Application letter 1

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Application letter 1

  1. 1. Letter of ApplicationWriting Guide
  2. 2. Formal Letters – Beginning andEnding• There are two ways to begin a formalletter:• Dear Sir/Madam (when you don’t know the name)• Dear Mr Smith (name of person)• If you begin your letter, ‘Dear Sir/Madamyou must end it, ‘Yours faithfully,’• If you begin your letter ‘Dear Mr Smith,’you must end it, ‘Yours sincerely,’• These are the rules of formal letters inEnglish – there are no exceptions!
  3. 3. Formal Language• Formal letters use formal language.• What does this mean?• No contractions (don’t/can’t/I’ll etc).• No informal expressions (Why don’t we…/Did youknow that…/Write soon!/Love…/What’s up?/I’d love to!).• No informal punctuation (!/…/( )/ - ).• No phrasal verbs (pick up/look up/get over/turn onetc.)
  4. 4. Formal Language• Use formal linking words to make ourwriting more cohesive: (Moreover/Furthermore/Therefore)• Use modal verbs in formal expressions:(could/would/should)• Use formal adjectives instead of informaladjectives: (‘pleasant’ not ‘nice’/’pleased’ not‘happy’/’enjoyable’ not ‘fun’ – and definitely not ‘funny’!)• Use polite language (I would be interested in/ Ihope that you will consider my application / I look forward tohearing from you soon).
  5. 5. Letter of Application - Job• Look at this advertisement:• How would you apply for this job?WANTEDYoung people with enthusiasm towork as helpers at a summercamp. Must speak two languagesand enjoy working with children.WANTEDYoung people with enthusiasm towork as helpers at a summercamp. Must speak two languagesand enjoy working with children.
  6. 6. First Paragraph• Say why you are writing.• Say what job you are applying for.• Say where/when you saw it advertised (youcan invent this).WANTEDYoung people with enthusiasm towork as helpers at a summercamp. Must speak two languagesand enjoy working with children.WANTEDYoung people with enthusiasm towork as helpers at a summercamp. Must speak two languagesand enjoy working with children.
  7. 7. First ParagraphDear Sir/Madam,I am writing to apply for the position of camp helper which wasadvertised in last Sunday’s ‘English Times’.Dear Sir/Madam,I am writing to apply for the position of camp helper which wasadvertised in last Sunday’s ‘English Times’.• Which of these is the best introduction?Dear Manager,I am writing to apply for the position of camp helper which wasadvertised in last Sunday’s ‘English Times’.Dear Manager,I am writing to apply for the position of camp helper which wasadvertised in last Sunday’s ‘English Times’.Dear Sir/Madam,I’m writing to apply for the job at your camp which I saw in ‘EnglishTimes’ the other day.Dear Sir/Madam,I’m writing to apply for the job at your camp which I saw in ‘EnglishTimes’ the other day.This is a perfect introduction. The writer used ‘DearSir/Madam’ because they did not know the name of theperson they were writing to, avoided any contractions, ‘Iam writing’, not ‘I’m writing’, and stated clearly thepurpose of their letter.
  8. 8. First Paragraph• Which of these is the best introduction?Dear Manager,I am writing to apply for the position of camp helper which wasadvertised in last Sunday’s ‘English Times’.Dear Manager,I am writing to apply for the position of camp helper which wasadvertised in last Sunday’s ‘English Times’.This is a perfect introduction except for ‘DearManager’. The writer should have put ‘DearSir/Madam because the name of the personthey are writing to is unknown.
  9. 9. First Paragraph• Which of these is the best introduction?Dear Sir/Madam,I’m writing to apply for the job at your camp which I saw in ‘EnglishTimes’ the other day.Dear Sir/Madam,I’m writing to apply for the job at your camp which I saw in ‘EnglishTimes’ the other day.This writer has started correctly, ‘DearSir/Madam’, but their introduction is tooinformal. You should try to avoid directlyaddressing the person you are writing to, ‘yourcamp’, and expressions like ‘the other day’ arevery informal.
