1
2
3
4
5
6
Submitting
your
application

7
Submitting Your Application

8
Submitting
your
application

Processing
your voter
registration

9
10
Processing your registration
•
•
•

Is it complete and legible?
Did we receive it in time?
Maryland requires identity
veri...
Processing your registration:
Motor Vehicle Administration
•
•
•
•

Vast majority of all new
registrations and record upda...
Processing your registration:
Online registration
•
•
•
•

Launched just before
2012 general election
Requires match to cu...
Registration Method:
Mail
•
•
•
•
•

Handwriting
Smaller percentage than in the past
High volume at peak processing time
V...
Registration Method:
High School

15
Registration Method:
Forms received through April drive

16
Registration Method:
Forms received through April drive
* Teens now registering @MVA at 16

17
Registration Method:
Nursing Home

18
Registration Method:
Federal Post Card
•
•
•

Can be used for both registration
and absentee ballot request
Default for ab...
Other Registration Methods
•
•
•
•
•

Petition signature
Absentee ballot application
Provisional ballot
Jury service
USPS ...
Submitting
your
application

Processing
your voter
registration

Getting your
data to the
polls

21
State Board of Elections

Early voting
(E-12 to 5 days)

Close of registration
(E-21 days)

Election Day
22
Montgomery County has 1,200 electronic pollbooks that must be individually
loaded with updated voter data for the correct ...
Submitting
your
application

Processing
your voter
registration

Getting your
data to the
polls

Updates by
provisional
ba...
Provisional Ballots

•
•
•

Majority are out-of-precinct or change of address
Counted for all *eligible* contests (may not...
2012 General Election:
13,411 provisional ballots
Disposition:

Reasons for issuance (estimates):
Reasons for rejection:

...
•Submitting
your
application

•Processing
your voter
registration

•Hello? Are
you still
there?

•Getting
your data to
the...
•Submitting
your
application

•Processing
your voter
registration

•Hello? Are
you still
there?

•Getting
your data to
the...
What does it mean to be an
“inactive voter”?


We have reason to believe you’re not there.
Laws, regulations dictate.


...
•Submitting
your
application

•Processing
your voter
registration

•Hello? Are
you still
there?

•Getting
your data to
the...
Returned mail:
Sample ballot sent to all voters

31
Eventual cancellation if…

32
Montgomery County has
667,393 registered voters
***estimated 600,000 transactions in FY13

33
Montgomery County Voters:
Party Affiliation

Libertarian: 2,146
Green: 1,690
Americans Elect: 28

No longer recognized:
Co...
35
36
2012 Presidential Election:
Our Decisions/Advantages in Minimizing Lines


Good facilities




Emphasis on pollworkers
...
38
Voter
Registration

39
Operations
and IT

40
Absentee
Voting

41
2012 Presidential Election:
Voting in Montgomery County
Early
17%

Absentee
9%

Statewide
Early
16%

Election
Day
74%

Abs...
43
44
45
46
Absentee
Voting

47
48
Absentee Voting
•
•
•
•
•

No excuse needed
Ballot must be postmarked by
Election Day
Can be received up to ten later
Spec...
50
Operations
and IT

51
52
53
Non-EJ
Operations/IT

54
Election Day
Average Hourly Turnout by Precinct

55
56
Election
Judge
Management

57
58
59
2012 Presidential Election:
Shortest Lines of Large Jurisdictions in State
Early Voting (% of Statewide)
20%

Wait Time in...
62
63
64
2012 Presidential Election:
Our Decisions/Advantages in Minimizing Lines


Good facilities




Emphasis on pollworkers
...
State Board of Elections

Early voting
(E-12 to 5 days)

Close of registration
(E-21 days)

Election Day
66
2012 Presidential Election:
Our Decisions/Advantages in Minimizing Lines


Good facilities




Emphasis on pollworkers
...
2012 Presidential Election:
Our Decisions/Advantages in Minimizing Lines


Good facilities




Emphasis on pollworkers
...
69
2012 Presidential Election:
Voting in Montgomery County
Montgomery County

