. General Ledger automatically converts foreigncurrency amounts into your functional currency using an exchange rate youspecify. See also foreign currency, functional currency.foreign currency revaluation A process that allows you to revalue assetsand liabilities denominated in a foreign currency using a period– end (usually abalance sheet date) exchange rate. General Ledger automatically revalues yourforeign assets and liabilities using the period– end exchange rate you specify.Revaluation gains and losses result from fluctuations in an exchange ratebetween a transaction date and a balance sheet date. General Ledgerautomatically creates a journal entry in accordance with FASB 52 (U.S.) to adjustyour unrealized gain/loss account when you run revaluation.foreign currency translation A process that allows you to restate yourfunctional currency account balances into a reporting currency. General Ledgermultiplies the average, periodic, or historical rate you define by your functionalcurrency account balances to perform foreign currency translation. GeneralLedger translates foreign currency in accordance with FASB 52 (U.S.). GeneralLedger also re-measures foreign currencies for companies in highly inflationaryeconomies, in accordance with FASB 8 (U.S.).form A logical collection of fields, regions, and blocks that appear on a singlescreen. Oracle Applications forms look just like the paper forms you use to runyour business. All you need to do to enter data is type onto the form. Seewindow.formula entry A recurring journal entry that uses formulas to calculate journalentry lines. Instead of specifying amounts, as you would for a standard entry, youuse formulas, and General Ledger calculates the amounts for you. For example,you might use recurring journal entries to do complex allocations or accruals thatare computed using statistics or multiple accounts.forward An action you take to send a document to another employee withoutattempting to approve it yourself.four–way matching Purchasing performs four–way matching to verify thatpurchase order, receipt, inspection and invoice quantities match within tolerance.Free On Board (FOB) See FOB.
  • 57. freeze You can freeze a purchase order after printing. By freezing a purchaseorder, you prevent anyone from adding new lines or changing the purchaseorder. You can continue to receive goods and be billed on already existingpurchase order lines. The ability to continue receiving against the purchase orderis the difference between freezing and canceling.freight carrier A commercial company used to send product shipments toyour customers.freight charges A shipment–related charge added during ship confirmation (inOracle Order Management) and billed to your customer.FTE See full-time equivalency.full allocation An allocation method that distributes all the amounts in thespecified projects in the specified amount class. The full allocation method isgenerally suitable if you want to process an allocation rule only once in a runperiod. See also incremental allocation.full-time equivalency The sum of full-time positions plus part-time positions.For example, if a department has 3 full-time positions, 2 three-quarter timepositions, 4 half-time positions, and 1 quarter-time positions, the department has10 staff, but a full-time equivalency of 6.75 employees.Function A PL/SQL stored procedure that can define business rules, performautomated tasks within an application, or retrieve application information. Thestored procedure accepts standard arguments and returns a completion result.function activity An automated unit of work that is defined by a PL/SQLstored procedure.function security An Oracle Applications feature that lets you control useraccess to certain functions and windows. By default, access to functionality is notrestricted; your system administrator customizes each responsibility at your siteby including or excluding functions and menus in the Responsibilities window.functional currency Currency you use to record transactions and maintainyour accounting information. The functional currency is generally the currencyused to perform most of your company’s business transactions. You determinethe functional currency for the set of books you use in your organization. Alsocalled base currency. In Oracle Assets, General Ledger, and Cash Management,the principal currency you use to record transactions and maintain accountingdata within Oracle Receivables. The functional currency is usually the currency inwhich you perform most of your business transactions. You specify the functionalcurrency for each set of books in the Set of Books window. In Oracle Payablesand Receivables, the principal currency you use to record transactions and
  • 58. maintain your accounting data for your set of books. You define the functionalcurrency for each set of books within your organization. When you enter and payan invoice in a foreign currency, Oracle Receivables automatically converts theforeign currency into your functional currency based on the exchange rate youdefine. Oracle Receivables creates journal entries for your multiple currencyinvoices and payments in both your foreign and functional currencies. In OracleProjects, the principal currency you use to maintain accounting data in yourGeneral Ledger.funded amount The total of all active installments.funding budget A budget against which accounting transactions are checkedfor available funds when budgetary control is enabled for your set of books.funding source A government agency, a private firm, or an individual thatprovides funding for a project.funds available The budget amount, less actuals and encumbrances. InOracle General Ledger, the difference between the amount you are authorized tospend and the amount of your expenditures plus commitments. You can trackfunds availability at different authority levels using the Online Funds Availableinquiry window, or you can create custom reports with the Payables FinancialStatement Generator. In Oracle Payables, the difference between the amountyou are authorized to spend and all actual and anticipated expenditures. In otherwords, funds available is the amount budgeted less actual expenses andencumbrances of all types. Oracle Financials lets you check funds availableonline for requisitions, purchase orders, and invoices. Funds Available = Budget– (Actual Expenses + Encumbrances).funds checking The process of verifying that sufficient funds are available tocover an expenditure. Funds checking also refers to the entire funds checkingand reservation process. When you check funds, the transaction amount iscompared with your funds available, and you are notified whether funds areavailable for your transaction. Checking funds does not reserve funds for yourtransaction.funds reservation The process of setting aside funds for an expenditure afterit has passed funds checking and before it has been posted to Oracle GeneralLedger. In Oracle General Ledger, the process of reserving funds available. Youcan reserve funds when you enter actual, budget, or encumbrance journals.When you reserve funds, Oracle Financials compares the amount of yourtransaction against your funds available and notifies you online whether fundsare available for your transaction. In Oracle Payables, the creation of requisition,purchase order, or invoice encumbrance journal entries. reserves funds for yourinvoice when you approve the invoice. Approval creates encumbrance journalentries for an unmatched invoice or for price and quantity variances between an
  • 59. invoice and the purchase order to which you match the invoice. immediatelyupdates your funds available balances and creates an encumbrance journalentry that you can post in your general ledger. BACK TO TOP-G-gain See realized gain or loss, unrealized gain or loss.gain / loss The profit or loss resulting from the retirement of an asset.general ledger The accounting system that tracks the journal entries thataffect each account.general ledger account A specific account within an organization’s chart ofaccounts. A General Ledger account is made up of the General Ledgeraccounting flexfield segments that are defined for a set of books.general ledger date The date used to determine the correct accounting periodfor your transactions. The Oracle Receivables posting program uses this datewhen posting transactions to your general ledger.GL Date In Oracle Cash Management, the date used to determine the correctaccounting period for your accounting transactions. In Oracle Payables andOracle Receivables, the date used to determine the correct accounting period foryour invoice and payment transactions. You assign a GL Date to your invoicesduring invoice entry and your payments during payment creation. In OracleProjects, the end date of the GL Period in which costs or revenue are transferredto Oracle General Ledger. This date is determined from the open or future GLPeriod on or after the PA Date of a cost distribution line or revenue. For invoices,the GL Date is the date within the GL Period on which an invoice is transferred toOracle Receivables, and is based on the invoice date.GL Date range An accounting cycle that is defined by a beginning and endingGL Date.global segment prompt A non–context–sensitive descriptive flexfieldsegment. Each global segment typically prompts you for one item of informationrelated to the zone or form in which you are working.global segment value A response to your global segment prompt. Yourresponse is composed of a series of characters and a description. The responseand description together provide a unique value for your global segment, such asJ. Smith, Financial Analyst, or 210, Building C.global value A value you define for any formula to use. Global values can bedates, numbers or text.
  • 60. goods or service type A list of goods or services a benefit plan sponsor hasapproved for reimbursement.grace period See Receipt Acceptance Period.grade A component of an employee’s assignment that defines their level andcan be used to control the value of their salary and other compensationelements.Grade Comparatio A comparison of the amount of compensation anemployee receives with the mid–point of the valid values defined for his or hergrade.grade rate A value or range of values defined as valid for a given grade. Usedfor validating employee compensation entries.grade scale A sequence of steps valid for a grade, where each stepcorresponds to one point on a pay scale. You can place each employee on apoint of their grade scale and automatically increment all placements each year,or as required. See also: Pay Scale.grade step An increment on a grade scale. Each grade step corresponds toone point on a pay scale. See also: Grade Scale.grandfathered A term used in Benefits Administration. A person’s benefits aresaid to be grandfathered when a plan changes but they retain the benefitsaccrued.grantee The receiver of a grant.grantor A person or organization that makes a grant.Grants Accounting charging instruction A user-defined combination ofProject, Organization, Expenditure Type, Task, and Award that specifies aparticular charging instruction to Oracle Grants Accounting. These instructionsconstitute the Oracle Grants Accounting equivalent of a General Ledger account.group A component that you define, using the People Group key flexfield, toassign employees to special groups such as pension plans or unions. You canuse groups to determine employees’ eligibility for certain elements, and toregulate access to payrolls.GSA An acronym for the General Services Administration. In OracleReceivables, you can indicate whether a customer is a government agency thatorders against GSA agreements in Oracle Order Management.
  • 61. guarantee A contractual obligation to purchase a specified amount of goodsor services over a predefined period of time. BACK TO TOP-H-hard limit An option for an agreement that prevents revenue accrual andinvoice generation beyond the amount allocated to a project or task by theagreement. If you do not impose a hard limit, Oracle Projects automaticallyimposes a soft limit of the same amount. See also soft limit.hazard class A category of hazardous materials. Most hazardous materialsbelong to only one hazard class. Some materials belong to more than onehazard class and some materials do not belong to any. If a material belongs tomore than one hazard class, you should list these classes in a specific order.hierarchy An organization or position structure showing reporting lines orother relationships. You can use hierarchies for reporting and for controllingaccess to Oracle HRMS information.historical exchange rate A weighted–average rate for transactions that occurat different times. General Ledger uses historical rates to translate owner’s equityaccounts in accordance with FASB 52 (U.S.). For companies in highly inflationaryeconomies, General Ledger uses historical rates to remeasure specific historicalaccount balances, according to FASB 8.hold In Oracle Payables, an Oracle Applications feature that prevents atransaction from occurring or completing until the hold has been released. Youcan place a hold on an invoice or an invoice schedule line. All holds in Payablesprevent payment; some holds also prevent posting to your general ledger. InOracle Receivables, a feature that prevents an order or order line fromprogressing through the order cycle. If you place a customer on credit hold inReceivables, you cannot create new orders for this customer in Oracle OrderManagement. However, you can still create transactions for this customer inReceivables.HP notation Mathematical logic upon which EasyCalc is based. HP Notationis used by Hewlett–Packard calculators. HP Notation emphasizesstraightforward, logical entry of data, and de–emphasizes complicatedparenthetical arrangements of data. BACK TO TOP-I-
  • 62. import A utility that enables you to bring data from an export file into anOracle8 table. The import utility is part of the Oracle8 Relational DatabaseManagement System. This utility is used to restore archived data.import journal entry A journal entry from a non–Oracle application, such asaccounts payable, accounts receivable, and fixed assets. You use Journal Importto import these journal entries from your feeder systems.import program A program that imports your bank file from an externalsystem into Oracle Receivables. Oracle Receivables is set up to work withSQL*Loader as the import program. Two sample SQL*Loader control files areincluded with Oracle Receivables to assist you in writing your own custom controlfile.imported invoice In Oracle Payables, an invoice that is imported into OracleReceivables using the Invoice Import program. In Oracle Receivables, an invoicethat is imported into Oracle Receivables from an external system (for example,Oracle Order Management) using the AutoInvoice program.imputed income Certain forms of indirect compensation that US InternalRevenue Service Section 79 defines as fringe benefits and taxes the recipientaccordingly. Examples include employer payment of group term life insurancepremiums over a certain monetary amount, personal use of a company car, andother non–cash awards.income tax region The region or state you assign to paid invoice distributionlines for a 1099 supplier. If you participate in the Combined Filing Program,Payables produces K records for all income tax regions participating in theCombined Filing Program that have qualifying payments.income tax type A type of payment you make to 1099 suppliers. WithPayables you can assign an income tax type to each paid invoice distribution linefor a supplier. The Internal Revenue Service (IRS) requires that you report, byincome tax type, payments made to 1099 suppliers.incomplete invoice An invoice whose status has not been changed toComplete or that has failed validation. To complete an invoice, several conditionsmust be met. For example, the invoice must have at least one line and the GLdate must be in an Open or Future period.incremental allocation An allocation method that creates expenditure itemsbased on the difference between the transactions processed from one allocationto the next. This method is generally suitable if you want to use an allocation rulein allocation runs several times in a given run period. See also full allocation.
  • 63. indirect cost rate schedule Same as a burden schedule, only for the awardlevel, rather than the project level. See burden schedule.indirect project A project used to collect and track costs for overheadactivities, such as administrative labor, marketing, and bid and proposalpreparation. You can also define indirect projects to track time off such as sickleave, vacation, and holidays. You cannot generate revenue or invoices forindirect projects.inflation start date The inflation start date for an asset specifies wheninflation begins to impact an asset. The asset is adjusted for inflation from thisdate onward. The inflation start date is generally the same date as the dateplaced in service. You can, however, define an inflation start date that is differentthan the date placed in service. For example, if you enter an asset that is alreadyin service and that has already been adjusted for inflation, you can set theinflation start date to an appropriate date to begin calculating new inflationadjustments in Oracle Assets.initiator In SSHR a person who starts a 360 Degree appraisal (Employee orSelf) on an individual. An initiator and the appraisee are the only people who cansee all appraisal information.input values Values you define to hold information about elements. In OraclePayroll, input values are processed by formulas to calculate the element’s runresult. You can define up to fifteen input values for an element.inspection A procedure you perform to ensure that items received conform toyour quality standards. You can use inspections to prevent payment for goodsand services that fail to meet your quality standards.installment A portion of the total award funding that is received in fixedamounts at specified intervals. One of many successive payments of a debt. Youspecify a payment schedule when defining your payment terms.installment number A number that identifies the installment for a specifictransaction.instructions An SSHR user assistance component displayed on a web pageto describe page functionality.intangible asset A long term asset with no physical substance, such as apatent, copyright, trademark, leasehold, and formula. You can depreciateintangible assets using Oracle Assets.
  • 64. integer data type Any Oracle Financial Analyzer variables with an integerdata type containing whole numbers with values between –2.14 billion and +2.14billion.interclass conversion The conversion formula you define between base unitsfrom the different unit classes.inter-company account A general ledger account that you define in anAccounting Flexfield to balance inter-company transactions. You can definemultiple inter-company accounts for use with different types of accounts payablejournal entries.inter-company journal entry A journal entry that records transactionsbetween affiliates. General Ledger keeps your accounting records in balance foreach company by automatically creating offsetting entries to an inter-companyaccount you define.interest invoice An invoice that Payables creates to pay interest on a past–due invoice. Payables automatically creates an expense distribution line for aninterest invoice using an Accounting Flexfield you specify. You cannot modify aninterest invoice.interface table A temporary database table used for transferring data betweenapplications or from an external application. See also database table.intermediate value The parameter value, constant, or SQL statement resultthat is determined during the first step in the execution of an AutoAccountingrule. internal organization See organization.internal requisition See internal sales order, purchase requisition.internal sales order A request within your company for goods or services. Aninternal sales order originates from an employee or from another process as arequisition, such as inventory or manufacturing, and becomes an internal salesorder when the information is transferred from Purchasing to Order Management.Also known as internal requisition or purchase requisition.inter–organization transfer Transfer of items from one inventory organizationto another You can have freight charges and transfer credits associated withinter–organization transfer. You can choose to ship items directly or have themgo through in-transit inventory.intra-EU, taxed transaction Transactions between non–registered traders indifferent EU (European Union) countries. VAT must be charged to customerswithin the EU if you do not know their VAT registration number. The destinationcountry and inventory item controls which VAT rate to use.
  • 65. intra-EU, zero-rated transactions Transactions between registered traders indifferent EU (European Union) countries. An Intra–EU transaction is zero rated ifand only if you know the customer’s VAT registration number; otherwise, VATmust be charged on the invoice.in-transit inventory Items being shipped from one inventory organization toanother. While items are in-transit you can view and update arrival date, freightcharges, and so on.inventory item Items you stock in inventory. You control inventory forinventory items by quantity and value. Typically, the inventory item remains anasset until you consume it. You recognize the cost of an inventory item as anexpense when you consume it or sell it. You generally value the inventory for anitem by multiplying the item standard cost by the quantity on hand.inventory organization An organization that tracks inventory transactions andbalances, and/or that manufactures or distributes products.inventory transaction A record of material movement. The basic informationfor a transaction includes the item number, the quantity moved, the transactionamount, the accounting flexfields, and the date. See material transaction.investment tax credit (ITC) A United Sates tax credit that is based on assetcost.invoice In Oracle Payables and Oracle Assets, a document you receive froma supplier that lists amounts owed to the supplier for purchased goods orservices. In Payables, you create an invoice online using the information yoursupplier provides on the document. Payments, inquiries, adjustments and anyother transactions relating to a supplier’s invoice are based upon the invoiceinformation you enter. In Oracle Projects, a summarized list of charges, includingpayment terms, invoice item information, and other information that is sent to acustomer for payment. In Oracle Receivables and Oracle Cash Management, adocument that you create in Receivables that lists amounts owed for thepurchases of goods or services. This document also lists any tax, freightcharges, and payment terms.invoice batch In Oracle Payables, a feature that allows you to enter multipleinvoices together in a group. You enter the batch count, or number of invoices inthe batch, and the total batch amount, which is the sum of the invoice amounts inthe batch, for each batch of invoices you create. You can also optionally enterbatch defaults for each invoice in a batch. When you enable your batch controlsystem option, Oracle Receivables automatically creates invoice batches forPayables expense reports, prepayments, and recurring invoices, as well as allstandard invoices. In Oracle Receivables, a group of invoices you enter together
  • 66. to ensure accurate invoice entry. Invoices within the same batch share the samebatch source and batch name. Receivables displays any differences between thecontrol and actual counts and amounts. An invoice batch can contain invoices indifferent currencies.invoice burden schedule A burden schedule used for invoicing to derive thebill amount of an expenditure item. This schedule may be different from yourrevenue burden schedule, if you want to invoice at a different rate at which youwant to accrue.invoice currency The currency in which an Oracle Projects invoice is issued.invoice date In Oracle Assets and Oracle Projects, the date that appears on acustomer invoice. This date is used to calculate the invoice due date, accordingto the customer’s payment terms. In Oracle Payables, the date you assign to aninvoice you enter in Oracle Assets. Oracle Assets uses this date to calculate theinvoice due date, according to the payment terms for the invoice. The invoicedate can be the date the invoice was entered or it can be a different date youspecify. In Oracle Receivables, the date an invoice is created. This is also thedate that Oracle Receivables prints on each invoice. Oracle Receivables alsouse this date to determine the payment due date based on the payment termsyou specify on the invoice.invoice distribution line A line representing an expenditure item on aninvoice. A single expenditure item may have multiple distribution lines for costand revenue. An invoice distribution line holds an amount, account code, andaccounting date.invoice distribution line types A feature that classifies every invoicedistribution line as an item, tax, freight, or miscellaneous distribution.invoice format The columns, text, and layout of invoice lines on an invoice.An Oracle Payables process you use to import invoices from non–Oraclepayables systems and to create invoices from Payables expense reports. Youcan also use Invoice Import to create invoices from expense reports in OracleProjects. When you initiate Invoice Import, Payables imports the required invoiceor expense report information and automatically creates invoices with invoicedistribution lines from the information. Payables also produces a report for allinvoices or expense reports it could not import.invoice item A single line of a project’s draft invoice, formatted according tothe project invoice formats.invoice number A number or combination of numbers and characters thatuniquely identifies an invoice within your system. Usually generatedautomatically by your receivables system to avoid assigning duplicate numbers.
