Oracle glossary


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Sometimes you across "technical" terms in Oracle apps(budget book,auto allocation rules etc.) which you might have no idea,this documents would be helpful to understand all the "technical" terms used in Oracle Apps.

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Oracle glossary

  1. 1. GLOSSARY OF ORACLE TERMSNote: These definitions are derived from the glossaries contained in UserManuals for each Oracle Financials Systems module. In many cases, termshave slightly different meanings based on which module is involved. Whenmultiple definitions are provided by Oracle, all are included. A B C D E F G H I J K L M N O P Q R S T U V W X Y Z1099 form The forms the Internal Revenue Service supplies to record aparticular category of payment or receipt. 1099 number The tax identificationnumber for a supplier. According to IRS rules in the United States, lack of a validtax identification number may result in tax withholding. Payables stores the taxidentification number for each supplier. Payables also enables you to enter awithholding status for each supplier.1099 types A 1099 classification scheme used in the United States for types ofpayments. Each 1099 form has one or more payment types. A 1099 suppliermay receive payments from more than one type. The 1099–MISC form has thefollowing types: rents, royalties, prizes and awards, federal income tax withheld,fishing boat proceeds, medical and health care payments, non–employeecompensation, and substitute payments in lieu of dividends or interest. Payablesrecords 1099 payments by type so that you can report them according to IRSrequirements.24–hour format A time format that uses a 24 hour clock instead of am and pm,so that 3:30 would be 3:30am, 16:15 would be 4:15pm, 19:42 would be 7:42pm,etc.2–way matching The process of verifying that purchase order and invoiceinformation matches within accepted tolerance levels. Oracle Receivables usesthe following criteria to verify two–way matching: Invoice price <= Order price,Quantity billed <= Quantity ordered.360-degree appraisal Part of the SSHR Appraisal function and also known as aGroup Appraisal. This is an employee appraisal undertaken by managers withparticipation by reviewers.360-degree self-appraisal Part of the SSHR Appraisal function and also knownas a Group Appraisal. This is a 360 Degree appraisal initiated by an employee.The employee (initiator) can add managers and reviewers to the appraisal.3–way matching The process of verifying that purchase order, invoice, andreceiving information matches within accepted tolerance levels. OracleReceivables uses the following criteria to verify three–way matching: Invoice
  2. 2. price <= Purchase Order price, Quantity billed <= Quantity ordered, Quantitybilled <= Quantity received.4–4–5 calendar A depreciation calendar with 12 uneven periods: four cycles of afour– week period, followed by a four– week period, followed by a five– weekperiod. Depreciation is usually divided by days for a 4– 4– 5 calendar. Since a4– 4– 5 calendar has 364 days per year, it has different start and end dates forthe fiscal year each year.4–way matching The process of verifying that purchase order, invoice, andreceiving information matches within accepted tolerance levels. OracleReceivables uses the following criteria to verify four–way matching: Invoice price<= Order price, Quantity billed <= Quantity ordered, Quantity billed <= Quantityreceived, Quantity billed <= Quantity accepted. BACK TO TOP-A-absence types Categories of absence, such as medical leave or vacation leave,that you define for use in absence windows.accept An action to indicate that you accept the previous approver’sauthorization.acceptance Supplier acknowledgement of a purchase order that indicates thatthe supplier agreed to and accepted the terms of the purchase order.access level A numeric value ranging from 0 to 1000. Every workflow useroperates at a specific access level. The access level defines whether the usercan modify certain workflow data. You can only modify data that is protected at alevel equal to or higher than your access level.account See accounting flexfield.Account Generator A feature that uses Oracle Workflow to provide variousOracle Applications with the ability to construct Accounting Flexfieldcombinations automatically using custom construction criteria. You define agroup of steps that determine how to fill in your Accounting Flexfield segments.You can define additional processes and/or modify the default process(es),depending on the application. See also activity (Workflow), function, item type,lookup type, node, process, protection level, result type, transition, WorkflowEngine.account hierarchy An Oracle Financials feature you use to perform summarylevel funds checking. An account hierarchy lets Oracle Purchasing and GeneralLedger quickly determine the summary accounts into which your detail accountsroll up.
  3. 3. account segment One of up to 30 different sections of an accounting flexfield,which together make up the General Ledger account code. Each segment isseparated from the other segments by a symbol, such as -, /, or . Each segmenttypically represents an element of the business structure, such as Company,Cost Center, or Account.Account segment value A series of characters and a description that define aunique value for a particular value set.account structure See Accounting Flexfield structure.accounting calendar The calendar that defines your accounting periods andfiscal years in Oracle General Ledger. You define accounting calendars using theAccounting Calendar window. Oracle Financial Analyzer will automatically createa Time dimension using your accounting calendar.accounting currency In some financial contexts, a term used to refer to thecurrency in which accounting data is maintained. In this manual, this currency iscalled functional currency. See functional currency.accounting flexfield The code you use to identify a general ledger account in anOracle Financials application. Each Accounting Flexfield value corresponds to asummary or rollup account within your chart of accounts. For example, thisstructure can correspond to your company, budget account, and project accountnumbers. For simplicity, Inventory and Oracle Manufacturing use the termaccount to refer to the accounting flexfield.accounting flexfield limit The maximum amount you authorize an employee toapprove for a particular range of accounting flexfields.accounting flexfield structure The account structure you define to fit thespecific needs of your organization. You choose the number of segments, as wellas the length, name, and order of each segment in your Accounting Flexfieldstructure.accounting flexfield value set A group of values and attributes of the values.For example, the value length and value type that you assign to your accountsegment to identify a particular element of your business, such as Company,Division, Region, or Product.accounting method The method you select for recording accounts payabletransactions. You can choose between accrual basis, cash basis, or combinedbasis of accounting. With accrual basis accounting, Payables creates journalentries for invoices and payments. With cash basis accounting, Payables createsjournal entries only after you make payments. With combined basis accounting,
  4. 4. Payables creates journal entries for invoices and payments to post to youraccrual set of books and creates journal entries for payments to post to yourcash set of books.accounting period The fiscal period a company uses to report financial results,such as a calendar month or fiscal period. In Oracle Assets, the periods thatmake up your fiscal year. You depreciate assets each period. In Oracle CashManagement, a time period making up your fiscal year, used on financialstatements. They can be of any length, but are usually a month, quarter, or year.Periods are defined in Oracle General Ledger.accounting rule start date The date Oracle Receivables uses for the firstaccounting entry it creates when you use an accounting rule to recognizerevenue. If you choose a variable accounting rule, you need to specify a ruleduration to let Receivables know how many accounting periods to use for thisaccounting rule.accounting rules Rules that you can use for imported and manually enteredtransactions to specify revenue recognition schedules. You can define anaccounting rule in which revenue is recognized over a fixed or variable period oftime. For example, you can define a fixed duration accounting rule with monthlyrevenue recognition for a period of 12 months.accounts payable accrual account The account used to accrue payableliabilities when you receive your items. Always used for inventory and outsideprocessing purchases. You can also accrue expenses at the time of receipt.Used by Purchasing and Inventory, the accounts payable account representsyour non– invoiced receipts, and is included in your month end accounts payableliability balance. This account balance is cleared when the invoice is matched inPayables.accrual accounting Recognition of revenue when you sell goods andrecognition of expenses when a supplier provides services or goods. Accrualbased accounting matches expenses with associated revenues when youreceive the benefit of the good and services rather than when cash is paid orreceived.accrual band A range of values that determines how much paid time off anemployee accrues. The values may be years of service, grades, hours worked,or any other factor.accrual basis accounting A method of accounting in which you recognizerevenues in the accounting period in which you earn revenues and recognizeexpenses in the accounting period in which you incur the expense. Bothrevenues and expenses need to be measurable to be reportable.
  5. 5. accrual plan See: PTO Accrual Plan accrual term, in which PTO is accrued. Inmany plans, the same amount of time is accrued in each accrual period, such astwo days per month. In other plans, the amount accrued varies from period toperiod, or the entitlement for the full accrual term is given as an up front amountat the beginning of the accrual term.accrual term The period, such as one year, for which accruals are calculated. Inmost accrual plans, unused PTO accruals must be carried over or lost at the endof the accrual term. Other plans have a rolling accrual term which is of a certainduration but has no fixed start and end dates.accrue through date The date through which the system accrues revenue for aproject. When accruing revenue, the system includes expenditure items havingan expenditure item date on or before the accrue through date. Oracle Projectspicks up expenditure items having an expenditure item date on or before thisdate, and events having a completion date on or before this date, when accruingrevenue. An exception to this rule are projects that use cost–to–cost revenueaccrual; in this case, the accrue through date used is the PA Date of theexpenditure item’s cost distribution lines.accrued receipts account The account used to accrue your uninvoicedexpense receipts at month end by Purchasing. The accrued receipts accountmay or may not be the same account as the accounts payable accrual account.However, both accrual accounts represent additional payable liabilities youinclude in your month end accounts payables liability balance. You reverse theaccrued receipts account by reversing the month end journal in the followingperiod.accumulated depreciation The total depreciation taken for an asset since it wasplaced in service. Also known as life–to–date depreciation and depreciationreserve.accumulation An obsolete term. See also summarization.ACE See adjusted current earnings.ACE book A tax book for Adjusted Current Earnings (” ACE” ) tax calculations.action set A sequence of alert actions that are enabled for a particular alert. Youcan assign a sequence number to each action you include in an action set tospecify the order in which the actions are performed.activity A unit of work performed during a business process. In OracleReceivables, a name that you use to refer to a receivables activity such as apayment, credit memo, or adjustment. See also activity attribute, functionactivity. In Oracle Workflow, a unit of work performed during a business process.
