Basics of Oracle Purchasing

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Oracle Document which covers the basics of Oracle Purchasing for beginners..

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Basics of Oracle Purchasing

  1. 1. Copyright © 2007, Oracle. All rights reserved. Oracle Purchasing Manufacturing Functional Foundation
  2. 2. Copyright © 2007, Oracle. All rights reserved. Objectives After completing this lesson, you should be able to do the following: • Discuss purchasing activity from requisition to receipt of goods • Identify the major tables used in purchasing and receiving • Discuss the open interfaces and application program interfaces for purchasing
  3. 3. Copyright © 2007, Oracle. All rights reserved. Agenda • Purchasing Overview • Purchasing Transactions and Entity Relationship Diagrams • Purchasing Open Interfaces and Application Program Interfaces
  4. 4. Copyright © 2007, Oracle. All rights reserved. Overview of the Purchasing Process Create requisition AutoCreate Purchasing document Send to supplier Receive goods Approve requisition Approve document
  5. 5. Copyright © 2007, Oracle. All rights reserved. Purchase Requisitions • Edit and review requisitions online. • Review status and action history of your requisitions. • Automatically source requisitions from open purchase agreements and quotations. • Utilize requisition templates for items you purchase frequently. • Create internally and externally fulfilled requisitions. • Distribute expenses across multiple cost centers.
  6. 6. Copyright © 2007, Oracle. All rights reserved. Inventory WIP ASCP/MRP Demand Requisition Requisition Pool Order Entry Import / Reschedule Requisitions Supplier Internal Sales Order Manually Approval Order Mgmt Where Purchase Requisitions Fit
  7. 7. Copyright © 2007, Oracle. All rights reserved. Information Flow for Purchase Requisitions Oracle MRP Oracle Inventory Oracle WIP Purchase Orders Oracle Order Management Purchase Requisition Process Suppliers Requirements Subinventory Replenishment Outside Processing Drop Shipments
  8. 8. Copyright © 2007, Oracle. All rights reserved. Purchasing Documents Select the appropriate purchase order document type for your needs: • Standard purchase order • Contract purchase order • Blanket purchase agreement • Planned purchase order • Global agreement
  9. 9. Copyright © 2007, Oracle. All rights reserved. Where Purchase Orders Come From Manually create Import / Reschedule Requisitions Create internal sales orderRequester Order Management Approve Inventory WIP ASCP/MRP Demand Other Systems Create supplier purchase order Source?
  10. 10. Copyright © 2007, Oracle. All rights reserved. Information Flow for Purchase Orders Oracle MRP Oracle Inventory Oracle WIP Purchase Orders External Systems Purchase Order Process Suppliers
  11. 11. Copyright © 2007, Oracle. All rights reserved. Purchase Order Process Receive against PO Match Invoices against PO Maintain Documents Accept Revise Control Approve PO AutoCreate Manually Create Requisition Pool
  12. 12. Copyright © 2007, Oracle. All rights reserved. Purchase Order Communication There are several options available for delivery of Oracle Purchasing documents to the supplier. • Print and deliver • Fax (Facsimile) • E-Mail (Electronic Mail) • EDI (Electronic Data Interchange) • XML (eXtensible Markup Language)
  13. 13. Copyright © 2007, Oracle. All rights reserved. Receiving in Oracle Purchasing Oracle Purchasing supports the following methods of receiving: • Standard receipt • Direct receipt • Inspection required
  14. 14. Copyright © 2007, Oracle. All rights reserved. Receiving Process Shipment of goods Inspection Deliver Inventory Shop Floor Expense Receipt
  15. 15. Copyright © 2007, Oracle. All rights reserved. Standard Purchasing Integration Oracle General Ledger Oracle Payables Oracle Human Resources Oracle Assets Oracle Cost Management Oracle Project Accounting Oracle Cash Management Oracle CBC Oracle Alert Oracle Workflow Oracle Purchasing Oracle Planning
  16. 16. Copyright © 2007, Oracle. All rights reserved. Agenda • Purchasing Overview • Purchasing Transactions and Entity Relationship Diagrams • Purchasing Open Interfaces and Application Program Interfaces
  17. 17. Copyright © 2007, Oracle. All rights reserved. Suppliers Window Set up suppliers in the Suppliers window to record information about individuals and companies from whom you purchase goods and services. Suppliers (Vision Operations)
  18. 18. Copyright © 2007, Oracle. All rights reserved. Suppliers PO_VENDOR_CONTACTS PO_VENDORS PO_VENDOR_SITES_ALL HR_EMPLOYEES
  19. 19. Copyright © 2007, Oracle. All rights reserved. Requisitions (Vision Operations) Requisitions Window With on-line requisitions, you can centralize your purchasing department, source your requisitions with the best suppliers, and ensure that you obtain the appropriate management approval before creating purchase orders from requisitions.
  20. 20. Copyright © 2007, Oracle. All rights reserved. Requisitions PO_REQUISITION_HEADERS_ALL PO_REQUISITION_LINES_ALL PO_REQ_DISTRIBUTIONS_ALL HR_EMPLOYEES MTL_SYSTEM_ITEMS_B GL_CODE_COMBINATIONS
  21. 21. Copyright © 2007, Oracle. All rights reserved. Purchase Orders Window Use the Purchase Orders window to enter standard and planned purchase orders as well as blanket and contract purchase agreements. Purchase Orders (Vision Operations)
  22. 22. Copyright © 2007, Oracle. All rights reserved. Procurement Suite Purchasing iSupplier Portal Sourcing iProcurement Services Procurement Procurement Contracts BI for Procurement Supplier Network
  23. 23. Copyright © 2007, Oracle. All rights reserved. Purchasing Documents PO_ RELEASES_ALL PO_LINE_LOCATIONS_ALL PO_HEADERS_ALL PO_LINES_ALL PO_DISTRIBUTIONS_ALL GL_CODE_COMBINATIONS
  24. 24. Copyright © 2007, Oracle. All rights reserved. Receiving Transactions You can receive goods into a receiving location or to their final destination. Receipts (M1)
  25. 25. Copyright © 2007, Oracle. All rights reserved. Receiving MTL_MATERIAL_ TRANSACTIONS RCV_SHIPMENT_ HEADERS MTL_SYSTEM_ ITEMS_B RCV_SHIPMENT_ LINES RCV_ TRANSACTIONS RCV_SUPPLY PO_ DISTRIBUTIONS_ALL PO_LINE_ LOCATIONS_ALL
  26. 26. Copyright © 2007, Oracle. All rights reserved. Agenda • Purchasing Overview • Purchasing Transactions and Entity Relationship Diagrams • Purchasing Open Interfaces and Application Program Interfaces
  27. 27. Copyright © 2007, Oracle. All rights reserved. Purchasing Open Interfaces • Requisitions Open Interface • Purchasing Documents Open Interface • Receiving Open Interface
  28. 28. Copyright © 2007, Oracle. All rights reserved. Purchasing APIs • Purchasing Order Change API • Cancel Purchase Order API • Custom Pricing API
  29. 29. Copyright © 2007, Oracle. All rights reserved. Buyer’s Work Center Use the Buyer’s Work Center to create standard as well as blanket and contract purchase agreements.
  30. 30. Copyright © 2007, Oracle. All rights reserved. Summary In this lesson, you should have learned how to: • Discuss purchasing activity from requisition to receipt of goods • Identify the major tables used in purchasing and receiving • Discuss the open interfaces and application program interfaces for purchasing

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