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Registration System for Training Program in STC
 

Registration System for Training Program in STC

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IBRAHIM ALRAEE Fianl Co-Op 2006

IBRAHIM ALRAEE Fianl Co-Op 2006
Prince Sultan University

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  • bro i am a student of final year of Telecommunication in Pakistan i need History, Progress & Successes time line of STC because i have to give a presentation on Saudi Telecom , that's why i need this plz help me to give me this
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Registration System for Training Program in STC Registration System for Training Program in STC Presentation Transcript

  • R egistration S ystem for T raining P rogram ( RSTP ) & T ask M anagement S ystem ( TMS )* By Ibrahim Al-Raee (IS Student)
  • Outline
    • Saudi Telecom Company’s Profile
    • Cooperative Program Plan
    • Trainee Registration System (RSTP)
      • Project Phases
    • RSTP Demo
    • Task Management System (TMS)*
    • TMS Demo
    • Conclusion and Recommendation
  • About STC
    • Company Mission:
    • Provide Telecommunication (Mobile and land line) and internet services
    • Company Vision:
    • To provide timely integrated telecom solutions that provide optimum value to all stakeholders.
    • Company Message:
    • Give STC customers high quality to give them the best services
  • The I.T. Sectors in STC
    • IT is one of the eleven sectors in STC. It consists of six General Directorates:
  • CO-OP at :Business Continuity (BC) Department
    • This department has different types of activities:
      • Define Disaster Recovery & Business Continuity strategies.
      • Develop & execute the required plans to implements the strategies.
      • Develop, test & maintain systems contingency plans.
      • Perform availability Risk Management.
      • Determine the Disaster Recovery requirements .
  • CO-OP Projects
    • I was assigned two projects:
    • Registration System for Training Program (RSTP)
      • To develop a system for the Registration and Tracking of trainee programs.
      • There was a need at STC to automate the process of registration and tracking of training programs.
      • For HR/TRAINING Department
    • Task Management System (TMS)*
      • To manage and follow multi tasks level with email system
      • For BC. Department.
  • 1) RSTP Project Phases:
      • Scope Phase
      • Requirements Phase
      • Analysis & Planning Phase
      • Design Phase
      • Development Phase
      • Testing Phase
      • Training Phase
      • Final Development Phase
      • Documentation Phase
      • Deployment Phase
  • Business Drivers/Background
    • The old system is manual in the HR/Training Department (STC).
    • It takes approx. 25 minutes to process the documents of each trainee.
    • No soft records for searching or future reporting.
    • No trainee tracking system available to check his progress.
    • No Summary reports for Division Heads, because it takes more time compiling from files.
  • Business Drivers/Background
  • Project Statement
    • The purpose of Developing Registration System For Training Program (RSTP) is to Register and Track trainees for various training programs in HR/Training Dept. (STC) RIYADH (KSA) by mid August 2005.
  • Objectives
    • On the completion of the project (RSTP):
    • Training Registration system will be computerized .
    • Multi-user environment.
    • Trainee Records Secure and easily reachable .
    • Fast Processing ( Avg. Time 3 Minutes /Trainee ).
    • Easy Reporting.
    • Trainee Search & Tracking are available anytime .
  • How to Achieve it?
    • User's needs and requirements.
    • Analyze all the requirements.
    • System design.
    • Develop System.
    • System Deployment (Installation and Setup).
    • Training of End Users.
    • Help & Support.
  • Technology Used
    • Software Access cards
    Microsoft Publisher 2003 9
    • Documentation
    Microsoft Word 2003 8
    • Schedule
    Microsoft Project professional 2003 7
    • Charts
    Smart Draw professional 6 6
    • Backup File
    Microsoft DOS 5
    • Build Autorun file
    Autorun Pascal Builder (Delphi) 2.0 4
    • Reports
    Seagate Crystal Reports professional 7 3
    • Databases
    Microsoft Access 97 2
    • Software Interface
    • SQL
    Microsoft Visual Basic 6.0 1 Product Uses Product Name #
  • Requirement Phase
    • The main task of this phase is knowledge acquisition of the software requirement specifications (SRS) :
      • External Interface Requirements
      • Behavioral Requirements
      • Non-behavioral Requirements
      • Qualitative Requirements
      • Other Requirements
    • Problems faced:
    • Too difficult to extract information from users
  • Analysis & Planning Phase
    • The following activities were performed in this phase:
    • Analysis of software requirements
    • Select Software Development Life Cycle : V Process Model
    • Projects Schedule plan
  • Training Types in STC التوظيف الصيفي التدريب الصيفي التطبيقي
    • 28 Weeks
    • 3000 SR/M
    • Only 2 instructions:
    • PSU
    • KFUPM
    • التدريب التعاوني - التطبيقي
    • 12 Weeks
    • 0 SR / M
    • All instructions
    • 8 Weeks
    • 0 SR / M
    • All instructions
    • 8 Weeks
    • 1500 SR / M