  6. 6. activity attribute A parameter for an Oracle Workflow function activity thatcontrols how the function activity operates. You define an activity attribute bydisplaying the activity’s Attributes properties page in the Activities window ofOracle Workflow Builder. You assign a value to an activity attribute by displayingthe activity node’s Attribute Values properties page in the Process window.activity rate The monetary amount or percentage associated with an activity,such as $12.35 per pay period as an employee payroll contribution for medicalcoverage. Activity rates can apply to participation, eligibility, coverages,contributions, and distributions.actual premium The per–participant premium an insurance carrier charges theplan sponsor for a given hoc Concerned with or formed for a particular purpose. For example, ad hoctax codes or an ad hoc database query.address validation The type of validation you want Receivables to use for youraddress, if you are not using a flexible address format for validation. You canimplement address validation at three levels: Error, No Validation, or Warning.’Error’ ensures that all locations exist for your address before it can be saved.’Warning’ displays a warning message if a tax rate does not exist for this address(allows you to save the record). ’No Validation’ does not validate the address.adjusted current earnings (” ACE” ).adjustment A Receivables feature that allows you to increase or decrease theamount due of your invoice, debit memo, chargeback, deposit, or guarantee.Receivables lets you create manual or automatic adjustments.administrative enrollment A type of scheduled enrollment caused by a changein plan terms or conditions and resulting in a re–enrollment.advance An amount of money prepaid in anticipation of receipt of goods,services, obligations or expenditures. In Oracle Payables, an advance is aprepayment paid to an employee. You can apply an advance to an employeeexpense report during expense report entry, once you fully pay the advance.aggregate balance The sum of the end–of–day balances for a range of days.There are three types of aggregate balances: period–to–date (PTD), quarter–to–date (QTD), and year–to–date (YTD). All three are stored in the General Ledgerdatabase for every calendar day.aging buckets In Oracle Cash Management, aging buckets are used to definetime periods represented in the forecast. Examples of aging buckets are dateranges or accounting periods. In Oracle Receivables and Oracle Payables, time
  7. 7. periods you define to age your debit items. Aging buckets are used in the Agingreports to see both current and outstanding debit items. For example, you candefine an aging bucket that includes all debit items that are 1 to 30 days pastdue. GL Desktop Integrator uses the aging buckets you define for its InvoiceAging Report.agreement A contract with a customer that serves as the basis for workauthorization. An agreement may represent a legally binding contract, such as apurchase order, or a verbal authorization. An agreement sets the terms ofpayment for invoices generated against the agreement, and affects whetherthere are limits to the amount of revenue you can accrue or bill against theagreement. An agreement can fund the work of one or more projects.agreement type An implementation-defined classification of agreementsnegotiated with sponsors. Typical agreement types include federal and stategrants.alert A specific condition defined in Oracle Alert that checks your database andperforms actions based on the information it finds there. An alert is characterizedby the SQL SELECT statement it contains. A SQL SELECT statement tells yourapplication what database exception to identify as well as what output to producefor that exception.alert action An action you want your alert to perform. An alert action can dependon the output from the alert. An action can include sending an electronic mailmessage to a mail ID, running an Oracle Applications program, running aprogram or script from your operating system, or running a SQL script to modifyinformation in your database. You can have more than one action for an alert,and an action can incorporate the output of the alert.alert input A parameter that determines the exact definition of the alert condition.You can set the input to different values depending upon when and to whom youare sending the alert. For example, an alert testing for users to change theirpasswords uses the number of days between password changes as an input.Oracle Alert does not require inputs when you define an alert.alert output A value that changes based on the outcome at the time Oracle Alertchecks the alert condition. Oracle Alert uses outputs in the message sent to thealert recipient, although you do not have to display all outputs in the alertmessage.allocation A method for distributing existing amounts between and withinprojects and tasks. The allocation feature uses existing project amounts togenerate expenditure items for specified projects.allocation entry A recurring journal entry you use to allocate revenues or costs.
  8. 8. allocation method An attribute of an allocation rule that specifies how the rulecollects and allocates the amounts in the source pool. There are two allocationmethods, full allocation and incremental allocation. See also full allocation,incremental allocation.allocation rule A set of attributes that describes how you want to allocateamounts in a source pool to specified target projects and tasks.allocation run The results of the PRC: Generate Allocation Transactionsprocess.alphanumeric number type An option for numbering documents, employees,and suppliers where assigned numbers can contain letters as well as numbers.alternate regions A collection of logically related fields in a window, set apartfrom other fields by a drop-down list box.alternative region An alternative region is one of a collection of regions thatoccupy the same space in a window where only one region can be displayed atany time. You identify an alternative region by a poplist icon that displays theregion title, which sits on top of a horizontal line that spans the region.Always Take Discount A Payables feature you use to always take a discounton a supplier’s invoice if the payment terms for the invoice include a discount.You define Always Take Discount as a Payables option that Payables assigns tonew suppliers you enter. When Always Take Discount is enabled for a suppliersite, you take a discount on that supplier’s invoice site regardless of when youpay the invoice. When Always Take Discount is disabled, you only take adiscount if you pay the invoice on or before the discount date.amendment An installment type. A non-financial change to an award, such asa change to an installment start date or end date.amount based order An order you place, receive, and pay based solely onthe amount of service you purchase.amount class For allocations, the period or periods during which the sourcepool accumulates amounts.amount type Beginning period that the system uses for funds checking.applicant A candidate for employment in a Business Group.applied Payment in which you record the entire amount as settlement for oneor more debit items.
  9. 9. Apply for a Job An SSHR function that enables an employee to, apply,search and prepare applications for an internally advertised vacancy.appraisal An appraisal is a process where an employee’s work performance israted and future objectives set. See also: Assessment.appraisee A person being appraised by an appraiser.appraiser A person, usually a manager, who appraises an employee.appraising manager The person who initiates and performs an Employee–Manager or 360 Degree Appraisal. An appraising manager can create appraisalobjectives.approval A feature that prevents you from paying an invoice when yoursupplier overcharges you or bills you for items you have not received, ordered oraccepted. Approval also validates tax, period, currency, budgetary, and otherinformation. If you use budgetary control and encumbrance accounting,Approval also creates encumbrances for unmatched invoices or for invoicevariances. Approval prevents payment or posting of invoices that do not meetdefined approval criteria by placing holds on the invoice. Approval also releasesholds when you resolve invoice exceptions. You must submit Approval for eachinvoice to pay and post the invoice.approval limits Limits you assign to users for creating adjustments andapproving credit memo requests. Oracle Receivables enforces the limits that youdefine here when users enter receivables adjustments or approve credit memorequests initiated from iReceivables. When users enter adjustments that arewithin their approval limit, Oracle Receivables automatically approves theadjustment. When users enter adjustments outside their approval limit, OracleReceivables assigns a status of pending to the adjustment.approve An action you take to indicate that you consider the contents of thepurchasing document to be correct. If the document passes the submission testsand you have sufficient authority, Purchasing approves the document.approved A purchase order or requisition status that indicates a user withappropriate authorization approved the purchase or requisition. Purchasingverifies that the purchase order or requisition is complete during the approvalprocess.approved date The date on which an invoice is approved.archive To store historical transaction data outside your database.
  10. 10. archive table General Ledger copies your account balances from theBalances Table (GL_BALANCES) to your Archive Table(GL_ARCHIVE_BALANCES). General Ledger copies your journal details fromthe Journal Entry tables (GL_JE_BATCHES, GL_JE_HEADERS, andGL_JE_LINES) to your archive tables (GL_ARCHIVE_BATCHES,GL_ARCHIVE_HEADERS, and GL_ARCHIVE_LINES). Oracle Assets copiesdepreciation expense and adjustment transaction data for a fiscal year totemporary tables called archive tables.archive tablespace The tablespace where your archive table is stored. Atablespace is the area in which an Oracle database is divided to hold tables.archiving The process of recording all historical versions of approvedpurchase orders. Purchasing automatically archives a purchase order when youapprove it for the first time. Purchasing subsequently archives your purchaseorders during the approval process if you have increased the revision numbersince the last time you approved the purchase order.Arrestment Scottish court order made out for unpaid debts or maintenancepayments. See also: Court Order.ASL Approved Suppliers List. A list where you can set up your ApprovedSuppliers, Sites, and Items.assessment An information gathering exercise, from one or many sources, toevaluate a person’s ability to do a job. See also: Appraisal.asset An object of value owned by a corporation or business. Assets areentered Oracle Projects as non–labor resources. See attribute See activityattribute, item type attribute. See also: fixed asset.asset account A general ledger account to which you charge the cost of anasset when you purchase it. You must define an account as an asset account.asset key flexfield Oracle Assets lets you define additional ways to sort andcategorize your assets without any financial impact. You use your Asset KeyFlexfield to define how you want to keep the information.assignment An employee’s assignment identifies his or her role and payrollwithin a Business Group. The assignment is made up of a number of assignmentcomponents. Of these, organization is mandatory, and payroll is a requiredcomponent for payment purposes.assignment number A number that uniquely identifies an employee’sassignment. An employee with multiple assignments has multiple assignmentnumbers.
