Archives in an Online World Creating LSE Digital Library

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Fay LSE Digital Library manager given at the ALISS AGM May 2013

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  • Research outputs: open access, Finch, institutional responsibility, funding mandates, also preservation of PhD thesesOther LSE assets: prominent public debates, showing LSE’s engagement with global issuesThe WebDigital archivesOfficial publications: global, preservation depositoryDigitisation: ‘unlocking’ historic collections to enable new research methodologies
  • This shift to digital is really highlighted for me in this comparisonRight: 19th century pamphletLeft: current LSE blogShows: social debates shifting online.What will LSE research collections looks like in 50 years?Composed of things like this: blogs, websites, online news sites, Twitter
  • Press for Change belongs a different model – it was founded in 1992 and has been the key lobbying and legal support group for transgendered people.Its main presence is as an online group through its website and its active members and supporters have always used digital communications.We were approached in 2012 - the organisation had very different concerns – they had struggled to find a place of deposit because of the subject matter and were therefore happy to deposit their archives in a repository which felt comfortable with this kind of material. Depositors knew more about their digital records and were able to negotiate the deposit agreement and the transfer of data.Also relatively open about access to the materials they were sending – including emails. This was an attitude informed by the organisations commitment to publicity and information.The material has now been transferred and Ellie will be saying more about the process of accepting the archives.
  • Archives in an Online World Creating LSE Digital Library

