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Workom Presentation english
Workom Presentation english
Workom Presentation english
Workom Presentation english
Workom Presentation english
Workom Presentation english
Workom Presentation english
Workom Presentation english
Workom Presentation english
Workom Presentation english
Workom Presentation english
Workom Presentation english
Workom Presentation english
Workom Presentation english
Workom Presentation english
Workom Presentation english
Workom Presentation english
Workom Presentation english
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Workom Presentation english

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WorKom converts incoming electronic messages (e.g. invoices for gas station cards, leasing, vehicle hire, telecommunications or credit cards), assigns them to the relevant process partners in …

WorKom converts incoming electronic messages (e.g. invoices for gas station cards, leasing, vehicle hire, telecommunications or credit cards), assigns them to the relevant process partners in accordance with predefined rules and distributes all invoice data automatically to the right places via the Intranet.
Take telecommunications invoices from Deutsche Telekom as an example: WorKom takes data from the “Online”, “ELFE” or “ELMO” invoicing systems and transfers the individual items to a database.
The data are kept here for further processing and possible research/analysis. Once the data have been received, the required workflow for the invoice auditing is initiated in the relevant departments responsible for the individual costs via
Intranet and e-mail.
Following auditing and authorization of the invoices via the Intranet interface, the central accounting department is informed of the authorizations and can initiate
payment, for example – in a fully-automated process if so desired.
WorKom carries out a check for completeness, escalates as required and optionally integrates the entire bill into the invoice.

