Contribution towards the SAP Journey at MARG

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Contribution towards the SAP Journey at MARG

  1. 1. SAP Implementation in MARG GroupFor the last 2 years, MARG Group has been using SAP across all businesses in - EPC (MARG Foundation),Residential Real Estate (MARG ProperTies Pvt. Ltd.), Urban Infrastructure & Industrial Clusters (New ChennaiTownship Pvt. Ltd), Commercial Real Estate (Riverside Mall Pvt. Ltd) & Port (Karaikal Port Pvt. Ltd). Wehave implemented on SAP R/3 ECC 6.0 (SAP Finance & Costing, SAP Material Management, SAP ProjectScheduling, SAP Human Capital Management, SAP Plant Maintenance modules).We have also furthermore, evaluated, planned & proposed the Business Process Transformation Plans forsupporting business processes while meeting the needs of the end users for implementation & possible roll-outof SAP Customer Relationship Management, SAP Mobility & SAP Business Intelligence Warehouse and RealEstate Industry specific Solutions built around - SAP ReFX and SAP Home Building Solution (EC&O).For the last 2 years, SAP is been used for:  Tracking our EPC Projects  Procurement of Materials & Equipment  Tracking and Maintaining the Inventory and Stocks across all our Construction Sites  Financial Accounting and Costing for all major operating companies  Processing and Maintaining Human Resource Data and Payroll  Preventive Maintenance Scheduling  Generation of MIS Reports & Statutory Financial RecordsThe Roll-out was completed within 14 months (without a support of a Big Consulting Firm) and MARGuses a home-grown product for Legal Document Management and Land Records.It has been a learning experience during the SAP Implementation in the above mentioned project and other ERPProject Implementations in my career that it is very important to document the existing “as-is” BusinessProcesses and then use SAP / ERP Product to drive Business Process Transformation and document “to-be”Business Processes. Other critical factors for a successful SAP / ERP Project are –  Creating & Managing the Supporting IT Infrastructure & Network,  Project Planning & Management,  Ensure Minimize Code Changes / Customization,  Adoption of Business Processes as defined in SAP / ERP Product,  A Dedicated Project Team & End-User Training, and  Effective Organizational Change Management & CommunicationAlso, there have been a few other learnings too that a SAP / ERP Implementation –  needs a long-term commitment and support of the Top Management,  the implementation approach could be - "Big Bang" or "Phased" approach and each approach has its own pro and cons, but primarily both work if the Project Management is effectively managed and handled,  is a major "Change Management" exercise impacting the Business and should be effectively used as a "Transformation Tool" for the Best Practices and Business Process Planning,  the Actual Business Benefits start coming in only after the use of SAP / ERP product purely as a "Transaction Capturing System" for the initial few months and the Top Management needs to be patient during this critical phase of the Project.Amol Vidwans (April 2012) Page 1
  2. 2. Highlights of MARG Groups Journey on SAP during my tenure as HEAD IT for the Group in the last 2years  Provided T h ought leadership to stakeholders a n d Single Point of Contact (SPOC) for the MARG Group Board of Directors on SAP & all technology adoption / technology road map,  Lead the SAP driven Business Process Transformation, Project Planning & Management, Implementation & Rollout  Completed the Rollout within 14 months (without a support of a Big Consulting Firm  SAP is the Core Mission Critical Business Application across EPC, Residential Real Estate, Urban Infrastructure & Industrial Clusters, Commercial Real Estate & Port  Increase in SAP R/3 licenses usage by 251.68%  SAP Data has grown from 101 GB in 2009 to 106 GB in 2010 and now stands at 266 GB till June 2012  High Availability of SAP Servers to end-users – 99.99% Uptime  Renegotiated SAP R/3 License Costs delivering a savings of 10% year-on-year  200+ IT Users trained on various SAP modules  All Business Critical Applications across the 6 major Operating Group Companies interfaced with SAP R/3  Web-based Port Management System – Marine, Cargo, Container Terminal & Finance operations interfaced with SAP R/3 at Karaikal Port  Centralized WeighBridge Solution Interfaced to the Port Management System & SAP R/3 at Karaikal PortAmol Vidwans (April 2012) Page 2