  10. 10. Second Paragraph• Introduce yourself.• Say what qualities you have which makeyou suitable for the job.• Give details of your qualifications andprevious experience.• Make sure you include any details thatare mentioned in the advertisement!WANTEDYoung people with enthusiasm towork as helpers at a summercamp. Must speak two languagesand enjoy working with children.WANTEDYoung people with enthusiasm towork as helpers at a summercamp. Must speak two languagesand enjoy working with children.123
  11. 11. Which of these is the best answer?I am a positive and enthusiastic person and I have always enjoyed workingwith children. I have been volunteering at a local camp for the past twoyears which has been both challenging and rewarding. I am currentlycompleting my final year of secondary education and will be startinguniversity in September. In addition to my native Spanish, I have beenstudying English for seven years and have reached a high level.I am a positive and enthusiastic person and I have always enjoyed workingwith children. I have been volunteering at a local camp for the past twoyears which has been both challenging and rewarding. I am currentlycompleting my final year of secondary education and will be startinguniversity in September. In addition to my native Spanish, I have beenstudying English for seven years and have reached a high level.I’m cheerful and enthusiastic and I love working with children. I’vevolunteered at a local camp for the past two years which was very funny.I’ve nearly finished school and am off to university in September. I speakSpanish and English pretty well.I’m cheerful and enthusiastic and I love working with children. I’vevolunteered at a local camp for the past two years which was very funny.I’ve nearly finished school and am off to university in September. I speakSpanish and English pretty well.I am positive, enthusiastic and have experience working with children. I willfinish secondary school and go to university in September. I am a nativeSpanish speaker and I also speak English.I am positive, enthusiastic and have experience working with children. I willfinish secondary school and go to university in September. I am a nativeSpanish speaker and I also speak English.This is a good answer. The writer uses appropriateformal language and addresses key points from theadvertisement – experience of working with children,two languages, personality details.
  12. 12. Which of these is the best answer?I’m cheerful and enthusiastic and I love working with children. I’vevolunteered at a local camp for the past two years which was very funny.I’ve nearly finished school and am off to university in September. I speakSpanish and English pretty well.I’m cheerful and enthusiastic and I love working with children. I’vevolunteered at a local camp for the past two years which was very funny.I’ve nearly finished school and am off to university in September. I speakSpanish and English pretty well.This answer addresses all the points from theadvertisement but is too informal. Also, ‘funny’ is usedincorrectly!
  13. 13. Which of these is the best answer?I am positive, enthusiastic and have experience working with children. I willfinish secondary school and go to university in September. I am a nativeSpanish speaker and I also speak English.I am positive, enthusiastic and have experience working with children. I willfinish secondary school and go to university in September. I am a nativeSpanish speaker and I also speak English.This answer does not give enough detail – the writerdoesn’t say anything about where they got experienceworking with children and how they feel about it. Thelanguage is reasonably formal but there are no formallinking words which would make it more cohesive.
  14. 14. Third Paragraph• Say why you are applying.• Say why the company should consideryou.• Sell yourself!WANTEDYoung people with enthusiasm towork as helpers at a summercamp. Must speak two languagesand enjoy working with children.WANTEDYoung people with enthusiasm towork as helpers at a summercamp. Must speak two languagesand enjoy working with children.
  15. 15. Which of these is the best answer?I would welcome the opportunity to work in a summer camp where I wouldbe able to practise my English. Furthermore, I have been working withchildren for some time and hope to pursue a career in education. ThereforeI believe that a position as a camp helper would be a valuable experienceI would welcome the opportunity to work in a summer camp where I wouldbe able to practise my English. Furthermore, I have been working withchildren for some time and hope to pursue a career in education. ThereforeI believe that a position as a camp helper would be a valuable experienceI would be interested in the summer camp position because it would helpme achieve my goal of becoming a teacher. I could practise my English.I would be interested in the summer camp position because it would helpme achieve my goal of becoming a teacher. I could practise my English.I’d like to work in a summer camp because I love kids and want to be ateacher. I think that the camp helper job will help a lot with this.I’d like to work in a summer camp because I love kids and want to be ateacher. I think that the camp helper job will help a lot with this.This is a good answer. The writer uses appropriateformal language and gives good reasons for wanting thejob. Formal linking words give the answer cohesion andit is a suitable length.
  16. 16. Which of these is the best answer?I would be interested in the summer camp position because it would helpme achieve my goal of becoming a teacher. I could practise my English.I would be interested in the summer camp position because it would helpme achieve my goal of becoming a teacher. I could practise my English.This answer does not give enough detail and althoughthe language is reasonably formal there are no formallinking words which would make it more cohesive.