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Transcript

  • 1. alphasystems gmbh
      • Communication costs under control?
  • 2. e-Billing – passage through the company Current situation – Objectives – Solution – Implementation – Cost-effectiveness – Advantages - Outlook Bill Payment Bill Posting Bill Presentment 24 billion invoices in 2005 € 9 € 4.80 € 1.50
  • 3. e-Billing – current situation in company Current situation – Objectives – Solution – Implementation – Cost-effectiveness – Advantages - Outlook Invoice management Lack of information Profit center philosophy Grouped cost centers High administration effort Media breakdown in accounting Controlling requirements Fiscal requirements
  • 4. e-Billing – objectives
    • Automatic distribution of the costs to cost centers
    • Assignment of costs right down to employee level
    • Workflows for cost checking and release
    • Automatic invoice processing in invoice auditing systems
    • Extensive controlling mechanisms for cost transparency
    • Fulfillment of auditing requirements (GDPdU)
    • Reduction of process costs – Gardner Group : “ROI has never been achieved more quickly!”
    Current situation - Objectives – Solution – Implementation – Cost-effectiveness – Advantages - Outlook
  • 5. e-Billing – t he solution – Workom Current situation - Objectives – Solution – Implementation – Cost-effectiveness – Advantages - Outlook Receive Receipt of invoice, checking Convert Conversion, checksums Distribute Distribution, management, assignment and collection Organize Workflow, release, billing, checking of invoice data Control Controlling, diverse reports, abuse reporting, interfaces
  • 6. e-Billing – why Internet/Intranet Current situation - Objectives – Solution – Implementation – Cost-effectiveness – Advantages - Outlook Simple expansion No client installation Not location- specific Available around the clock High user affinity Low costs
  • 7. e-Billing – workflow Current situation - Objectives – Solution – Implementation – Cost-effectiveness – Advantages - Outlook
  • 8. e-Billing – Workom functionality
    • Manual or automatic import and conversion of the electronic invoice data with formation of checksums
    • Configurable workflows right down to employee level (aligned with business processes) in the Intranet and via e-mail, text message, etc .
    • Release processes for partial data or complete invoices
    • Comprehensive rights management
    • Freely selectable deputization and superior levels
    • Freely configurable escalation levels
    • Budget warnings for each employee or entire departments
    • Summation of definable invoice objects (tariffs, numbers, license numbers) (e.g. for private billing).
    Current situation - Objectives – Solution – Implementation – Cost-effectiveness – Advantages - Outlook
  • 9. e-Billing – e ven more functions …
    • Freely selectable reports and billing for controlling
    • Automatic telecom workflow for initiation of business processes (ordering of mobile telephones, new cards, etc.)
    • Controlling functions for documentation of abuse or budget violations (e.g. 0190 numbers)
    • Assignment of any objects to cost centers . Cost center management .
    • Expanded contract management for organizational optimization (mobile telephone contracts, leasing contracts, etc .)
    • Object management (mobile telephones, vehicles, etc .)
    • Availability of loan objects
    • Import/export interfaces for third-party systems (invoice auditing, CRM, etc .)
    • Client-capable
    • and much more
    Current situation - Objectives – Solution – Implementation – Cost-effectiveness – Advantages - Outlook
  • 10. e-Billing – workflows for process optimization Workflow Checking / release Workflow Checking / release Workflow Payment Arrival Controlling Assignment / distribution Person responsible Accounting Current situation - Objectives – Solution – Implementation – Cost-effectiveness – Advantages - Outlook Deputization levels Escalation levels All relevant processes in invoice processing can be portrayed in the form of freely definable workflows . Multiple escalation and deputization levels can be set up for each workflow . This ensures that the process passes through the different stages with as little delay as possible . The workflow can be implemented via Intranet , e- mail , text message or other publication channels .
  • 11. e-Billing - c ost-effectiveness Current situation - Objectives – Solution – Implementation – Cost-effectiveness – Advantages – Outlook Basis: 400 mobile and 50 landline connections Landline process Current process : 35 min. Workom: 10 min . Optimization: 25 minutes Saving: 21 hours/month Mobile process Current process : 26 min . Workom: 8 min. Optimization: 18 minutes Saving: 120 hours/month Management Current process : 32 min. Workom: 16 min. Optimization: 16 minutes Saving: 120 hours/month Costs Current costs: 70 EUR Workom: approx. 8% cost reduction Saving: approx.. 2400 EUR/month.
  • 12. e-Billing - c ost-effectiveness Current situation – Objectives – Solution – Implementation – Cost-effectiveness – Advantages – Outlook Saving of EUR 35 per telephone, corresponds to a potential of almost 70%
  • 13. e-Billing – advantages for the customer
    • Process cost saving of up to 70%
    • Complete transparency of costs
    • Analysis of the utilization ratio
    • Seamless integration into the IT landscape
    • Long service life through high adaptability
    • Stringent process sequence
    • Amortization of costs in approx. 4-6 months
    • Administration not location-specific
    • Rapid implementation
    • Low training costs
    Current situation – Objectives – Solution – Implementation – Cost-effectiveness – Advantages – Outlook
  • 14. e-Billing – advantages for the customer
    • Herr Kraut, eurocopter Donauwörth:
    • “ Thanks to Workom, our administration costs for mobile telecommunications have dropped by almost 60%.
    • The software saves us a lot of time, money and work.”
    Current situation – Objectives – Solution – Implementation – Cost-effectiveness – Advantages – Outlook
  • 15. e-Billing – product overview Current situation – Objectives – Solution – Implementation – Cost-effectiveness – Advantages – Outlook High
    • Performance limits
    • Expansion limits
    • Limited integration
    • Customized adaptations
    • Complete range of functions available
    • Customer-specific service allocations
    • More functions required
    • Confidence in e-Billing
    • Further optimization
    Workom ASP Average
    • Only marginal adaptations
    • Performance limits
    • Limited range of functions
    • Uniform data basis for ALL communications costs
    • Own master data assignment
    • Simple introduction, low investment
    • No central data storage
    • Transparency desired
    • Low confidence in e-Billing
    • Desire for optimization
    WorKom Portal Very high
    • Billing for services as incurred
    • Investment costs
    • Horizontal and vertical expansions
    • Maximum integration
    • Scalability
    • Maximum process optimization
    • Take advantage of synergies
    • High confidence
    • Exploitation of all optimization options
    • High integration requirement
    WorKom Master Process optimization Advantage Customer situation Product Disadvantage
  • 16. alphasystems - references and many more
  • 17. e-Billing – w ho are we alphasystems gmbh kirchbergstrasse 23 86157 augsburg +49 (0)821 50981 0 +49 (0)821 50981 509 [email_address] www.alphasystems.com
  • 18. e-Billing – outlook Current situation – Objectives – Solution – Implementation – Cost-effectiveness – Advantages – Outlook EAI Events occur, are assigned to workflow objects, qualified by the persons responsible, exported to the third-party process. EDI B2B messages arrive, are assigned to workflow objects, confirmed by person responsible, exported to invoice auditing . ebpp Electronic billing, presentment and payment Claims arise, are assigned to orders, go online as invoices with advertising, are viewed by the recipient and e.g. Paid using T-pay re-billing Resource consumption is quantified, charges are calculated, cost objects assigned, audited by those responsible, allocated by cost type, exported to controlling. e-Billing Costs are incurred, assigned to cost objects, audited by those responsible, allocated by cost type, exported to financial accounting.

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