Early
17%

Absentee
9%

Statewide
Early
16%
Abs...
2012 Presidential Election:
Voting in Montgomery County
Montgomery County

Early
17%

Absentee
9%

Statewide
Early
16%
Abs...
By the Numbers
667,393

registered voters
71 ballot styles
9 early voting centers
250 precincts
3,000 Election Judges...
Budget for FY 2013-2014

75
Budget for FY 2014

Permanent and
Temporary Personnel by
Function

76
Outreach
•
•
•
•

No dedicated full-time staff
Paid advertising:
$20,000
Sample ballot:
$200,000
Future Vote:
Priceless

7...
79
Early Voting

80
Early Voting
Early Voting Turnout by Voting Center Location
5000
4500
4000
3500
BAUER

3000

EOB

2500

GMNTOWN
PRAISNER

...
Election Day
Average Hourly Turnout by Precinct

160
140
120
100
80
60
40
20
0
1

2

3

4

5

6

7

8

9

10

11

12

13

...
Election Day
Average Hourly Turnout PER DRE by Precinct

14
12
10
8
6
4
2
0
1

2

3

4

5

6

7

8

9

10

11

12

13

14
...
7:
00
am
8:
00
am
9:
00
am
10
:0
0a
m
11
:0
0a
m
12
:0
0p
m
1:
00
pm
2:
00
pm
3:
00
pm
4:
00
pm
5:
00
pm
6:
00
pm
7:
00
pm...
8:
00
pm
9:
00
pm

6:
00
pm
7:
00
pm

4:
00
pm
5:
00
pm

9:
00
am
10
:0
0a
m
11
:0
0a
m
12
:0
0p
m
1:
00
pm
2:
00
pm
3:
00...
2012 Presidential Election:
Our Decisions/Advantages in Minimizing Lines


Good facilities




Emphasis on pollworkers
...
2012 Presidential Election:
Shortest Lines of Large Jurisdictions in State
Early Voting (% of Statewide)
20%

Wait Time in...
88
BOE Overview for Montgomery County Right to Vote Task Force
BOE Overview for Montgomery County Right to Vote Task Force
BOE Overview for Montgomery County Right to Vote Task Force
BOE Overview for Montgomery County Right to Vote Task Force
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BOE Overview for Montgomery County Right to Vote Task Force