  • 67. invoice price variance The difference between the purchase order price foran item and the actual invoice price multiplied by the quantity invoiced. Payablesrecords this variance after matching the invoice to the purchase order. Typically,the price variance is small since the price the supplier charges you for an itemshould be the one you negotiated on your purchase order.invoice quantity variance The difference between the quantity–billed for aninvoice and the quantity–ordered (or received/accepted, depending on the levelof matching you use) for its matched purchase order. Payables distributesinvoice quantity variances to the Accounting Flexfield for your invoice distributionlines.invoice set For each given run of invoice generation for a project, if multipleagreements exist and multiple invoices are created, Oracle Projects creates theinvoices within a unique set ID. You approve, release, and cancel all invoiceswithin an invoice set.invoice split amount See split amount.invoice transaction type An Oracle Receivables transaction type that isassigned to invoices and credit memos that are created from Oracle Projectsdraft invoices.invoice write–off A transaction that reduces the amount outstanding on aninvoice by a given amount and credits a bad debt account.invoicing The function of preparing a client invoice. Invoice generation refersto the function of creating the invoice. Invoicing is broader in the terms ofcreating, adjusting, and approving an invoice.invoicing rules Rules that Receivables uses to determine when you will billyour customer and the accounting period in which the receivable amount isrecorded. You can bill In Advance or In Arrears. See also bill in advance, bill inarrears.ITC See investment tax credit.ITC amount The investment tax credit allowed on an asset. The ITC amount isbased on a percentage of the asset cost. When you change an asset’s cost inthe accounting period you enter it, Oracle Assets automatically recalculates theITC amount.ITC basis The maximum cost that Oracle Assets can use to calculate aninvestment tax credit amount for your asset. If you enabled ITC ceilings for the
  • 68. asset category you assigned to an asset, the ITC basis is the lesser of theasset’s original cost or the ITC ceiling.ITC ceiling A limit on the maximum cost that Oracle Assets can use tocalculate investment tax credit for an asset. You can use different ceilingsdepending on the asset’s date placed in service.ITC rate A rate used to calculate the investment tax credit amount. Thispercentage varies according to the expected life of the asset and the tax year.ITC recapture If you retire an asset before the end of its useful life, OracleAssets automatically calculates what fraction of the original investment tax creditmust be repaid to the government. This amount is called the investment taxcredit recapture.item A specific process, document, or transaction that is managed by aworkflow process. For example, the item managed by the Requisition ApprovalProcess workflow is a specific requisition created by Oracle Internet Commerce’sWeb Requisitions page. Anything you buy, sell, or handle in your business. Anitem may be a tangible item in your warehouse, such as a wrench or tractor, oran intangible item, such as a service.item attribute See Item Type Attribute.item category See category.item flexfield See System Items Flexfield.item type A grouping of all items of a particular category that share the sameset of item attributes. For example, PO Requisition is an item type used to groupall requisitions created by Oracle Internet Commerce’s Web Requisitions page.Item type is also used as a high level grouping for processes.item type attribute A feature associated with a particular item type, alsoknown as an item attribute. An item type attribute is defined as a variable whosevalue can be looked up and set by the application that maintains the item. Anitem type attribute and its value is available to all activities in a process.item Validation Organization The organization that contains your master listof items. You define this organization by setting the OE: Item ValidationOrganization profile option. See also organization.item–specific conversion The conversion formula you define between theprimary unit of measure for an item and another unit of measure from the sameunit class. If you define a conversion rate for a specific item, Purchasing uses the
  • 69. item–specific conversion rate instead of the standard conversion rate forconverting between units for that item. BACK TO TOP-J-Japanese consumption tax The Value Added Tax (VAT) paid on anyexpense (Input VAT) is usually recoverable against the VAT charged on revenue(Output VAT). This ensures that VAT is not inflationary within a supply chain.job A category of personnel in your organization. Examples of a typical jobinclude Vice President, Buyer, and Manager. See also position. A name for a setof duties to which an employee may be assigned. You create jobs in OracleProjects by combining a job level and a job discipline using your job key flexfieldstructure. For example, you can combine the job level Staff with the job disciplineEngineer to create the job Staff Engineer.job billing title A job billing title, which differs from a job title, that may appearon an invoice.job discipline A categorization of job vocation, used with Job Level to createa job title. For example, a job discipline may be Engineer, or Consultant.job level A categorization of job rank, used with Job Discipline to create a jobtitle. For example, a job level may be Staff, or Principal.job title In Oracle Projects, a unique combination of job level and job disciplinethat identifies a particular job. In Oracle Receivables, a brief description of yourcustomer contact’s role within their organization.journal details tables Journal details are stored in the database tablesGL_JE_BATCHES, GL_JE_HEADERS, and GL_JE_LINES.journal entry A debit or credit to a general ledger account. See also manualjournal entry.journal entry batch A method used to group journal entries according to yourset of books and accounting period. When you initiate the transfer of invoice orpayment information to your general ledger for posting, Oracle Projects transfersthe necessary information to create journal entry batches for the information youtransfer. Journal Import in General Ledger uses the information to create ajournal entry batch for each set of books and accounting period. You can nameyour journal entry batches the way you want for easy identification in yourgeneral ledger. Oracle Projects attaches the journal entry category, date, andtime of transfer to your batch name so that each name is unique. If you choosenot to enter your own batch name when you transfer posting information, OracleProjects uses the journal entry category, date, and time of transfer.
  • 70. journal entry category In Oracle Assets and Oracle Projects, a category usedto indicate the purpose or nature of your journal entry. General Ledgerassociates each of your journal entry headers with a journal entry category.Journal entry categories specify what kind of transaction the journal entryrepresents. In Oracle General Ledger, a category in which describes the purposeor type of journal entry. Standard journal entry categories include accruals,payments, and vouchers. In Oracle Payables, a category used to indicate thepurpose or nature of your journal entry. General Ledger associates each of yourjournal entry headers with a journal entry category. There are three journal entrycategories in Oracle Projects if you use the accrual basis accounting method:Invoices, Payments, and All (both Invoices and Payments). If you use the cashbasis accounting method, Oracle Projects only assigns the Payment journal entrycategory to your journal entries.journal entry header A method used to group journal entries by currency andjournal entry category within a journal entry batch. When you initiate the transferof invoices or payments to your general ledger for posting, Oracle Projectstransfers the necessary information to create journal entry headers for theinformation you transfer. Journal Import in General Ledger uses the informationto create a journal entry header for each currency and journal entry category in ajournal entry batch. A journal entry batch can have multiple journal entry headers.journal entry lines Each journal entry header contains one or more journalentry lines. The lines are the actual journal entries that your general ledger poststo update account balances. The number and type of lines in a journal entryheader depend on the volume of transactions, frequency of transfer from OracleProjects, and your method of summarizing journal entries from Oracle Projects.journal entry source In Oracle Assets, Oracle Payables, and Oracle Projects,an indicator from which feeder system your journal entries originate, such asOracle Projects. General Ledger associates each of your journal entries with onejournal entry source. This allows you to group related journal entry transactionsfor reporting and analysis in your general ledger. In Oracle General Ledger, thesource by which Oracle Assets identifies and differentiates the origin of journalentries. Standard journal entry sources include payables, payroll, personnel, andreceivables.journal import A General Ledger program that creates journal entries fromtransaction data stored in the General Ledger GL_INTERFACE table. Journalentries are created and stored in GL_JE_BATCHES, GL_JE_HEADERS, andGL_JE_LINES.jurisdiction code An abbreviated address that is specific to a Tax Supplierand more accurate than a simple five digit zip code. BACK TO TOP
  • 71. -K-key flexfield An intelligent key that uniquely identifies an application entity.Each key flexfield segment has a name you assign, and a set of valid values youspecify. Each value has a meaning you also specify. You use this OracleApplications feature to build custom fields used for entering and displayinginformation relating to your business. The Accounting Flexfield in your OracleGeneral Ledger application is an example of a key flexfield used to uniquelyidentify a general ledger account. In Oracle General Ledger, an OracleApplications feature you use to build custom fields in which you can enter anddisplay information relating to your business. The General Ledger AccountingFlexfield is a key flexfield. In Oracle Payables, an Oracle Applications feature youuse to build custom fields used for entering and displaying information relating toyour business. Oracle Receivables uses the following key flexfields: AccountingFlexfield, System Items Flexfield. In Oracle Projects, an intelligent key thatuniquely identifies an application entity. Each key flexfield segment has a nameyou assign, and a set of valid values you specify. Each value has a meaning youalso specify. You use this Oracle Applications feature to build custom fields usedfor entering and displaying information relating to your business. The AccountingFlexfield in your Oracle General Ledger application is an example of a keyflexfield used to uniquely identify a general ledger account. An OracleApplications feature you use to build custom fields used for entering anddisplaying information relating to your business. Oracle Assets uses the followingkey flexfields: Accounting Flexfield, Category Flexfield, Location Flexfield, AssetKey Flexfield. In Oracle Receivables, an Oracle Applications feature you use tobuild custom fields used for entering and displaying information relating to yourbusiness. Oracle Receivables uses the following key flexfields: AccountingFlexfield, Sales Tax Location Flexfield, System Items Flexfield, Territory Flexfield.key flexfield segment One of up to 30 different sections of your key flexfield.You separate segments from each other by a symbol you choose (such as –, / or.). Each segment can be up to 25 characters long. Each key flexfield segmenttypically captures one element of your business or operations structure, such ascompany, division, region, or product for the Accounting Flexfield and item,version number, or color code for the Item Flexfield.key flexfield segment value A series of characters and a description thatprovide a unique value for this element, such as 0100, Eastern region, or V20,Version 2.0.key indicators Also an Oracle Applications feature you can use to gather andretain information about your productivity, such as the number of invoices paid.You define key indicator periods and Payables provides a report that showsproductivity indicators for your current and prior period activity. A report that listsstatistical receivables and collections information that lets you review trends andprojections. Also an Oracle Applications feature you can use to gather and retain
  • 72. information about your productivity, such as the number of invoices paid. Youdefine key indicator periods and Oracle Receivables provides a report that showsproductivity indicators for your current and prior period activity.key member An employee who is assigned a role on a project. A project keymember can view and update project information and expenditure details for anyproject to which they are assigned. Typical key member types include ProjectManager and Project Coordinator.k–record A summary record of all 1099 payments made to suppliers for asingle tax region that participates in the Combined Filing Program. BACK TO TOP-L-labor cost The cost of labor expenditure items.labor cost multiplier A multiplier that is assigned to an indirect project taskand applied to labor costs to determine the premium cost for overtime or otherfactors.labor cost rate The hourly raw cost rate for an employee. This cost rate doesnot include overhead or premium costs.labor invoice burden schedule A burden schedule used to derive invoiceamounts for labor items.labor multiplier A multiplier that is assigned to a project or task, and is usedto calculate the revenue and/or bill amount for labor items by applying themultiplier to the raw cost of the labor items.labor revenue burden schedule A burden schedule used to derive revenueamounts for labor items.labor schedule A collection of schedule lines that is defined at a single level ofthe labor schedule hierarchy. A single labor schedule specifies how all payelements for an assignment, all pay elements in an element group, or a singlepay element from a payroll is to be distributed for a given employee andassignment. A special case labor schedule is an Organization Default LaborSchedule.labor schedule hierarchy A collection of labor schedules that specify howpayroll pay elements associated with an employee and assignment are to bedistributed.Labor Scheduling window A window that displays an employee and theemployee’s assignments. Each assignment is scheduled at one of the following
  • 73. levels of the schedule hierarchy: Assignment, Element Group, Element, orOrganization Default.lamp A one–word message that Oracle Applications displays in the messageline of any window to notify you that a particular feature is available for aparticular field. A single word message that appears on the message line toindicate whether a function such as <Insert> or <List> is available for the currentfield.leasehold improvement An improvement to leased property or leasehold.Leasehold improvements are normally amortized over the service life or the lifeof the lease, whichever is shorter.Leaver’s Statement In the UK, this Records details of Statutory Sick Pay(SSP) paid during a previous employment (issued as form SSP1L) which is usedto calculate a new employee’s entitlement to SSP. If a new employee falls sick,and the last date that SSP was paid for under the previous employment is lessthan eight calendar weeks before the first day of the PIW for the currentsickness, the maximum liability for SSP is reduced by the number of weeks ofSSP shown on the statement.legal entity An organization that represents a legal company for which youprepare fiscal or tax reports. You assign tax identifiers and other relevantinformation to this entity.lien See commitment, obligation.life event A significant change in a person’s life that results in a change ineligibility or ineligibility for a benefit.life event collision A situation in which the impacts from multiple life eventson participation eligibility, enrollability, level of coverage or activity rates conflictwith each other.life event enrollment A benefits plan enrollment that is prompted by a lifeevent occurring at any time during the plan year.life–based depreciation method A depreciation method that spreads out thedepreciation for an asset over a fixed life, usually using rates from a table.life–to–date depreciation The total depreciation taken for an asset since itwas placed in service. Also known as accumulated depreciation.line ordering rules You define line ordering rules for invoice lines that youimport into Receivables using AutoInvoice. AutoInvoice uses these rules to order
  • 74. invoice lines when it groups the transactions it creates into invoices, debitmemos, and credit memos.line type Determines whether a purchasing document line is for goods,services, or any other type that you define. The line type also determineswhether the document line is based on price and quantity or on amount.linked PIWs In the UK, these are linked periods of incapacity for work that aretreated as one to calculate an employee’s entitlement to Statutory Sick Pay(SSP). A period of incapacity for work (PIW) links to an earlier PIW if it isseparated by less than the linking interval. A linked PIW can be up to three yearslong.linking interval In the UK, this is the number of days that separate twoperiods of incapacity for work. If a period of incapacity for work (PIW) isseparated from a previous PIW by less than the linking interval, they are treatedas one PIW according to the legislation for entitlement to Statutory Sick Pay(SSP). An employee can only receive SSP for the maximum number of weeksdefined in the legislation for one PIW.listing An organized display of Oracle Applications information, similar to areport, but usually showing setup data as opposed to transaction data.LMSS Line Manager Self Service. A predefined SSHR responsibility.location In Oracle Assets, a key flexfield combination specifying a particularplace. You assign each asset to a location. Oracle Assets uses locationinformation to produce Responsibility and Property Tax Reports. In OracleReceivables, a shorthand name for an address. Location appears in address listof values to let you select the correct address based on an intuitive name. Forexample, you may want to give the location name of ’Receiving Dock’ to the ShipTo business purpose of 100 Main Street.location flexfield Oracle Assets lets you define what information you want tokeep about the locations you use. You use your Location Flexfield to define howyou want to keep the information.lockbox A service that commercial banks offer corporate customers to enablethem to outsource their accounts receivable payment processing. Lockboxprocessors set up special postal codes to receive payments, deposit funds andprovide electronic account receivable input to corporate customers.logical organization A business unit that tracks items for accountingpurposes but does not physically exist. See organization.
  • 75. long notes A Purchasing feature that lets you provide up to 64K charactersper note. You can add long notes to your headers and lines. Purchasingautomatically wraps the note while you are typing. You can also format the noteby providing extra lines or indenting parts of your message. You can provide asmany long notes as you want wherever the long notes capability is available.lookup code An internal name of a value defined in a lookup type.lookup type A predefined list of values. Each value in a lookup type has aninternal and a display name.lookups In Oracle Payables, a feature you use to create reference informationyou use in your business. This reference information appears in lists of values formany of the fields in Payables windows. There are three basic kinds of Lookups:supplier, payables, and employee. With Lookups you can create Pay Groups,supplier types, and other references used in Payables. In Oracle Receivables,codes that you define for the activities and terminology you use in your business.These codes appear in lists of values in many Receivables windows. Forexample, you can define Lookups for personal titles, such as ’Sales Manager’, soyou can refer to people using these titles.loss See realized gain or loss, unrealized gain or loss.Lower Earnings Limit (LEL) In the UK, this is the minimum average weeklyamount an employee must earn to pay National Insurance contributions.Employees who do not earn enough to pay National Insurance cannot receiveStatutory Sick Pay (SSP) or Statutory Maternity Pay (SMP). BACK TO TOP-M-manager–employee appraisal Part of the SSHR Appraisal function. Amanager appraisal of an employee. However, an appraising manager does nothave to be a manager.manual clearing The process in which, prior to receiving their bank statement,users mark transactions that are known to be cleared through the bank, whichcreates an up–to–date cash position. These cleared transactions are stillavailable for the actual reconciliation process. Once the bank statement isreceived, Oracle Cash Management can automatically perform all appropriatereconciliation steps. See also clearing.manual invoice An invoice that you enter using either the Transactions orTransactions Summary window.
  • 76. manual journal entry A journal entry you enter at a computer terminal.Manual journal entries can include regular, statistical, inter-company and foreigncurrency entries.manual numbering A numbering option to let someone assign numbersmanually to documents, employees, and suppliers.manual reconciliation The process where you manually reconcile bankstatement details with the appropriate batch or detail transaction. Oracle CashManagement generates all necessary accounting entries. See also reconciliation.many–to–many attribute In Oracle Financial Analyzer, a relationshipbetween one or more values of one base dimension with one or more values of asecond base dimension. For example, if you have a Many–to–Many attributedefinition where the first base dimension is Organization and the second basedimension is Line Item, then a single organization can be related to several lineitems, and a single line item can be related to several organizations.Mass Additions In Oracle Assets, a feature that allows you to copy assetinformation from another system, such as Oracle Payables. Create MassAdditions for Oracle Assets creates mass addition lines for potential assets. Youcan review these mass addition lines in the Prepare Mass Additions window, andactually create an asset from the mass addition line by posting it to OracleAssets. In Oracle Payables, invoice distribution lines that you transfer to OracleAssets for creating assets. Oracle Assets only creates mass additions for invoicedistribution lines that are marked for asset tracking. Invoice distribution linesdistributed to Asset Accounting Flexfields are automatically marked for assettracking. Oracle Assets does not convert the mass additions to assets until youcomplete all of the required information about the asset and post it in OracleAssets.Mass Change A feature that allows you to change the prorate convention,depreciation method, life, rate, or capacity for a group of assets in a singletransaction.Mass Copy A feature that allows you to copy a group of asset transactionsfrom your corporate book to a tax book. Use Initial Mass Copy to create a newtax book. Then use Periodic Mass Copy each period to update the tax book withnew assets and transactions.Mass Depreciation Adjustment A feature that allows you to adjust thedepreciation expense in the previous fiscal year for all assets in a tax book.Oracle Assets adjusts the depreciation expense between the minimum andmaximum depreciation amounts by a depreciation adjustment factor you specify.Mass Purge See archive, purge, restore.
