090218 Madtech Google Apps
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090218 Madtech Google Apps

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A quick intro to how nonprofit organizations can use and benefit from Google Apps. Provides an list of 30 Google Apps that have great benefit for a wide array of nonprofits, then focuses a bit more......

A quick intro to how nonprofit organizations can use and benefit from Google Apps. Provides an list of 30 Google Apps that have great benefit for a wide array of nonprofits, then focuses a bit more on Gmail, Google Docs, Google Labs, Google Talk, and has a little bit on Book Search. From the February 18, 2009 MadTech—Madison, Wisconsin Nonprofit Technology Group— Meeting. Additional resources available at: http://delicious.com/allgood2/google-apps-basic

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  • 1. Google Apps.Basic a quick intro to how nonprofit organizations and staff can benefit from using
  • 2. What are Google Apps? A collection of web-based applications, programs, services, and file storage; available for individual and organizational use. Recently, a second grouping of mobility and offline access applications, have also been added. This coupled with the minor desktop application offerings of Google Desktop, etc.., round out the collect with web, mobile, and desktop applications for Google services.
  • 3. 30 Google Apps to Know Web, Desktop, and Mobile 1. Web Search 11. Custom Searches 21. Shared Contacts* 2. Gmail 12. Google Scholar 22. Google Checkout 3. Google Docs 13. Book Search 23. Google Mobile 4. Google Talk 14. Blog Search 24. Google Chrome 5. Calendar 15. Archive Search 25. iGoogle 6. Google Groups 16. Google News 26. Knol 7. Reader 17. Google Maps 27. Picasa 8. Google Grants 18. Google Analytics 28. Sites 9. Google Alerts 19. Feedburner 29. Trends 10. Google Labs 20. YouTube 30. Transit * Available with Google Domains or Google for Nonprofits Google offers and retires so many applications, it’s hard to keep up. I found a site that details almost 60 of them. Now, the key thing is they won’t all be useful; and some are too cutting edge for your organization as a whole to take advantage of, but maybe great for the independent consultant looking to keep abreast of tools that maybe of use to their clients. The order isn’t absolute. I’ve tried to place them in order of significance to the nonprofit sector and not just myself. But I admit the list is influence by tools I use and how relevant I find them.
  • 4. Notable, but Missing If you’re not currently using them, you won’t have access to them; or they’re very geeky. 1. Notebook 6. Code Search 2. Transit 7. App Engine 3. Blogger 8. Gears 4. Trends 9. Friend Connect 5. Translate 10. Android
  • 5. What’s the Significance? EduCause does a ‘7 Things You Should Know Series’ which covers Google Apps. It has some excellent observations on ‘Why they are important” and what the potential downsides are.
  • 6. What’s the Significance? • Removes issues of compatibility EduCause does a ‘7 Things You Should Know Series’ which covers Google Apps. It has some excellent observations on ‘Why they are important” and what the potential downsides are.
  • 7. What’s the Significance? • Removes issues of compatibility • Offers robust collaboration features EduCause does a ‘7 Things You Should Know Series’ which covers Google Apps. It has some excellent observations on ‘Why they are important” and what the potential downsides are.
  • 8. What’s the Significance? • Removes issues of compatibility • Offers robust collaboration features • Reduces transmission of viruses EduCause does a ‘7 Things You Should Know Series’ which covers Google Apps. It has some excellent observations on ‘Why they are important” and what the potential downsides are.
  • 9. What’s the Significance? • Removes issues of compatibility • Offers robust collaboration features • Reduces transmission of viruses • Transfers responsibility of updates and maintenance from accidental techies and IT departments EduCause does a ‘7 Things You Should Know Series’ which covers Google Apps. It has some excellent observations on ‘Why they are important” and what the potential downsides are.
  • 10. What’s the Significance? • Removes issues of compatibility • Offers robust collaboration features • Reduces transmission of viruses • Transfers responsibility of updates and maintenance from accidental techies and IT departments • Reduces adoption, purchase, and maintenance costs EduCause does a ‘7 Things You Should Know Series’ which covers Google Apps. It has some excellent observations on ‘Why they are important” and what the potential downsides are.
  • 11. What are the Pitfalls? • Remote access. Everywhere internet access, is available for some, but can be a severe limitation for others • Loss of control. There is no opportunity to say, I liked v.4 better than v.5. The service gets updated for everyone • Security. Let’s face it, you’re the weakest link. Using your name or other weak passwords is massive security issue when your data is online. • Back-ups. Yes, Google back-ups your data, but having local backups is important. Especially, if you loose internet access.
  • 12. Which Edition? Google also offers variations of the three basic editions. For example: Google for Nonprofits is a variation of the Education edition, and Team Edition is like the Standard Edition; and as always there’s just ad hoc use of all the free applications.
  • 13. Google Apps: Case Study 1 Abilene Christian University Brief case study of an educational institution using Google Apps to: reduce costs increase efficiency repurpose technical staff to core mission increase collaboration allow enhanced communications