  1. 1. 1
  2. 2. 2
  3. 3. 3
  4. 4. 4
  5. 5. 5
  6. 6. 6
  7. 7. Submitting your application 7
  8. 8. Submitting Your Application 8
  9. 9. Submitting your application Processing your voter registration 9
  10. 10. 10
  11. 11. Processing your registration • • • Is it complete and legible? Did we receive it in time? Maryland requires identity verification at time of registration • • • • MVA or last four of SSN Only exception is in-person registrants who check “do not have” Failure to provide prompts ID requirement at the polls Last-minute registrants – particularly if they provide SSN and not MVA number may have to cast a provisional ballot 11
  12. 12. Processing your registration: Motor Vehicle Administration • • • • Vast majority of all new registrations and record updates More or less automatic for voter (opt in) Manual process on back end Lack of name standard leads to: • • • Match quality concerns Transactions without material change to voter record (i.e. middle initial) Impact on petition verification 12
  13. 13. Processing your registration: Online registration • • • • Launched just before 2012 general election Requires match to current driver’s license Not integrated with voter record lookup; voter retypes all data Not yet seeing the efficiency savings of other states 13
  14. 14. Registration Method: Mail • • • • • Handwriting Smaller percentage than in the past High volume at peak processing time Voters submit duplicates “just to be sure” Voters tend to provide last four of SSN rather than driver’s license number. • Can lead to duplicate voters or identity confusion – i.e., John Smith and J. Henry Smith with same DOB and last four of SSN 14
  15. 15. Registration Method: High School 15
  16. 16. Registration Method: Forms received through April drive 16
  17. 17. Registration Method: Forms received through April drive * Teens now registering @MVA at 16 17
  18. 18. Registration Method: Nursing Home 18
  19. 19. Registration Method: Federal Post Card • • • Can be used for both registration and absentee ballot request Default for absentee ballot request is one federal election cycle Means of applying for federal-only ballot if do not intend to return from overseas 19
  20. 20. Other Registration Methods • • • • • Petition signature Absentee ballot application Provisional ballot Jury service USPS change of address • • In-state changes only Yellow stickers; one of few counties that purchases NCOA 20
  21. 21. Submitting your application Processing your voter registration Getting your data to the polls 21
  22. 22. State Board of Elections Early voting (E-12 to 5 days) Close of registration (E-21 days) Election Day 22
  23. 23. Montgomery County has 1,200 electronic pollbooks that must be individually loaded with updated voter data for the correct precinct, tested and secured with numbered seals. Chain of custody documentation must also be completed for each pollbook between early voting and Election Day.
  24. 24. Submitting your application Processing your voter registration Getting your data to the polls Updates by provisional ballot 24
  25. 25. Provisional Ballots • • • Majority are out-of-precinct or change of address Counted for all *eligible* contests (may not be same ballot style in that polling place) Labor-intensive form of “convenience” voting 25
  26. 26. 2012 General Election: 13,411 provisional ballots Disposition: Reasons for issuance (estimates): Reasons for rejection: 26
  27. 27. •Submitting your application •Processing your voter registration •Hello? Are you still there? •Getting your data to the polls Q: What happens if you don’t vote? A: Nothing 27
  28. 28. •Submitting your application •Processing your voter registration •Hello? Are you still there? •Getting your data to the polls Q: What happens if your mail bounces? A: You become an “inactive voter” 28
  29. 29. What does it mean to be an “inactive voter”?  We have reason to believe you’re not there. Laws, regulations dictate.  Usually, this means:    We try to contact you   Confirmation mailings sent; update if in-state address You still appear in the pollbook   Our mail to you has been returned undeliverable or You declared yourself ineligible for jury duty Have to affirm residency to cast ballot This is where it matters if you don’t vote –  Inactivity triggers cancellation after two federal cycles with no vote, no response to our mailings, no petition signature, no jury duty or MVA update 29
  30. 30. •Submitting your application •Processing your voter registration •Hello? Are you still there? •Getting your data to the polls •We send you lots of mail 30
  31. 31. Returned mail: Sample ballot sent to all voters 31