  11. 11. assignment set A grouping of employees and/or applicants that you define forrunning QuickPaint reports and processing payrolls. See also: QuickPaintReport.assignment status For employees, used to track their permanent ortemporary departures from your enterprise, and to control the remuneration theyreceive. For applicants, used to track the progress of their applications.attribute An Oracle Financial Analyzer database object that links or relates thevalues of two dimensions. For example, you might define an attribute that relatesthe Sales District dimension to the Region dimension so that you can select datafor sales districts according to region. See also: Activity Attribute, Item TypeAttribute, or Message Attribute.audit set The group of forms that are available for auditing in your application.authorization check A set of tests on a purchasing document to determine ifthe document approver has sufficient authority to perform the approval action.AutoAccounting In Oracle Projects, a feature that automatically determinesthe account coding for an accounting transaction based on the project, task,employee, and expenditure information. In Oracle Receivables, a feature that letsyou determine how the Accounting Flexfields for your revenue, receivable,freight, tax, unbilled receivable and unearned revenue account types are created.AutoAccounting function A group of related AutoAccounting transactions.There is at least one AutoAccounting function for each Oracle Projects processthat uses AutoAccounting. AutoAccounting functions are predefined by OracleProjects.AutoAccounting lookup set An implementation–defined list of intermediatevalues and corresponding Accounting Flexfield segment values. AutoAccountinglookup sets are used to translate intermediate values such as organizationnames into account codes.AutoAccounting parameter A variable that is passed into AutoAccounting.AutoAccounting parameters are used by AutoAccounting to determine accountcodings. Example AutoAccounting parameters available for an expenditure itemare the expenditure type and project organization. AutoAccounting parametersare predefined by Oracle Projects.AutoAccounting rule An implementation–defined formula for derivingAccounting Flexfield segment values. AutoAccounting rules may use acombination of AutoAccounting parameters, AutoAccounting lookup sets, SQLstatements, and constants to determine segment values.
  12. 12. AutoAccounting transaction A repository of the account coding rulesneeded to create one accounting transaction. For each accounting transactioncreated by Oracle Projects, the necessary AutoAccounting rules are held in acorresponding AutoAccounting Transaction. AutoAccounting transactions arepredefined by Oracle Projects.AutoAdjustment A feature used to automatically adjust the remainingbalances of your invoices, debit memos, and chargebacks that meet the criteriathat you define.autoallocation set A group of allocations rules that you can run in sequencethat you specify (step–down allocations) or at the same time (parallelallocations). See also step–down allocation, parallel allocation.AutoAssociate An option that allows you to specify whether you want OracleReceivables to determine the customer using invoice numbers if the customercannot be identified from either the magnetic ink character recognition (MICR)number or the customer number. Oracle Receivables checks the invoicenumbers until it finds a unique invoice number for a customer. OracleReceivables then uses this invoice number to identify the customer. You canonly use this feature if your bank transmits invoice numbers and if theAutoLockbox Validation program can identify a unique customer for a paymentusing an invoice number. Otherwise, Oracle Receivables treats the payment asunidentified. See also MICR number.AutoCash rule A feature that Post QuickCash uses to automatically applyreceipts to a customer’s open items. AutoCash Rules include: Apply to the OldestInvoice First, Clear the Account, Clear Past Due Invoices, Clear Past DueInvoices Grouped by Payment Term, and Match Payment with Invoice. See alsoAutoCash Rule Set, Post QuickCash.AutoCash rule set A feature that determines the order of the AutoCash Rulesthat the Post QuickCash program will use when automatically applying receiptsto a customer’s open items. You can choose to include discounts, financecharges, and items in dispute when calculating your customer’s open balance.AutoClear Formerly an Oracle Payables feature, this was replaced by OracleCash Management features in Release 10SC.AutoCopy – budget organizations A feature that automatically creates anew budget organization by copying account assignments from an existingbudget organization.
  13. 13. AutoCopy – budgets A feature that automatically creates a new budget bycopying all of the data from an existing budget. Budget AutoCopy copies budgetamounts only from open budget years.AutoInvoice A program that imports invoices, credit memos, and on accountcredits from other systems to Oracle Projects.AutoLockbox See lockbox.automatic asset numbering A feature that automatically numbers yourassets if you do not enter an asset number.automatic event An event with an event type classification of Automatic.Billing extensions create automatic events to account for the revenue and invoiceamounts calculated by the billing extensions.automatic numbering A numbering option Purchasing uses to assignnumbers to your documents, employees, or suppliers automatically.automatic payment A Payables process that automatically selects invoicesbased on your selection criteria, creates a payment (check or electronic fundstransfer), and confirms the status of each payment.automatic payment processing A Payables process that produces paymentsfor groups of invoices. The complete process includes: invoice selection(payment batch), payment building, manual modification/addition to invoicepayments in the payment batch, payment formatting, and confirmation of results.You can modify a payment batch up until the time you format payments for thepayment batch. You can cancel a payment batch up until the time you confirmthe payment batch.automatic receipt In addition to standard check processing, you can use theautomatic receipt feature to automatically generate receipts for customers withwhom you have predefined agreements. These agreements let you transferfunds from the customer’s bank account to yours on the receipt maturity date.automatic sourcing A Purchasing feature which allows you to specify forpredefined items a list of approved suppliers and to associate source documentsfor these suppliers. When you create a requisition or purchase order line for theitem, Purchasing automatically provides appropriate pricing for the specifiedquantity based on the top– ranked open source document for the supplier withthe highest percentage allocation.AutoOffset A feature that automatically determines the offset (or credit) entryfor your allocation entry. AutoOffset automatically calculates the net of all
  14. 14. previous journal lines in your allocation entry, reverses the sign, and generatesthe contra amount.AutoReduction An Oracle Applications feature in the list window that allowsyou to shorten a list so that you must scan only a subset of values beforechoosing a final value. Just as AutoReduction incrementally reduces a list ofvalues as you enter additional character(s), pressing [Backspace] incrementallyexpands a list.AutoSelection A feature in the list window that allows you to choose a validvalue from the list with a single keystroke. When you display the list window, youcan type the first character of the choice you want in the window. If only onechoice begins with the character you enter, AutoSelection selects the choice,closes the list window, and enters the value in the appropriate field.AutoSkip A feature specific to flexfields where Oracle Applicationsautomatically moves your cursor to the next segment as soon as you enter avalid value into a current flexfield segment. You can turn this feature on or offwith the user profile option Flexfields:AutoSkip.average balance The amount computed by dividing an aggregate balance bythe number of calendar days in the related range.average exchange rate An exchange rate that is the average rate for anentire accounting period. General Ledger automatically translates revenue andexpense account balances using period–average rates in accordance with FASB52 (U.S.). And, for companies in highly inflationary economies, General Ledgeruses average exchange rates to translate your non–historical revenue andexpense accounts in accordance with FASB 8 (U.S.). Also known as period–average exchange rate.award Grant received by an organization, which is used to fund one or moreprojects. An award is a funding installment, which typically represents a budgetyear.award amount Total of all installments.award budget A detailed estimate of the cost of that portion of a project fundedby a particular award.award distributions Award distributions allows users to determine transactioncharging instructions for expenditure items based on a predefined funding patternfor cost distribution.
  15. 15. award roles User-defined functions that people perform in activities funded byan award. Typical award roles include Award Manager, Principal Investigator,Technician, Research Assistant, and Post-Doctoral Fellow.award template Predefined award data that repeats from award to award andis used to simplify and standardize award entry. Users typically create an awardtemplate for each funding source.award terms and conditions Sponsor-determined requirements for managingan award. Typical examples of award terms and conditions categories includeconfidentiality, intellectual property, publications, salaries, and travel.award type An implementation-defined classification of awards. Typical awardtypes include federal grants and private grants. BACK TO TOP-B-background engines A supplemental Workflow Engine that processesdeferred or timed out activities.back–value transactions Transactions whose effective date is prior to thecurrent accounting date. Also known as value–dated transactions.BACS Bankers Automated Clearing System. This is the UK system formaking direct deposit payments to employees.BAI An acronym for the Banking Administration Institute. This organization hasrecommended a common format that is widely accepted for sending lockboxdata. See also bank statement.balance adjustment A correction you make to a balance. You can adjust userbalances and assignment level predefined balances only.balance dimension The period for which a balance sums its balance feeds, orthe set of assignments/transactions for which it sums them. There are five timedimensions: Run, Period, Quarter, Year and User. You can choose any resetpoint for user balances.balance feeds These are the input values of matching units of measure of anyelements defined to feed the balance.balances Positive or negative accumulations of values over periods of timenormally generated by payroll runs. A balance can sum pay values, time periodsor numbers. See also: Predefined Components.