  • 77. Mass Revaluation See revaluation.Mass Transfers A feature that allows you to transfer a group of assetsbetween locations, employees, and general ledger depreciation expenseaccounts.MassAllocations A single journal entry formula that allocates revenues andexpenses across a group of cost centers, departments, divisions, and so on. Forexample, you might want to allocate your employee benefit costs to each of yourdepartments based on headcount in each department.MassBudgeting A feature that allows you to build a complete budget usingsimple formulas based on actual results, other budget amounts, and statistics.For example, you may want to draft next year’s budget using last year’s actualresults plus 10 percent or some other growth factor. With MassBudgeting, youcan apply one rule to a range of accounts.master budget A budget that controls the authority of other budgets.master–detail relationship A master–detail relationship is an associationbetween two blocks—a master block and its detail block. When two blocks arelinked by a master–detail relationship, the detail block displays only thoserecords that are associated with the current (master) record in the master block,and querying between the two blocks is always coordinated. Master and detailblocks can often appear in the same window or they can each appear in separatewindows.matching In Oracle Cash Management, the process where batches ordetailed transactions are associated with a statement line based on thetransaction number, amount, currency and other variables, taking CashManagement system parameters into consideration. In Cash Management,matching can be done manually or automatically. In Oracle Payables and OracleAssets, the process of comparing purchase order, invoice, and receivinginformation to verify that ordering, billing, and receiving information is consistentwithin accepted tolerance levels. Oracle Projects uses matching to controlpayments to suppliers. You can use the matching feature in Oracle Projects ifyou have Purchasing or another purchasing system. Oracle Projects supportstwo–, three–, and four–way matching.matching tolerances The acceptable degrees of variance you define formatched invoices and purchase orders. Payables measures variance betweenquantities and item prices for invoices and purchase orders. You can definetolerances for order quantities, including Maximum Quantity Ordered andMaximum Quantity Received. You can also define tolerances for price variances,including exchange rate amounts, shipment amounts, and total amounts. If any
  • 78. of the variances between a matched invoice and purchase order exceed thetolerances you specify, Approval places the invoice on hold.Maternity Pay Period In the UK, this is the period for which StatutoryMaternity Pay (SMP) is paid. It may start at any time from the start of the 11thweek before the expected week of confinement and can continue for up to 18weeks. The start date is usually agreed with the employee, but can start at anytime up to the birth. An employee is not eligible to SMP for any week in whichshe works or for any other reason for ineligibility, defined by the legislation forSMP.maturity date In Oracle Payables and Oracle Cash Management, the dateyour bank disburses funds to a supplier for a future dated payment. OracleReceivables displays the maturity date on the future dated payment document toinform your supplier and bank when the bank should transfer funds to thesupplier’s bank. You can update the payment status from Issued to Negotiableon or after the maturity date. In Oracle Receivables, a date that determines whenfunds for an automatic receipt can be transferred from your customer’s bankaccount to your bank account. See also Bill of Exchange.maximum depreciation expense The maximum possible depreciationexpense for an asset in a mass depreciation adjustment. The maximumdepreciation expense for an asset is the greatest of the depreciation actuallytaken in the tax book, the amount needed to bring the accumulated depreciationup to the accumulated depreciation in the corporate book, or the amount neededto bring the accumulated depreciation up to the accumulated depreciation in thecontrol book.memo pad An area where you write as many notes as you need regardingyour conversation with a customer.menus You set up your own navigation menus, to suit the needs of differentusers.message The information that is sent by a notification activity. A messagemust be defined before it can be associated with a notification activity. Amessage contains a subject, a priority, a body, and possibly one or moremessage attributes.message attribute A variable that you define for a particular message toeither provide information or prompt for a response when the message is sent ina notification. You can use a predefine item type attribute as a message attribute.Defined as a ’Send’ source, a message attribute gets replaced with a runtimevalue when the message is sent. Defined as a ’Respond’ source, a messageattribute prompts a user for a response when the message is sent.
  • 79. message distribution See distribution list. A line at the bottom of the toolbarthat displays helpful hints, warning messages, and basic data entry errors.message line A line on the bottom of a window that displays helpful hints orwarning messages when you encounter an error.meta data Data you enter in Oracle General Ledger to represent structures inOracle Financial Analyzer. Meta data consists of the dimensions, segment rangesets, hierarchies, financial data items, and financial data sets you define inOracle General Ledger. When you load financial data from Oracle GeneralLedger, Oracle Financial Analyzer creates dimensions, dimension values,hierarchies, and variables based on the meta data.MICR number (Magnetic Ink Character Recognition number) A numberthat appears on a receipt and associates your customer with a bank. Thisnumber consists of two segments. The first segment is the Transit Routingnumber, which identifies the bank from which your customer draws their check.The second segment identifies your customer’s account at that bank. Thesesegments correspond to the Bank Branch Number and the Bank AccountNumber fields in the Banks and Bank Accounts windows.minimum accountable unit The smallest meaningful denomination of acurrency (this might not correspond to the standard precision). While a currencymay require a precision of three places to the right of the decimal point, forexample, .001 (one thousandth), the lowest denomination of the currency mayrepresent 0.025 (twenty–five thousandths). Under this example, the MinimumAccountable Unit would be .025. Calculations in this currency would be roundedto .025 (the Minimum Accountable Unit), not .001 (the precision).minimum depreciation expense The minimum possible depreciationexpense for an asset in a mass depreciation adjustment. The minimumdepreciation expense for an asset in a tax book is the amount needed to bringthe accumulated depreciation up to the accumulated depreciation in thecorporate book or control book, or zero, whichever is greater.minimum interest amount The amount below which Payables does not payinterest on an overdue invoice. Payables automatically compares the interestamount it calculates on past due invoices with the minimum interest amount youhave defined, and does not create an interest invoice unless the amount ofinterest exceeds the minimum interest amount.min–max planning An inventory planning method used to determine whenand how much to order based on a fixed user–entered minimum and maximuminventory levels.
  • 80. miscellaneous receipts A feature that lets you record payments that you donot apply to debit items, such as refunds and interest income.model A set of interrelated equations for calculating data in Oracle FinancialAnalyzer.model invoice An invoice used as a template that you copy to create newinvoices.move transaction A transaction to move assemblies from operation tooperation or within an operation on a discrete job or repetitive schedule.multi-funding A feature that allows users to fund multiple projects from asingle award and a single project from multiple awards.multi–org See multiple organizations.multiple organizations The ability to define multiple organizations and therelationships among them within a single installation of Oracle Applications.These organizations can be sets of books, business groups, legal entities,operating units, or inventory organizations.multiple payment formats You can choose from several payment methods topay your supplier invoices. Within each payment method you can define as manypayment formats as you want. A payment format determines your paymentcreation and remittance advice programs.Multiple Reporting Currencies An Oracle General Ledger feature that allowsyou to report in your functional currency and in one or more foreign currencies.multi–source An AutoCreate option that lets a buyer distribute the quantity ofa single requisition line to several suppliers whenever the buyer wants topurchase the requisition line item from more than one supplier. BACK TO TOP-N-NACHA National Automated Clearing House Association. This is the USsystem for making direct deposit payments to employees.National Occupational Classification (NOC) code In Canada, the NationalOccupational Classification (NOC) System was developed to best reflect the typeof work performed by employees. Occupations are grouped in terms of particulartasks, duties and responsibilities. The use of this standardized system ensuresconsistency of data from year to year within the same company as well asbetween companies. These codes are used in the Employment Equity Report.
  • 81. natural account A natural account is the segment that determines whether anaccount is an asset, liability, equity, revenue, or expense account. When chart ofaccounts is defined, one segment must be defined as the natural accountsegment. Examples of natural accounts are Accounts Payable, AccountsReceivable, Revenue, Fixed Assets, and Accrued Liabilities.natural account segment In Oracle General Ledger, the segment thatdetermines whether an account is an asset, liability, owners’ equity, revenue, orexpense account. When you define your chart of accounts, you must define onesegment as the natural account segment. Each value for this segment isassigned one of the five account types.natural application only A Transaction Type parameter that, if enabled, doesnot let you apply a transaction to a debit item if the application will reverse thesign of the debit item (for example, from a positive to a negative balance).Natural Application does not apply to chargebacks and adjustments. SeeOverapplication.nesting The act of grouping calculations to express the sequence of routinesin a formula. Traditional mathematical nesting uses parenthesis and brackets.General Ledger EasyCalc uses a straightforward and logical nesting method thateliminates the need for parenthetical expressions.net accrual calculation The rule that defines which element entries add to orsubtract from a plan’s accrual amount to give net entitlement.net allocation Allocation in which you post the net of all allocations to anallocated–out account.net entitlement The amount of unused paid time off an employee hasavailable in an accrual plan at any given point in time.No Exception Action An alert action that represents no exceptions found inthe database.node An instance of an activity in a process diagram as shown in the Processwindow.non–labor invoice burden schedule A burden schedule used to deriveinvoice amounts for non–labor items.non–labor resource An implementation–defined asset or pool of assets. Forexample, you can define a non–labor resource with a name such as PC torepresent multiple personal computers your business owns.
  • 82. non–labor revenue burden schedule A burden schedule used to deriverevenue amounts for non–labor items.non–posting hold A hold that prevents you from paying your invoice, butallows posting. All holds prevent payment but you can decide if you want to allowor disallow posting for each hold you define.non-recurring elements Elements that process for one payroll period onlyunless you make a new entry for an employee. See also: Recurring Elements.non-revenue sales credit Sales credit you assign to your salespeople that isnot associated with your invoice lines. This is sales credit given in excess of yourrevenue sales credit. See also revenue sales credit.North American Industrial Classification (NAIC) code The North AmericanIndustrial Classification system (NAICs) was developed jointly by the US,Canada and Mexico to provide comparability in statistics regarding businessactivity across North America. The NAIC replaces the US Standard IndustrialClassification (SIC) system, and is used in the Employment Equity Report.Not in Program Plan A benefit plan that you define outside of a program.note name A name that uniquely identifies a standard or one–time note. Youuse note names to locate a note you want to use or copy on a document.notification An instance of a message delivered to a user.notification activity A unit of work that requires human intervention. Anotification activity sends a message to a user containing the informationnecessary to complete the work.notification mailer A concurrent program that sends E– mail notifications tousers via a mail application, and processes E– mail responses.notification web page A Web page that you can view from any Web browserto query and respond to workflow notifications.numeric number type An option for numbering documents, employees, andsuppliers where assigned numbers contain only numbers. BACK TO TOP-O-obligation An encumbrance you record when you turn a requisition into apurchase order.
  • 83. offset account An offset account is used to balance journal entries in yourGeneral Ledger. For example, offsetting accounts for a guarantee are theUnbilled Receivables and the Unbilled Revenue accounts.offsets Reversing transactions used to balance allocation transactions withthe source or other project.omit An AutoCreate option that lets a buyer prevent Purchasing from includingcertain displayed requisition lines when creating a purchase order or RFQ. If youomit a requisition line, Purchasing returns it to the available pool of requisitionlines.on–account Payments where you intentionally apply all or part of the paymentamount to a customer without reference to a debit item. On–account examplesinclude prepayments and deposits.on–account credits Credits that you assign to your customer’s account thatare not related to a specific invoice. You can create on–account credits in theTransactions window or using AutoInvoice.on–account payment The status of a payment of which you apply all or partof its amount to a customer without reference to a specific debit item. Examplesof these are prepayments and deposits.one time billing hold A type of hold that places expenditure items and eventson billing hold for a particular invoice; when you release that invoice, the itemsare billed on the next invoice.one–time item An item you want to order but do not want to maintain in theItems window. You define a one–time item when you create a requisition orpurchase order. You can report or query on a one–time item by specifying thecorresponding item class.one–time note A unique message you can attack to an order, return, orderline, or return line to convey important information.one–to–many attribute A relationship in Oracle Financial Analyzer where oneor more values of a base dimension are related to a single value of an aggregatedimension. For example, if you have a One–to–Many attribute definition wherethe base dimension is Organization and the aggregate dimension is Level, eachorganization can be related to only a single level.online processing When, during the execution of a single process, no furtherinput is allowed until the process is complete.
  • 84. open An open purchase order exists if the purchase order has any lines thathave not been fully invoiced and are not cancelled. If you require receipt for itemsyou order, an open purchase order exists if any lines have not been fully receivedand fully invoiced and are not cancelled.open batch Status of a batch that is in balance, but contains unapplied orunidentified payments.open enrollment A type of scheduled enrollment in which participants canenroll in or alter elections in one or more benefits plans.open interface A Manufacturing function that lets you import or export datafrom other systems through an open interface. An example is a bar code readerdevice accumulating data you later import into your manufacturing system forfurther processing.open items Any item, such as an invoice, debit memo, credit memo,chargeback, on–account credit, on–account payment, or unapplied payment,whose balance due is not yet zero.operating unit An organization that partitions data for subledger products,such as Payables, Receivables, Purchasing, and Oracle Order Entry. It is roughlyequivalent to a single pre-Multi-Org installation.operator A mathematical symbol you use to indicate the mathematicaloperation in your calculation.option group An option group is a set of option buttons. You can choose onlyone option button in an option group at a time, and the option group takes on thatbutton’s value after you choose it. An option button or option group is alsoreferred to as a radio button or radio group, respectively.Oracle FastFormula An Oracle tool that allows you to write Oracle HRMSformulas without using a programming language.order date The date upon which an order for goods or services is entered.organization A business unit such as a company, division, or department.Organization can refer to a complete company, or to divisions within a company.Typically, you define an organization or a similar term as part of your accountwhen you implement Oracle Financials. See also business group. Internalorganizations are divisions, groups, cost centers or other organizational units in acompany. External organizations can include the contractors your companyemploys. Organizations can be used to demonstrate ownership or managementof functions such as projects and tasks, non–labor resources, and bill rateschedules. See also Item Validation Organization. A required component of
  • 85. employee assignments. You can define as many organizations as you wantwithin your Business Group. Organizations can be internal, such as departments,or external, such as recruitment agencies. You can structure your organizationsinto organizational hierarchies for reporting purposes and for system accesscontrol.organization hierarchy An organizational hierarchy illustrates therelationships between your organizations. A hierarchy determines whichorganizations are subordinate to other organizations. The topmost organizationof an organization hierarchy is generally the business group.organization structure See organization hierarchy.original budget The budget amounts for a project at the first successfulbaselining of the project.original system The external system from which you are transferring data intoOracle Receivables tables.OSSWA Oracle Self Service Web Applications.other receipts See miscellaneous receipts.OTM Oracle Training Management.Out-of-balance batch The status of a batch when the control count or amountdoes not equal the actual count or amount.outside operation An operation that contains outside resources and possiblyinternal resources as well.outside processing Performing work on a discrete job or repetitive scheduleusing resources provided by a supplier.outside processing item An item you include on a purchase order line topurchase supplier services as part of your assembly build process. This item canbe the assembly itself or a non– stocked item which represents the serviceperformed on the assembly.outside processing operation Any operation that has an outside processingresource. See outside resource.outside resource A resource provided by a supplier that you include in yourroutings, such as supplier sourced labor or services. This includes both POmove and PO receipt resources.
  • 86. overapplication A Transaction Type parameter that, if enabled, lets you applya transaction to a debit item even if it will reverse the sign of the debit item (forexample, from a positive to a negative balance). Overapplication applies to debititems such as debit memos, deposits, guarantees, credit memos, and on–account credits. See also Natural Application Only.overflow record A type of bank file record that stores additional paymentinformation that could not fit on the payment record. Each overflow record musthave a payment record as a parent. Typically, an overflow record will storeadditional invoice numbers and the amount of the payment to apply to eachinvoice.Overtime Calculation Program A program that Oracle Projects provides todetermine which kind of overtime to award an employee based on theemployee’s compensation rule and hours worked. If your company uses thisautomatic overtime calculation feature, you may need to modify the programbased on the overtime requirements of your business.overtime cost The currency amount over straight time cost that an employeeis paid for overtime hours worked. Also referred to as Premium Cost. BACK TO TOP-P-PA date The end date of the PA Period in which costs are distributed, revenueis created, or an invoice is generated. This date is determined from the open orfuture PA Period on or after the latest date of expenditure item dates and eventcompletion dates included in a cost distribution line, revenue, or an invoice.PA period See Project Accounting Period.PA period type The Period Type as specified in the PA implementationoptions for Oracle Projects to copy project accounting periods. Oracle Projectsuses the periods in the PA Period Type to populate each Operating Unit’s PAperiods. PA periods are mapped to GL periods which are used when generatingaccounting transactions. PA periods drive the project summary for Project StatusInquiry. You define your accounting periods in the Operating Unit’s Set of BooksCalendar.parallel allocation A set of allocation rules that carries out the rules in anautoallocation set without regard to the outcome of the other rules in the set. Seealso autoallocation set, step–down allocation.parallel processing Parallel processing allows segments of a program to beprocessed by different processors at the same time to reduce the overall time tocomplete the program.