  32. 32. Eventual cancellation if… 32
  33. 33. Montgomery County has 667,393 registered voters ***estimated 600,000 transactions in FY13 33
  34. 34. Montgomery County Voters: Party Affiliation Libertarian: 2,146 Green: 1,690 Americans Elect: 28 No longer recognized: Constitution Party, Independent Party, Populist Party, Reform Party 34
  35. 35. 35
  36. 36. 36
  37. 37. 2012 Presidential Election: Our Decisions/Advantages in Minimizing Lines  Good facilities   Emphasis on pollworkers      30-35 DREs, 5-10 EPBs at each early voting site 24 workers plus 3+ staff/Board members at each site at all times Staff, trainers available to focus on moving the process efficiently Targeted limited Election Day resources    Multiple trainers in each class, hands-on training Aggressive screening and evaluation Dedicated resources to early voting   Large county recreation centers; some other counties needed to use less well-equipped libraries in high turnout areas Based on actual past use of individual pieces of equipment Nuances of each precinct (facility issues, experience of workers, demographic factors, language assistance and other needs) Voter education   Sample ballot to all households, paid and unpaid advertising FutureVote, metroDCvote.org, and other outreach initiatives 37
  38. 38. 38
  39. 39. Voter Registration 39
  40. 40. Operations and IT 40
  41. 41. Absentee Voting 41
  42. 42. 2012 Presidential Election: Voting in Montgomery County Early 17% Absentee 9% Statewide Early 16% Election Day 74% Absentee 6% Election Day 78% 42
  43. 43. 43
  44. 44. 44
  45. 45. 45
  46. 46. 46
  47. 47. Absentee Voting 47
  48. 48. 48
  49. 49. Absentee Voting • • • • • No excuse needed Ballot must be postmarked by Election Day Can be received up to ten later Special elections can be conducted entirely by mail New for 2014: • • State assuming responsibility for UOCAVA voter services All voters can request ballot online, print from home, send using own envelope/paper 49
  50. 50. 50
  51. 51. Operations and IT 51
  52. 52. 52
  53. 53. 53
  54. 54. Non-EJ Operations/IT 54
  55. 55. Election Day Average Hourly Turnout by Precinct 55
  56. 56. 56
  57. 57. Election Judge Management 57
  58. 58. 58
  59. 59. 59
  60. 60. 2012 Presidential Election: Shortest Lines of Large Jurisdictions in State Early Voting (% of Statewide) 20% Wait Time in Minutes (Responses to MIT Cooperative Congressional Election Study) 18% 16% 14% 12% 10% 80 8% 70 6% 60 Prince George's County 50 Anne Arundel County 40 Baltimore City 30 Baltimore County 20 4% Montgomery County 2% 0% Prince George's County eo rg An e's ne Co Ar un un ty de lC ou Ba nt y ltim or Ba e ltim Ci ty or M e on Co tg un om ty er y Co un ty G Pr in ce Baltimore County Montgomery County Election Day (% of Statewide) 10 0 Anne Arundel Baltimore City County 25% 20% 15% 10% 5% 0% Prince George's County Anne Arundel Baltimore City County Baltimore County Montgomery County 61
  61. 61. 62
  62. 62. 63
  63. 63. 64
  64. 64. 2012 Presidential Election: Our Decisions/Advantages in Minimizing Lines  Good facilities   Emphasis on pollworkers      30-35 DREs, 5-10 EPBs at each early voting site 24 workers plus 3+ staff/Board members at each site at all times Staff, trainers available to focus on moving the process efficiently Targeted limited Election Day resources    Multiple trainers in each class, hands-on training Aggressive screening and evaluation Dedicated resources to early voting   Large county recreation centers; some other counties needed to use less well-equipped libraries in high turnout areas Based on actual past use of individual pieces of equipment Nuances of each precinct (facility issues, experience of workers, demographic factors, language assistance and other needs) Voter education   Sample ballot to all households, paid and unpaid advertising FutureVote, metroDCvote.org, and other outreach initiatives 65
  65. 65. State Board of Elections Early voting (E-12 to 5 days) Close of registration (E-21 days) Election Day 66
  66. 66. 2012 Presidential Election: Our Decisions/Advantages in Minimizing Lines  Good facilities   Emphasis on pollworkers      30-35 DREs, 5-10 EPBs at each early voting site 24 workers plus 3+ staff/Board members at each site at all times Staff, trainers available to focus on moving the process efficiently Targeted limited Election Day resources    Multiple trainers in each class, hands-on training Aggressive screening and evaluation Dedicated resources to early voting   Large county recreation centers; some other counties needed to use less well-equipped libraries in high turnout areas Based on actual past use of individual pieces of equipment Nuances of each precinct (facility issues, experience of workers, demographic factors, language assistance and other needs) Voter education   Sample ballot to all households, paid and unpaid advertising FutureVote, metroDCvote.org, and other outreach initiatives 67