  16. 16. balances table A General Ledger database table that stores your accountbalances, called GL_BALANCES.balancing segment An Accounting Flexfield segment that you define so thatGeneral Ledger automatically balances all journal entries for each value of thissegment. For example, if your company segment is a balancing segment,General Ledger ensures that, within every journal entry, the total debits tocompany 01 equal the total credits to company file In Oracle Receivables and Oracle Payables, the data file you receivefrom the bank containing all of the payment information that the bank hasdeposited in your bank statement A report sent from a bank to a customer showing alltransaction activity for a bank account for a specific period of time. Bankstatements report beginning balance, deposits made, checks cleared, bankcharges, credits, and ending balance. Enclosed with the bank statement arecancelled checks, debit memos, and credit memos. Large institutional bankingcustomers usually receive electronic bank statements as well as the paperversions.Bankers Automated Clearing System (BACS) The standard format ofelectronic funds transfer used in the United Kingdom. You can refer to the BACSUser Manual, Part III: Input Media Specifications, published by the BankersAutomated Clearing System, for the exact specifications for BACS electronicpayments.bargaining unit A bargaining unit is a legally organized group of people whichhave the right to negotiate on all aspects of terms and conditions with employersor employer federations. A bargaining unit is generally a trade union or a branchof a trade union.base amount The amount that represents the denominator for the ratio usedto determine the amount due. You specify your base amount when you defineyour payment terms. Amount Due = Relative Amount/Base Amount * InvoiceAmount.base currency The currency in which Oracle Payroll performs all payrollcalculations for your Business Group. If you pay employees in differentcurrencies to this, Oracle Payroll calculates the amounts based on exchangerates defined in the system.base unit The unit of measure to which you convert all units of measure withinone class. The base unit is the smallest or most commonly used unit of measurein the class. For example, millimeter is the base unit in the Length class. Youdefine your base unit of measure when you create your unit class.
  17. 17. baseline To approve a budget for use in reporting and accounting.baseline budget The authorized budget for a project or task which is used forperformance reporting and revenue calculation.baselining The process of approving a budget for use in reporting andaccounting.basis method How an allocation rule is to allocate the amounts in a sourcepool to target projects. The basis methods include options to spread the amountsevenly, allocate by percentage, or prorate amounts based on criteria you specify.Also referred to as the ”basis.” See also source pool.basis reduction rate Each Investment Tax Credit Rate has a basis reductionrate associated with it. Oracle Assets applies the basis reduction rate to the ITCbasis to determine the amount by which it will reduce the depreciable basis.Oracle Assets displays the basis reduction rate with its corresponding investmenttax credit rate in the Assign Investment Tax Credit form so you can easily seewhether the rate you choose will reduce the depreciable basis of the asset.batch source A source you define in Oracle Receivables to identify whereyour invoicing activity originates. The batch source also controls invoice defaultsand invoice numbering. Also known as a transaction batch source.beginning balance The beginning balance is the balance of the transactionitem as of the beginning GL Date that you specified. This amount should be thesame as the Outstanding Balance amount of the Aging – 7 Buckets Reportwhere the As Of Date is the same as the beginning GL Date.behavioral indicators Characteristics that identify how a competence isexhibited in the work context. See also: Proficiency Level.benefit Any part of an employee’s remuneration package that is not pay.Vacation time, employer–paid medical insurance and stock options are allexamples of benefits. See also: Elements.bill in advance An invoicing rule that enables you to record the receivable atthe beginning of the revenue recognition schedule for invoices that span morethan one accounting period. See also invoicing rules, bill in arrears.bill in arrears An invoicing rule that records the receivable at the end of therevenue recognition schedule for invoices that span more than one accountingperiod. See also invoicing rules, bill in advance.
  18. 18. bill of exchange In Oracle Cash Management, a method of payment involvingthe transfer of funds between bank accounts, where one party promises to payanother a specified amount on a specified date. In Oracle Payables, a method ofpayment. Also known as a future dated payment in some countries, includingFrance. In Oracle Receivables, an agreement made with your customer in whichthey promise to pay a specified amount on a specific date (called the maturitydate) for goods or services. This process involves the transfer of funds from yourcustomer’s bank account to your bank account.bill rate A rate per unit at which an item accrues revenue and/or is invoiced fortime and material projects. Employees, jobs, expenditure types, and non–laborresources can have bill rates.bill rate schedule A set of standard bill rates that maintains the rates andpercentage markups over cost that you charge clients for your labor and non–labor expenditures.bill site The customer address to which project invoices are sent.bill-through date The date through which you want to invoice a project.Oracle Projects picks up revenue distributed expenditure items having anexpenditure item date on or before this date, and events having a completiondate on or before this date, when generating an invoice.Bill-to address The address of the customer who is to receive the invoice.Equivalent to Invoice To Address in Oracle Order Management.Bill-to site A customer location to which you have assigned a Bill–To businesspurpose. You can define your customer’s bill–to sites in the Customers windows.billing The functions of revenue accrual and invoicing.billing cycle The billing frequency for an award or the billing period for aproject. Examples of billing cycles you can define are: a set number of days, thesame day each week or month, or the project completion date. You canoptionally use a client extension to define a billing cycle.billing form A document sent to the funding source for billing purposes.billing invoice number A system–generated number assigned to aconsolidated billing invoice when you print draft or final versions of theseinvoices. This number appears in some Receivables windows (next to thetransaction number) and reports if the profile option AR: Show Billing Number isset to Yes. See also consolidated billing invoice.billing title See Employee Billing Title, Job Billing Title.
  19. 19. blanket purchase agreement A type of purchase order you issue before yourequest actual delivery of goods or services. You normally create a blanketpurchase agreement to document a long– term supplier agreement. A blanketpurchase agreement may contain an effective date and an expiration date, acommitted amount, or quantity. You use a blanket purchase agreement as a toolfor specifying agreed prices and delivery dates for goods and services beforeordering them.blanket purchase order See blanket purchase agreement.blanket release An actual order of goods and services against a blanketpurchase agreement. The blanket purchase agreement determines thecharacteristics and prices of the items. The blanket release specifies actualquantities and dates ordered for the items. You identify a blanket release by thecombination of the blanket purchase agreement number and the release number.blind receiving A site option that requires your receiving staff to count allitems on a receipt line. Blind receiving prevents display of expected receiptquantities in receiving windows.block Every Oracle Applications window (except root and modal windows)consists of one or more blocks. A block contains information pertaining to aspecific business entity Generally, the first or only block in a window assumes thename of the window. Otherwise, a block name appears across the top of theblock with a horizontal line marking the beginning of the See depreciation book.boundary code Ending period that the system uses for funds checking.b–record A summary record of all 1099 payments made to a supplier for onetax region.budget Estimated cost, revenue, labor hours or other quantities for a projector task. Each budget may optionally be categorized by resource. Different budgettypes may be set up to classify budgets for different purposes. In addition,different versions can exist for each user–defined budget type: current, original,revised original, and historical versions. The current version of a budget is themost recently baselined version. See also budget line, resource.budget book A book that you use to track planned capital expenditures.budget formula A mathematical expression used to calculate budget amountsbased on actual results, other budget amounts and statistics. With budget
  20. 20. formulas, you can automatically create budgets using complex equations,calculations and allocations.budget hierarchy A group of budgets linked at different levels such that thebudgeting authority of a lower–level budget is controlled by an upper–levelbudget.budget interface table In Oracle Assets, the interface table from whichAssets uploads budget information. In Oracle General Ledger, a database tablethat stores information needed for budget upload.budget line Estimated cost, revenue, labor hours, or other quantity for aproject or task categorized by a resource.budget organization An entity, such as a department, division, or activityresponsible for entering and maintaining budget data. You define budgetorganizations for your agency, then assign appropriate accounting flexfields toeach budget organization.budget rules A variety of shorthand techniques you can use to speed manualbudget entry. With budget rules you can divide a total amount evenly amongbudget periods, repeat a given amount in each budget period or enter budgetamounts derived from your account balances.budget upload In Oracle Assets, the process by which Assets loads budgetinformation from the Budget Interface table into the Budget worksheet. You canuse the Budget Upload process to transfer budget information from a feedersystem, such as a spreadsheet, to Oracle Assets. In Oracle General Ledger, theability to transfer budget information from a spreadsheet to Oracle Assets. Forexample, with the spreadsheet interface you can upload budget information fromyour spreadsheet to Oracle Assets.budget value In Oracle Human Resources you can enter staffing budgetvalues and actual values for each assignment to measure variances betweenactual and planned staffing levels in an organization or hierarchy.budget worksheet Oracle Assets holds your budget in the budget worksheetso that you can review and change it before you load it into your budget book.Your budget must be in a budget book before you can run depreciationprojections or reports.budgetary account An account segment value (such as 6110) that isassigned one of the two budgetary account types. You use budgetary accountsto record the movement of funds through the budget process from appropriationto expended appropriation.