  3. 3. SAP in MARG - the Last 2 Year JourneyFY2010-11 & FY2011-12 MARG Group Company’s in SAP Companies FY : 2010-2011 FY : 2011-2012 MARG 1 1 Operating SPVs 1 5 Subsidiaries 0 74 TOTAL 2 80 Corporate 80 70 60 50 74 Operating 40 SPVs 30 20 5 10 1 1 0 1 0 Subsidiaries FY : 2010-2011 FY : 2011-2012 SAP Users Growth - Trend 160 140 120 100 2009 80 2010 60 2011 40 2012 (Till June) 20 0 Vertical 2009 2010 2011 2012 (Till June) Corporate 31 23 33 32 EPC 46 70 139 145 EPC-DELHI 12 21 20 EPC-IP 7 9 KPPL 37 43 MLPL 4 11 MPPL 2 7 11 17 RI 2 3 NCTPL 3 7 8 9 Total 82 119 262 289 Amol Vidwans (April 2012) Page 1
  4. 4. SAP in MARG - the Last 2 Year Journey FY2010-11 & FY2011-12 SAP Data Growth - Trend SAP Data Growth (In GB) 300 266 250 200 206 Data Growth 150 (In GB) 100 106 101 50 0 2009 2010 2011 2012 SAP Materials Management (MM) Master Data Growth Total Raw Materials Total Safety Materials Total Spares Materials 17940 168 5025 20000 16828 200 165 6000 5000 15000 12149 150 122 4000 100 3000 2150 10000 2000 5000 50 1000 0 0 0 2010 2011 2012 (Till 2010 2011 2012 (Till 2010 2011 2012 (Till June) June) June) Total Service Materials Total Operating Materials Total Semi-Finished Materials 2900 19 7045 18 8000 6456 3000 20 2234 2500 6000 4703 15 2000 1500 10 7 4000 681 1000 5 2000 500 0 0 0 2010 2011 2012 (Till 2010 2011 2012 (Till 2010 2011 2012 (Till June) June) June)Amol Vidwans (April 2012) Page 2
  5. 5. SAP in MARG - the Last 2 Year Journey FY2010-11 & FY2011-12 SAP Materials Management (MM) Master Data Growth Total Vendors Total Customers 6094 2256 2010 2010 13144 5546 2011 2011 11388 2012 (Till 4382 2012 (Till June) June) MASTER RECORDS 2010 2011 2012 (Till June) Total Vendors 6094 11388 13144 Total Customers 2256 4382 5546 SAP Materials Management (MM) Transaction Data Growth Purchase Requisitions Imports Purchase Order Capex Purchase Order 10000 40 2000 8000 1500 30 6000 1000 20 4000 500 2000 10 0 0 0 2009 2010 2011 2012 2009 2010 2011 2012 (Till 2009 2010 2011 2012 (Till (Till June) June) June) 2012 (Till Purchase / Service Orders Goods Receipt Note (GRN) Transactions 2009 2010 2011 June) Purchase Request 0 1547 5459 9988 20000 200000 180000 Imports Total 160000 Purchase 15000 Purchase 140000 Order 5 30 37 Order 120000 10000 Capital 100000 80000 Purchase 5000 60000 Order 12 432 1507 1872 Total Service 40000 0 Purchase Order 20000 0 Order 44 5027 13884 17725 2009 2010 2011 2012 Service (Till Order 56 3600 11538 16634 June) Goods Receipt Note (GRN) 40039 143963 197825Amol Vidwans (April 2012) Page 3
  6. 6. SAP in MARG - the Last 2 Year Journey FY2010-11 & FY2011-12 SAP FICO Master Data Growth GL Asset Master 2427 17777 2012 2012 2334 16081 2011 2011 2010 2020 2010 10522 0 500 1000 1500 2000 2500 0 5000 10000 15000 20000 2012 (Till Masters 2010 2011 June) GL 2020 2334 2427 Asset Master 10522 16081 17777 SAP FICO Transaction Data Growth Asset Payment /Cheque Accounts Payable 2012 42789 2012 91639 2012 139060 40053 79841 2011 125018 2011 2011 19414 28340 2010 49956 2010 2010 2009 2034 2009 3889 2009 2094 0 50000 100000 150000 0 10000 20000 30000 40000 50000 0 20000 40000 60000 80000 100000 Goods Movement Accounts Receivable Transactions 2009 2010 2011 2012 2012 277603 2012 13190 Asset 3889 19414 40053 42789 Payment 2011 242001 2011 11377 /Cheque 2094 28340 79841 91639 Accounts 2010 86115 2010 1759 Payable 2034 49956 125018 139060 Goods 6764 2009 95 Movement 6764 86115 242001 277603 2009 Accounts 0 100000 200000 300000 0 5000 10000 15000 Receivable 95 1759 11377 13190Amol Vidwans (April 2012) Page 4