  • 87. parameter A variable used to restrict information in a report, or determine theform of a report. For example, you may want to limit your report to the currentmonth, or display information by supplier number instead of supplier name. Seealso report parameter.parameter (report) See report parameter.parent asset A parent asset has one or more sub-component assets. Firstyou add the parent asset. Then, you add the sub-component asset and assign itto the parent asset in the Additions form. You can change parent/sub-componentrelationships at any time.parent request A concurrent request that submits other concurrent requests(child requests). For example, a report set is a parent request that submitsreports and/or programs (child requests).parent segment value An account segment value that references a numberof other segment values, called child segment values. General Ledger usesparent segment values for creating summary accounts, for reporting on summarybalances, and in MassAllocations and MassBudgeting. You can create parentsegment values for independent segments, but not for dependent segments.Oracle Financial Analyzer uses parent and child segment values to createhierarchies. See also child segment value. Oracle Receivables uses parentsegment values for creating Accounting Flexfields that summarize others and forcreating summary reports. See also child segment value.partial matching A condition where the invoice quantity is less than thequantity originally ordered, in which case you are matching only part of apurchase order shipment line. See also matching, complete matching.partial retirement A transaction that retires part of an asset. You can retireany number of units of a multiple unit asset or you can retire part of an assetcost. If you retire by units, Oracle Assets automatically calculates the cost retired.pattern A pattern comprises a sequence of time units that are repeated at aspecified frequency. Oracle SSP/SMP uses SSP qualifying patterns to determineemployees entitlement to Statutory Sick Pay (SSP).pattern time units A sequence of time units specifies a repeating pattern.Each time unit specifies a time period of hours, days or weeks.pay date basis A feature you assign to suppliers to determine whenAutoSelect selects invoices for payment in a payment batch. Pay Date Basis(Due or Discount) defaults from the system level when you enter a new supplier,but you can override it. When Pay Date Basis is Due for a supplier site, Payablesselects that supplier’s sites invoices for payment only when the invoice due date
  • 88. falls on or before the Pay–Through–Date for the payment batch. If Pay DateBasis is Discount, Payables selects the supplier’s sites invoices for payment ifthe discount date or due date is before the pay–through–date.pay group A feature you use to select invoices for payment in a paymentbatch. You can define a Pay Group and assign it to one or more suppliers. Youcan override the supplier’s Pay Group on individual invoices. For example, youcan create an Employee Pay Group to pay your employee expenses separatelyfrom other invoices.pay on receipt A Financials feature that allows you to automatically createsupplier invoices in Payables based on receipts and purchase orders you enter inPurchasing.Pay Only When Due A feature you use to determine whether to pay invoicesin a payment batch during the discount period. If you Pay Only When Due (Yes),Payables only selects invoices for which payment is due; it postpones paymentof invoices still in the discount period until another payment batch, or until theyare due. If you do not Pay Only When Due (No), Payables also selects thoseinvoices in the discount period for which the pay date basis is Discount.pay scale A set of progression points that can be related to one or more ratesof pay. Employee’s are placed on a particular point on the scale according totheir grade and, usually, work experience. See also: Grade Scale.pay site A supplier site that is able to receive payments. A supplier must haveat least one supplier site defined as a pay site before Payables allows paymentsto be issued to that supplier. You cannot enter an invoice for a supplier site thatis not defined as a pay site. See also purchasing site, RFQ Only Site.pay type See compensation rule.payment A document that includes the amount disbursed to any supplier/paysite combination as the result of a payment batch. A payment can pay one ormore invoices. Any form of remittance, including checks, cash, money orders,credit cards, and Electronic Funds Transfer.payment application This report column represents the payments that wereapplied to the item within the GL Date range that you specified. If the transactionnumber corresponds to the item the payment was applied to, then the amountshould be positive. If the transaction number is the payment itself, then theamount should be negative. The amount in this column should match the sum ofthe amounts in the Applied Amount, Earned Discount, and Unearned Discountcolumns of the Applied Receipts Register Report.
  • 89. payment batch In Oracle Payables, a group of invoices selected for automaticpayment processing. Oracle Receivables creates a payment batch when youinitiate AutoSelect. Oracle Receivables selects invoices, according to criteria youspecify, and produces payments for the invoices in the payment batch. OracleReceivables uses the payment method and format you specify for the bankaccount you choose for a payment batch to build and format payments for theinvoices in the batch. In Oracle Receivables, a payment batch is called as areceipt batch, which is a group of payments that you enter together to reducedata entry errors, share various default values, and to group them according to acommon attribute. For example, you might add all payments from the samecustomer to a batch. Payments within the same batch share the same batchsource and batch name. Receivables displays any differences between thecontrol and actual counts and amounts.payment date The date on which the status of an invoice is updated to ’Paid.’Payables uses the payment date as the GL Date for each payment.payment distribution line A line representing the liability transaction on apayment. Each payment has at least one liability distribution line, but may haveadditional lines to record discounts taken and realized gains and losses (foreigncurrency payments only).payment document A medium you use to instruct your bank to disbursefunds from your bank account to the bank account or site location of a supplier.With Payables you can make payments using several types of paymentdocuments. You can send your supplier a check that you manually create orcomputer–generate. You can instruct your bank to wire funds to the bankaccount of a supplier. You can create a tape or diskette for an electronic fundstransfer. For each payment document, you can generate a separate remittanceadvice. Payables updates your invoice scheduled payment the same wayregardless of which payment document you use to pay an invoice. Payables alsoallows you to instruct your bank to pay in a currency different from your functionalcurrency, if you enable the multiple currency system option and define a multi–currency payment format.payment format In Oracle Payables, a definition that determines yourpayment creation and remittance advice programs for a given paymentdocument. When you define a payment format, you do so for a particularpayment method. In Oracle Receivables, a feature that allows you to makeinvoice payments using a variety of methods. You can then assign one or morepayment formats to a bank account. You can have multiple payment formats foreach payment method. Receivables associates receipt class, remittance bank,and receipt account information with your receipt entries. See also paymentmethod.
  • 90. payment method In Oracle Cash Management, you can assign a paymentmethod to suppliers, supplier sites, invoice payment schedule lines, and paymentformats. You can then assign one or more payment formats to a bank account.You can have multiple payment formats for each payment method. Receivablespayment methods let you associate receipt class, remittance bank and receiptaccount information with your receipt entries. You can define payment methodsfor both manual and automatic receipts. In Payroll, there are three standardpayment types for paying employees: check, cash and direct deposit. You canalso define your own payment methods corresponding to these types. In OraclePayables, a feature that allows you to make invoice payments using a variety ofmethods. You can disburse funds using checks, electronic funds transfers, andwire transfers. Oracle Receivables updates your payment schedules the sameway regardless of which payment method you use. You can assign a paymentmethod to suppliers, supplier sites, invoice payment schedule lines, and paymentformats. You can then assign one or more payment formats to a bank account.You can have multiple payment formats for each payment method. In OracleReceivables, an attribute that associates receipt class, remittance bank andreceipt account information with your receipts. You can define payment methodsfor both manual and automatic receipts.payment priority A value, ranging from 1 (high) to 99 (low), assigned to aninvoice that determines how Payables selects invoices for payment in a paymentbatch. You can assign default payment priorities to suppliers, supplier sites, andinvoice scheduled payments in Payables.payment program A program you use to build and format your payment.Payables provides several payment programs. You can define as manyadditional programs as you need. Payables recognizes three payment programtypes: Build, Format, and Remittance Advice.payment schedules The due date and discount date for payment of aninvoice. For example, the payment term ’2% 10, Net 30’ lets a customer take atwo percent discount if payment is received within 10 days with the full invoiceamount due within 30 days of the invoice date. See also scheduled payment,payment terms.payment terms The due date and discount date for payment of a transaction.For example, the payment term ’2% 10, Net 30’ lets a customer take a twopercent discount if payment is received within 10 days; after 10 days, the entirebalance is due within 30 days of the invoice date with no applicable discount.See also discount, scheduled payment.payment type There are three standard payment types for paying employees:check, cash and direct deposit. You can define your own payment methodscorresponding to these types.
  • 91. Payroll A group of employees that Oracle Payroll processes together with thesame processing frequency, for example, weekly, monthly or bimonthly. Within aBusiness Group, you can set up as many payrolls as you need.pay–through date A feature you use during automatic payment processing.You define a payment cycle (the number of days between regular paymentbatches), and Payables calculates the Pay–Through–Date by adding the numberof days in the payment cycle to the payment date. Payables selects an invoicefor payment if either the due date or discount date is before the Pay–Through–Date.people list An SSHR line manager utility used to locate an employee.performance (within assessment) An expectation of ”normal” performanceof a competence over a given period. For example, a person may exceedperformance expectation in the communication competence. See also:Proficiency (within Assessment), Competence, Assessment.performer A user or role assigned to perform a human activity (notification).Notification activities that are included in a process must be assigned to aperformer.period See accounting period.period average–to–date The average of the end–of–day balances for arelated range of days within a period.period expense An expense you record in the period it occurs. An expense istypically a debit.Period of Incapacity for Work (PIW) In the UK, this is a period of sicknessthat lasts four or more days in a row, and is the minimum amount of sickness forwhich Statutory Sick Pay can be paid. If a PIW is separated by less then thelinking interval, a linked PIW is formed and the two PIWs are treated as one.period type A time division in a budgetary calendar, such as week, month, orquarter. In Oracle Assets, you use the general ledger accounting period types todefine your general ledger calendar. In Oracle General Ledger, you useaccounting period types to define your accounting calendar.period–average exchange rate See average exchange rate.period–end exchange rate The daily exchange rate on the last day of anaccounting period. The system automatically translates monetary asset andliability account balances using period–end rates. When you run revaluation for aperiod, the system uses period–end rates to revalue the functional currency
  • 92. equivalent balance associated with foreign currency–denominated accountbalances.periodic alert An alert that periodically reports key information according to aschedule you define. Rather than notify you of immediate exceptions in thedatabase like an event alert, a periodic alert scans for specific databaseinformation specified by its SQL SELECT statement at scheduled intervals.periodic key indicator alert A message Oracle Alert sends after scanningyour database to notify you of current productivity levels. The number of invoicesyou have entered during a period is an example of a periodic key indicator alert.periodic troubleshooting alert A message Oracle Alert sends after scanningyour database to notify you of discrepancies from goals or standards you haveset. Invoices on hold is an example of a periodic troubleshooting alert.Person Search An SSHR function which enables a manager to search for aperson. There are two types of search, Simple and Advanced.person type There are eight system person types in Oracle HRMS. Seven ofthese are combinations of employees, ex–employees, applicants, and ex–applicants. The eighth category is ’External’. You can create your own userperson types based on the eight system types.personal library If an Oracle Financial Analyzer database object belongs to apersonal library, it means that the object was created by the workstation user andcan be modified.Personal Tax Credits Return (TD1) A Revenue Canada form which eachemployee must complete. Used by the employee to reduce his or her taxableincome at source by claiming eligible credits and also provides payroll with suchimportant information as current address, birth date, and SIN. These creditsdetermine the amount to withhold from the employee’s wages forfederal/provincial taxes.plan design The functional area that allows you to set up your benefitsprograms and plans. This process involves defining the rules which governeligibility, available options, pricing, plan years, third party administrators, taximpacts, plan assets, distribution options, required reporting, andcommunications.plan sponsor The legal entity or business responsible for funding andadministering a benefits plan. Generally synonymous with employer.planned purchase order A type of purchase order you issue before you orderactual delivery of goods and services for specific dates and locations. You
  • 93. normally enter a planned purchase order to specify items you want to order andwhen you want delivery of the items. You later enter a shipment release againstthe planned purchase order when you actually want to order the items.PO See purchase order.PO move resource An outside resource that is automatically charged uponreceipt of a purchase order. PO move resources also automatically initiate shopfloor move transactions upon receipt.PO receipt resource An outside resource that is automatically charged uponreceipt of a purchase order.poplist A poplist lets you choose a single value from a predefined list. Tochoose a value, press your left mouse button while on the poplist icon to displaythe list of choices, then drag your mouse through the list to the desired value.Release your mouse button to choose the value you highlight and display it in thepoplist field. A poplist is also sometimes known as a list.pop–up window An additional window that appears on an Oracle Applicationsform when your cursor enters a particular field.position A specific function within a job category. Examples of typicalpositions associated with the Vice President job include: Vice President ofManufacturing, Vice President of Engineering, and Vice President of Sales. Seejob.position hierarchy A structure of positions used to define management linereporting and control access to employee information.Positive Pay Program Third party or custom software that formats the outputfile of the Payables Positive Pay Report into the format required by your bank,and transmits it electronically to your bank. This prevents check fraud byinforming the bank which checks are negotiable or non–negotiable and for whatamount.Post QuickCash Receipts entered through the QuickCash window or usingAutoLockbox are stored in interim tables; this lets you review them to ensure thatall receipt and application information is correct. After verifying that all informationis correct, you can run Post QuickCash to update your customer’s accountbalances. See also QuickCash.posting The process of updating account balances in your general ledgerfrom journal entries. Oracle Projects uses the term posting to describe theprocess of transferring posting information to your general ledger. When youinitiate posting in Oracle Projects, Oracle Projects transfers your invoice and
  • 94. payment transactions and sets the status of the payments and invoices toposted. You must use your general ledger to create journal entries and post thejournal entries to update your account balances. See also Journal Import.posting date The date a journal transaction is actually posted to the generalledger.posting hold A hold that prevents you from posting an invoice. You alsocannot pay an invoice that has a posting hold, because all holds preventpayment.pre–approved A document that has been approved by someone with finalapproval authority, but then forwarded to yet another approver for additionalapproval; or a document that has been authorized for approval but for whichfunds have not yet been reserved (if your organization uses encumbrance). Adocument with a status of Pre–Approved does not show up as supply until itsstatus changes to Approved.pre-award spending Charging expenditure items against an award that hasnot been formally received.precedence burden structure A burden structure that is cumulative andapplies each cost code to the running total of the raw costs burdened with allprevious cost codes.precedence numbers Numbers used to determine how Receivables willcompound taxes. The tax line with the highest precedence number will calculatetax on all tax lines with a lower precedence number.predefined components Some elements and balances, all primary elementclassifications and some secondary classifications are defined by Oracle Payrollto meet legislative requirements, and are supplied to users with the product. Youcannot delete these predefined components.premium cost See overtime cost.prepayment A payment you make to a supplier in anticipation of his provisionof goods or services. A prepayment may also be an advance you pay to anemployee for anticipated expenses. In Payables, a prepayment is a type ofinvoice that you can apply to an outstanding invoice or employee expense reportto reduce the amount of the invoice or expense report. You must approve theprepayment and fully pay the prepayment before you can apply the prepayment.price break line Supplier pricing information for an item or purchasingcategory on a quotation. The price you enter on a price break line depends onthe quantity you order from your supplier. Usually, suppliers provide you with
  • 95. price break line structures to indicate the price you would pay for an itemdepending on the quantity you order. Generally, the more you order, the lessexpensive your unit price. Also, depending on the quantity you order, a suppliermay provide you with different purchase conditions, such as advantageouspayment or freight terms when you buy in large quantities.price correction An invoice you receive from a supplier that is an adjustmentto the unit price of an invoice you previously matched to a purchase ordershipment. You can match the price correction to specific purchase orderdistribution lines or you can have Payables prorate the price correction across allpreviously matched purchase order distributions. If you receive a price correctionthat represents a price reduction, you enter the price correction as a Creditinvoice. If you receive a price correction that represents a price increase, youenter the price correction as a Standard invoice.primary accounting method The accounting method you choose for yourprimary set of books. You can choose either the cash or accrual method. Youmust choose a primary accounting method before you can choose a secondaryaccounting method and before you submit journal entries for posting to thegeneral ledger.primary customer information Address and contact information for yourcustomer’s headquarters or principal place of business. Primary addresses andcontacts can provide defaults during order entry.primary role Your customer contact’s principle business function according toyour company’s terminology. For example, people in your company may refer toaccounting responsibilities such as Controller or Receivables Supervisor.primary salesperson The salesperson that receives 100% of the sales creditswhen you first enter an invoice or commitment.primary set of books The set of books you use to manage your business.You can choose accrual or cash basis as the accounting method for your primaryset of books.print lead days The number of days you subtract from the payment due dateto determine the invoice date for each installment. You can only specify PrintLead Days when you are defining split payment terms.prior period addition An addition is a prior period addition if you enter it in anaccounting period that is after the period in which you placed the asset in service.Also known as retroactive addition.
  • 96. prior period reinstatement A reinstatement is a prior period reinstatement ifyou enter it in an accounting period that is after the period in which the retirementtook place. Also known as retroactive reinstatement.prior period retirement A retirement is a prior period retirement if you enter itin an accounting period that is after the period in which you entered theretirement. Also known as retroactive retirement.prior period transfer A transfer is a prior period transfer if you enter it in anaccounting period that is after the period in which the transfer took place. Alsoknown as retroactive transfer.process A set of activities that need to be performed to accomplish a businessgoal.process activity A process modeled as an activity so that it can be referencedby other processes.process cycle The planned schedule for batch processing of costs, revenue,and invoices, according to your company’s scheduling requirements. Seestreamline request.process definition An Oracle Workflow process as defined in the OracleWorkflow Builder. See also process.process responsibility type An implementation–defined name to which agroup of reports and processes are assigned. This group of reports andprocesses is then assigned to an Oracle Projects responsibility. A processresponsibility type gives a user access to Oracle Projects reports and programsappropriate to that user’s job. For example, the process responsibility type DataEntry could be a set of reports used by data entry clerks. See responsibility.production depreciation method See units of production depreciationmethod.production interface table The table in which Oracle Assets stores theinformation you need to use the Production Interface. Information in theProduction Interface table is stored in columns.production upload The process by which Oracle Assets loads productioninformation from the Production Interface table into Oracle Assets. You can usethe Production Information Upload process to transfer production informationfrom a feeder system, such as a spreadsheet, to Oracle Assets.
  • 97. Professional Information An SSHR function which allows an employee tomaintain their own professional details or a line manager to maintain their directreports professional details.proficiency (within assessment) The perceived level of expertise of a personin a competence, in the opinion of the assessor, over a given period. Forexample, a person may demonstrate the communication competence at Expertlevel. See also: Performance (within Assessment), Competence, Assessment.proficiency level A system for expressing and measuring how a competenceis exhibited in the work context. See also: Behavioral Indicators.profile option A set of changeable options that affect the way yourapplications run. In general, profile options can be set at one or more of thefollowing levels: site, application, responsibility, and user. Refer to the ProfileOption appendix in the Oracle Projects User’s Guide for more information.progression point A pay scale is calibrated in progression points, which forma sequence for the progression of employees up the pay scale. See also: PayScale.project A unit of work that can be broken down into one or more tasks. Aproject is the unit of work for which you specify revenue and billing methods,invoice formats, a managing organization and project manager, and bill rateschedules. You can charge costs to a project, and you can generate andmaintain revenue, invoice, unbilled receivable, and unearned revenueinformation for a project.project accounting period An implementation–defined period against whichproject performance may be measured. Also referred to as PA Periods. Youdefine project accounting periods to track project accounting data on a periodicbasis by assigning a start date, end date, and closing status to each period.Typically, you define project accounting periods on a weekly basis, and yourgeneral ledger periods on a monthly basis.project budget A detailed estimate of the cost of a project. A project budget isthe aggregate of all the award budgets that fund a project.Project Burdening Organization Hierarchy The organization hierarchyversion that Oracle Projects uses to compile burden schedules. Each businessgroup must designate one and only one version of an organization hierarchy asits Project Burdening Organization Hierarchy. (Note: In Oracle ProjectsImplementation Options, each operating unit is associated with an organizationhierarchy and version for project setup, invoice level processing, and projectreporting. The Project Burdening Organization Hierarchy selected for the
  • 98. business group does not have to match the hierarchy version in theImplementation Options.).project chargeable employees In a multiple organization installation,employees included as labor resource pool to a project. This includes allemployees, as defined in Oracle Human Resources, who belong to the businessgroup associated with the project operating unit.project currency The currency in which transactions are billed (unlessoverridden during the billing process). Also, the currency in which projectamounts are summarized for project summary reporting.project funding An allocation of funds, generated revenue amounts, andinvoiced amounts from an award to a project or top task.project operating unit The operating unit within which the project is created.project role The responsibility or position assigned to an employee on aproject.project role type An implementation–defined classification of the role orresponsibility that an employee can have on a project. When you define projectrole types, you can determine whether an employee assign to a particular projectrole type can query labor costs.project segment To set up your account, you define the individual segmentsof your general ledger account code. You can define a project segment to enteryour project identifier. You define all key attributes of the segment, including fieldlength, position of the segment within your account, prompt, type of characters(numeric or alphanumeric), and default value (optional).project segment value The identifier (project name, number, or code) youuse to designate each project. After you define a project segment in youraccount, you set up a project in General Ledger by simply defining a projectsegment value. For example, you could define a project name (ALPHA), a projectnumber (583), or a project code (D890).project status An implementation–defined classification of the status of aproject. Typical project statuses are Active and Closed.project template Predefined project data. A project template includes basicand variable project data, the work breakdown structure, project and taskoptions, funding data, and budgets.