  67. 67. 2012 Presidential Election: Our Decisions/Advantages in Minimizing Lines  Good facilities   Emphasis on pollworkers      30-35 DREs, 5-10 EPBs at each early voting site 24 workers plus 3+ staff/Board members at each site at all times Staff, trainers available to focus on moving the process efficiently Targeted limited Election Day resources    Multiple trainers in each class, hands-on training Aggressive screening and evaluation Dedicated resources to early voting   Large county recreation centers; some other counties needed to use less well-equipped libraries in high turnout areas Based on actual past use of individual pieces of equipment Nuances of each precinct (facility issues, experience of workers, demographic factors, language assistance and other needs) Voter education   Sample ballot to all households, paid and unpaid advertising FutureVote, metroDCvote.org, and other outreach initiatives 68
  68. 68. 69
  69. 69. 2012 Presidential Election: Voting in Montgomery County Montgomery County Early 17% Absentee 9% Statewide Early 16% Absentee 6% Election Day 74% Election Day 78% 72
  70. 70. 2012 Presidential Election: Voting in Montgomery County Montgomery County Early 17% Absentee 9% Statewide Early 16% Absentee 6% Election Day 74% Election Day 78% 73
  71. 71. By the Numbers 667,393 registered voters 71 ballot styles 9 early voting centers 250 precincts 3,000 Election Judges 2,000 Future Vote students 3,200 voting machines 1,200 electronic pollbooks 74
  72. 72. Budget for FY 2013-2014 75
  73. 73. Budget for FY 2014 Permanent and Temporary Personnel by Function 76
  74. 74. Outreach • • • • No dedicated full-time staff Paid advertising: $20,000 Sample ballot: $200,000 Future Vote: Priceless 77
  75. 75. 79
  76. 76. Early Voting 80
  77. 77. Early Voting Early Voting Turnout by Voting Center Location 5000 4500 4000 3500 BAUER 3000 EOB 2500 GMNTOWN PRAISNER 2000 SIL SPRING 1500 1000 500 0 SAT SUN MON TUE WED THU FRI 81
  78. 78. Election Day Average Hourly Turnout by Precinct 160 140 120 100 80 60 40 20 0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 82
  79. 79. Election Day Average Hourly Turnout PER DRE by Precinct 14 12 10 8 6 4 2 0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 83
  80. 80. 7: 00 am 8: 00 am 9: 00 am 10 :0 0a m 11 :0 0a m 12 :0 0p m 1: 00 pm 2: 00 pm 3: 00 pm 4: 00 pm 5: 00 pm 6: 00 pm 7: 00 pm 8: 00 pm 9: 00 pm Election Day Hourly Turnout by Precinct 300 250 200 150 100 50 0 84
  81. 81. 8: 00 pm 9: 00 pm 6: 00 pm 7: 00 pm 4: 00 pm 5: 00 pm 9: 00 am 10 :0 0a m 11 :0 0a m 12 :0 0p m 1: 00 pm 2: 00 pm 3: 00 pm 7: 00 am 8: 00 am Election Day Hourly Turnout PER DRE by Precinct 20 18 16 14 12 10 8 6 4 2 0 85
  82. 82. 2012 Presidential Election: Our Decisions/Advantages in Minimizing Lines  Good facilities   Emphasis on pollworkers      30-35 DREs, 5-10 EPBs at each early voting site 24 workers plus 3+ staff/Board members at each site at all times Staff, trainers available to focus on moving the process efficiently Targeted limited Election Day resources    Multiple trainers in each class, hands-on training Aggressive screening and evaluation Dedicated resources to early voting   Large county recreation centers; some other counties needed to use less well-equipped libraries in high turnout areas Based on actual past use of individual pieces of equipment Nuances of each precinct (facility issues, experience of workers, demographic factors, language assistance and other needs) Voter education   Sample ballot to all households, paid and unpaid advertising FutureVote, metroDCvote.org, and other outreach initiatives 86
  83. 83. 2012 Presidential Election: Shortest Lines of Large Jurisdictions in State Early Voting (% of Statewide) 20% Wait Time in Minutes (Responses to MIT Cooperative Congressional Election Study) 18% 16% 14% 12% 10% 80 8% 70 6% 60 Prince George's County 50 Anne Arundel County 40 Baltimore City 30 Baltimore County 20 4% Montgomery County 2% 0% Prince George's County eo rg An e's ne Co Ar un un ty de lC ou Ba nt y ltim or Ba e ltim Ci ty or M e on Co tg un om ty er y Co un ty G Pr in ce Baltimore County Montgomery County Election Day (% of Statewide) 10 0 Anne Arundel Baltimore City County 25% 20% 15% 10% 5% 0% Prince George's County Anne Arundel Baltimore City County Baltimore County Montgomery County 87
  84. 84. 88

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