  7. 7. SAP in MARG - the Last 2 Year Journey FY2010-11 & FY2011-12 SAP Project Systems (PS) Data Growth - Trend PROJECTS IN SAP 183 200 160 126 150 100 50 15 0 2009 2010 2011 2012 SAP Human Resources (HR) Data Growth 1975 2000 1800 1689 1600 1400 Active Employees (PA) 1200 1000 748 800 Organizational Mgmt (PD) 494 543 600 400 248 200 0 0 0 2009 2010 2011 2012 (Till June)Amol Vidwans (April 2012) Page 5
  8. 8. SAP in MARG - the Last 2 Year JourneyFY2010-11 & FY2011-12 SAP Technical Support ensuring smooth Business Operations in FY 2011-12 SAP Support 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr Change Request 271 305 211 225 Authorization 646 384 195 184 700 646 Change 600 Request 500 384 Authorization 400 305 271 300 211 195 225 184 200 100 0 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr SAP Application Performance Review Process SAP End User Access Rights Reviewed SAP Patch Management SAP Kernel Updations SAP User Manual made available in Visioneers SQL Backup Restored and Tested 6
  9. 9. SAP in MARG - the Last 2 Year JourneyFY2010-11 & FY2011-12 SAP End User Training imparted across Business Units in FY 2011-12 Location Users Trained Futura 65 Swarnabhoomi 25 Karaikal 48 70 60 Futura 50 Swarnabhoomi 40 65 30 48 Karaikal 20 25 10 0 Futura Swarnabhoomi Karaikal Functional Enhancements in SAP Completed and Deployed as per request from Business in FY 2011-12 SAP Enhancements 1st Half FY 2011-12 2nd Half FY 2011-12 Controls 23 12 MIS Reports 28 29 Process Improvement 9 10 Bulk Data Copy (BDC) 8 13 28 29 30 23 25 1st Half 20 FY 2011-12 12 13 15 9 10 8 2nd Half 10 FY 2011-12 5 0 Controls MIS Reports Process BDC Improvement 7
  10. 10. SAP in MARG - the Last 2 Year JourneyFY2010-11 & FY2011-12 Major Customized Reports developed and made available to Business in FY 2011-12 Financials & Costing (FICO) Material Management (MM) 1. Bank Reconciliation Report 1. Material Group-wise Stock Report 2. Customer Aging Details Report 2. Material wise Stock Report 3. Customer Aging Summary 3. Plant wise Stock Report 4. Customer Ledger Report Bank 4. Storage Location wise Stock Report 5. General Ledger Report 5. Inventory Ageing 6. General Ledger Statement of Accounts Report 6. Purchase Request to Purchase Order - Detailed 7. Monthly General Ledger Balance Report Report 8. Payment Advice Report 7. Goods Inward Receipt pending against material 9. Vendor Aging Report Purchase Order /Service Order with Vendor details 10. Vendor General Ledger Report 8. Purchase Request Printing Project System (PS) Human Capital Management (HCM) 1. Project Performance Report 1. MIS Summary 2. Project-wise Accounts Payable Report 2. Recruitment - Applicant Statistics Summary 3. Project-wise Accounts Receivable Report 3. Employee Personal Information 4. Project-wise Cash-flow Report 4. Employee Age and Date of Birth Details 5. Project-wise Revenue Report 6. Project Report - Gain / Loss on Project Budget Major Enhancements in SAP Completed and Made Available to Business in FY 2011-12 Financials & Costing (FICO) Material Management (MM)  Cheque Printing Enabled for all Operating (6) and 62 Purchase Request Release – Automatic Email alert subsidiary companies  Imports Purchase Order configured and enabled in  Budget Control System / Fund Management – Sub MM module module configured in FICO module  Value based contracts and Release Strategy in  WBS is made mandatory for all direct expenses Purchase Order configured and made mandatory Restricted Pre & Post dated entries of Material, Service, and Capex Purchase Orders.  Enabled contracts for generating service orders. Project System (PS) Human Capital Management (HCM)  Separate version for baseline revenue plan and  PLI & automatic Tax Computation configured in SAP current/forecast revenue plan enabled in PS module HR  Project Templates defined for easy project creation  Medical Reimbursements  Multiple Profiles like Estimation, Customer &  LTA Reimbursements Investment were enabled in PS module for EPC  HRMIS – Employees Personal Data 8

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