  • 14. Google Apps: Case Study 1 Abilene Christian University Brief case study of an educational institution using Google Apps to: reduce costs increase efficiency repurpose technical staff to core mission increase collaboration allow enhanced communications
  • 15. Google Apps: Case Study II East Bay Community Recovery Project Brief case study of a nonprofit organization using Google Apps to: allow all staff to focus on core mission increase efficiency grants collaboration access to information sharing & portability reduced time spent managing email
  • 16. GMail
  • 17. • GMail Threaded Conversations
  • 18. • GMail Threaded Conversations • Labels & Color Coding
  • 19. • GMail Threaded Conversations • Labels & Color Coding • Make Conversations a Document
  • 20. • GMail Threaded Conversations • Labels & Color Coding • Make Conversations a Document • Filters & Actions
  • 21. • GMail Threaded Conversations • Labels & Color Coding • Make Conversations a Document • Filters & Actions • Intelligent Offerings (add to calendar, etc.)
  • 22. • GMail Threaded Conversations • Labels & Color Coding • Make Conversations a Document • Filters & Actions • Intelligent Offerings (add to calendar, etc.) • Robust Search
  • 23. • GMail Threaded Conversations • Labels & Color Coding • Make Conversations a Document • Filters & Actions • Intelligent Offerings (add to calendar, etc.) • Robust Search • Google Labs
  • 24. Google Docs Documents, Presentations, Spreadsheets, and Forms
  • 25. • Email Integration Google Docs w/Google Labs Documents, Presentations, Spreadsheets, and Forms
  • 26. • Email Integration Google Docs w/Google Labs • Folders & Documents, Presentations, Spreadsheets, and Forms Subfolders
  • 27. • Email Integration Google Docs w/Google Labs • Folders & Documents, Presentations, Spreadsheets, and Forms Subfolders • Collaboration
  • 28. • Email Integration Google Docs w/Google Labs • Folders & Documents, Presentations, Spreadsheets, and Forms Subfolders • Collaboration • Easy Data Entry w/Forms
  • 29. • Email Integration Google Docs w/Google Labs • Folders & Documents, Presentations, Spreadsheets, and Forms Subfolders • Collaboration • Easy Data Entry w/Forms • Versioning (revision history)
  • 30. • Email Integration Google Docs w/Google Labs • Folders & Documents, Presentations, Spreadsheets, and Forms Subfolders • Collaboration • Easy Data Entry w/Forms • Versioning (revision history) • Robust Search
  • 31. • Email Integration Google Docs w/Google Labs • Folders & Documents, Presentations, Spreadsheets, and Forms Subfolders • Collaboration • Easy Data Entry w/Forms • Versioning (revision history) • Robust Search • No Attachments
  • 32. • Email Integration Google Docs w/Google Labs • Folders & Documents, Presentations, Spreadsheets, and Forms Subfolders • Collaboration • Easy Data Entry w/Forms • Versioning (revision history) • Robust Search • No Attachments • Simultaneous User Updates
  • 33. Google Talk Instant Messaging (Chat), Voice Over IP (VoIP), Video Chat, and Logs
  • 34. Google Talk • Integration w/ GMail Instant Messaging (Chat), Voice Over IP (VoIP), Video Chat, and Logs
  • 35. Google Talk • Integration w/ GMail Instant Messaging (Chat), Voice Over IP (VoIP), Video Chat, and Logs • Saved Chats (based on user options)
  • 36. Google Talk • Integration w/ GMail Instant Messaging (Chat), Voice Over IP (VoIP), Video Chat, and Logs • Saved Chats (based on user options) • Voice of IP Calls
  • 37. Google Talk • Integration w/ GMail Instant Messaging (Chat), Voice Over IP (VoIP), Video Chat, and Logs • Saved Chats (based on user options) • Voice of IP Calls • Instant Messaging
  • 38. Google Talk • Integration w/ GMail Instant Messaging (Chat), Voice Over IP (VoIP), Video Chat, and Logs • Saved Chats (based on user options) • Voice of IP Calls • Instant Messaging • Robust Desktop Application (Windows Only)
  • 39. Google Talk • Integration w/ GMail Instant Messaging (Chat), Voice Over IP (VoIP), Video Chat, and Logs • Saved Chats (based on user options) • Voice of IP Calls • Instant Messaging • Robust Desktop Application (Windows Only) • Online Status
  • 40. Google Talk • Integration w/ GMail Instant Messaging (Chat), Voice Over IP (VoIP), Video Chat, and Logs • Saved Chats (based on user options) • Voice of IP Calls • Instant Messaging • Robust Desktop Application (Windows Only) • Online Status • AOL AIM Integration
  • 41. Book Search
  • 42. • Book Search Search over 7 million books
  • 43. • Book Search Search over 7 million books • Out of Print Books Available (Preview or Paid Mode)
  • 44. • Book Search Search over 7 million books • Out of Print Books Available (Preview or Paid Mode) • Search Your Own Library
  • 45. • Book Search Search over 7 million books • Out of Print Books Available (Preview or Paid Mode) • Search Your Own Library • Growing Collection
  • 46. • Book Search Search over 7 million books • Out of Print Books Available (Preview or Paid Mode) • Search Your Own Library • Growing Collection • Purchase Options (Numerous Vendors)
  • 47. • Book Search Search over 7 million books • Out of Print Books Available (Preview or Paid Mode) • Search Your Own Library • Growing Collection • Purchase Options (Numerous Vendors) • Search within the Book
  • 48. • Book Search Search over 7 million books • Out of Print Books Available (Preview or Paid Mode) • Search Your Own Library • Growing Collection • Purchase Options (Numerous Vendors) • Search within the Book • Related Books, References, and other Materials
  • 49. Resources A Video of the Presentation, and the SlideShow in multiple formats are also available. Please see the Delicious.com link for access. • http://delicious.com/allgood2/google-apps-basic
  • 50. Text Text A Project of Nonprofit Tech (NPT)