  • 99. project type A project type is a project classification defined duringimplementation that specifies essential project attributes and determines howthat project’s costs are processed.project type class An additional classification for project types that indicateshow to collect and track costs, quantities, and, in some cases, revenue andbilling. Oracle Projects predefines three project type classes: Indirect, Contract,or Capital. For example, you use an Indirect project type to collect and trackproject costs for overhead activities, such as administrative and overhead work,marketing, and bid and proposal preparation.project/customer relationship An implementation–defined classification ofthe relationship between a project and a customer. Project/CustomerRelationships help you manage projects that involve multiple clients by specifyingthe various relationships your customers can have with a project. Typicalrelationships include Primary or Non–Paying.project/task alias A user–defined short name for a project or project/taskcombination used to facilitate online timecard and expense report entry.project/task organization The Organization that owns the project or task.This can be any organization in the LOV (list of values) for the project setup. TheProject/Task Organization LOV contains organizations of the Project/TaskOrganization Type in the Organization Hierarchy and Version below the StartOrganization. You specify your Start Organization and Version in theImplementation Options window.promise date The date on which a customer promises to pay for products orservices.proprietary account An account segment value (such as 3500) that isassigned one of the five proprietary account types.proprietary account type Any of the five account types: Asset, Liability,Owner’s Equity, Revenue, and Expense.proprietary funds A fund type that uses accounting and reporting techniquessimilar to commercial enterprises. Examples of proprietary funds include internalservice funds, such as a central motor pool or central public works facility, andenterprise funds.prorate calendar The prorate calendar determines the number of prorateperiods in your fiscal year. It also determines, with the prorate or retirementconvention, which depreciation rate to select from the rate table for your table-based depreciation methods. You must specify a prorate calendar for each book.
  • 100. prorate convention Oracle Assets uses the prorate convention to determinehow much depreciation to take in the first and last year of an asset’s life basedon when you place the asset in service. If you retire an asset before it is fullyreserved, Oracle Assets uses the retirement convention to determine how muchdepreciation to take in the last year of life based on the retirement date. Your taxdepartment determines your prorate and retirement conventions.prorate date Oracle Assets uses the prorate date to calculate depreciationexpense for the first and last year of an asset’s life.protection level A numeric value ranging from 0 to 1000 that represents whothe data is protected from for modification. When workflow data is defined, it caneither be set to customizable (1000), meaning anyone can modify it or it can beassigned a protection level that is equal to the access level of the user definingthe data. In the latter case, only users operating at an access level equal to orlower than the data’s protection level can modify the data.Provincial Health Number In Canada, this is the account number of theprovincially administered health care plan that the employer would use to makeremittances. There would be a unique number for each of the provinciallycontrolled plans i.e. EHT, Quebec HSF, etc.Provincial/Territorial Employment Standards Acts In Canada, these arelaws covering minimum wages, hours of work, overtime, child labor, maternity,vacation, public/general holidays, parental and adoption leave, etc., foremployees regulated by provincial/territorial legislation.provisional schedule A burden schedule of estimated burden multipliers thatare later audited to determine the actual rates. You apply actual rates toprovisional schedules by replacing the provisional multipliers with actualmultipliers. Oracle Projects processes adjustments that account for the differencebetween the provisional and actual calculations.proxima payment terms A payment term you define for invoices due on thesame day each period, such as your credit card or telephone bills. When youdefine a proxima payment term, you specify a cutoff day and the day of monthdue. This type of payment term is also used with consolidated billing invoices.See also cutoff day, consolidated billing invoice.PTO Accrual Plan A benefit in which employees enroll to entitle them toaccrue and take paid time off. The purpose of absences allowed under the plan,who can enroll, how much time accrues, when the time must be used, and otherrules are defined for the plan.purchase order A type of purchase order you issue when you requestdelivery of goods or services for specific dates and locations. You can order
  • 101. multiple items for each planned or standard purchase order. Each purchaseorder line can have multiple shipments and you can distribute each shipmentacross multiple accounts. See standard purchase order and planned purchaseorder.purchase order (PO) In Oracle Assets, the order on which the purchasingdepartment approved a purchase. In Oracle General Ledger and Oracle Projects,a document used to buy and request delivery of goods or services from asupplier.purchase order distribution Each purchase order shipment consists of oneor more purchase order distributions. A purchase order distribution consists ofthe Accounting Flexfield information Payables uses to create invoicedistributions.purchase order encumbrance A transaction representing a legally bindingpurchase. Purchasing subtracts purchase order encumbrances from fundsavailable when you approve a purchase order. If you cancel a purchase order,Purchasing creates appropriate reversing entries in your general ledger.Purchase order encumbrance is also known as obligation, encumbrance, or lien.purchase order line An order for a specific quantity of a particular item at anegotiated price. Each purchase order in Purchasing can consist of one or morepurchase order lines.purchase order receipt See receipt.purchase order requisition line Each purchase order line is created fromone or more purchase order requisition lines. Payables creates purchase orderrequisition lines from individual requisitions.purchase order revision A number that distinguishes printed purchase orderversions. Purchasing automatically sets the revision to 0 when you initially createa purchase order. Each purchase order you print displays the current revisionnumber.purchase order shipment A schedule for each purchase order line composedof the quantity you want to ship to each location. You can also provide deliverydates for each shipment line. You can create an unlimited number of shipmentsfor each purchase order line. You receive goods and services against eachshipment line.purchase price variance The variance that you record at the time you receivean item in inventory or supplier services into work in process. This variance is thedifference between the standard unit cost for the item or service and thepurchase unit price multiplied by the quantity received. You record purchase
  • 102. price variances in a purchase price variance account for your organization. Sincestandard cost is a planned cost, you may incur variances between the standardcost and the purchase order price.purchase requisition An internal request for goods or services. A requisitioncan originate from an employee or from another process, such as inventory ormanufacturing. Each requisition can include many lines, generally with a distinctitem on each requisition line. Each requisition line includes at least a descriptionof the item, the unit of measure, the quantity needed, the price per item, and theAccounting Flexfield you are charging for the item. See also internal sales order.purchased item An item that you buy and receive. If an item is also aninventory item, you may also be able to stock it. See also inventory item.purchasing documents Any document you use in the purchasing life cycle,including requisitions, RFQs, quotations, purchase orders, and purchaseagreements.purchasing open interface A Purchasing function that lets you importprice/sales catalog information from your suppliers. It receives the catalog dataelectronically, verifies and processes the data, and imports the data directly intoPurchasing as blanket purchase agreements or quotations.purchasing site A supplier site from which you order goods or services. Youmust enter at least one purchasing site before Purchasing will allow you to entera purchase order.purge A Payables process where you identify a group of records for Payablesto delete from the database. Payables purges each record and its relatedrecords. Payables maintains summary data for each record it purges. A OracleReceivables process where you identify a group of records for OracleReceivables to delete from the database. Oracle Receivables purges eachrecord and its related records. Oracle Receivables maintains summary data foreach record it purges. To purge a fiscal year is to remove the depreciationexpense and adjustment transaction records for that year from Oracle Assets.You must archive and purge all earlier fiscal years and archive this fiscal yearbefore you can purge it.purge category A Purchasing feature you use to purge a particular group ofrecords from the database. Purchasing lets you choose from the followingseparate categories: Simple Requisitions, Simple Purchase Orders, Suppliers,Simple Invoices (only if you installed Payables), and Matched Invoices and POs(only if you installed Payables). The last category is the most comprehensivecategory you can choose. You should purge all appropriate documents beforepurging your supplier information, because Purchasing does not purge suppliersthat you referenced on existing documents.
  • 103. purge status A Purchasing method of reporting the progress of a purge youinitiate. The Status field lets you take an action on your purge process (Initiate,Confirm, Abort), or reports on the current status of the purge (Printed, Deleting,Completed–Aborted, Completed–Purged).purgeable flag A flag in Payables you use to determine whether you canpurge an imported invoice from the database. Payables automatically enters Yesfor the purgeable flag on all expense reports you enter in the Payables ExpenseReport window, allowing you to purge all expense reports, after importing,without updating the purgeable flag. Oracle Projects enters No for the purgeableflag on all expense reports you enter in Oracle Projects. You must update thepurgeable flag to Yes in Oracle Projects before you can purge the expense reportin Payables. Payables does not display the purgeable flag for any invoices.purpose code A user-defined description of an activity that an award isfunding. Purpose codes are used to identify the purpose of award funds. Typicalexamples include descriptions such as research, clinical trial, and sponsoredtraining. BACK TO TOP-Q-QPP (See Canada/Quebec Pension Plan).qualification type An identified qualification method of achieving proficiencyin a competence, such as an award, educational qualification, a license or a test.See also: Competence.qualifying days In the UK, these are days on which Statutory Sick Pay (SSP)can be paid, and the only days that count as waiting days. Qualifying days arenormally work days, but other days may be agreed.qualifying pattern See: SSP Qualifying Pattern.qualifying week In the UK, this is the week during pregnancy that is used asthe basis for the qualifying rules for Statutory Maternity Pay (SMP). The date ofthe qualifying week is fifteen weeks before the expected week of confinementand an employee must have been continuously employed for at least 26 weekscontinuing into the qualifying week to be entitled to SMP.quantity accepted The number of items you accept after inspection.quantity received tolerance The percentage by which you allow quantityreceived to exceed quantity ordered.quantity rejected The number of items you reject after inspection.
  • 104. quantity–based order An order you place, receive, and pay based on thequantity, unit of measure, and price of the goods or services that you purchase.quarter average–to–date The average of the end–of–day balances for arelated range of days within a quarter.Quebec Business Number In Canada, this is the employer’s account numberwith the Ministere du Revenu du Quebec, also known as the QuebecIdentification number. It consists of 15 digits, the first 9 identify the employer, thenext 2 identify the type of tax account involved (payroll vs. corporate tax), andthe last 4 identify the particular account for that tax.query A search for applications information that you initiate using an OracleApplications window.Questionnaire An SSHR function which records the results of an appraisal.Quick Check See Quick payment.Quick Entry A feature in Grants Accounting that allows the user to specifyvariable project data that changes from project to project.Quick Payment A feature you use to create an automatic payment ondemand. With Quick payment, you choose the invoices you want to pay, andPayables creates the check on a printer you choose. You can also void andreissue a Quick payment if your printer spoils it while printing.Quick Release A feature you can use to release all user–assigned and manysystem–assigned invoice holds. You can define and apply unlimited approvalcriteria to an invoice, and you can then use QuickRelease to release all holds fora particular invoice, batch, or supplier with a single keystroke.QuickCash A feature that lets you enter receipts quickly by providing onlyminimal information. After using QuickCash to enter your receipts, you can postyour payment batches to your customer accounts by running Post QuickCash.See also Post QuickCash.QuickCodes An Oracle Assets feature that allows you to enter standarddescriptions for your business. You can enter QuickCode values for yourProperty Types, Retirement Types, Asset Descriptions, Journal Entries, andMass Additions Queue Names.QuickPaint Report A method of reporting on employee and applicantassignment information. You can select items of information, paint them on a
  • 105. report layout, add explanatory text, and save the report definition to runwhenever you want. See also: Assignment Set.quota sales credits See revenue sales credit, non–revenue sales credit.quotation A statement of the price, terms, and conditions of sale a supplieroffers you for an item or items. A quotation usually includes a detailed description(specifications) of goods or services the supplier offers. Suppliers considerquotations as an offer to sell when given in response to an inquiry. A quotationmay be verbal or written. You often get verbal quotations for minor purchases bytelephone. You usually send a request for quotation if you want a writtenquotation from a supplier. Written quotations often have an effective date and anexpiration date.quotation type A QuickCode you define to categorize your quotationinformation. Purchasing provides you with the following set of predefinedquotation types: Catalog, Verbal, Telephone, or From RFQ. You can define otherquotation types that better fit your business. BACK TO TOP-R-rates A set of values for employee grades or progression points. For example,you can define salary rates and overtime rates.rating scale Used to describe an enterprise’s competencies in a general way.You do not hold the proficiency level at the competence level. See also:Proficiency Level.raw costs Costs that are directly attributable to work performed. Examples ofraw costs are salaries and travel expenses.realized gain For foreign currency entries, a realized gain is the difference inyour functional currency between the invoiced amount and the payment amount,if the payment in functional currency is less than the invoiced amount.realized gain or loss The actual gain or loss in value that results from holdingan asset or liability over time. Realized gains and losses are shown separately onthe Income Statement. See also unrealized gain or loss, foreign currencyexchange gain or loss.realized loss For foreign currency entries, a realized loss is the difference inyour functional currency between the invoiced amount and the payment amount,if the invoiced amount in functional currency is less than the amount of thepayment.
  • 106. reasons Standard definitions that you can customize to clarify your adjustmententries, debit memos, customer responses, invoices, credit memos, paymentreversals and on–account credits. Use reasons to improve the quality of yourreporting.receipt A shipment from one supplier that can include many items ordered onmany purchase orders.receipt acceptance period The number of days you allow for acceptance orrejection of goods. Payables uses this to recalculate invoice scheduledpayments. You specify receipt acceptance days when you define your Financialsoptions.receipt batch source A name that you use to refer to how your companyaccounts for receipts. Receipt batch sources relate your receipt batches to boththe bank and the accounting information required for recording and posting yourreceipts.receipt class Automatic receipt processing steps that you relate to yourpayment methods. You can choose whether to confirm, remit, and clearautomatic receipts.receipt currency The currency in which an expense report item originates.receipt exception A control that you can set to indicate to your accountspayable group that you want to place the corresponding invoice on hold untilfurther notice. You designate whether your purchase order shipment should be areceipt exception when you receive the item.receipt grace days A specific number of days that you assign to yourcustomers and sites to effectively extend the due dates for their outstanding debititems.receipt line An individual receipt transaction that identifies receipt of an itemagainst a purchase order shipment.receipt routing A method of simplifying transaction entry by specifying routingsteps for receipts.receipt source Your name for a source from which your company receivescash. Your receipt sources determine the accounting for payments that areassociated with them. Receipts that you deposit in different banks belong indifferent payment sources.receipt traveler An internal routing ticket you place on received goods toshow their final destination.
  • 107. receipts Payment received in exchange for goods or services. These includeapplied and unapplied receipts entered within the GL date range that youspecified. If the receipt is applied within the GL date range that you specified, itwill appear in the Applied Receipts register; otherwise it will appear in theUnapplied Receipt Register. See also cross site and cross customer receipts,cross currency receipt.receivable activities Predefined Receivables activities used to define thegeneral ledger accounts with which you associate your receivables activities.receivables activity name A name that you use to refer to a receivablesactivity. You use receivables activities during the setup process to createaccounting distributions for cash and miscellaneous receipt payments,receivables adjustments, discounts, receivables accounts, and finance charges.receiving open interface A set of interface tables in Purchasing that lets youimport information from outside of Purchasing, from Oracle or non–Oracleapplications. Some examples of information imported into the receiving openinterface are Advance Shipment Notices (ASNs). The receiving open interfacevalidates the information before importing it into the Purchasing application.recipient A person to whom Oracle Alert sends a message. The recipient mayreceive a message through electronic mail or via a printer.reciprocal customer relationship An equal relationship shared between twocustomers. Both customers can enter invoices against each others commitmentsas well as pay each others debit items.reconciliation In Oracle Payables, the process of matching and clearing yourbank account statement lines with payments and receipts entered in Payablesand Receivables. A reconciled document has been matched to a bank statementline in Cash Management. Oracle Receivables inserts a cleared date andamount for all payments that your bank reports as cleared. In OracleReceivables, an analysis that explains the difference between two balances. Ifyou are using Cash Management to reconcile receipts, payments are reconciledwhen they are matched to a bank statement line.record A record is one occurrence of data stored in all the fields of a block. Arecord is also referred to as a row or a transaction, since one record correspondsto one row of data in a database table or one database transaction.Record of Employment (ROE) A Human Resources Development Canadaform that must be completed by an employer whenever an interruption ofearnings occurs for any employee. This form is necessary to claim EmploymentInsurance benefits.
  • 108. record type A bank file is made up of many different rows or records. Eachrecord must have a type. For example, a record may store information about apayment record or a batch record. Record types help Oracle Receivablesdetermine where different types of data are stored in your bank file.recoverable cost The lesser of the cost ceiling or the current asset cost lessthe salvage value and ITC basis reduction amount. Recoverable cost is the totalamount of depreciation you are allowed to take on an asset throughout its life.recruitment activity An event or program to attract applications foremployment. Newspaper advertisements, career fairs and recruitment eveningsare all examples of recruitment activities. You can group several recruitmentactivities together within an overall activity.recumbrance journal entry In Oracle General Ledger, a journal entry youcreate online that increases or relieves your encumbrances. Encumbranceentries can include encumbrances of any type. You can enter manualencumbrance entries, define encumbrance allocations, or use Journal Import toimport encumbrance entries from other financial systems.recumbrance type In Oracle Payables, an encumbrance category that allowsyou to track your anticipated expenditures according to your purchase approvalprocess and better control your planned expenditures. You can also attach anencumbrance type to your invoices for reporting purposes. Examples ofencumbrance types are commitments (requisition encumbrances) andobligations (purchase order encumbrances).recurring elements Elements that process regularly at a predefinedfrequency. Recurring element entries exist from the time you create them untilyou delete them, or the employee ceases to be eligible for the element.Recurring elements can have standard links. See also: Nonrecurring Elements,Standard Link.recurring formula See recurring journal entry.recurring invoice A feature that lets you create invoices for an expense thatoccurs regularly and is not usually invoiced. Monthly rents and lease paymentsare examples of typical recurring payments. You define recurring invoicetemplates and Oracle Receivables lets you define recurring invoices using thesetemplates. See also recurring rule.recurring journal entry A journal entry you define once; then, at your request,General Ledger repeats the journal entry for you each accounting period. Youuse recurring journal entries to define automatic consolidating and eliminatingentries. Also known as recurring formula.