  17. 17. Which of these is the best answer?I’d like to work in a summer camp because I love kids and want to be ateacher. I think that the camp helper job will help a lot with this.I’d like to work in a summer camp because I love kids and want to be ateacher. I think that the camp helper job will help a lot with this.This answer is too informal and doesn’t give muchinformation.
  18. 18. Concluding the letter• There are certain fixed expressions we usewhen concluding formal letters ofapplication.• We make a general statement about howwe hope our application will beconsidered.• We thank the person we are writing to fortheir time.• We tell them that we look forward tohearing from them.
  19. 19. Which of these sentences could youuse to conclude a letter of application?• I hope you will consider my application.• I’m looking forward to hearing from you.• Thank you for your time.• I hope you’ll give me the job.• If you have any further questions do nothesitate to contact me.• I look forward to hearing from you soon.• Thanks for reading.• I hope you will give my applicationconsideration.
  20. 20. Which of these sentences could youuse to conclude a letter of application?• I hope you will consider my application.• Thank you for your time.• If you have any further questions do nothesitate to contact me.• I look forward to hearing from you soon.• I hope you will give my applicationconsideration.
  21. 21. Look at this complete letter:Dear Sir/Madam,I am writing to apply for the position of camp helper which was advertisedin last Sunday’s ‘English Times’.I am a positive and enthusiastic person and I have always enjoyedhave always enjoyed workingwith children. I have been volunteeringhave been volunteering at a local camp for the past twoyears which has beenhas been both challenging and rewarding. I am currentlycompleting my final year of secondary education and will be startinguniversity in September. In addition to my native Spanish, I have beenhave beenstudyingstudying English for seven years and have reachedhave reached a high level.I would welcome the opportunity to work in a summer camp where I wouldbe able to practise my English. Furthermore, I have been workinghave been working withchildren for some time and hope to pursue a career in education. ThereforeI believe that a position as a camp helper would be a valuable experienceThank you for your time. I hope you will consider my application.I look forward to hearing from you soon.Yours faithfully,Dear Sir/Madam,I am writing to apply for the position of camp helper which was advertisedin last Sunday’s ‘English Times’.I am a positive and enthusiastic person and I have always enjoyedhave always enjoyed workingwith children. I have been volunteeringhave been volunteering at a local camp for the past twoyears which has beenhas been both challenging and rewarding. I am currentlycompleting my final year of secondary education and will be startinguniversity in September. In addition to my native Spanish, I have beenhave beenstudyingstudying English for seven years and have reachedhave reached a high level.I would welcome the opportunity to work in a summer camp where I wouldbe able to practise my English. Furthermore, I have been workinghave been working withchildren for some time and hope to pursue a career in education. ThereforeI believe that a position as a camp helper would be a valuable experienceThank you for your time. I hope you will consider my application.I look forward to hearing from you soon.Yours faithfully,Whattenses aretheunderlinedverbs?Whattenses aretheunderlinedverbs?Why hasthe writerused thesetenses?Why hasthe writerused thesetenses?
  22. 22. Present Perfect Tenses• ‘have always enjoyedhave always enjoyed’ – present perfectsimple.• We use the present perfect simple herebecause we are talking about experience –we are emphasising the enjoyment of theexperience working with children.• ‘have been volunteeringhave been volunteering’ – present perfectcontinuous.• We use the present perfect continuoushere because the action was repeated inthe past – it didn’t just happen once.
  23. 23. Present Perfect Tenses• ‘has beenhas been’ – present perfect simple.• We use the present perfect simple herebecause ‘be’ is a stative verb. The presentperfect tense indicates an action at anindefinite time in the past.• ‘have been studyinghave been studying’ – present perfectcontinuous.• We use the present perfect continuoushere to emphasise the duration of theaction – seven years.
  24. 24. Present Perfect Tenses• ‘have reachedhave reached’ – present perfect simple.• We use the present perfect simple herebecause the result of the action (a highlevel) is more important than the action ofreaching.• ‘have been workinghave been working’ – present perfectcontinuous.• We use the present perfect continuoushere both because the action wasrepeated in the past – it didn’t just happenonce, and also to emphasise the duration– some time.
  25. 25. Practice• Look at this advertisement.• Write a letter of application applying for thejob.• Write 80-100 words.WANTEDWaiter/waitress to work part-timein restaurant.Must speak English and one otherlanguage.WANTEDWaiter/waitress to work part-timein restaurant.Must speak English and one otherlanguage.

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