  21. 21. budgetary account type Either of the two account types Budgetary DR andBudgetary CR.budgetary control The process of applying actual and encumbrancetransactions against a funding budget to determine funds available and performautomatic funds checking. An Oracle Financials feature you use to control actualand anticipated expenditures against a budget. When budgetary control isenabled, you can check funds online for transactions, and you can reserve fundsfor transactions by creating encumbrances. Oracle Financials automaticallycalculates funds available (budget less encumbrances less actual expenditures)when you attempt to reserve funds for a transaction. Oracle Financials notifiesyou online if funds available are insufficient for your transaction.burden accounting A method of applying burden costs to raw costs to trackthe total burdened cost of a project.burden cost code An implementation–defined classification of overheadcosts. A burden cost code represents the type of burden cost you want to applyto raw cost. For example, you can define a burden cost code of G&A to burdenspecific types of raw costs with General and Administrative overhead costs.burden costs Burden costs are legitimate costs of doing business thatsupport raw costs and cannot be directly attributed to work performed. Examplesof burden costs are fringe benefits, office space, and general and administrativecosts.burden multiplier A numeric multiplier associated with an organization forburden schedule revisions, or with burden cost codes for projects or tasks. Thismultiplier is applied to raw cost to calculate burden cost amounts. For example,you can assign a multiplier of 95% to the burden cost code of Overhead.burden schedule An implementation–defined set of burden multipliers that ismaintained for use across projects. Also referred to as a standard burdenschedule. You may define one or more schedules for different purposes ofcosting, revenue accrual, and invoicing. Oracle Projects applies the burdenmultipliers to the raw cost amount of an expenditure item to derive an amount;this amount may be the total cost, revenue amount, or bill amount. You canoverride burden schedules by entering negotiated rates at the project and tasklevel. See also Firm Schedule, Provisional Schedule, Burden Schedule Revision,Burden Schedule Override.burden schedule override A schedule of negotiated burden multipliers forprojects and tasks that overrides the schedule you defined duringimplementation.
  22. 22. burden schedule revision A revision of a set of burden multipliers. Aschedule can be made of many revisions.burden structure A grouping of cost bases for a given use, which specifieswhat types of raw costs are included in each cost base and what burden costsare applied to the raw costs in each cost base. A burden structure determineshow cost bases are grouped and what types of burden costs are applied to thecost bases. A burden structure defines relationships between cost bases andburden cost codes and between cost bases and expenditure types.burdened cost The cost of an expenditure item, including raw cost andburden day Days on which financial institutions conduct business. InGeneral Ledger, you choose which days of the calendar year are defined asbusiness days. You can include or exclude weekends and holidays as entity A person, place, or thing that is tracked by your business. Forexample, a business entity can be an account, a customer, or a part.Business Group The highest level organization in the Oracle HRMS system.A Business Group may correspond to the whole of your enterprise or to a majorgrouping such as a subsidiary or operating division. Each Business Group mustcorrespond to a separate implementation of Oracle HRMS.Business Number (BN) In Canada, this is the employer’s account numberwith Revenue Canada. Consisting of 15 digits, the first 9 identify the employer,the next 2 identify the type of tax account involved (payroll vs. corporate tax),and the last 4 identify the particular account for that purpose The business reason you have for communicating with acustomer’s address. For example, you would assign the business purpose ofShip To an address if you ship products to that address. If you also send invoicesto that address, you could also assign the business purpose Bill unit An organization which represents the consolidated enterprise, amajor division, or an operation company. This entity partitions Oracle HumanResource Management Systems information.button You choose a button to initiate a predefined action. Buttons do notstore values. A button is usually labeled with text to describe its action or it canbe an icon whose image illustrates its action.buyer Person responsible for placing item re-supply orders with suppliers andnegotiating supplier contracts. BACK TO TOP
  23. 23. -C-cache A temporary storage area for holding information during processing.Cafeteria Benefits Plan See: Flexible Benefits Program.calculated depreciation method A depreciation method that uses thestraight– line method to calculate depreciation based on the asset life and therecoverable cost.calendar exceptions In Oracle SSP/SMP you define calendar exceptions foran SSP qualifying pattern, to override the pattern on given days. Each calendarexception is another pattern which overrides the usual pattern.calendars In Oracle Human Resources you define calendars that determinethe start and end dates for budgetary years, quarters and periods. For eachcalendar you select a basic period type. In Oracle SSP/SMP you definecalendars to determine the start date and time for SSP qualifying actions Actions that you record and plan to take as a result of a call with acustomer. Examples of actions that you might note for future reference includecreating a credit memo, excluding a customer from dunning, or alerting anothermember of your staff about an escalated topics Each call can have many points or topics of discussion. Examplesinclude invoice, debit memo, invoice lines, and customer problems.Canada/Quebec Pension Plan (CPP/QPP) Contributions Contributions paidby employers and employees to each of these plans provide income benefitsupon retirement.cancel You can cancel a purchase order after approving it. When you cancel apurchase order, you prevent anyone from adding new lines to the purchase orderor receiving additional goods. Purchasing still allows billing for goods youreceived before canceling the purchase order. Purchasing releases any unfilledrequisition lines for reassignment to another purchase order.candidate A record that Payables or Purchasing selects to purge based onthe last activity date you specify. Payables only selects records that you have notupdated since the last activity date you specify. Payables does not purge acandidate until you confirm a purge.candidate offers An SSHR function used by a line manager to offer a job to acandidate. This function is supplied with its own responsibility.
  24. 24. capital gain threshold The minimum time you must hold an asset for OracleAssets to report it as a capital gain when you retire it. If you hold an asset for atleast as long as the capital gain threshold, Oracle Assets reports it as a capitalgain when you retire it. If you hold the asset for less than the threshold, OracleAssets reports it as an ordinary income from the project A project that tracks asset development activities and costsand capitalizes costs when the asset is placed in service.capitalized assets Capitalized assets are assets that you depreciate (spreadthe cost expense over time). The Asset Type for these assets is ” Capitalized”.career path This shows a possible progression from one job or position fromany number of other jobs or positions within the Business Group. A career pathmust be based on either job progression or position progression; you cannot mixthe two.carry over The amount of unused paid time off entitlement an employeebrings forward from one accrual term to the next. It may be subject to an expirydate i.e. a date by which it must be used or lost. See also: analysis A specification of the different currency denominations requiredfor paying your employees in cash. Union contracts may require you to followcertain cash analysis basis An accounting method that lets you recognize revenue at the timepayment is received for an basis of accounting An accounting method in which you only recognizean expense when you incur the expense. With the Cash Basis of Accounting,Payables only creates journal entries for invoice clearing account The cash clearing account you associate with apayment document. You use this account if you account for payments at clearingtime. Oracle Payables credits this account instead of your Asset (Cash) accountand debits your Liability account when you create accounting entries foruncleared payments. Oracle Payables debits this account and credits your Asset(Cash) account once you clear your payments in Oracle Cash Management.category Code used to group items with similar characteristics, such asplastics, metals, or glass items.category flexfield Oracle Assets lets you group your assets and define whatdescriptive and financial information you want to keep about your assetcategories. You use your Category Flexfield to define how you want to keep theinformation.
  25. 25. ceiling The maximum amount of unused paid time off an employee can havein an accrual plan. When an employee reaches this maximum, he or she mustuse some accrued time before any more time will accrue.certification Documentation required to enroll or change elections in abenefits plan as the result of a life event, to waive participation in a plan, todesignate dependents for coverage, or to receive reimbursement for goods orservices under an FSA.chargeable project For each expenditure, a project to which the expenditurecan be charged or transferred.chargebacks A new debit item that you assign to your customer when closingan existing, outstanding debit item.chart of accounts The account structure your organization uses to recordtransactions and maintain account balances.chart of accounts structure A classification of account segment values thatassigns a particular range of values a common characteristic. For example, 1000to 1999 might be the range of segment values for assets in the account segmentof your accounting flexfield.check A bill of exchange drawn on a bank and payable on demand. Or, awritten order on a bank to pay on demand a specified sum of money to a namedperson, to his or her order, or to the bearer out of money on deposit to the creditof the maker. A check differs from a warrant in that a warrant is not necessarilypayable on demand and may not be negotiable. It differs from a voucher in that avoucher is not an order to pay.check box You can indicate an on/off or yes/no state for a value by checkingor unchecking its check box. One or more check boxes can be checked sinceeach check box is independent of other check boxes.check funds To certify whether you have funds available to complete yourrequisition or purchase order. The difference between the amount you areauthorized to spend and the amount of your expenditures plus encumbrancesequals your funds available. You can certify funds available at any time whenyou enter a requisition or a purchase order. You can track funds availability atdifferent authority levels on–line.check overflow A check printing situation where there are more invoices paidby a check than can fit on the remittance advice of the check.