  • 109. recurring rule A rule that is applied to the model invoice to determine theinvoice dates of the recurring invoices. You can choose Annually, Bi-Monthly,Days, Monthly, Quarterly, Semi–Annually, Single Copy, and Weekly.recurring schedule A schedule used to determine the number of recurringinvoices created. You specify the recurring rule and number of recurring invoicesyou want to create.references User-defined values or characters that are assigned to an awardfor identification purposes. Each award can have various references assigned toit.region A collection of logically–related fields set apart from other fields by adashed line that spans a block. Regions help to organize a block so that it iseasier to understand. reimbursement currency The currency in which anemployee chooses to be reimbursed for an expense report. See also transactioncurrency.Registered Pension Plan (RPP) This is a pension plan that has beenregistered with Revenue Canada. It is a plan where funds are set aside by anemployer, an employee, or both to provide a pension to employees when theyretire. Employee contributions are generally exempt from tax.Registered Retirement Savings Plan (RRSP) This is an individual retirementsavings plan that has been registered with Revenue Canada. Usually,contributions to the RRSP, and any income earned within the RRSP, is exemptfrom tax.reject For Oracle Automotive, Oracle Service and Oracle Work in Process,reject is an intra-operation step in an operation where you can record assembliesthat require rework or need to be scrapped. For Oracle Purchasing and OracleQuality, reject is an option you use to indicate that you do not want to approve adocument. Purchasing returns the document to its owner for modification andresubmission if appropriate.reject over quantity tolerance An option you use to disallow receipts thatexceed the tolerance level.related transaction Additional transactions that are created for labortransactions using the Labor Transaction Extension. All related transactions areassociated with a source transaction and are attached to the expenditure item IDof the source transaction. You can identify and process the related transactionsby referring to the expenditure item ID of the source transaction. Using labortransaction extensions, you can create, identify, and process the relatedtransactions along with the source transaction.
  • 110. relationship An association you can create between two or more customers inReceivables to make payment applications easier. See also reciprocal customerrelationship.relative amount The amount that represents the numerator for the ratio usedto determine the amount due. You specify your relative amount when you defineyour payment terms. Amount Due = Relative Amount/Base Amount x InvoiceAmount.release An actual order of goods and services you issue against a blanketpurchase agreement. The blanket purchase agreement determines thecharacteristics and the prices of the items. The release specifies the actualquantities and dates ordered for the items. You identify a release by thecombination of blanket purchase agreement number and release number.release code The release name Payables or you assign when releasing ahold from an invoice.released date The date on which an invoice and its associated revenue isreleased.remit to addresses The address to which your customers remit theirpayments.remittance advice A document that lists the invoices being paid with aparticular payment document. You can create and define remittance adviceswhich you can use with any payment format or you can use a standardremittance advice that Payables provides.remittance bank The bank in which you deposit your receipts.reorder point planning An inventory planning method used to determinewhen and how much to order based on customer service level, safety stock,carrying cost, order setup cost, lead time and average demand.report In Oracle Assets, Oracle Payables, Oracle Receivables, and OracleProjects, an organized display of Oracle Applications information. A report can beviewed online or sent to a printer. The content of information in a report canrange from a summary to a complete listing of values. In Oracle General Ledger,a combination of at least a row set and column set, and optionally a content set,display group, row order, and runtime options, such as currency and overridesegment name, that you can define and name. When you request financialstatements, you can enter this name, and Oracle Receivables automaticallyenters the report components and runtime options for you. You simply specify theaccounting period. Oracle Receivables automatically enters the rest.
  • 111. report component An element of a Financial Statement Generator report thatdefines the format and content of your report. Report components include rowsets, column sets, content sets, row orders, and display sets. You can groupreport components together in different ways to create custom reports.report headings In Oracle Assets, Oracle Payables, Oracle Receivables, andOracle General Ledger, a descriptive section found at the top of each reportgiving general information about the contents of the report. In Oracle Payables,report headings also provide you with the name of the Set of Books selected forall Oracle Assets transactions and reports. Oracle Assets prints the name of yourSet of Books in the heading of most reports.report option See report parameter.report parameter In Oracle Assets, Oracle General Ledger, and OracleReceivables, options that let you sort, format, select, and summarize theinformation in your reports. In Oracle Payables, a variable you use to restrictinformation in a report, or determine the format of the report. For example, youmay want to limit your report to the current month, or display information bysupplier number instead of supplier name. Most standard reports in OracleAssets that you can submit manually have a set of report parameters.report security group A feature that helps your system administrator controlyour access to reports and programs. Your system administrator defines a reportsecurity group which consists of a group of reports and/or programs and assignsa report security group to each responsibility that has access to run reports usingStandard Report Submission. When you submit reports using Standard ReportSubmission, you can only choose from those reports and programs in the reportsecurity group assigned to your responsibility.report set A group of reports that you submit at the same time to run as onetransaction. A report set allows you to submit the same set of reports regularlywithout having to specify each report individually. For example, you can define areport set that prints all of your regular month–end management reports.reporting currency The currency you use for financial reporting. If yourreporting currency is not the same as your functional currency, you can useforeign currency translation to restate your account balances in your reportingcurrency.reporting hierarchies Summary relationships within an account segment thatlet you group detailed values of that segment to prepare summary reports. Youdefine summary (parent) values that reference the detailed (children) values ofthat segment.
  • 112. Request For Quotation (RFQ) A document you use to solicit supplierquotations for goods or services you need. You usually send a request forquotation to many suppliers to ensure that you get the best price and termspossible. Depending on the way you do business, you can use two general typesof RFQs: specific and generic.request groups A list of reports and processes that can be submitted byholders of a particular responsibility. See also: Responsibility.requisition See purchase requisition and internal sales order.requisition approval The act of approving the purchases of the items on arequisition. A requisition must receive the required approvals before a buyer cancreate purchase orders from this requisition. The approvals can come from anyemployee, but a requisition is fully approved only when an employee who hasenough authority approves it. If you require encumbrance or budgetary control forrequisitions, a requisition is fully approved only when an employee with sufficientapproval authority approves and reserves funds for the requisition.requisition encumbrance A transaction representing an intent to purchasegoods and services as indicated by the reservation of funds for a requisition.Purchasing subtracts requisition encumbrances from funds available when youreserve funds for a requisition. If you cancel a requisition, Purchasing createsappropriate reversing entries in your general ledger.requisition pool Requisition lines that are approved, not cancelled, and notyet on a purchase order.requisition template A feature that lets you define a list of commonlypurchased items from which a requestor can create a requisition. You can definethe list of items by referencing an existing purchase order. Requestors use therequisition template to create simple, pre–sourced requisitions.reserve An action you take in Purchasing to reserve funds for a purchasingdocument or an action in Order Entry to allocate products for a sales order. If thedocument passes the submission tests and if you have sufficient authority,Purchasing reserves funds for the document.reserve for encumbrance A portion of fund balance you use to recordanticipated expenditures. In Oracle Financials, you define your Reserve forEncumbrance account when you define your set of books. Oracle Financialsuses your Reserve for Encumbrance account to create offsets for unbalancedencumbrance entries you create in Purchasing, Payables, and General Ledger.reserve for encumbrance account The account you use to record yourencumbrance liability. You define a Reserve for Encumbrance account when
  • 113. you define your set of books. When you create encumbrances automatically inPurchasing or Payables, General Ledger automatically creates a balancing entryto your Reserve for Encumbrance account when you post your encumbrancejournal entries. And General Ledger overwrites the balancing segment for yourReserve for Encumbrance account, so you automatically create the reserve forencumbrance journal entry to the correct company.residual The amount of unused paid time off entitlement an employee loses atthe end of an accrual term. Typically employees can carry over unused time, upto a maximum, but they lose any residual time that exceeds this limit. See also:Carry Over.resource Labor, services, materials, and equipment needed to track, complete,and account for project work. A user–defined group of employees, organizations,jobs, suppliers, expenditure categories, revenue categories, expenditure types,or event types for purposes of defining budgets or summarizing actuals.resource list A set of similar resources used on specific kinds of project work.responsibility Determines the data, windows, menus, reports, and concurrentprograms to access in Oracle Applications. It is linked to a data group. Severalusers can share the same responsibility, and a single user can have multipleresponsibilities. A level of authority in an application. Each responsibility lets youaccess a specific set of Oracle Applications windows, menus, reports, and datato fulfill your role in an organization. Several users can share the sameresponsibility, and a single user can have multiple responsibilities. In OracleAssets and Oracle General Ledger, a level of authority within Oracle Assets.Each responsibility provides a user with access to a menu and a set of books.You can assign one or more responsibilities to each user. Responsibilities let youcontrol security in Oracle Assets. In Oracle Projects, Oracle Payables, andOracle Receivables, a level of authority in an application. Each responsibility letsyou access a specific set of Oracle Applications windows, menus, reports, anddata to fulfill your role in an organization. Several users can share the sameresponsibility, and a single user can have multiple responsibilities.responsibility report A financial statement containing information organizedby management responsibility. For example, a responsibility report for a costcenter contains information for that specific cost center, a responsibility report fora division manager contains information for all organizational units within thatdivision, and so on. A manager typically receives reports for the organizationalunit(s) (such as cost center, department, division, group, and so on) for which heor she is responsible.responsibility type See process responsibility type.
  • 114. restore To restore a fiscal year is to reload the depreciation expense andadjustment transaction records for that fiscal year into Oracle Assets from astorage device. You can only restore the most recently purged fiscal year.result code The internal name of a result value, as defined by the result type.result type The name of the lookup type that contains an activity’s possibleresult values.result value The value returned by a completed activity.retroactive addition See prior period addition.retroactive reinstatement See prior period reinstatement.retroactive retirement See prior period retirement.retroactive transfer See prior period transfer.retry Method of correcting a payroll run or other process before any post–runprocessing takes place. The original run results are deleted and the process isrun again.return In Purchasing, an AutoCreate option that lets a buyer return arequisition line and all other unpurchased requisition lines on the samerequisition to the requisition preparer. In Order Entry, it is the opposite of a salesorder. It involves receipt of goods previously sold to a customer, credit to acustomer, and possibly replacement with an identical or similar product.return reason Justification for a return of product. Many companies havestandard reasons that are assigned to returns to be used to analyze the quantityand types of returns. See also credit memo reasons.return to supplier A transaction that allows you to return to the supplier itemsfrom a fully or partially received purchase order and receive credit for them.revaluation In Oracle Assets, a feature that allows you to adjust the cost ofyour assets by a revaluation rate. The cost adjustment is necessary due toinflation or deflation. You can define revaluation rules for accumulateddepreciation, for amortization of revaluation reserve, and for revaluation ceilings.In Oracle Receivables, a restatement of assets of liabilities denominated in aforeign currency using exchange rates that you enter. Fluctuations in exchangerates between the transaction and revaluation dates result in revaluation gains orlosses.
  • 115. revaluation gain/loss account An income statement account you define thatrecords net gains and losses associated with the revaluation of foreign currency–denominated accounts, in functional currency units. You select the appropriategain/loss account in the Revalue Balances window.revaluation journal entry A journal entry that is automatically created whenyou revalue foreign currency–denominated accounts. The revaluation processcreates a batch of revaluation journal entries reflecting changes in market ratesfor each revalued currency and directs the gain or loss amount to the gain/lossaccount that you specify.revaluation status report A report that summarizes the results of yourrevaluation. General Ledger automatically generates this report whenever yourevalue foreign asset and liability account balances for an accounting period inyour calendar. You can review this report to identify accounts that were revaluedin General Ledger and journal batches and entries that were created because ofthe revaluation.revenue In Oracle Projects, the amounts recognized as income or expectedbilling to be received for work on a project.revenue accrual The function of calculating and distributing revenue.revenue authorization rule A configurable criterion that, if enabled, must bemet before a project can accrue revenue. For example, an active mandatoryrevenue authorization rule states that a project manager must exist on a projectbefore that project can accrue revenue. Revenue authorization rules areassociated with revenue distribution rules. See also revenue distribution rule.revenue budget The estimated revenue amounts at completion of a project.Revenue budget amounts can be summary or detail.revenue burden schedule A burden schedule used for revenue accrual toderive the revenue amount for an expenditure item. This schedule may bedifferent from your invoice burden schedule, if you want to accrue revenue at adifferent rate than you want to invoice.Revenue Canada Department of the Government of Canada which, amongstother responsibilities, administers, adjudicates, and receives remittances for alltaxation in Canada including income tax, Employment Insurance premiums,Canada Pension Plan contributions, and the Goods and Services Tax (legislationis currently proposed to revise the name to the Canada Customs and RevenueAgency). In the province of Quebec the equivalent is the Ministere du Revenu duQuebec.
  • 116. revenue category An implementation–defined grouping of expenditure typesby type of revenue. For example, a revenue category with a name such as Laborrefers to labor revenue.revenue credit Credit that an employee receives for project revenue. Seerevenue sales credit. See also revenue sales credit.revenue distribution rule A specific combination of revenue accrual andinvoicing methods that determine how Oracle Projects generates revenue andinvoice amounts for a project. See revenue authorization rule.revenue item A single line of a project’s revenue, containing event orexpenditure item revenue summarized by top task and revenue category orevent.revenue recognition The point at which revenue is recorded. The concept ofrevenue recognition is central to accrual–basis accounting. Revenue recognitionschedules detail the points at which percent amounts of a sale are recognized asrevenue.revenue sales credit Sales credit you assign to your salespeople that isbased on your invoice lines. The total percentage of all revenue sales credit mustbe equal to 100% of your invoice lines amount. Also known as quota salescredits. See also non–revenue sales credit, sales credit.revenue write–off An event type classification that reduces revenue by theamount of the write–off. You cannot write–off an amount that exceeds the currentunbilled receivables balance on a project. See also invoice write–off.reversal Method of correcting payroll runs or QuickPay runs after post–runprocessing has taken place. The system replaces positive run result values withnegative ones, and negative run result values with positive ones. Both old andnew values remain on the database.reversing journal entry A journal entry General Ledger creates by reversingan existing journal entry. You can reverse any journal entry and post it to anyopen accounting period.reviewer (SSHR) A person invited by an appraising manager to add reviewcomments to an appraisal.revision A particular version of an item, bill of material, or routing.revision quantity control A condition placed on an item that ensures that youalways identify an item by its number and its revision. Certain items requiretighter controls than other. For instance, you may want to control the quantities
  • 117. you have in inventory for an item by revision. For another item, you may just wantto know the quantities you have on hand across all revisions. You keep track ofinventory quantities by revision when an item is under revision quantity control.You keep track of inventory quantities by item when an item is not under revisionquantity control.RFQ See request for quotation.RFQ Only Site A supplier site from which you receive quotations.role One or more users grouped by a common responsibility or position.rollback Method of removing a payroll run or other process before any post–run processing takes place. All assignments and run results are deleted.rollforward The process of taking the beginning balance of a period and thenaccounting for the transactions within that period by attempting to equate thebeginning balance with the ending balance for the period.rollup group A collection of parent segment values for a given segment. Youuse rollup groups to define summary accounts based on parents in the group.You can use letters as well as numbers to name your rollup groups.root node A parent segment value in Oracle General Ledger that is thetopmost node of a hierarchy. When you define a hierarchy using the Hierarchywindow, you specify a root node for each segment. Oracle Financial Analyzercreates a hierarchy by starting at the root node and drilling down through all ofthe parent and child segment values. See also parent segment value.root window The root window displays the main menu bar and tool bar forevery session of Oracle Applications. In Microsoft Windows, the root window istitled ”Oracle Applications” and contains all the Oracle Applications windows yourun. In the Motif environment, the root window is titled ”Toolbar” because itdisplays just the toolbar and main menu bar.row One occurrence of the information displayed in the fields of a block. Ablock may show only one row of information at a time, or it may display severalrows of information at once, depending on its layout. The term “row” issynonymous with the term “record”.row order A report component that you use to modify the order of detail rowsand account segments in your report. You can rank your rows in ascending ordescending order based on the amounts in a particular column and/or by sortingyour account segments either by segment value or segment value description.You also specify display options, depending on the row ranking method youchoose. For example, if you want to review Total Sales in descending order by
  • 118. product, you can rank your rows in descending order by the Total Sales columnand rearrange your segments so that product appears first on your report.row set A Financial Statement Generator report component that you buildwithin General Ledger by defining all of the lines in your report. For each row,you control the format and content, including line descriptions, indentations,spacing, page breaks, calculations, units of measure, precision and so on. Atypical row set includes row labels, accounts and calculation rows for totals. Forexample, you might define a standard income statement row set or a standardbalance sheet row set.rule numbers A sequential step in a calculation. You use rule numbers tospecify the order in which you want General Ledger to process the factors youuse in your budget and actual formulas. BACK TO TOP-S-salary basis The period of time for which an employee’s salary is quoted,such as hourly or annually. Defines a group of employees assigned to the samesalary basis and receiving the same salary element.sales credit Credits that you assign to your salespeople when you enterorders, invoices, and commitments. Credits can be either quota or non–quotaand can be used in determining commissions. See also non–revenue salescredit, revenue sales credit.sales tax A tax collected by a tax authority on purchases of goods andservices. The supplier of the good or service collects sales taxes from itscustomers (tax is usually included in the invoice amount) and remits them to atax authority. Tax is usually charged as a percentage of the price of the good orservice. The percentage rate usually varies by authority and sometimes bycategory of product. Sales taxes are expenses to the buyer of goods andservices.sales tax structure The collection of taxing bodies that you will use todetermine your tax authority. ’State.County.City’ is an example of a Sales TaxStructure. Oracle Receivables adds together the tax rates for all of thesecomponents to determine a customer’s total tax liability for a transaction.salesperson A person who is responsible for the sale of products or services.Salespeople are associated with orders, returns, invoices, commitments, andcustomers. You can also assign sales credits to your salespeople.schedule fixed date The date used to freeze bill rate or burden schedules fora project or task. You enter a fixed date to specify that you want to use particular
  • 119. rates or multipliers as of that date. You do not use schedule fixed dates if youwant to use the current effective rates or multipliers for a particular schedule.schedule line A combination of Grants Accounting and General Ledgercharging instructions, schedule line begin date, schedule line end date, anddistribution percentage. One or more schedule lines constitute a labor schedule.schedule line period Contiguous days in the schedule lines in which thedistribution percent is the same.schedule lines Window that is used to create a labor schedule by entering allschedule lines for that labor schedule.scheduled enrollment A benefits plan enrollment that takes place during apredefined enrollment period, such as an open enrollment. Scheduledenrollments can be administrative, open, or unrestricted.scheduled payment A schedule used to determine the amount and date ofpayment due. You use payment terms to determine your scheduled payment aswell as any discounts offered. See also payment terms.Scheduling Summary Window that summarizes all labor schedules for anemployee and assignment. The window also displays the hierarchy of laborschedules.scrollable region A region whose contents are not entirely visible in awindow. A scrollable region contains a horizontal or vertical scroll bar so that youcan scroll horizontally or vertically to view additional fields hidden in the region.Search-by date An SSHR sub–function used to search for a Person by Hiredate, Application date, Job posting date or search by a Training event date.secondary accounting method The accounting method you choose for yoursecondary set of books. You can choose either the cash basis or accrual basisaccounting methods. Your secondary accounting method cannot be the same asyour primary accounting method. You do not need a secondary accountingmethod if you do not use a secondary set of books.secondary set of books The set of books you maintain for reportingpurposes. You can run your business using accrual accounting and report on acash basis, or run your business on a cash basis and report on an accrual basis.security group Security groups enable HRMS users to partition data byBusiness Group. Only used for Cross Business Group Responsibility security.See also: Responsibility, Security Profile, User Profile Options.
