Google Apps.Basic
a quick intro to how nonprofit organizations
      and staff can benefit from using
What are Google Apps?
                        A collection of web-based
                     applications, programs, servi...
30 Google Apps to Know
                             Web, Desktop, and Mobile
            1. Web Search       11. Custom Se...
Notable, but Missing
 If you’re not currently using them, you
       won’t have access to them;
          or they’re very ...
What’s the Significance?




EduCause does a ‘7 Things You Should Know Series’ which covers Google Apps. It has some excell...
What’s the Significance?
                           •         Removes issues of compatibility




EduCause does a ‘7 Things...
What’s the Significance?
                           •         Removes issues of compatibility
                           • ...
What’s the Significance?
                           •         Removes issues of compatibility
                           • ...
What’s the Significance?
                           •         Removes issues of compatibility
                           • ...
What’s the Significance?
                           •         Removes issues of compatibility
                           • ...
What are the Pitfalls?
•   Remote access. Everywhere internet access, is
    available for some, but can be a severe limit...
Which Edition?




Google also offers variations of the three basic editions. For example: Google for Nonprofits is a vari...
Google Apps: Case Study 1

       Abilene Christian University
Brief case study of an educational
institution using Google...
Google Apps: Case Study 1

       Abilene Christian University
Brief case study of an educational
institution using Google...
Google Apps: Case Study II


East Bay Community Recovery Project
Brief case study of a nonprofit
organization using Google...
GMail
•
                    GMail
    Threaded
    Conversations
•
                     GMail
    Threaded
    Conversations
•   Labels & Color
    Coding
•
                      GMail
    Threaded
    Conversations
•   Labels & Color
    Coding
•   Make
    Conversations a
  ...
•
                        GMail
    Threaded
    Conversations
•   Labels & Color
    Coding
•   Make
    Conversations a
...
•
                              GMail
    Threaded
    Conversations
•   Labels & Color
    Coding
•   Make
    Conversati...
•
                              GMail
    Threaded
    Conversations
•   Labels & Color
    Coding
•   Make
    Conversati...
•
                              GMail
    Threaded
    Conversations
•   Labels & Color
    Coding
•   Make
    Conversati...
Google Docs
 Documents, Presentations, Spreadsheets, and Forms
•   Email Integration
                        Google Docs
    w/Google Labs
                         Documents, Presentati...
•   Email Integration
                        Google Docs
    w/Google Labs
•   Folders &            Documents, Presentati...
•   Email Integration
                        Google Docs
    w/Google Labs
•   Folders &            Documents, Presentati...
•   Email Integration
                        Google Docs
    w/Google Labs
•   Folders &            Documents, Presentati...
•   Email Integration
                         Google Docs
    w/Google Labs
•   Folders &             Documents, Presenta...
•   Email Integration
                         Google Docs
    w/Google Labs
•   Folders &             Documents, Presenta...
•   Email Integration
                         Google Docs
    w/Google Labs
•   Folders &             Documents, Presenta...
•   Email Integration
                         Google Docs
    w/Google Labs
•   Folders &             Documents, Presenta...
Google Talk
Instant Messaging (Chat), Voice Over IP (VoIP), Video Chat, and Logs
Google Talk
•   Integration w/
    GMail
                     Instant Messaging (Chat), Voice Over IP (VoIP), Video Chat, ...
Google Talk
•   Integration w/
    GMail
                              Instant Messaging (Chat), Voice Over IP (VoIP), Vid...
Google Talk
•   Integration w/
    GMail
                              Instant Messaging (Chat), Voice Over IP (VoIP), Vid...
Google Talk
•   Integration w/
    GMail
                              Instant Messaging (Chat), Voice Over IP (VoIP), Vid...
Google Talk
•   Integration w/
    GMail
                              Instant Messaging (Chat), Voice Over IP (VoIP), Vid...
Google Talk
•   Integration w/
    GMail
                              Instant Messaging (Chat), Voice Over IP (VoIP), Vid...
Google Talk
•   Integration w/
    GMail
                              Instant Messaging (Chat), Voice Over IP (VoIP), Vid...
Book Search
•
                            Book Search
    Search over 7 million
    books
•
                             Book Search
    Search over 7 million
    books
•   Out of Print Books
    Available
    (P...
•
                             Book Search
    Search over 7 million
    books
•   Out of Print Books
    Available
    (P...
•
                             Book Search
    Search over 7 million
    books
•   Out of Print Books
    Available
    (P...
•
                             Book Search
    Search over 7 million
    books
•   Out of Print Books
    Available
    (P...
•
                             Book Search
    Search over 7 million
    books
•   Out of Print Books
    Available
    (P...
•
                             Book Search
    Search over 7 million
    books
•   Out of Print Books
    Available
    (P...
Resources
    A Video of the Presentation, and the SlideShow in
    multiple formats are also available. Please see the
  ...
Text
            Text