    • All instructions
    التدريب التعاوني التطبيقي التدريب التعاوني
  • V Process Model Project Requirement & Planning Software Requirement & Specification Analysis High level Design Detailed Design Development Unit Testing Integration Testing System Testing Training, Documentation, Deployment
  • Design Phase
    • The following tasks have been performed in this phase :
    • Review SRS
    • RSTP System Flow
    • Client Server Architecture
    • Database
    • Security
    • Trainee Registration Forms
    • Reports
    • Software Interface
  • RSTP System Flow
  • Client Server Architecture D:RSTP 10.3315.15 10.3315.15RSTP 10.3315.18 10.3315.17 10.3315.19 10.3315.18
  • ERD of Trainees Database
  • Security
    • Server Security:
      • Sharing database by using ( IP)
        • Only authorized User can use Database from RSTP.
        • Authorized User can not DELETE Database.
        • Create Group RSTP in Sever
    • Database Security:
      • Database password
    • Software RSTP Security:
      • Different type of users Supervisor ,Admin, User1 and User2.
    • Backup:
      • Using MS-DOS Batch File by Using ( Scheduled Tasks)
  • Development Phase
    • This phase is comprised of the following tasks:
    • Review the function from SRS
    • Program Coding
        • Graphical User Interfaces
        • Modules
        • SQL Queries
        • Reports
    • Problems faced:
    • Display Arabic fonts.
    • Converting Dates.
  • Testing Phase
    • This phase is comprised of the following tasks:
    • Unit test
    • Integration test
    • System test
    • Problems Faced:
    • Incompatible Hardware
    • Minor Localization problems
    • User requested Changes not in the SRS.
  • Training Phase
    • Problem Faced:
    • Trainees not on time.
    The training phase was accomplished according to following plan: User2 4 6 Trainees 3 User1 3 3 Secondary Staff 2 Admin 7 1 In charge of Training Program 1 User Rights No of Days No of Trainees HR/Training Dep. Staff No
  • Final Development Phase
    • All Change Request Forms were reviewed and updated:
      • ACCORDING TO SRS
      • Is not according to SRS but if having an impact on the system
      • No other change will be made
    • Create Software Package:
      • Installation CD
      • User Manual (Documentation)
      • User's Rights Chart
      • System Access Cards
  • Documentation Phase
    • This phase is comprised of the following tasks:
    • Review & create project documentation
        • Software Requirement Specifications (SRS)
        • Software Detailed Designing (SDD)
        • Source Code
        • Software Presentations
        • User's Manual
        • User Rights Chart
    • Print and compile all documents related to project
  • Deployment Phase
    • This was the last phase of the project :
    • Installed in the STC HR /Dept.
    • The system running without bugs & errors.
    • The system is now running on real data.
    • All related documents were handed over to the HR Personnel.
  • RSTP Demo
  • Conclusion of RSTP Project
    • Previous system
      • Manual process
      • Very difficult to track training programs
    • Project
      • Survey & meetings were held to understand the user requirements.
      • Analysis of the information was performed to prepare the project plan.
      • Designed & Developed
        • Databases
        • System Interfaces
        • SQL - Queries
        • Reports.
    • Current System
      • Fully computerized
      • Process the data of more than one trainee simultaneously
      • Can generate different types of reports to track training programs.
  • 2) Task Management System (TMS)
    • Project assigned to me after RSTP and after report submission.
    • Definition : It is a multi-level task management system (powerful than MS. task outlook) !!
    • Project Phases : Same as RSTP
    • Results : Done at 100%, currently under uses at STC !!!
  • TMS Demo
  • Some Benefits Courses IS 423 Decision Support System 4 IS 451 Knowledge Based System 3 IS 370 Project Management 2 IS 233, IS 333 Database Systems 1 Courses ID Courses name N
  • Conclusion and Recommendations
    • I mainly learned and developed :
    • Project Management:
      • Planning for a project.
      • Dividing the main tasks into multi sub-tasks.
      • Project communication with stake-holders and end users.
      • Problems understanding and investigation.
      • Project documentation
    • Programming:
      • VB 6.0 Professional
      • SQL
      • Crystal Reports (Report Designer)
  • Recommendation
    • The Co-Op training program in PSU is very good, but to enhance it even more I recommend the following:
      • The use of a web based tracking system to ease the training process management from both PSU and the training organization .
  • Recommendation
    • For the trainee, I'll recommend the following:
    • The time is a valuable asset and it is very important to be managed in the right way.
    • The Co-Op trainee should not hesitate to ask for any information he needs.
    • The training program has a main objective , and the progress should lead to achieving that objective .
    • Respect is a key to success for any professional .
    • “ I wish that all future Co-Op trainees will have success. However, success will not come unless we work hard with responsibility to achieve our objectives.”
  • Thank You !!