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Taking the next step in online description
Taking the next step in online description
Taking the next step in online description
Taking the next step in online description
Taking the next step in online description
Taking the next step in online description
Taking the next step in online description
Taking the next step in online description
Taking the next step in online description
Taking the next step in online description
Taking the next step in online description
Taking the next step in online description
Taking the next step in online description
Taking the next step in online description
Taking the next step in online description
Taking the next step in online description
Taking the next step in online description
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Taking the next step in online description

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Update on progress towards migrating Ontario's online archive network, ARCHEION, to a new hardware/software platform in 2011. Presented at the Archives Association of Ontario conference in Thunder …

Update on progress towards migrating Ontario's online archive network, ARCHEION, to a new hardware/software platform in 2011. Presented at the Archives Association of Ontario conference in Thunder Bay, June 2011.

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  • 1. Taking the next step in online description ARCHEION: a paradigm of partnership Amanda Hill Hillbraith Ltd. [ARCHEION Coordinator]
  • 2. Current ARCHEION situation <ul><li>Server: old and unsupported </li></ul><ul><ul><li>At risk of failure </li></ul></ul><ul><li>Software: functioning but slow </li></ul><ul><ul><li>Only allows for fond/collection level descriptions </li></ul></ul><ul><ul><li>Does not support incorporation of images </li></ul></ul><ul><ul><li>Bespoke system - lacking technical support </li></ul></ul>
  • 3. Toward an upgrade… <ul><li>Partnerships of various kinds </li></ul><ul><ul><li>Artefactual Systems Inc. </li></ul></ul><ul><ul><li>Funding organisations (NADP, Museums and Technology Fund, EMC Heritage Grant, Trillium Foundation) </li></ul></ul><ul><ul><li>University of Toronto </li></ul></ul><ul><ul><li>Volunteers </li></ul></ul><ul><ul><li>ARCHEION contributors </li></ul></ul>
  • 4. After migration to ICA-AtoM <ul><li>Hosted on Artefactual’s servers in BC </li></ul><ul><ul><li>Fully supported </li></ul></ul><ul><ul><li>Will be upgraded as necessary by Artefactual </li></ul></ul><ul><li>Software is open source </li></ul><ul><ul><li>Possible to hold full finding aids and digital images </li></ul></ul><ul><ul><li>Widely used in Canada (including other provincial networks) and beyond </li></ul></ul><ul><li>= Peace of mind! </li></ul>
  • 5. Series-level description (Memory BC)
  • 6. Series-level description (SAIN)
  • 7. Item-level description (SAIN)
  • 8. Recent activities <ul><li>Extracting all live and draft descriptions from existing server </li></ul><ul><ul><li>submitted to Artefactual for migration </li></ul></ul><ul><li>Contacting existing contributors </li></ul><ul><li>Conducting usability testing at the University of Toronto’s lab </li></ul><ul><ul><li>Jordan Phoenix (University of Toronto) &amp; 20 volunteers </li></ul></ul><ul><li>Creating basic ISDIAH records for each ARCHEION repository </li></ul><ul><li>Building a gazetteer of Ontario place names </li></ul><ul><ul><li>ARCHEION committee (Gina Coady, Anna St. Onge) </li></ul></ul>
  • 9. Post-test usability survey http://artefactual.com/wiki/images/e/e4/AAO_Charts.pdf
  • 10. http://artefactual.com/wiki/images/e/e4/AAO_Charts.pdf
  • 11. Issues raised by test subjects… <ul><li>… and mock-ups of the ARCHEION interface which show how these would be addressed in the new software </li></ul>
  • 12. Need an advanced search screen http://artefactual.com/wiki/images/a/a3/AAO_UI_features_mockups_v03.pdf
  • 13. Flexibility in display http://artefactual.com/wiki/images/a/a3/AAO_UI_features_mockups_v03.pdf
  • 14. Easier ways of editing particular areas http://artefactual.com/wiki/images/a/a3/AAO_UI_features_mockups_v03.pdf
  • 15. Archives Canada <ul><li>Records from ARCHEION have not been uploaded to Archives Canada for some time </li></ul><ul><li>Development work on ICA-AtoM will include the ability to export records in the MARC format required by Archives Canada (and other library-based systems) </li></ul>
  • 16. Timeline <ul><li>Developing ICA-AtoM features for ARCHEION requirements and migrating existing ARCHEION descriptions: April – August </li></ul><ul><li>Setting up server for ARCHEION: July – October </li></ul><ul><li>Contributor training: September - October </li></ul><ul><li>‘ Soft launch’ of new ARCHEION in late November 2011 </li></ul>
  • 17. Watch out for updates… <ul><li>AAO mailing list (AAOLIST@yorku.ca) </li></ul><ul><li>AAO website (www.aao-archivists.ca) </li></ul><ul><li>Off the Record </li></ul><ul><li>@AAO_Archeion on Twitter </li></ul><ul><li>[email_address] </li></ul><ul><li>www.archeion.ca </li></ul>

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