  • 120. security profile Security profiles control access to organizations, positionsand employee and applicant records within the Business Group. Systemadministrators use them in defining users’ responsibilities. See also:Responsibility.segment A single sub–field within a flexfield. You define the structure andmeaning of individual segments when customizing a flexfield.segment values The possible values for each segment of the account. Forexample, the Cost Center segment could have the values 100, which mightrepresent Finance, and 200, which might represent Marketing.segments The building blocks of your chart of accounts in Oracle GeneralLedger. Each account is comprised of multiple segments. Users choose whichsegments will make up their accounts; commonly–used segments includecompany, cost center, and product.selection options For each report, Oracle Receivables provides you withparameters you can choose to make your report as brief as possible. Forexample, on the Aging – 4 Buckets report, you can specify that you want toreview the report for a range of customers or only the aging information for onecustomer. This feature saves time and lets you retrieve data in different ways.selection tools A set of tools in Oracle Financial Analyzer that provideshortcut methods for selecting the values that you want to work with in a report,graph, or worksheet.Self-appraisal Part of the SSHR Appraisal function. This is an appraisalundertaken by an employee to rate their own performance and competencies.senior tax authority The first tax location in your sales tax structure. Thissegment does not have a parent location. For example, in the sales tax structure’State.County.City’, State is the senior tax authority.sequence type Receivables provides two types of sequences: Automatic andManual. Automatic numbering sequentially assigns a unique number to eachtransaction as it is created. Manual numbering requires that you manually assigna unique number to each transaction when you create it. You can skip or omitnumbers if desired.sequencing A parameter you can set when defining your dunning letter setsto ensure that your customers and sites receive proper notification of past duedebit items. Sequencing ensures that a customer receives each of the dunningletters in their dunning letter set in the proper order. See also documentsequence.
  • 121. serial number A number assigned to each unit of an item and used to trackthe item.serial number control A system technique for enforcing use of serialnumbers during a material transaction, such as receipt or shipment.service type An implementation–defined classification of the type of workperformed on a task.set of books A financial reporting entity that uses a particular chart ofaccounts, functional currency and accounting calendar. You must define at leastone set of books for each business location.settlement date The date before which you cannot apply a prepayment to aninvoice. Payables prevents you from applying a temporary prepayment to aninvoice until on or after the Settlement Date of the prepayment.SFAS 52 (U.S.) Statement of Financial Accounting Standards number 52,issued by the Financial Accounting Standards Board (FASB), which prescribesU.S. national accounting standards for the translation, revaluation, and reportingof foreign currency–denominated amounts. General Ledger conforms to SFAS52 (U.S.) standards. SFAS 52 (U.S.) guidelines require the use of period–endexchange rates to translate monetary asset and liability accounts and weighted–average exchange rates to translate revenue and expense accounts. Historicrates are used to translate non–monetary asset and liability accounts and equityaccounts. Foreign currency–denominated accounts are revalued using period–end rates.Shared-use assets When your accounting entities in the same corporatebook share the use of an asset, you can apportion depreciation expense to eachby percentage or units used.ship date The date upon which a shippable item is shipped.Ship-to address The address of the customer who is to receive products orservices listed on the invoice or order.ship via See freight carrier.shipment release An actual order of goods and services against a plannedpurchase order. The planned purchase order determines the characteristics ofthe items on the order. The planned purchase order also has the expectedquantities, prices, and ship–to locations, and delivery dates for the items on theorder. You identify a shipment release by the combination of the plannedpurchase order number and the release number. Each planned purchase order
  • 122. line can have multiple shipments and you can distribute the quantity of eachshipment across multiple accounts.ship–to location tolerance Whether the receiving location must be the sameas the ship–to location on the purchase order and whether Purchasing prohibitsthe transaction, displays a warning message while permitting the transaction, orpermits the transaction without a warning.short notes A Purchasing feature that lets you provide up to 240 characterson your documents. Typically, these notes are for your supplier, approver, buyer,or receiver.shortdecimal data type Oracle Financial Analyzer variables with ashortdecimal data type contain decimal numbers with up to 7 significant digits.shorthand alias A user–defined code or character string that represents acomplete or partial flexfield value. You can define as many aliases as you needfor each key flexfield.shorthand flexfield entry A quick way to enter key flexfield data usingshorthand aliases (names) that represent valid flexfield combinations or patternsof valid segment values. Your organization can specify flexfields that will useshorthand flexfield entry and define shorthand aliases for these flexfields thatrepresent complete or partial sets of key flexfield segment values.shorthand window A single–segment customizable field that appears in apop–up window when you enter a key flexfield. The shorthand flexfield pop–upwindow only appears if you enable shorthand entry for that particular keyflexfield.shortinteger data type Oracle Financial Analyzer variables with ashortinteger data type contain whole numbers with values between –32768 and+32768.SIC code (Standard Industry Classification Code) A standard classificationcreated by the government that is used to categorize your customers by industry.sign–on An Oracle Applications username and password that allows you togain access to Oracle Applications. Each sign–on is assigned one or moreresponsibilities.site use See business purpose.skeleton entry A recurring journal entry the amounts of which change eachaccounting period. You simply define a recurring journal entry without amounts,then enter the appropriate amounts each accounting period. For example, you
  • 123. might define a skeleton entry to record depreciation in the same accounts everymonth, but with different amounts due to additions and retirements.SMP See: Statutory Maternity Pay.Social Insurance Number (SIN) A unique number provided by HumanResources Development Canada (HRDC) to each person commencingemployment in Canada. The number consists of 9 digits in the following format(###–###–###).soft limit The default option for an agreement that generates a warning whenyou accrue revenue or generate invoices beyond the amount allocated to aproject or task by the agreement, but does not prevent you from running theseprocesses. See also hard limit.source The origin of imported invoices. When you enter and import anexpense report in Payables or Web Employees, the source is Payables ExpenseReports. When you import an expense report from Oracle Projects, the source isOracle Projects. You can define other sources in Payables for invoices youimport from other accounting systems.source base unit The unit of measure from which you are converting whenyou define your interclass conversions. You define the destination base unit interms of the source base unit. Your source base unit is the base unit of a unitclass.Source Deductions Return (TP 1015.3) A Ministere du Revenu du Quebecform which each employee must complete. This form is used by the employee toreduce his or her taxable income at source by claiming eligible credits and alsoprovides payroll with such important information as current address, birth date,and SIN. These credits determine the amount of provincial tax to withhold fromthe employee’s wages.source pool The combination of all the source amounts defined by anallocation rule. See also allocation rule.source transaction For related transactions, the identifying sourcetransaction from which the related items are created.sourcing The action of identifying a purchasing source or supplier for goodsor services. To identify the best sources for your purchases, you can createRFQs that you send to your suppliers, enter quotations from your supplier, andevaluate these quotations for each item you purchase.
  • 124. sourcing rule Specifies how to replenish items in an organization, such aspurchased items in plants. You can also use sourcing rules to override sourcingthat is specified in the bill of distribution assigned to an item.special information types Categories of personal information, such as skills,that you define in the Personal Analysis key flexfield.split amount A dollar amount that determines the number of invoices overand under this amount, as well as the total amounts remaining. For example,your company generates invoices that are either $300 or $500. You choose $400as your split amount so that you can review how much of your open receivablesare comprised of your $300 business and how much corresponds to your $500business. The split amount appears in the Collection Effectiveness IndicatorsReport.split payment terms A feature used to automatically schedule multiplepayments for an invoice. You can split payments using either a flat amount or apercentage of the total amount due.sponsor A funding source. A sponsor can be a government agency, a privatefirm, or an individual.spot exchange rate A daily exchange rate you use to perform foreigncurrency conversions. The spot exchange rate is usually a quoted market ratethat applies to the immediate delivery of one currency for another.spreadsheet interface A program that uploads your actual or budget datafrom a spreadsheet into General Ledger.SSHR Oracle Self–Service Human Resources. An HR management systemusing an intranet and web browser to deliver functionality to employees and theirmanagers.SSP See: Statutory Sick Pay.SSP qualifying pattern In the UK, an SSP qualifying pattern is a series ofqualifying days that may be repeated weekly, monthly or some other frequency.Each week in a pattern must include at least one qualifying day. Qualifying daysare the only days for which Statutory Sick Pay (SSP) can be paid, and you defineSSP qualifying patterns for all the employees in your organization so that theirentitlement to SSP can be calculated.staged dunning A dunning method in which letters are based on the dunninglevels of past due debit items. This method lets you send dunning letters basedon the number of days since the last letter was sent, rather than the number ofdays items are past due. For each dunning letter, you specify the minimum
  • 125. number of days that must pass before Receivables can increment an item’sdunning level and include this item in the next dunning letter.standard balance The usual and customary period–to–date, quarter–to–date,or year–to–date balance for an account. The standard balance is the sum of anaccount’s opening balance, plus all activity for a specified period, quarter, oryear. Unlike an average balance, no additional computations are needed toarrive at the standard balance.standard entry A recurring journal entry whose amount is the same eachaccounting period. For example, you might define a standard entry for fixedaccruals, such as rent, interest, and audit fees.standard HRMS security The standard security model. Using this securitymodel you must log on as a different user to see a different Business Group.See: Multiple Responsibility Security.standard link Recurring elements with standard links have their elemententries automatically created for all employees whose assignment componentsmatch the link. See also: Element Link, Recurring Elements.standard memo lines A type of line that you assign to an invoice when theitem is not an inventory item (for example, ’Consulting Services’). You definestandard memo lines to speed data entry when creating your transactions.standard note A long note you define for Oracle Manufacturing and can laterreference on as many documents as you want.standard purchase order A type of purchase order you issue when you orderdelivery of goods or services for specific dates and locations for your company.Each standard purchase order line can have multiple shipments and you candistribute the quantity of each shipment across multiple accounts. See purchaseorder.standard receipt A receipt routing in which shipments are received into areceiving location and then delivered in a separate transaction. Standard receiptscan be inspected or transferred before delivery.Standard Request Submission A standard interface in Oracle Applications inwhich you run and monitor your application’s reports and other processes.standard reversal A payment reversal where Oracle Receivablesautomatically updates your general ledger and re–opens the debit items youclosed by reversing the original payment.
  • 126. standard unit conversion The conversion formula you define betweendifferent units from the same unit class. You define your own standardconversion.standard unit cost The unit cost you may use to cost all material andresource transactions in your inventory and work in process system. This costrepresents the expected cost for a component or assembly for a specifiedinterval of time. The basis for standard cost may be the cost history, purchaseorder history, or predicted changes in future costs.start organization An organization that defines a set which includes itself andall subordinate organizations in the organization hierarchy. When you choose astart organization as a report parameter, all organizations below the startorganization are included in the report.Statement of Commissions and Expenses for Source Deduction Purposes(TP 1015.R.13.1) A Ministere du Revenu du Quebec form which allows anemployee who is paid partly or entirely by commissions to pay a constantpercentage of income tax based on his or her estimated commissions for theyear, less allowable business expenses.Statement of Remuneration and Expenses (TD1X) In Canada, theStatement of Remuneration and Expenses allows an employee who is paid partlyor entirely by commission to pay a constant percentage of income tax, based onhis or her estimated income for the year, less business-related expenses.statements Printed documents you send to your customers to communicatetheir invoice, debit memo, chargeback, deposit, payment, on–account credit,credit memo, and adjustment activity.statistical quantity Statistical information relating to the unit of measure foran invoice distribution line. For example, when you enter invoices for office rent,you can enter Square Feet (or whatever Unit of Measure you define in GeneralLedger) in the Unit field for an invoice distribution, and the number of square feetin the Statistical Quantity field for an invoice distribution. Payables includes thestatistical quantity in the journal entries it creates for General Ledger duringposting. You must use General Ledger in order to define a unit of measure andto be able to enter statistical quantities.status See customer status.status check A set of tests Purchasing performs on a purchasing document toensure it is in a valid state before performing an approval action.status line A status line appearing below the message line of a root windowthat displays status information about the current window or field. A status line
  • 127. can contain the following: ^ or v symbols indicate previous records before oradditional records following the current record in the current block; Enter Queryindicates that the current block is in Enter Query mode, so you can specifysearch criteria for a query; Count indicates how many records were retrieved ordisplayed by a query (this number increases with each new record you accessbut does not decrease when you return to a prior record); the <Insert> indicatoror lamp informs you that the current window is in insert character mode; and the<List> lamp appears when a list of values is available for the current field.Statutory Maternity Pay In the UK, you pay Statutory Maternity Pay (SMP) tofemale employees who take time off work to have a baby, providing they meetthe statutory requirements set out in the legislation for SMP.Statutory Sick Pay In the UK, you pay Statutory Sick Pay (SSP) toemployees who are off work for four or more days because they are sick,providing they meet the statutory requirements set out in the legislation for SSP.step–down allocation In Oracle Projects, a set of allocation rules that carriesout the rules (steps) an autoallocation set serially, in the sequence specified inthe set. Usually the result of each step will be used in the next step. OracleWorkflow controls the flow of the autoallocations set. See also autoallocation set,parallel allocation.straight time cost The monetary amount that an employee is paid for straighttime (regular) hours worked.streamline process See streamline request.streamline request A process that runs multiple Oracle Projects processes insequence. When using streamline processing, you can reschedule yourstreamline requests by setting rescheduling parameters. Reschedulingparameters allow you to configure your processes to run automatically, accordingto a defined schedule. When you reschedule a process, the concurrent managersubmits another concurrent request with a status of Pending, and with a startdate according to the parameters you define.structure A structure is a specific combination of segments for a key flexfield.If you add or remove segments, or rearrange the order of segments in a keyflexfield, you get a different structure.submission check A set of tests on a purchasing document to ensure it isready to be submitted for approval processing.submit To send a document to another employee without attempting toapprove or reserve funds for it yourself.
  • 128. substitute receipt An option that lets you receive predefined acceptablesubstitutes for any item.subtask A hierarchical unit of work. Subtasks are any tasks that you createunder a parent task. Child subtasks constitute the lowest level of your workbreakdown structure; where Oracle Projects looks when processing task chargesand for determining task revenue accrual amounts. See task.Succession Planning An SSHR function which enables a manager toprepare a succession plan.Suitability Matching An SSHR function which enables a manager to compareand rank a persons competencies.summarization Processing a project’s cost, revenue, commitment, andbudget information to be displayed in the Project, Task, and Resource ProjectStatus windows. You must distribute costs for any expenditure items, accrue andrelease any revenue, create any commitments, and baseline a budget for yourproject before you can view summary project amounts. Formerly known asaccumulation.summary action An alert action that represents multiple exceptions found inthe database.summary message A summary message is a message representing one ormore exceptions. The message includes an introductory paragraph followed bythe exceptions listed in a columnar report format.summary message action A message representing one or more exceptions.The message may include introductory and closing paragraphs separated by theexceptions listed in a columnar report format.summary threshold The number of exceptions Oracle Alert can find before itchanges an alert action from a detail action to a summary action.supplement An installment type. Additional award funds.supplier A business or individual that provides goods or services or both inreturn for payment. Provider of goods or services.supplier codes A feature you use to define various kinds of supplierinformation, such as Pay Group and Supplier Type. You can create as manylookup codes for each item as you require. You can add or inactivate SupplierCodes to meet your changing business needs.supplier invoice An external supplier’s invoice entered into Oracle Payables.
  • 129. supplier number A number or combination of numbers and characters thatuniquely identifies a supplier within your system.supplier product number The number your supplier assigns to an item. Youand your supplier can have different item naming conventions. You can identifythe item with one number (Item) while your supplier identifies this item usinganother number (Supplier Product Number). Using and referencing supplierproduct numbers helps you speed up your purchasing cycle. By referencing anumber your supplier knows, you can help your suppliers understand yourpurchase orders and RFQs better.supplier purchasing hold A hold condition you place on a supplier to preventnew purchasing activity on the supplier. You cannot approve purchase orders forsuppliers you placed on hold.supplier quotation list A list of suppliers who can provide goods or servicesyou need. You often define a supplier quotation list for an item or class of items.You can use a supplier quotation list to generate multiple copies of a RFQautomatically and to manage supplier responses.supplier site A facility maintained by a supplier for the purpose of conductingbusiness. A supplier may have one or many supplier sites. Payables maintainssupplier information regarding each supplier site you define for a supplier. Youmay define a supplier site as a pay site only, a purchasing site only, both a paysite and a purchasing site, or as an RFQ only site, in which case it may not havepurchase orders entered against it. See also pay site, purchasing site, RFQ onlysite.supplier sourced component A component item on a bill of material suppliedto work in process directly by a supplier.suspense account An account that collects costs from labor distribution ifcharging instructions at lower levels are missing or if charging instructions at anylevel of the scheduling hierarchy are missing. For example, if an employeereceives a Special Production Bonus but no General Ledger account code forthis earning type to debit exists in the Cost Allocation flexfield, the cost of thebonus goes into the suspense account.system items flexfield A flexfield that allows you to define the structure ofyour item identifier according to your business requirements. You can choose thenumber and order of segments (such as product and product line), the length ofeach segment, and other characteristics. You can define up to twenty segmentsfor your item. Also known as Item Flexfield.system linkage An obsolete term. See expenditure type class.
