Paperwork -ScriptThe first thing I needed to do was read through the script and highlight allthe relevant things relating to props and costume to get an initial props andcostumes list. An initial costume list had been made by the director so I wasto look over the characters and what was mentioned of them to get an ideaof what to get them if they needed more costume.Looking at the script gives you influence as to what the overall look of thecast will be, there can be some changes to the characters like them wearinga suit instead of a skirt or vice versa or having another item of clothingthat’s in a different colour as long as it isn’t directly mentioned as beinganother colour in the script; there can be artistic interpretation but as longas it doesn’t change the style, or anything major about the character. Forexample, it wouldn’t be appropriate to decide to dress Pop like the otherrebels/Bohemians as this would then change their character and make thescript not make any sense, as Khashoggi says, ‘’don’t you just hatehippies?’’.
Paperwork -Initial SketchesFrom the script, there needed to be some props made, so I sketched ideaswith annotations commenting on the colours used and sizes if appropriate.From these designs I could feedback them to the director for approval andbegin to make them, Additionally, these could be given to other membersof the team to work from in my absence as they could see the coloursthings needed to be painted or the style something should be. Forexample, in the picture to the left, there is a sketch of the brainwashingdevice with the comment that it should be spray painted orange, and havestripped, coloured wires threaded through the holes. Below is one of thehelmets that was made by another member of the team after followingthe example.
Paperwork -Initial Props and Costume ListThis list was put on the wall and split by me,and two others whose responsibility it was tosource the props.On the original list it was said that they wanted 8bike helmets but after looking online I found thatthe cheapest was £14, which meant that for 8 itwould be £112 which was extremely expensive asthey would be modified and used in 3 scenes for abrief amount of time. As a result of this, I came upwith the idea of using colanders instead, as thewere many £1 shops in town where we could buythem from compared to the limited amount ofplaces that sold old fashioned bike helmets.Moreover, the colanders already had many holes sowe needn’t drill any. This worked out as a goodmoney saving idea.This is the initial props and costume list that I was given by the director.There was only a few props given so this needed to be added to with items seen in the scriptand what the directors wanted after looking at the scenes during rehearsals, this included:•2 knives•2 massage beds•2 bandages•6 GaGa cupsChanges were also made in that the tankards changed to green bottles. We initially sent anemail to all staff asking for their used beer bottles but realised that the glass couldn’t beused on stage as it was a health and safety risk as it is breakable. The bottles would bebetter as they were going to be incorporated into a scene where the characters would moremoving whilst holding them (the characters swayed mainly as they were drunk).After reading the script and gathering ideas and the highlighted section, I started to make aninitial props list
Paperwork -F&F formI needed to fill out an F&F form to give to finance who would pay for theitems. Before filling out the form I needed to have print outs of all the propsand costume I was going to buy online and write on how many of the item Iwanted, what size, what colour, and the postage option if necessary.As I might not have been the person to open up the website pages ready forfinance to buy, I put the pages with the costume/props in the order thatthey came on the F&F form.If you were buying multiple items from one company, for example, Asda,you wouldn’t put each individual item onto the list; you would just put thetotal sum that was going to that company. However, if the company waseBay or Amazon then you would put the amount owed to each differentseller, as the money is going to them, not the company they are selling on.The form needs to be approved by whoever holds the budget, just toconfirm the orders that were going to be placed and the amounts, to see ifthere are any mistakes or last minute changes- like the change of shoesmentioned earlier.
Paperwork -Props List Cont..Once the props list had been made, it was placed on the notice boardso that items could be crossed off. Items were only crossed off whenwe defiantly had them and they were in the We Will Rock You propsbox. This was so that there was no confusion over whether we hadsomething or not.
Paperwork -Cast SizesI had a cast list which I edited by adding a table besides the namesso that I could write in their sizes for shoes, tops, and trousers.I needed to know early on what sizes everyone was so I could startordering costumes; there was no point finding something to buy butrealising that they didn’t have it in the right size. For example, I waslooking at the jacket below but they didn’t have it in a size 14 whichI needed.
Paperwork -Props Table OutlineGood to start anoutline before tapingdown the sections andlabelling what goeswhere, it can getmessy otherwise andwaste time and tape.
Props TableNeed to have a propstable set up for thedress rehearsals, forthe smaller items, sothat there is a setplace for them andthe performers canfamiliarise themselveswith where theirprops are so they’renot running around onthe show nightlooking for them.
Paperwork -Props checklistIt was important to keep note of all the props during the shows so thatnone would go missing and performers ended up going on stage withouttheir gun.Checklists show organisation and a definite knowledge that you have aprop; its no good checking and taking a mental note as you could forget andend up going around in circles. Also, in your absence people need to knowwhat to check for on the props table and set backstage and how many. Ifthey cannot see any item and they’re not where they should be, then theywill be able to inquire into where they are.Props tableProps checklist
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