A Project of Nonprofit Tech (NPT)
090218 Madtech Google Apps
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090218 Madtech Google Apps

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A quick intro to how nonprofit organizations can use and benefit from Google Apps. Provides an list of 30 Google Apps that have great benefit for a wide array of nonprofits, then focuses a bit more on Gmail, Google Docs, Google Labs, Google Talk, and has a little bit on Book Search. From the February 18, 2009 MadTech—Madison, Wisconsin Nonprofit Technology Group— Meeting. Additional resources available at: http://delicious.com/allgood2/google-apps-basic

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090218 Madtech Google Apps

  1. 1. Google Apps.Basic a quick intro to how nonprofit organizations and staff can benefit from using
  2. 2. What are Google Apps? A collection of web-based applications, programs, services, and file storage; available for individual and organizational use. Recently, a second grouping of mobility and offline access applications, have also been added. This coupled with the minor desktop application offerings of Google Desktop, etc.., round out the collect with web, mobile, and desktop applications for Google services.
  3. 3. 30 Google Apps to Know Web, Desktop, and Mobile 1. Web Search 11. Custom Searches 21. Shared Contacts* 2. Gmail 12. Google Scholar 22. Google Checkout 3. Google Docs 13. Book Search 23. Google Mobile 4. Google Talk 14. Blog Search 24. Google Chrome 5. Calendar 15. Archive Search 25. iGoogle 6. Google Groups 16. Google News 26. Knol 7. Reader 17. Google Maps 27. Picasa 8. Google Grants 18. Google Analytics 28. Sites 9. Google Alerts 19. Feedburner 29. Trends 10. Google Labs 20. YouTube 30. Transit * Available with Google Domains or Google for Nonprofits Google offers and retires so many applications, it’s hard to keep up. I found a site that details almost 60 of them. Now, the key thing is they won’t all be useful; and some are too cutting edge for your organization as a whole to take advantage of, but maybe great for the independent consultant looking to keep abreast of tools that maybe of use to their clients. The order isn’t absolute. I’ve tried to place them in order of significance to the nonprofit sector and not just myself. But I admit the list is influence by tools I use and how relevant I find them.
  4. 4. Notable, but Missing If you’re not currently using them, you won’t have access to them; or they’re very geeky. 1. Notebook 6. Code Search 2. Transit 7. App Engine 3. Blogger 8. Gears 4. Trends 9. Friend Connect 5. Translate 10. Android
  5. 5. What’s the Significance? EduCause does a ‘7 Things You Should Know Series’ which covers Google Apps. It has some excellent observations on ‘Why they are important” and what the potential downsides are.
  6. 6. What’s the Significance? • Removes issues of compatibility EduCause does a ‘7 Things You Should Know Series’ which covers Google Apps. It has some excellent observations on ‘Why they are important” and what the potential downsides are.
  7. 7. What’s the Significance? • Removes issues of compatibility • Offers robust collaboration features EduCause does a ‘7 Things You Should Know Series’ which covers Google Apps. It has some excellent observations on ‘Why they are important” and what the potential downsides are.
  8. 8. What’s the Significance? • Removes issues of compatibility • Offers robust collaboration features • Reduces transmission of viruses EduCause does a ‘7 Things You Should Know Series’ which covers Google Apps. It has some excellent observations on ‘Why they are important” and what the potential downsides are.
