SEVIS II: Update


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Co-presented with Daniela D\'Argento (HCCS) at the Houston Forum in early February 2010.

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  • No ONE person can make the SEVIS II Transition alone
  • Daniela shares HCC’s experiences with their MAP  Take it, make it your own. Be strategic. Analyze from all sides… get SOMETHING in writing.. If you don’t know where you are going, how will you know if you have arrived? You need a map!
  • Let’s make it fun and personal… Q & A on Yahoo messenger… afterall they have those videoconferencing capabilities, right???? Isn’t that “Ann person” with SEVP on yahoo……? Train-the-trainer… Trainer trains trainees… we all are in this together…. “music clip?” I am going to need an IIN. Students will be asking me about how to enter their information… Who will help me learn this information? Where can I find the answers to student’s questions about logging into SEVIS II? What’s my personal communication style? How would I like to teach others about SEVIS II?
  • Amanda can share about Blackboard example  Big vs small schools… posters, website, internet, classroom…?
  • SEVP sent a letter to many college Presidents about SEVIS II…
  • Mention I-17 implications… OMB numbers of new I-17/DS-3036/DS-3037 are listed, but not yet published for public review
  • ESL/Test Prep, 2-year institutions, 4+ institutions
  • SEVIS II: Update

    1. 1. SEVIS II Houston Forum February 5, 2010 Amanda Majure, University of Houston Daniela D’Argento, Houston Community College Disclaimer: All information presented is current as of 2/5/2010, and is subject to change at any time. For the most up-to-date information, please refer to NAFSA & SEVP resources.
    2. 2. Just as the puzzle pieces fit together.. <ul><li>Institutional Demands </li></ul>Student Demands Federal Demands Self/ Personal Demands
    3. 3. Enter SEVIS II… Source: SEVP Presentation: SEVIS II NAFSA 2009 , available from and DHS SEVIS II Privacy Impact Assessment, 2009 PAPERLESS PROCESS {all immigration purposes} Individual Immigration Numbers {all public users} Person-based system Students & Exchange Visitors can login to SEVIS Domestic I-20 {DL, SSA, I-9} Admissibility Indicators at the Port of Entry Electronic Signatures {via PIN number} <ul><li>Person-based system (one person, one record) </li></ul><ul><li>Paperless Process for all immigration purposes </li></ul><ul><li>Electronic Signatures via PIN numbers </li></ul><ul><li>Immigrant Identification Numbers (IINs) for all public users [including proxies, officials, owners, chief executives, and legal counsel of SEVP-certified schools and designated exchange visitor sponsors] </li></ul><ul><li>Admissibility Indicators at the Port of Entry </li></ul><ul><li>Students & Exchange Visitors will login to SEVIS </li></ul>
    4. 4. Data Migration <ul><li>SEVIS I </li></ul><ul><li>Initial Operating Capability (IOC) </li></ul>SEVIS II Final Operating Capability (FOC) Source: SEVP Presentation, SEVIS II NAFSA 2009 , available from &
    5. 5. Common SEVIS II Coping Methods <ul><li>Ignorance is bliss  </li></ul>Attend conferences about SEVIS II Read up on the topic Active participant in the preparation process Can’t eat; Can’t sleep… AHH SEVIS II!!
    6. 6. Suggestions to avoid SEVIS II meltdown… <ul><li>Take personal initiative to remain current with SEVIS II updates (such as visiting on Tuesdays), </li></ul><ul><li>Increase self-awareness to prepare for transition, </li></ul><ul><ul><ul><ul><ul><li>Begin reviewing current personal/institutional readiness by strategically analyzing policies, procedures, needs, etc. </li></ul></ul></ul></ul></ul><ul><li>Review current SEVIS II updates & make a “transition map” </li></ul><ul><ul><ul><ul><ul><li>Identify small action steps that can be taken today (based on known facts from SEVP and NAFSA websites) to help prepare for transition. </li></ul></ul></ul></ul></ul>
    7. 7. Key People on My Campus? Source: SEVIS II NAFSA 2009 presentation How will they be involved?
    8. 8. Review Readiness for Transition Source: SWOT Analysis Current Policies? Current Compliance Methods? Campus Relationships?
    9. 9. Sample Transition Tools: Dartmouth DRAFT implementation plan (available on SEVIS II Yahoo Group)
    10. 10. How do I train me? How is SEVIS II going to impact me? <ul><li>I am going to need an IIN. </li></ul><ul><li>Students will be asking me about how to enter their information… who/where will I learn this information from? </li></ul><ul><li>Where can I find answers to student/scholars’ questions about logging into SEVIS II? </li></ul><ul><li>What’s my personal communication style? </li></ul><ul><li>How would I like to teach others about SEVIS II? </li></ul>