  26. 26. child request A concurrent request submitted by another concurrent request(a parent request.) For example, each of the reports and/or programs in a reportset are child requests of that report set.child segment value A detail–level segment value that is part of a parentsegment value. See also parent segment value.Child/Family Support payments In Canada, these are payments withheldfrom an employee’s compensation to satisfy a child or family support order froma Provincial Court. The employer is responsible for withholding and remitting thepayments to the court named in the order.CIP assets See construction–in–process assets.class category An implementation–defined category for classifying projects.For example, if you want to know the market sector to which a project belongs,you can define a class category with a name such as Market Sector. Each classcategory has a set of values (class codes) that can be chosen for a project. Seeclass code.class code An implementation–defined value within a class category that canbe used to classify a project. See class category.clear A payment status when the bank has disbursed funds for the payment,and the payment has been cleared but not matched to a bank statement withinOracle Cash Management.clearing A process that assigns a cleared date and status to a transaction andcreates accounting entries for the cash clearing account. See also manualclearing reconciliation.clearing account An account used to ensure that both sides of an accountingtransaction are recorded. For example, when you purchase an asset, yourpayables group creates a journal entry to the asset clearing account. When yourfixed assets group records the asset, they create another journal entry to theasset clearing account to balance the entry from the payables group.close A purchase order is automatically closed once it is received (if yourequire a receipt) and is billed for all purchase order shipments. Since you do notrequire or expect any further activity, Purchasing closes the purchase order. Youcan also manually close the purchase order early if you do not expect furtheractivity. Adding lines to it or receiving against it, reopens the purchase order.Purchasing does not consider closed purchase orders for accruals.
  27. 27. close date Typically 90 days past the award end date. The close date isspecified by the funding source. When the system date is after the close date,the user cannot charge expenditures to the award.close for invoicing A purchase order control that you can assign manually orthat Purchasing can assign automatically when the amount invoiced reaches adefined percentage of the order quantity.close for receiving A purchase order control you can assign manually or thatPurchasing can assign automatically when the amount received reaches adefined percentage of the order quantity.collective agreement A collective agreement is a form of contract between anemployer or employer representative, for example, an employer federation, and abargaining unit for example, a union or a union branch.column headings Descriptions of the contents of each column in the report.column set A Financial Statement Generator report component you buildwithin General Ledger by defining all of the columns in a report. You control theformat and content of each column, including column headings, spacing andsize, calculations, units of measure, and precision. A typical column set includesa header column for headings and subheadings, currency assignments, amounttypes, and calculation columns totals. You can also define a column set witheach column representing a different company to enhance consolidationreporting.columns Oracle database tables consist of columns. Each column containsone type of information. The format to indicate tables and columns is:(TABLE_NAME.COLUMN_NAME).combination block A combination block displays the fields of a record in bothmulti–record (summary) and single–record (detail) formats. Each format appearsin its own separate window that you can easily navigate between.combination of segment values A combination of segment values uniquelydescribes the information stored in a field made up of segments. A differentcombination of segment values results when you change the value of one ormore segments. When you alter the combination of segment values, you alter thedescription of the information stored in the field.combination query See Existing Combinations.combined basis accounting A method of accounting that combines bothAccrual Basis Accounting and Cash Basis Accounting. With Combined Basis ofAccounting, you use two separate sets of books, one for the accrual basis
  28. 28. accounting method and the other for the cash basis accounting method.Payables creates journal entries for invoices and payments to post to youraccrual set of books and creates journal entries for payments to post to yourcash set of books.comment alias A user–defined name for a frequently used line of commenttext, which can be used to facilitate online entry of timecards and expensereports.commitment In Oracle General Ledger, an encumbrance you record whenyou complete a purchase requisition. In Oracle Receivables and OraclePayables, a contractual guarantee with a customer for future purchases, usuallyinvolving deposits or prepayments. You can create invoices against thecommitment to absorb the deposit or prepayment. Receivables automaticallyrecords all necessary accounting entries for your commitments. Oracle OrderManagement allows you to enter order lines against commitments.committed amount The amount you agree to spend with a supplier.communications Benefits plan information that is presented in some form toparticipants. Examples include a pre–enrollment package, an enrollmentconfirmation statement, or a notice of default enrollment.compensation The pay you give to employees, including wages or salary,and bonuses. See also: Elements.compensation rule An implementation–defined name for an employeecompensation method. Also known as pay type. Typical compensation rulesinclude Hourly and Exempt.competence Any measurable behavior required by an organization, job orposition that a person may demonstrate in the work context. A competence canbe a piece of knowledge, a skill, an attitude or an attribute.competence evaluation A method used to measure an employees ability todo a defined job.competence profile Where you record applicant and employeeaccomplishments, for example, proficiency in a competence.competence requirements Competencies required by an organization, job orposition. See also: Competence, Core Competencies.competence type A group of related competencies.
  29. 29. complete invoice An invoice with a status of Complete. To have a status ofComplete, the invoice total must be greater than or equal to zero, have at leastone invoice line, revenue records must exist for each line, revenue records foreach line must add up to the line amount, and a tax and sales credit record mustexist for each line.complete matching A condition where the invoice quantity matches thequantity originally ordered, and you approve the entire quantity. See alsomatching, partial matching.compound tax A method of calculating tax on top of other tax charges. Youcan create compound taxes in the Transactions window or with AutoInvoice.concurrent manager A unique facility that manages many time–consuming,non–interactive tasks within Oracle Applications for you, so you do not have towait for their completion. When you submit a request in Oracle Applications thatdoes not require your interaction, such as releasing shipments or running areport, the Concurrent Manager does the work for you, enabling you to completemultiple tasks simultaneously.concurrent process A non–interactive task that you request OracleApplications to complete. Each time you submit a non– interactive task, youcreate a new concurrent process. A concurrent process runs simultaneously withother concurrent processes (and other interactive activities on your computer) tohelp you complete multiple tasks at once.concurrent processing Allows a single processor to switch back and forthbetween different programs.concurrent queue A list of concurrent requests awaiting completion by aconcurrent manager. Each concurrent manager has a queue of requests waitingto be run. If your system administrator sets up your Oracle Application to havesimultaneous queuing, your request can wait to run in more than one queue.concurrent request A request to Oracle Applications to complete a non–interactive task for you. You issue a request whenever you submit a non–interactive task, such as releasing a shipment, posting a journal entry, or runninga report. Once you submit a request, Oracle Applications automatically takesover for you, completing your request without further involvement from you orinterruption of your work.consolidated billing invoice An invoice that you send to a customer toprovide a summary of their receivables activity for the month. This invoiceincludes a beginning balance, the total amount of any payments received sincethe prior consolidated billing invoice, an itemized list of new charges (forexample, invoices, credit memos, and adjustments) in either summary or detail
  30. 30. format, a separate reporting of consumption tax, and the total balance due forthis customer.consolidation A General Ledger feature that allows you to combine theresults of multiple companies, even if they are in different sets of books withdifferent currencies, calendars, and charts of account. The Consolidated BillingInvoice program lets you print a single, monthly invoice that includes all of yourcustomer’s transactions for the period. This lets you send one consolidated billinginvoice instead of a separate invoice for each transaction.consolidation set A grouping of payroll runs within the same time period forwhich you can schedule reporting, costing, and post–run processing.consolidation set of books A set of books that has average balanceprocessing enabled and that is defined as a consolidation set of books. Aconsolidation set of books must be used to consolidate average balances usingthe balances consolidation method.Construction–In–Process (CIP) asset A depreciable fixed asset you plan tobuild during a capital project. The costs associated with building CIP assets arereferred to as CIP costs. You construct CIP assets over a period of time ratherthan buying a finished asset. Oracle Assets lets you create, maintain, and add toyour CIP assets as you spend money for material and labor to construct them.When you finish the assets and place them in service (capitalize them), OracleAssets begins depreciating them.consumption tax An indirect tax imposed on transfer of goods and services ateach stage of their supply. The difference between output tax (tax collected forrevenue earned from the transfer) and the input tax (tax paid on expense paid onthe transfer) will be the tax liability to the government. This tax is, in concept,value added tax (VAT).contact Funding source personnel. For example, a billing contact is someoneat the funding organization who receives award invoices. A person who has arelationship to an employee that you want to record. Contacts can bedependents, relatives, partners or persons to contact in an emergency. In OracleProjects, a customer representative who is involved with a project. For example,a contact can be a billing contact, the customer representative who receivesproject invoices. In Oracle Receivables, a representative who is responsible forcommunication between you and a specific part of your customer’s company. Forexample, your customer may have a shipping contact person who handles allquestions regarding orders shipped to that address. Oracle Receivables lets youenter contacts for your customers, addresses, and business purposes.