  9. 9. What’s the Significance? • Removes issues of compatibility • Offers robust collaboration features • Reduces transmission of viruses • Transfers responsibility of updates and maintenance from accidental techies and IT departments EduCause does a ‘7 Things You Should Know Series’ which covers Google Apps. It has some excellent observations on ‘Why they are important” and what the potential downsides are.
  10. 10. What’s the Significance? • Removes issues of compatibility • Offers robust collaboration features • Reduces transmission of viruses • Transfers responsibility of updates and maintenance from accidental techies and IT departments • Reduces adoption, purchase, and maintenance costs EduCause does a ‘7 Things You Should Know Series’ which covers Google Apps. It has some excellent observations on ‘Why they are important” and what the potential downsides are.
  11. 11. What are the Pitfalls? • Remote access. Everywhere internet access, is available for some, but can be a severe limitation for others • Loss of control. There is no opportunity to say, I liked v.4 better than v.5. The service gets updated for everyone • Security. Let’s face it, you’re the weakest link. Using your name or other weak passwords is massive security issue when your data is online. • Back-ups. Yes, Google back-ups your data, but having local backups is important. Especially, if you loose internet access.
  12. 12. Which Edition? Google also offers variations of the three basic editions. For example: Google for Nonprofits is a variation of the Education edition, and Team Edition is like the Standard Edition; and as always there’s just ad hoc use of all the free applications.
  13. 13. Google Apps: Case Study 1 Abilene Christian University Brief case study of an educational institution using Google Apps to: reduce costs increase efficiency repurpose technical staff to core mission increase collaboration allow enhanced communications
  14. 14. Google Apps: Case Study 1 Abilene Christian University Brief case study of an educational institution using Google Apps to: reduce costs increase efficiency repurpose technical staff to core mission increase collaboration allow enhanced communications
  15. 15. Google Apps: Case Study II East Bay Community Recovery Project Brief case study of a nonprofit organization using Google Apps to: allow all staff to focus on core mission increase efficiency grants collaboration access to information sharing & portability reduced time spent managing email
  16. 16. GMail
  17. 17. • GMail Threaded Conversations
  18. 18. • GMail Threaded Conversations • Labels & Color Coding
  19. 19. • GMail Threaded Conversations • Labels & Color Coding • Make Conversations a Document
  20. 20. • GMail Threaded Conversations • Labels & Color Coding • Make Conversations a Document • Filters & Actions
  21. 21. • GMail Threaded Conversations • Labels & Color Coding • Make Conversations a Document • Filters & Actions • Intelligent Offerings (add to calendar, etc.)
  22. 22. • GMail Threaded Conversations • Labels & Color Coding • Make Conversations a Document • Filters & Actions • Intelligent Offerings (add to calendar, etc.) • Robust Search
  23. 23. • GMail Threaded Conversations • Labels & Color Coding • Make Conversations a Document • Filters & Actions • Intelligent Offerings (add to calendar, etc.) • Robust Search • Google Labs
  24. 24. Google Docs Documents, Presentations, Spreadsheets, and Forms
  25. 25. • Email Integration Google Docs w/Google Labs Documents, Presentations, Spreadsheets, and Forms
  26. 26. • Email Integration Google Docs w/Google Labs • Folders & Documents, Presentations, Spreadsheets, and Forms Subfolders
  27. 27. • Email Integration Google Docs w/Google Labs • Folders & Documents, Presentations, Spreadsheets, and Forms Subfolders • Collaboration
  28. 28. • Email Integration Google Docs w/Google Labs • Folders & Documents, Presentations, Spreadsheets, and Forms Subfolders • Collaboration • Easy Data Entry w/Forms