  • 130. system profile options Features that allow system administrators and usersto tailor Oracle Labor Distribution to their exact requirements. BACK TO TOP-T-tabbed regions Parts of a window that appear in a stack so that only one isvisible at any time. You click on the tab of the required region to bring it to the topof the stack.table–based depreciation method A depreciation method that uses thetable– based method (rates) to calculate depreciation based on the asset life andthe recoverable cost or net book value.tablespace The area in which an Oracle database is divided to hold tables.target A project, task, or both that receives allocation amounts, as specified byan allocation rule. See also source pool.task A subdivision of project work. Each project can have a set of top leveltasks and a hierarchy of subtasks below each top level task. See also WorkBreakdown Structure, subtask.task flows A sequence of windows linked by buttons to take you through thesteps required to complete a task, such as hiring a new recruit. Systemadministrators can create task flows to meet the needs of groups of users.task organization The organization that is assigned to manage the work on atask.task service type See service type.tax authority A governmental entity that collects taxes on goods and servicespurchased by a customer from a supplier. In some countries, there are manyauthorities (e.g. state, local and federal governments in the U.S.), while in othersthere may be only one. Each authority may charge a different tax rate. WithinOracle Receivables, tax authority consists of all components of your taxstructure. For example: California.San Mateo.Redwood Shores forState.County.City. Oracle Receivables adds together the tax rates for all of theselocations to determine a customer’s total tax liability for an invoice.tax book A depreciation book that you use to track financial information foryour reporting authorities.
  • 131. tax codes Codes to which you assign sales tax or value–added tax rates.Oracle Receivables lets you choose state codes as the tax code when you definesales tax rates for the United States. (Receivables Lookup).tax engine A collection of programs, user defined system parameters, andhierarchical flows used by Oracle Receivables to calculate tax.tax exempt A customer, business purpose, or item to which tax charges donot apply. See also exemption certificate.Tax Identification Number In the United States, the number used to identify1099 suppliers. If a 1099 supplier is an individual, the Tax Identification Numberis the supplier’s social security number. If a 1099 supplier is a corporation, theTax Identification Number is also known as the Federal Identification Number.tax line type A distribution line used to record a sales or VAT tax charge onan invoice. See also invoice distribution line.tax location A specific tax location within your tax authority. For example’Redwood Shores’ is a tax location in the Tax Authority California.SanMateo.Redwood Shores.tax tolerances The acceptable degrees of variance you define for thedifferences between the calculated tax amount on an invoice and the actual taxamount on the invoice. The calculated tax amount is the amount of tax on theinvoice as determined by the tax name for the invoice (which has a defined taxrate) and the amount of the invoice. The actual tax amount is the sum of all thetax distribution lines. If the variance between these two amounts exceeds thetolerances you specify, Approval places the invoice on hold.tax type A feature you use to indicate the type of tax charged by a taxauthority when you define a tax name. Oracle Receivables uses the tax typeduring invoice entry to determine the financial impact of the tax. When you entera tax of type Sales, Oracle Receivables creates a separate invoice distributionline for the tax amount. When you enter a tax of type Use, Oracle Receivablesdoes not create the invoice distribution line.terminating employees You terminate an employee when he or she leavesyour organization. Information about the employee remains on the system but allcurrent assignments are ended.termination rule Specifies when entries of an element should close down foran employee who leaves your enterprise. You can define that entries end on theemployee’s actual termination date or remain open until a final processing date.
  • 132. terms and conditions Written stipulations specified by the grantor that areindicated in an agreement or contract.terms date basis The method that determines the date from which Payablescalculates an invoice scheduled payment. The terms date basis can be Current,Goods Received, Invoice, or Invoice Received.territory A feature that lets you categorize your customers or salespeople. Forexample, you can categorize your customers by geographic region or industrytype.territory flexfield A key flexfield you can use to categorize customers andsalespersons.three–way matching Purchasing performs three–way matching to verify thepurchase order, receipt, and invoice information match within tolerance.Time and Materials (T&M) A revenue accrual and billing method thatcalculates revenue and billings as the sum of the amounts from each individualexpenditure item. The expenditure item amounts are calculated by applying arate or markup to each item.timecard A weekly submission of labor expenditure items. You can entertimecards online, or as part of a pre–approved batch.timeout The amount of time during which a notification activity must beperformed before the Workflow Engine transitions to an error process or analternate activity if one is defined.TIN See Tax Identification Number.Tips An SSHR user assistance component that provides information about afield.tolerance A feature you use to specify acceptable matching and taxvariances. You can specify either percentage–based or amount–basedtolerances or both for quantity and item price variances between matchedinvoices and purchase orders. You can also specify percentage–based oramount–based tolerances for your tax variances. Approval uses the tolerancelevels you define to determine whether to hold or approve invoices for payment.See also Matching Tolerances, Tax Tolerances.tolerance percentage The percentage amount by which customers areallowed to exceed their credit limit and still pass the credit check.
  • 133. toolbar The toolbar is a collection of iconic buttons that each perform aspecific action when you choose it. Each toolbar button replicates a commonly–used menu item. Depending on the context of the current field or window, atoolbar button can be enabled or disabled. You can display a hint for an enabledtoolbar button on the message line by holding your mouse steadily over thebutton. The toolbar generally appears below the main menu bar in the rootwindow.total quantity accepted The total number of accepted items for the receiptline.total requisition limit The maximum amount you authorize an employee toapprove for a specific requisition.transaction batch sources See batch source.transaction code In Oracle Cash Management, you define transaction codesthat your bank uses to identify different types of transactions on its statements.For example, your bank may use transaction codes T01, T02, and T03 torepresent debit, credit, and stop payment. In Oracle Payables, a feature you useto describe bank transactions prior to initiating automatic reconciliation from abank tape. You define transaction codes based on those your bank provides, andPayables uses them to load information from your bank tape. For example, yourbank may use transaction codes T01, T02, and T03 to represent debit, credit,and stop payment.transaction currency The currency in which a transaction originally takesplace. For processing purposes, the reimbursement currency in an expensereport is the transaction currency.transaction type In Oracle Assets, the kind of action performed on an asset.Transaction types include addition, adjustment, transfer, and retirement. InOracle Cash Management, transaction types determine how Cash Managementmatches and accounts for transactions. Cash Management transaction typesinclude Miscellaneous Receipt, Miscellaneous Payment, Non–Sufficient Funds(NSF), Payment, Receipt, Rejected, and Stopped. In Oracle Receivables, aninvoice control feature that lets you specify default values for invoice printing,posting to the general ledger, and updating open receivable balances.transactions Actual or encumbrance expenditure items for a particular projectcharged against an award. These include invoices, debit memos, credit memos,deposits, guarantees and chargebacks entered with a GL date that is betweenthe beginning and ending GL dates. The transactions are displayed in theTransaction Register in the Functional Currency column. See also batch source.
  • 134. transfer to GL The process of transferring translated accounting entries toGeneral Ledger. Entries are not shown in any General Ledger account balance.When the entries are transferred to General Ledger, the subledger system marksthe entries in the subledger tables as posted. Entries are posted only when thetransferred entries are imported to General Ledger.transferred date The date on which you transfer costs, revenue, and invoicesto other Oracle Applications.transition The relationship that defines the completion of one activity and theactivation of another activity within a process. In a process diagram, the arrowdrawn between two activities represents a transition.transmission format A transmission format defines what data your bank issending in the bank file, and how that data is organized. In Oracle Receivables,you define a transmission format that identifies what types of records you want toimport, what data is in each type of record, and the position in which that data islocated on the record.two–level master scheduling A technique that facilitates the forecastexplosion of product groupings into related master production schedules. Thetop–level MPS is usually defined for a product line, family or end product whilethe second–level is defined for key options and components.two–way matching Purchasing performs two–way matching to verify thatpurchase order and invoice information match within tolerance. BACK TO TOP-U-UN number An identifier for a hazardous material. Each Identification numberhas a description. Identification numbers are not unique. For instance, the sameUN Number may correspond to 2 closely related but different types of materials.unapplied payment The status of a payment for which you can identify thecustomer, but you have not applied or placed on account all or part of thepayment. For example, you receive a check for $1200.00 and you apply it to anopen debit item for $1000.00. The remaining $200.00 is unapplied until you eitherapply the payment to a debit item or place the amount On Account.unbilled receivables The amount of open receivables that have not yet beenbilled for a project. Oracle Projects calculates unbilled receivables using thefollowing formula: (Unbilled Receivables = Revenue Accrued – Amount Invoice).unearned discounts Discounts your customers are allowed to take if they payfor their invoices after the discount date. (The discount date is determined by the
  • 135. payment terms.) You can specify at the system level whether you want to allowcustomers to take unearned discounts. See also payment terms.unearned revenue Revenue received and recorded as a liability or revenuebefore the revenue has been earned by providing goods or services to acustomer. Oracle Projects calculates unearned revenue using the followingformula: (Unearned Revenue = Amount Invoiced – Revenue Accrued).unidentified payment The status of a payment for which the customer isunknown. Oracle Receivables retains unidentified payments for you to processfurther.unit of measure The unit that the quantity of an item is expressed. InOracle Assets, a label for the production quantities for a units of productionasset. The unit used to measure production amounts. Each unit of measurebelongs to a unit of measure class. In Oracle Payables, you can define a unit ofmeasure in Oracle General Ledger and see the unit of measure information inPayables when matching an invoice to a purchase order. For example, you maywant to define a unit of measure for Square Feet and then, when you enterinvoices for office rent, you can track the square footage in addition to the dollaramount of the invoice. See also statistical quantity. In Oracle Projects, a unit ofmeasure records quantities or amounts of an expenditure item. For example, ifyou specify the unit Miles when you define an expenditure type for personal caruse, Oracle Projects calculates the cost of using a personal car by mileage.unit of measure class A group of units of measure and their correspondingbase unit of measure. The standard unit classes are Length, Weight, Volume,Area, Time, and Pack.unit of measure classes Groups of units of measure with similarcharacteristics. Typical units of measure classes are Volume and Length.unit of measure conversions Numerical factors that enable you to performtransactions in units other than the primary unit of the item being transacted.units of production depreciation method A depreciation method thatcalculates the depreciation for an asset based on the actual production or use forthat period. This method uses the asset’s actual production for the perioddivided by the capacity of the asset to determine depreciation. Oracle Assetsmultiplies this fraction by the asset’s recoverable cost.unordered receipt A site option that lets you receive an unordered item. Youcan later batch an unordered item to an existing purchase order, or add it to anew purchase order.
  • 136. unrealized gain or loss The change in value, in functional currency units, of aforeign currency–denominated account, measured over an accounting period.See also realized gain or loss.UOM See unit of measure.US Sales and Use tax Levied on the end consumer, prior stages of supply areexempt by certificate awarded by the state of the recipient. Government andother organizations are exempt by statue. Many taxes may apply to a singletransaction, including state, County, City, Transit, and Muni tax. Monthly returnsto each state are required only if the operating company is registered forbusiness within that state. Monthly reporting of Sales and Use tax can be on anaccrual or cash basis.usage An attribute of your standard and one–time notes that determines howPurchasing should handle them. See also non–labor resource.usage cost rate override The cost rate assigned to a particular non–laborresource and non–labor organization which overrides the rate assigned to itsexpenditure type.usage logs Usage logs record the utilization of company assets on projects asthe asset is used.use tax A tax that you pay directly to a tax authority instead of to the supplier.Suppliers do not include use tax on their invoices. You sometimes owe use taxfor goods or services you purchased outside of, but consumed (used) within theterritory of a tax authority. Use taxes are liabilities to the buyer of goods andservices. You can define a tax name for use taxes. When you enter a use taxname on an invoice, Payables does not create an invoice distribution or generalledger journal entry for the tax.User Assistance Components SSHR online help comprising tips andinstructions.user balances Users can create, update and delete their own balances,including dimensions and balance feeds. See also: Balances.user procedures Oracle Receivables provides you with a report set so thatyou can run through your concurrent manager to generate the reports from therollforward process. You must specify the report parameters as you areprompted. You must also specify the same GL Date range for all of the reports inthe set except for the Aging reports. The Aging reports require that you declarean As Of Date. The As Of Date represents the date that Oracle Receivables usesto determine the balance of the transaction. Oracle Receivables determines thebalance by taking the current balance of an item, and then reversing any
  • 137. transactions against this item that occurred after the As Of Date. You must enterthe beginning GL Date of your GL Date range to determine your beginningbalance. You must enter the ending GL Date of your GL Date range to determinethe ending balance. When the process completes, you should verify the amountson the reports.user profile A set of changeable options that affect the way your applicationsrun. You can change the value of a user profile option at any time.user profile options Features that allow system administrators and users totailor Oracle HRMS to their exact requirements. See also: Responsibility,Security Profile. BACK TO TOP-V-value Data you enter in a parameter. A value can be a date, a name, or acode, depending on the parameter.value added tax (VAT) A tax on the supply of goods and services paid for bythe consumer, but collected at each stage of the production and distributionchain. The collection and payment of value added tax amounts is usuallyreported to tax authorities on a quarterly basis and is not included in the revenueor expense of a company. With Oracle Receivables, you control the tax nameson which you report and the reference information you want to record. You canalso request period–to–date value added tax reports.value basis An attribute you associate with a line type to indicate whether youorder items for this line type by quantity or amount.value set A group of values and related attributes you assign to an accountsegment or to a descriptive flexfield segment. Values in each value set have thesame maximum length, validation type, alphanumeric option, and so on.variable An Oracle Financial Analyzer database object that holds raw data.Data can be numerical, such as sales or expense data, or textual, such asdescriptive labels for products.variable text Variable text is used when dialog boxes or their components areunlabeled or have labels that change dynamically based on their current context.The wording of variable text does not exactly match what you see on yourscreen.VAT See value added tax.vendor See supplier.
  • 138. viewer (SSHR) A person with view only access to an appraisal. An appraisingmanager or an employee in a 360 Degree Self appraisal can appoint view onlyaccess to an appraisal.void check stock A feature you use to void a range of blank check stock.voucher number A number used as a record of a business transaction. Avoucher number may be used to review invoice information, in which case itserves as a unique reference to a single invoice. BACK TO TOP-W-waiting days In the UK, statutory Sick Pay is not payable for the first threequalifying days in period of incapacity for work (PIW), which are called waitingdays. They are not necessarily the same as the first three days of sickness, aswaiting days can be carried forward from a previous PIW if the linking intervalbetween the two PIWs is less than 56 days.warrant An order by authorized legislative or executive officials directing thetreasurer to pay a specific sum to order or to the bearer. It may be payable upondemand, in which case it usually circulates the same as a bank check; or it maybe payable only out of certain revenues, when and if received, in which case itdoes not circulate as freely.WCB Account Number In Canada, this is the account number of theprovincially administered Worker’s Compensation Board that the employer woulduse to make remittances. There would be a unique number for each of theprovincially controlled boards i.e. Workplace Safety & Insurance Board ofOntario, CSST, etc.weighted–average exchange rate An exchange rate that General Ledgerautomatically calculates by multiplying journal amounts for an account by thetranslation rate that applies to each journal amount. You choose whether the ratethat applies to each journal amount is based on the inverse of the dailyconversation rate or on an exception rate you enter manually. General Ledgeruses the weighted–average rate, instead of the period–end, average, or historicalrates, to translate balances for accounts assigned a weighted–average rate type.weighted–average translation rate The rate General Ledger uses totranslate your functional currency into a foreign currency for your transactions.Payables provides transaction information based on daily rates you enter in thesystem and rate exceptions you define for individual transactions. Thistransaction information allows General Ledger to calculate an accurateweighted–average translation rate.
  • 139. window A box around a set of related information on your screen. Manywindows can appear on your screen simultaneously and can overlap or appearadjacent to each other. Windows can also appear embedded in other windows.You can move a window to a different location on your screen.window title A window title at the top of each window indicates the name ofthe window, and occasionally, context information pertinent to the content of thewindow. The context information, contained in parenthesis, can include theorganization, set of books, or business group that the window contents isassociated with.WIP See work in process.withholding In some cases, the Internal Revenue Service requires companiesto withhold a portion of payments to 1099 suppliers who meet specific criteria.These payments are for federal income tax. Before withholding any payments,you need to inform the supplier in writing. You then send the accumulatedwithholding amount, with another window, to the Internal Revenue Service onceper quarter.withholding tax group You can assign one or more Withholding Tax type taxnames to a withholding tax group. Assign a withholding tax group to an invoice ordistribution line and use Oracle Payables to automatically withhold tax forexpense reports and supplier invoices.withholding tax rate The rate at which Payables withholds tax for an invoicedistribution line that has a Withholding Tax type tax name assigned to it.work breakdown structure (WBS) The breakdown of project work into tasks.These tasks can be broken down further into subtasks, or hierarchical units ofwork.Work Choices Also known as Work Preferences, Deployment Factors, orWork Factors. These can affect a person’s capacity to be deployed within anenterprise, such willingness to travel or relocate. You can hold work choices atboth job and position level, or at person level.work in process An item in various phases of production in a manufacturingplant. This includes raw material awaiting processing up to final assembliesready to be received into inventory.work site The customer site where project or task work is performed.work structures The fundamental definitions of organizations, jobs, positions,grades, payrolls and other employee groups within your enterprise that providethe framework for defining the work assignments of your employees.
  • 140. Worker’s Compensation Board In Canada, this is a provincially governedlegislative body which provides benefits to employees upon injury, disability, ordeath while performing the duties of the employer. Worker’s CompensationBoard premiums are paid entirely by the employer.workflow An Oracle application which uses charts to manage approvalprocesses and in addition is used in SSHR to configure display values ofsections within a web page and instructions.Workflow Definitions Loader A concurrent program that lets you upload anddownload workflow definitions between a flat file and a database.Workflow Engine The Oracle Workflow component that implements aworkflow process definition. The Workflow Engine manages the state of allactivities, automatically executes functions, maintains a history of completedactivities, and detects error conditions and starts error processes. The WorkflowEngine is implemented in server PL/SQL and activated when a call to an engineAPI is made. See also Account Generator, activity, function, item type.write–off See invoice write–off, revenue write–off.write–off limits Limits that you set at the system and user levels for creatingreceipt write–offs. Oracle Receivables enforces the limits that you define whenusers write–off receipts. Users can only write off receipt balances within theiruser limit for a given currency and the total cumulative write–off amount cannotexceed the system level write–off limit.write–on An event type classification that causes revenue to accrue andgenerates an invoice for the amount of the write–on. BACK TO TOP-X-XpenseXpress See expense report. BACK TO TOP-Y-year average–to–date The average of the end–of–day balances for a relatedrange of days within a year.year–to–date depreciation The depreciation taken for an asset so far thisfiscal year. BACK TO TOP-Z-
  • 141. Zengin The standard file format for bank transfers in Japan. The profile optionAR: Alternate Name Search determines whether you can transfer this type ofbank file into Receivables using AutoLockbox. The profile option AR: ZenginCharacter Set lets you choose the character set to use when importing bank filesof this type.zero work day Zero work day situations occur when an employee assignmentis suspended or terminated during a previous payroll period and the assignmentis inactive during the payroll period being imported into Labor Distribution. Zerowork day situations also occur when an employee is hired in a payroll period on anon-business day and there are no more business days in that payroll periodafter the hire date.zoom A forms feature that is obsolete in GUI versions of Oracle Applications. BACK TO TOP