  31. 31. contact role A responsibility that you associate to a specific contact. OracleReceivables provides ’Bill To’, ’Ship To’, and ’Statements,’ but you can enteradditional type An implementation–defined classification of project contactsaccording to their role in the project. Typical contact types are Billing andShipping.content set A report component you build within General Ledger that definesthe information in each report and the printing sequence of your reports. Forexample, you can define a departmental content set that prints one report foreach department.context field prompt A question or prompt to which a user enters a response,called a context field value. When Oracle Applications displays a descriptiveflexfield pop–up window, it displays your context field prompt after it displays anyglobal segments you have defined. Each descriptive flexfield can have up to onecontext prompt.context field value A response to your context field prompt. Your response iscomposed of a series of characters and a description. The response anddescription together provide a unique value for your context prompt, such as1500, Journal Batch ID, or 2000, Budget Formula Batch ID. The context fieldvalue determines which additional descriptive flexfield segments appear.context response See context field value.context segment value A response to your context–sensitive segment. Theresponse is composed of a series of characters and a description. The responseand description together provide a unique value for your context–sensitivesegment, such as Redwood Shores, Oracle Corporation Headquarters, orMinneapolis, Merrill Aviation’s Hub.context–sensitive segment A descriptive flexfield segment that appears in asecond pop–up window when you enter a response to your context field prompt.For each context response, you can define multiple context segments, and youcontrol the sequence of the context segments in the second pop–up window.Each context–sensitive segment typically prompts you for one item of informationrelated to your context response.contract In Oracle Human Resources/Labor Distribution, an agreementbetween an employer and employee or potential employee that defines thefundamental legal relationship between an employing organization and a personwho offers his or her services for hire. The employment contract defines theterms and conditions to which both parties agree and those that are covered bylocal laws. In Oracle Purchasing, an agreement between you and a supplier for
  32. 32. unspecified goods or services. This agreement may include terms andconditions, committed amount, and an effective and expiration date. Youreference contract purchase agreements directly on standard purchase orderlines. Purchasing monitors the amount you have spent against contract purchaseagreements.contract project A project that tracks activities and costs, accrues revenue,and bills the customer. A project for which you can generate revenue andinvoices. Typical contract project types include Time and Materials and FixedPrice. Formerly known as a direct project.contribution An employer’s or employee’s monetary or other contribution to abenefits plan.control amount A feature you use to specify the total amount available forpayment of a recurring payment. When you generate invoices for a recurringpayment, Oracle Payables uses the control amount and the total number ofpayments to determine the invoice amount.control book A tax book, used for mass depreciation adjustments, that holdsthe minimum accumulated depreciation for each asset.control file A file used by SQL*Loader to map the data in your bank file totables and columns in the Oracle database. You must create one control file foreach different bank file you receive, unless some or all of your banks use theexact same format.conversion A process that converts foreign currency transactions to yourfunctional currency.conversion formula The number that, when multiplied by the quantity of oneunit of the source base unit, gives you the quantity of one unit of the destinationbase units in the interclass conversion. The number is also the conversionbetween units for standard unit conversion or item–specific conversion.copy An AutoCreate option that lets a buyer designate a specific requisitionline as the source of information that Purchasing copies to the purchase order orRFQ line.core competencies Also known as Leadership Competencies orManagement Competencies. The competencies required by every person toenable the enterprise to meet its goals. See also: Competence.corporate book A depreciation book that you use to track financial informationfor your balance sheet.
  33. 33. corporate exchange rate An exchange rate you can optionally use to performforeign currency conversion. The corporate exchange rate is usually a standardmarket rate determined by senior financial management for use throughout theorganization. You define this rate in Oracle General Ledger.cost A relative value that you can assign to a function or notification activity toinform the Workflow Engine how much processing is required to complete theactivity. Assign a higher cost to longer running, complex activities. The WorkflowEngine can be set to operate with a threshold cost. Any activity with a cost abovethe Workflow Engine threshold cost gets set to ’DEFERRED’ and is notprocessed. A background engine can be set up to poll for and process deferredactivities.cost allowability schedule A list of expenditure types with the maximum totalindirect cost that a sponsor allows for each type.cost base A grouping of raw costs to which burden costs are applied.Examples of cost bases are Labor and Materials.cost budget The estimated cost amounts at completion of a project. Costbudget amounts can be summary or detail, and can be burdened or unburdened.cost burden schedule A burden schedule used for costing to derive the totalcost amount. You assign the cost burden schedule to a project type that isburdened; this default cost burden schedule defaults to projects that use theproject type; and then from the project to the tasks below the project. You mayoverride the cost burden schedule for a project or a task if you have defined theproject type option to allow overrides of the cost burden schedule.cost distribution The act of calculating the cost and determining the costaccounting for an expenditure item.cost element A classification for the cost of an item. Oracle Manufacturingsupports five cost elements: material, material overhead, resource, outsideprocessing, and overhead.cost rate The monetary cost per unit of an employee, expenditure type, orresource.costable type A feature that determines the processing an element receivesfor accounting and costing purposes. There are four costable types in OracleHRMS: costed, distributed costing, fixed costing, and not costed.costing Recording the costs of an assignment for accounting or reportingpurposes. Using Oracle Payroll, you can calculate and transfer costing
  34. 34. information to your general ledger and into systems for project management orlabor distribution.cost–to–cost A revenue accrual method that calculates project revenue asbudgeted revenue multiplied by the ratio of actual cost to budgeted cost. Alsoknown as percentage of completion method or percentage spent method.court order A ruling from a court that requires an employer to makedeductions from an employee’s salary for maintenance payments or debts, andto pay the sums deducted to a court or local authority. See also: check An Oracle Order Management feature that automatically checksa customer order total against predefined order and total order limits. If an orderexceeds the limit, Oracle Order Management places the order on hold for reviewby your finance invoice An invoice you receive from a supplier representing a creditamount that the supplier owes to you. A credit invoice can represent a quantitycredit or a price reduction. You can create a mass addition line from a creditinvoice and apply it to an items Any item you can apply to an open debit item to reduce thebalance due for a customer. Oracle Receivables includes credit memos, on–account credits, and unapplied and on–account cash as credit items. Credit itemsremain open until you apply the full amount to debit memo In Oracle Payables and Oracle Projects, a document thatpartially or fully reverses an original invoice. In Oracle Receivables, a documentthat partially or fully reverses an original invoice. You can create credit memos inthe Receivables Credit Transactions window or with memo reasons Standard explanations as to why you credit yourcustomers. (Receivables Lookup) See also return receiver A person receiving credit for project or task revenue. Oneproject or task may have many credit receivers for one or many credit type An implementation-defined classification of the credit received by aperson for revenue a project or award earns.Cross Business Group Responsibility Security This security model usessecurity groups and enables you to link one responsibility to many BusinessGroups.cross charge To charge a resource to a project owned by a differentoperating unit.
  35. 35. cross currency receipt A receipt that is applied to a transaction denominatedin a currency different than that of the receipt. Cross currency receiptapplications usually generate a foreign exchange gain or loss due to fluctuatingexchange rates between currencies.cross rate An exchange rate you use to convert one foreign currency amountto another foreign currency amount. In Payables, you use a cross rate to convertyour invoice currency to your payment currency.cross site and cross customer receipts Receipts that you apply acrosscustomers and sites and are fully applied. Each of these receipts appears on thestatements of the customer site that owns the receipt. The invoice(s) to whichyou have applied a cross receipt appear on the statement of the customer or sitethat owns the invoice.cross–project responsibility A responsibility that permits users to view andupdate any project.cross–project user A user who is logged into Oracle Projects using a Cross–Project responsibility.cross–validation rules In Oracle Assets, rules that define valid combinationsof segment values that a user can enter in an key flexfield. Cross–validation rulesrestrict users from entering invalid combinations of key flexfield segment values.In Oracle General Ledger, rules that define valid combinations of segment valuesa user can enter in an account. Cross–validation rules restrict users fromentering invalid combinations of account segment values.cumulative translation adjustment A balance sheet account included instockholder’s equity in which General Ledger records net translation adjustmentsin accordance with FASB 52 (U.S.). You specify the account you want to use forCumulative Translation Adjustment when you define each set of books in the Setof Books window.current budget The most recently baselined budget version of the budget.current dimension The Oracle Financial Analyzer dimension from which youare selecting values. The current dimension is the one you specified in theDimension box of the Selector window. Choices you make and actions you takein lower–level windows ultimately affect this dimension by selecting values from itto include in a report, graph, or worksheet.current object The Oracle Financial Analyzer object upon which the nextspecified action takes place. Generally, the current object is the one most
  36. 36. recently selected. However, if you use a highlight a group of objects, such asdata cells in a column, the first object in the group is the current object.current record indicator Multi–record blocks often display a current recordindicator to the left of each record. A current record indicator is a one characterfield that when filled in, identifies a record as being currently selected.customer address A location where your customer can be reached. Acustomer can have many addresses. You can also associate business purposeswith addresses.customer agreement See agreement.customer bank A bank account you define when entering customerinformation to allow funds to be transferred from these accounts to yourremittance bank accounts as payment for goods or services provided. See alsoremittance bank.customer business purpose See business purpose.customer class A method to classify your customers by their business type,size, or location. You can create an unlimited number of customer classes.(Receivables Lookup).customer contact A specific customer employee with whom youcommunicate. Oracle Receivables lets you define as many contacts as you wishfor each customer. You can also define contacts for an address and assignpreviously defined contacts to each business purpose.customer interface A program that transfers customer data from foreignsystems into Receivables.customer interface tables A series of two Oracle Receivables databasetables from which Customer Interface inserts and updates valid customer datainto your customer database.customer merge A program that merges business purposes and alltransactions associated to that business purpose for different sites of the samecustomer or for unrelated customers.customer number In Oracle Payables, the number a supplier assigns to yourorganization. In Oracle Receivables, a number assigned to your customers touniquely identify them. A customer number can be assigned manually orautomatically, depending on how you set up your system.
