Digital Archiving Solutions Presentation English

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Digital Archiving Solutions Presentation English

  1. 1. Digital Archiving Solutions<br />General Presentation for<br />©2009Digital Archiving Solutions S.R.L..All rights reserved. DAS and the page design are trademarks ofDigital Archiving Solutions S.R.L.<br />
  2. 2. Your company looses thousandsannually!<br />Damaged documents<br />Lost documents<br />Long document searches<br />Too many copies<br />Storage space<br />Paper consumption<br />©2009Confidential and proprietary information of Digital Archiving Solutions S.R.L.<br />
  3. 3. Short history of archive issues and problems<br />“...90% of operational managers agree that scanning during the life cycle of a document, helps to improve the daily performance of the company… and only 12% can say that their company is effective in managing documents...”Source: Océ Business Services<br />Occupies space<br />Document handling<br />Uncontrolled access<br />Not always organized<br />Document life cycle<br />©2009Confidential and proprietary information of Digital Archiving Solutions S.R.L.<br />
  4. 4. Why is it severeand may become worse?<br />“If your company is like many others, it spends and average of 1% to 3% of its revenue on printing, copying and fax...”Source: Océ Business Services<br /><ul><li>Lost time searching for documents
  5. 5. Lost time organizing documents
  6. 6. Storage space
  7. 7. Storage space is unsuitable
  8. 8. Most of the documents are copied
  9. 9. Long reporting time
  10. 10. Lack of qualified personnel dedicated to the archive
  11. 11. Monetary penalties from the National Archives</li></ul>©2009Confidential and proprietary information of Digital Archiving Solutions S.R.L.<br />
  12. 12. How can das help you?<br />“…of all the documents handled each day in a normal office, 90% are simply mixed together… a document is on average copied 19 times… 7% of documents are lost and 3% are archived wrong ...“Source: PricewaterhouseCoopers<br /><ul><li>Document Scanning
  13. 13. Document Storage
  14. 14. Electronic Archiving(Server Solution)
  15. 15. Archive Consultancy
  16. 16. Archive Organization
  17. 17. Secure Document Destruction
  18. 18. Safe On-line (Data backup)</li></ul>©2009Confidential and proprietary information of Digital Archiving Solutions S.R.L.<br />
  19. 19. Document scanning solution<br /> Document Scanning Workflow<br /><ul><li>Non disclosure agreement
  20. 20. Different security systems
  21. 21. Kodak Scanners
  22. 22. Software: </li></ul>Kodak, Kofax, Abbyy, Nuance<br /><ul><li>Scans at optimal resolution
  23. 23. Full color, Grayscale and Black and White
  24. 24. Full OCR and selective OCR (Optical Mark Recognition)
  25. 25. Capacity of over 20,000 pages per day
  26. 26. In-house or on-site scanning
  27. 27. Any format up to A0
  28. 28. Scanned documents issued on different storage mediums</li></ul>Processing<br />Document Preparation<br />Staples removal, dust removal, etc..<br />Document Scanning Request<br />Identification<br />Manual Scanning<br />Covers and optional content<br />Automatic Scanning<br />Post- Processing<br />Optional electronic<br />PDF Container<br />File name, assembly, etc..<br />PDF Container Finalized<br />Folder re-assembly<br />©2009Confidential and proprietary information of Digital Archiving Solutions S.R.L.<br />
  29. 29. MostImportantreasons of a scanning job<br />“Most important factors taken into consideration, on a scanning/capture project, by a company...”<br />Source: AIIM Market Intelligence...(882 companies surveyed)<br />©2009Confidential and proprietary information of Digital Archiving Solutions S.R.L.<br />
  30. 30. Documentstoragesolution<br /> Document Storage Workflow<br /><ul><li>Non disclosure agreement
  31. 31. Different security systems
  32. 32. Protection against fires
  33. 33. Protections against flooding
  34. 34. Protection against theft
  35. 35. Boxes resistant to humidity and dust
  36. 36. Easy document access
  37. 37. Tracking/Search - Anonymity
  38. 38. Boxes are not stacked on top of each other.
  39. 39. Document retrieval</li></ul>Express – 6 hours<br />Standard – next day<br />Processing<br />Unloading<br />Document Pick-up Request<br />Taking over<br />Arranging<br />Labeling<br />Indexing<br />Allocation of Boxes<br />Labeling<br />Inventory<br />Physical Archiving<br />Completion<br />©2009Confidential and proprietary information of Digital Archiving Solutions S.R.L.<br />