  29. 29. • Email Integration Google Docs w/Google Labs • Folders & Documents, Presentations, Spreadsheets, and Forms Subfolders • Collaboration • Easy Data Entry w/Forms • Versioning (revision history)
  30. 30. • Email Integration Google Docs w/Google Labs • Folders & Documents, Presentations, Spreadsheets, and Forms Subfolders • Collaboration • Easy Data Entry w/Forms • Versioning (revision history) • Robust Search
  31. 31. • Email Integration Google Docs w/Google Labs • Folders & Documents, Presentations, Spreadsheets, and Forms Subfolders • Collaboration • Easy Data Entry w/Forms • Versioning (revision history) • Robust Search • No Attachments
  32. 32. • Email Integration Google Docs w/Google Labs • Folders & Documents, Presentations, Spreadsheets, and Forms Subfolders • Collaboration • Easy Data Entry w/Forms • Versioning (revision history) • Robust Search • No Attachments • Simultaneous User Updates
  33. 33. Google Talk Instant Messaging (Chat), Voice Over IP (VoIP), Video Chat, and Logs
  34. 34. Google Talk • Integration w/ GMail Instant Messaging (Chat), Voice Over IP (VoIP), Video Chat, and Logs
  35. 35. Google Talk • Integration w/ GMail Instant Messaging (Chat), Voice Over IP (VoIP), Video Chat, and Logs • Saved Chats (based on user options)
  36. 36. Google Talk • Integration w/ GMail Instant Messaging (Chat), Voice Over IP (VoIP), Video Chat, and Logs • Saved Chats (based on user options) • Voice of IP Calls
  37. 37. Google Talk • Integration w/ GMail Instant Messaging (Chat), Voice Over IP (VoIP), Video Chat, and Logs • Saved Chats (based on user options) • Voice of IP Calls • Instant Messaging
  38. 38. Google Talk • Integration w/ GMail Instant Messaging (Chat), Voice Over IP (VoIP), Video Chat, and Logs • Saved Chats (based on user options) • Voice of IP Calls • Instant Messaging • Robust Desktop Application (Windows Only)
  39. 39. Google Talk • Integration w/ GMail Instant Messaging (Chat), Voice Over IP (VoIP), Video Chat, and Logs • Saved Chats (based on user options) • Voice of IP Calls • Instant Messaging • Robust Desktop Application (Windows Only) • Online Status
  40. 40. Google Talk • Integration w/ GMail Instant Messaging (Chat), Voice Over IP (VoIP), Video Chat, and Logs • Saved Chats (based on user options) • Voice of IP Calls • Instant Messaging • Robust Desktop Application (Windows Only) • Online Status • AOL AIM Integration
  41. 41. Book Search
  42. 42. • Book Search Search over 7 million books
  43. 43. • Book Search Search over 7 million books • Out of Print Books Available (Preview or Paid Mode)
  44. 44. • Book Search Search over 7 million books • Out of Print Books Available (Preview or Paid Mode) • Search Your Own Library
  45. 45. • Book Search Search over 7 million books • Out of Print Books Available (Preview or Paid Mode) • Search Your Own Library • Growing Collection
  46. 46. • Book Search Search over 7 million books • Out of Print Books Available (Preview or Paid Mode) • Search Your Own Library • Growing Collection • Purchase Options (Numerous Vendors)
  47. 47. • Book Search Search over 7 million books • Out of Print Books Available (Preview or Paid Mode) • Search Your Own Library • Growing Collection • Purchase Options (Numerous Vendors) • Search within the Book
  48. 48. • Book Search Search over 7 million books • Out of Print Books Available (Preview or Paid Mode) • Search Your Own Library • Growing Collection • Purchase Options (Numerous Vendors) • Search within the Book • Related Books, References, and other Materials
  49. 49. Resources A Video of the Presentation, and the SlideShow in multiple formats are also available. Please see the Delicious.com link for access. • http://delicious.com/allgood2/google-apps-basic
  50. 50. Text Text A Project of Nonprofit Tech (NPT)
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