  37. 37. customer phone A phone number that is associated with a customer. Youcan also assign phone numbers to your customer contacts.customer profile A method used to categorize your customers based oncredit information. Receivables uses credit profiles to assign statement cycles,dunning letter cycles, salespersons, and collectors to your customers. You canalso decide whether you want to charge your customers interest. Oracle OrderManagement uses the order and total order limits when performing creditchecking.customer profile class A category for your customers based on creditinformation, payment terms, currency limits, and correspondence types.customer relationship An association that exists between customers whichlets you apply payments to related customers, apply invoices to relatedcustomer’s commitments, and create invoices for related customers.customer response Explanations, comments, or claims that customers makeduring conversation with a collector regarding the call reason.customer site A site where a customer is located. A customer can have morethan one site. Site names can more easily identify a customer address,facilitating invoice and order entry. See also Oracle Order Management location.customer status The Active/Inactive flag you use to inactivate customers withwhom you no longer do business. If you are using Oracle Order Management,you can only enter orders, agreements, and returns for active customers, but youcan continue to process returns for inactive customers. If you are usingReceivables, you can only create invoices for active customers, but you cancontinue collections activities for inactive customers.customizable forms Forms that your system administrator can modify forease of use or security purposes by means of Custom Form restrictions. TheForm Customization window lists the forms and their methods of customization.cutoff day The day of the month that determines when an invoice withproxima payment terms is due. For example, if it is January and the cutoff day isthe 10th, invoices dated before or on January 10 are due in the next billingperiod; invoices dated after the 10th are due in the following period. BACK TO TOP-D-database item An item of information in Oracle HRMS that has specialprogramming attached, enabling Oracle FastFormula to locate and retrieve it foruse in formulas.
  38. 38. database table A basic data storage structure in a relational databasemanagement system. A table consists of one or more units of information (rows),each of which contains the same kind of values (columns). Your application’sprograms and windows access the information in the tables for you. See alsocustomer interface placed in service The calendar date on which you start using an asset.Date-to and date-from These fields are used in windows not subject toDateTrack. The period you enter in these fields remains fixed until you changethe values in either field. See also: DateTrack, Effective Date.DateTrack When the user changes the effective date to past or future,DateTrack enables the user to enter information that takes effect on the neweffective date and to review information as of the new date.DBA library If an Oracle Financial Analyzer database object belongs to a DBAlibrary, it means that the object was created by an administrator and cannot bemodified by a user.debit invoice An invoice you generate to send to a supplier representing acredit amount that the supplier owes to you. A debit invoice can represent aquantity credit or a price reduction.debit items Any item that increases your customer’s balance. OracleReceivables includes invoices, debit memos, and chargebacks as debit items.Debit items remain open until the balance due is zero.debit memo reversal A reversal of a payment that generates a new debitmemo, instead of reopening old invoices and debit memos.debit memos Debits that you assign to a customer to collect additionalcharges. For example, you may want to charge a customer for unearneddiscounts taken, additional freight charges, taxes, or finance charges.deferred depreciation The difference between the depreciation expense foran asset in a tax book and its depreciation expense in the associated corporatebook.deferred revenue An event type classification that generates an invoice forthe amount of the event, and has no immediate effect on revenue. The invoiceamount is accounted for in an unearned revenue account that will be offset asthe project accrues revenue.deliver–to location A location where you deliver goods previously receivedfrom a supplier to individual requestors.
  39. 39. delivery Internal delivery of items to requestors within your organization.demand class A category you can use to segregate scheduled demand andsupply into groups, so that you can track and consume the groups independently.You can define a demand class for a very important customer or a group ofcustomers. (Manufacturing Lookup).denomination currency In some financial contexts, a term used to refer tothe currency in which a transaction takes place. In this manual, this currency iscalled transaction currency. See: transaction currency.dependent segment An account segment in which the available valuesdepend on values entered in a previous segment, called the independentsegment. For example, the dependent segment Sub–Account 0001 might meanBank of Alaska when combined with the independent segment Account 1100,Cash, but the same Sub–Account 0001 might mean Building #3 when combinedwith Account 1700, Fixed Assets.deployment factors See: Work Choices.deposit A type of commitment whereby a customer agrees to deposit orprepay a sum of money for the future purchase of goods and services.depreciable basis The amount of your asset that is subject to depreciation,generally the cost minus the salvage value. Also known as recoverable cost.depreciate To depreciate an asset is to spread its cost over the time you useit. You charge depreciation expense for the asset each period. The totaldepreciation taken for an asset is stored in the accumulated depreciationaccount.depreciation book A book to store financial information for a group of assets.A depreciation book can be corporate, tax, or budget. Also known as book.depreciation calendar The depreciation calendar determines the number ofaccounting periods in a fiscal year. It also determines, with the dividedepreciation flag, what fraction of the annual depreciation amount to take eachperiod. You must specify a depreciation calendar for each book.depreciation projection The expected depreciation expense for specifiedfuture periods.depreciation reserve See accumulated depreciation.
  40. 40. derived factor A factor (such as age, percent of fulltime employment, lengthof service, compensation level, or the number of hours worked per period) that isused in calculations to determine Participation Eligibility or Activity Rates for oneor more benefits.descriptive flexfield A field that an organization can extend to capture extrainformation not otherwise tracked by Oracle Applications. A descriptive flexfieldappears on the form as a single character, unnamed field. An organization cancustomize this field to capture additional information unique to the business.destination base unit The unit of measure to which you are converting whenyou define interclass conversions. Your destination base unit is the base unit of aunit class.detail action An alert action that represents one exception found in thedatabase.detail budget A budget whose authority is controlled by another budget.detailed message action A message representing one exception. OracleAlert inserts the exception values into the text of the message.developer descriptive flexfield A flexfield defined by your localization teamto meet the specific legislative and reporting needs of your country. See also:Extra Information Types.dimension An Oracle Financial Analyzer database object used to organizeand index the data stored in a variable. Dimensions answer the followingquestions about data: ”What?” ”When?” and ”Where?” For example, a variablecalled Units Sold might be associated with the dimensions Product, Month, andDistrict. In this case, Units Sold describes the number of products sold duringspecific months within specific districts.dimension label A text label that displays the name of the Oracle FinancialAnalyzer dimension associated with an element of a report, graph, or worksheet.For example, the data markers in a graph’s legend contain dimension labels thatshow what data each data marker represents. Dimension labels can be short,meaning they display the object name of a dimension, or user–specified,meaning they display a label that you typed using the Dimension Labels optionon the Graph, Report, or Worksheet menus.dimension values Elements that make up an Oracle Financial Analyzerdimension. For example, the dimension values of the Product dimension mightinclude Tents, Canoes, Racquets, and Sportswear.
  41. 41. direct debit An agreement made with your customer to allow the transfer offunds from their bank account to your bank account. The transfer of funds occurswhen the bank receives a document or tape containing the invoices to be deposit The electronic transfer of an employee’s net pay directly intothe account(s) designated by the project An obsolete term. See contract receipt The receipt of an item directly to its final destination (eitherdirectly to the person who requested the item or directly to the final inventorylocation). It differs from a standard receipt in that it is received into a receivinglocation and delivered in one transaction, rather than received and delivered intwo separate transactions.Directory Services A mapping of Oracle Workflow users and roles to a site’sdirectory repository.disbursement type A feature you use to determine the type of payment forwhich a payment document is used. For example, computer–generatedpayments and recorded checks or wire The amount or percentage that you allow a customer to decreasethe balance due for a debit item. In Oracle Receivables, you use Payment Termsto define customer discounts and can choose whether to allow earned andunearned discounts. See also earned discounts, unearned discounts, paymentterms.display group A range of rows or columns in your row set or column set forwhich you want to control the display in your report. You assign a display groupto a display set where you specify whether you want to display or hide your rowsor columns.display set A Financial Statement Generator report component you buildwithin General Ledger to control the display of ranges of rows and columns in areport, without reformatting the report or losing header information. You candefine a display set that works for reports with specific row and column sets.Alternatively, you can define a generic display set that works for any report.distribution Monetary payments made from, or hours off from work asallowed by, a compensation or benefits plan.distribution line A line corresponding to an accounting transaction for anexpenditure item on an invoice or the liability on a payment. In Oracle Assets,information such as employee, general ledger depreciation expense account,and location to which you have assigned an asset. You can create any number of