  40. 40. Return on investment<br />Return on investment time on scanning/capture project… how long until the savings cover the costs…<br />Sursă: AIIM Market Intelligence...(882 companies surveyed)<br />©2009Confidential and proprietary information of Digital Archiving Solutions S.R.L.<br />
  41. 41. Electronic archiving solution<br />“…15% of the time spent by an employee in the office, is dedicated to retrieval of documents stored on paper, and 8,5% of written documents are lost due to errors during physical archiving…“Source: PricewaterhouseCoopers<br /><ul><li>Once scanned documents are stored on our servers
  42. 42. Access through VPN(Virtual Private Network) and the DAS-NET portal
  43. 43. Access 24/7/365
  44. 44. Controlled Access
  45. 45. Easily accessible from wherever internet is available through DAS-NET.
  46. 46. Different security systems</li></ul>©2009Confidential and proprietary information of Digital Archiving Solutions S.R.L.<br />
  47. 47. Outsourcingthe scanning process<br />The biggest benefits for using an outsourced scanning and data capture service…<br />Source: AIIM Market Intelligence...(882 companies surveyed)<br />©2009Confidential and proprietary information of Digital Archiving Solutions S.R.L.<br />
  48. 48. 8reasonsto implement DAS solutions<br />“…80% of employees loose on average 30 minutes per day looking for information, while 60% loose an hour or more recreating existing documents…“Source: PricewaterhouseCoopers<br /><ul><li>Improve efficiency and productivity
  49. 49. Better customer service
  50. 50. Risk management/ Business continuity
  51. 51. Compliance
  52. 52. Cost reduction
  53. 53. Increase in profit
  54. 54. Better performance
  55. 55. Competitive advantage</li></ul>©2009Confidential and proprietary information of Digital Archiving Solutions S.R.L.<br />
  56. 56. 8Reasonsto collaborate with das...<br />“…in an average company, the amount of paper documents increases by 25% per year, so the volume doubles in three years…most companies don’t have a backup of their physical documents, and thus can be easily put out of business should a disaster occur…“Source: PricewaterhouseCoopers<br /><ul><li>Focus in the field
  57. 57. Service flexibility
  58. 58. Scan On-Site and In-House
  59. 59. Confidence
  60. 60. Local Offices
  61. 61. Data processing facilities
  62. 62. Focused on customer service
  63. 63. Fair pricing</li></ul>©2009Confidential and proprietary information of Digital Archiving Solutions S.R.L.<br />
  64. 64. Certifications<br />“…55 kilograms of paper are consumed on average each year by each employee of a company in Romania…“Source: Food and Agriculture Organization<br /><ul><li>ISO 9001:2008
  65. 65. ISO 27001:2005
  66. 66. National Archives Certification</li></ul>©2009Confidential and proprietary information of Digital Archiving Solutions S.R.L.<br />
  67. 67. “…only 38% of paper originated documents are scanned and stored electronically, while 51% of scanned documents are 100% “born digital”...“Source: AIIM Market Intelligence<br />Reducecosts and increaseprofits<br /><ul><li>Time savings in creating and retrieving: 50-90%
  68. 68. Increase productivity: 20-30%
  69. 69. Document management savings: 20-40%
  70. 70. Decrease in work cycle time: 20-40%
  71. 71. Office space savings: 30-50%
  72. 72. Increase customer satisfaction: 30-50%</li></ul>©2009Confidential and proprietary information of Digital Archiving Solutions S.R.L.<br />
  73. 73. Scanning and data capture projects<br />The most common scanning/data capture projects chosen by the institutions surveyed…<br />Source: AIIM Market Intelligence...(882 companies surveyed)<br />©2009Confidential and proprietary information of Digital Archiving Solutions S.R.L.<br />
  74. 74. ©2009Confidential and proprietary information of Digital Archiving Solutions S.R.L.<br />resources<br />
  75. 75. Contact<br />SC Digital Archiving Solutions SRL<br />Str. Căderea Bastiliei Nr.1, Sector 1, 010611, Bucureşti<br />Tel:+40.21.312.85.94 <br />Fax:+40.21.312.91.11 <br />Mob:+40.722.240.023 Mob:+40.745 .950.416 <br />office@arhivam.rosales@arhivam.ro<br />www.arhivam.ro<br />Thank you for your time!!!<br />©2009Confidential and proprietary information of Digital Archiving Solutions S.R.L.<br />

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