    11. 11. “ Create Customer Account” Mock Screens available online via NAFSA & SEVP websites
    12. 12. Data Elements for customer accounts available with descriptions & permissions (available online via SEVP & NAFSA websites):
    13. 13. I-17 Mock-screens available online via SEVP & NAFSA websites
    14. 14. What communication resources are at your disposal? <ul><li>New Exchange Visitors & Students? </li></ul><ul><li>Continuing Students & Exchange Visitors? </li></ul><ul><li>Across Campus? </li></ul>
    15. 15. Resources for Active Participants <ul><li>Join SEVP’s Yahoo Groups: SEVIS II & SEVIS II Batch {must request permission to be added} </li></ul><ul><li>Join DOS’s J-Batch Listserv </li></ul><ul><li>Monitor NAFSA’s SEVIS II Taskforce updates </li></ul><ul><li>Attend upcoming NAFSA Conferences/meetings </li></ul><ul><li>Check regularly for Federal Register updates </li></ul>
    16. 16. SEVP:
    17. 17. J Batch Schema & Batch User Manual:
    18. 18. NAFSA Taskforce:
    19. 19. NAFSA resources include policy & technical updates Source:
    20. 20. System of Records Notice, 1/5/2010 <ul><li>Identifies SEVIS II as a “law enforcement system” </li></ul><ul><li>Expands routine uses of SEVIS information & to whom information about individuals/institutions can be released </li></ul><ul><li>Expands SEVIS users to include: </li></ul><ul><ul><ul><ul><ul><li>“ Proxies, parents, or guardian of F/M/J nonimmigrant” </li></ul></ul></ul></ul></ul><ul><ul><ul><ul><ul><li>“ officials, owners, chief executives, and legal counsel of SEVP-certified schools and designated exchange visitor sponsors” </li></ul></ul></ul></ul></ul>
    21. 21. SORN, 1/5/2010 continued… <ul><li>Individuals may request access to their own records, release of info at ICE discretion (complies with DHS Privacy Act regulations, 6CFRpt5) </li></ul><ul><li>Non-government user account information will be retained 75 years from last transaction </li></ul><ul><li>Government user audit information retained 7 years </li></ul><ul><li>SEVIS legacy data retained 7 years </li></ul>
    22. 22. Possible SORN FERPA implications: <ul><li>Capable of collecting student identification numbers </li></ul><ul><li>Information contained within the system can be released to multiple users for multiple purposes ( Federal Register ,75:2, p. 415) </li></ul><ul><ul><ul><ul><ul><li>Criminal or civil litigations & related parties </li></ul></ul></ul></ul></ul><ul><ul><ul><ul><ul><li>DHS/DOJ & specific employees </li></ul></ul></ul></ul></ul><ul><ul><ul><ul><ul><li>Congressional offices </li></ul></ul></ul></ul></ul><ul><ul><ul><ul><ul><li>Federal, State, Tribal, Local, international, or foreign law enforcement agencies </li></ul></ul></ul></ul></ul><ul><ul><ul><ul><ul><li>Naturalization clerks & judges </li></ul></ul></ul></ul></ul><ul><ul><ul><ul><ul><li>Foreign governments during times of natural disasters/health emergencies </li></ul></ul></ul></ul></ul><ul><ul><ul><ul><ul><li>And many more! </li></ul></ul></ul></ul></ul>
    23. 23. Privacy Impact Assessment for SEVIS II <ul><li>Published December 4, 2009, referenced in SORN </li></ul><ul><li>30 reader-friendly pages </li></ul><ul><li>What, how, why, uses, retention, access, correction, security & disclosure of information </li></ul><ul><li>Discusses risk analysis, such as: </li></ul><ul><ul><ul><ul><li>removal from SEVIS II of Social Security Numbers and Drivers License Information as mentioned in SORN </li></ul></ul></ul></ul>
    24. 24. Applying SWOT: Individual or Group Strengths Weaknesses Opportunities Threats
    25. 25. <ul><li>1.  Scenario: You are standing in an empty elevator and in walks your chancellor/president. (S)he recognizes you as working with internationals and takes the opportunity to ask you about SEVIS II… A. What do you say? B. What do you not say? C. What would you like to say (but keep to yourself)? </li></ul><ul><li>2.  Does my campus have a “map” for SEVIS II? </li></ul><ul><li>3.  What are the roles of the “key players” on your campus? </li></ul><ul><li>4.  How are your relationships on campus? With your team members? </li></ul><ul><li>5.  What communication resources are available for you to use during the transition from SEVIS I to SEVIS II? </li></ul><ul><ul><ul><ul><ul><li>6.  IOC (Phase 1) has arrived: How are you going to be trained? What is your preferred learning method? </li></ul></ul></ul></ul></ul><ul><ul><ul><ul><ul><li>7.  How are you going to help train others (what is your preferred communication style)? </li></ul></ul></ul></ul></ul><ul><ul><ul><ul><ul><li>8.  How does my institution confirm the validity of data on current students/scholars? </li></ul></ul></ul></ul></ul>Group Discussion Questions:
    26. 26. Thank you! Comments/suggestions are welcome at [email_address] or [email_address]