    1. 1. ALISS AGM22 May 2013Ed Fay, Digital Library Managere.fay@lse.ac.uk | @digitalfayArchives in an Online WorldCreating LSE Digital Library
    2. 2. Archives in an Online WorldDigitisationWebb/Shaw/Beaver (collaborations, user testing)Visualisation: Women’s Library TimelineMobile: PhoneBooth / Women’s WalksBorn-digital collectingContent sources: official pubs, deposited archives, LSE lectures/website (extendingwork of institutional repositories which are well established)Opportunities offered by websites/blogs/tweetsArchives: organisational vs personalForensic workflowLSE Digital LibraryUser experienceBeyond our (digital) wallsPlanning/InfrastructureSkills
    3. 3. What sort of ‘stuff’?Digitised—historic collections• Manuscripts, pamphlets, photographs• Maps, audio/video recordingsBorn-digital—current/future collections• Research outputs (publications, data, theses)• Institutional assets (public events, records)• Web harvesting (tweets, blogs, social media)• Digital archives (organisational and personal)• Official publications (governments, IGOs)
    4. 4. Beatrice Webb diary
    5. 5. Beatrice Webb diary
    6. 6. Beatrice Webb diary
    7. 7. G.B. Shaw photographic collection
    8. 8. G.B. Shaw photographic collection
    9. 9. The Women’s Library timeline
    10. 10. PhoneBoothhttp://phone.booth.lse.ac.uk/• Charles Booth: systematic investigation of livingand working conditions in London, 1886-1903– Maps, Descriptive of London Poverty 1898-9– Police notebooks: eye-witness, street-by-street observations
    11. 11. PhoneBoothhttp://phone.booth.lse.ac.uk/
    12. 12. PhoneBoothhttp://phone.booth.lse.ac.uk/
    13. 13. Beaver (LSE Student Newspaper)
    14. 14. Pamphlets vs Blogs
    15. 15. Web harvesting
    16. 16. Web harvesting
    17. 17. Web harvesting
    18. 18. LSE Public Events• Born-digital recordings from 2006-presento c.1,400 events, all with audio recordingso c.400 with video recordings as well• (Also digitisation of c.1,900 analogue tapes—VHS, C90, etc.—1980s-2000s)
    19. 19. Official publications• UK parliament, quangos, regulatory bodies• US/Canadian federal, Commonwealth• IGOs: UN, EU, IMF, World Trade/Health…• Parliamentarypapers, debates, legislation, treaties, documentseries, official histories, statistics, annualreports, development plans, policydocuments, research reportsAnd what about…• NGOs, campaign groups, public debate…
    20. 20. Research outputs• Publications• Data
    21. 21. Digital archives (legacy media)Forensic imaging60 collections (hybrid and digital archives), total size 70GB14,829 files, average 247 files per collectionUSB stickPowersourceUSB connectionto computer
    22. 22. Digital archives (legacy media)Forensic imaging60 collections (hybrid and digital archives), total size 70GB14,829 files, average 247 files per collectionUSB stickPowersourceUSB connectionto computer
    23. 23. Quick pause…
    24. 24. UX: mind-map• Benefits– Support research/teaching– Increase use of collections– Build profile of LSE/Library• Usersstudents (UG/PGT/PGR), staff(academic/research/teaching/support), visitors, alumni, externalstudents, family/local historians, membersof public, commercial users, media, schoolteachers, other informationpros, biographers, depositors/donors, prospective staff/students, funders, pictureresearchers, competitors• Content, collections– Knowns (now)– Unknowns (future)
    25. 25. UX: mind-map• Functional– Focus on content– Collate and share– Quick and advanced search– Categories for browsing– Lots of entry points• Technical– Preservation• Operational– Audience discovery– Controlled admin burden• Creative– Brand, reputation/authority
    26. 26. UX: information architecture
    27. 27. UX: interaction design
    28. 28. UX: visual design• Mood boards– Reference material, design examples– ‘Modern Editorial’, ‘Real-world’, ‘Cutting-edge function’• Design concept– Mock-ups of 2-3 homepages• Review/amends– Stakeholder interaction
    29. 29. Strong brandingBrief welcomeRoutes in fordifferent usersSubtle colour codingAlways-therequick searchRegularlyupdatedcollectionsshowcasePromotionalfeatures andcontentLatest news
    30. 30. Filter and drilldown on the leftCentral interfaceto the libraryAbility to seedifferent viewsSpace for furthervisualisations inthe futureFocuses the mindon the data
    31. 31. Beyond our walls
    32. 32. Beyond our walls: content licensingCreative Commons (CC-BY-NC-SA)“share, remix, reuse”http://www2.lse.ac.uk/library/collections/digital/strategy_policy/content_licensing.aspx
    33. 33. Beyond our walls: content licensingCreative Commons (CC-BY-NC-SA)“share, remix, reuse”• Attribution– Maintain link to the authoritative source• Non-commercial– Protect our investment in digitisation– Potential for partnerships, licensing (not a priority)• Share-alike– Encourage openness from others
    34. 34. Beyond our walls: 3rd party platforms
    35. 35. Beyond our walls: 3rd party platforms
    36. 36. Beyond our walls: 3rd party platforms
    37. 37. Beyond our walls: 3rd party platforms
    38. 38. Beyond our walls: 3rd party platforms
    39. 39. Beyond our walls: 3rd party platforms
    40. 40. Beyond our walls: 3rd party platforms
    41. 41. Mission | Strategy“Build and preserve distinctive collections to supportresearch and learning, and represent a record ofthought in the social sciences”“Develop our digital library so that we are able toacquire, preserve and provide access to digital collectionswhich match the strength of our print collections”“…information repository services to support new forms ofscholarly communication and enable the School tomanage, disseminate and preserve these intellectual assets”LSE Library Vision and Strategyhttp://issuu.com/lselibrary/docs/libraryvision_and_strategy
    42. 42. Local £Digital• Research outputs (publications, data)• Digitisation• Public lectures• Web harvesting (websites, blogs, tweets)• Archives (institutional, personal)• Theses• Official publications• Journals• Books• Newspapers• Statistics / dataPhysical• Archives (institutional, personal)• Theses• Official publications• Monographs• Journals• Pamphlets• Newspapers• Statistics• MicrofilmLSE Library Collections
    43. 43. Preservation responsibilityLocal £Digital • LSE Digital Library• Consortia• LOCKSS• PorticoPhysical• Archives Services• Print Collections• Print Collections• Consortium• UKRR
    44. 44. Digital collections• Increasing volume and diversityo Text, image, audio/video, Web/social, dataInstitutional repository: additions per month Archives: new hybrid or digital additions per year
    45. 45. Digital collections• Increasing volume and diversityo Text, image, audio/video, Web/social, dataPhysical collections: metres added per year
    46. 46. Phased implementation oftechnical infrastructure, staff skillsPrioritisation
    47. 47. Phased implementation oftechnical infrastructure, staff skillsPrioritisation
    48. 48. LSEDL: roles and responsibilitiesAcademic Services• User/depositor liaison• Collection development• Info skills trainingArchive Services• User/depositor liaison• Archival descriptionCollection Services• Ingest/preservation• Resource discovery• Infrastructure (IT)Digital Library Team• Innovation (dev/UX)• PolicySenior Management• Strategy• Resources
    49. 49. LSEDL: roles and responsibilitiesAcademic Services• User/depositor liaison• Collection development• Info skills trainingArchive Services• User/depositor liaison• Archival descriptionCollection Services• Ingest/preservation• Resource discovery• Infrastructure (IT)Digital Library Team• Innovation (dev/UX)• PolicySenior Management• Strategy• ResourcesNew postsNew skillsNew systems
    50. 50. Final thoughts• Digital collections are inevitable.• Opportunities exist to make historiccollections available in new ways andto extend or build new collections.• Ultimately, this is about embeddingdigital practices throughout theLibrary organisation.
    51. 51. Ed Fay, Digital Library Managere.fay@lse.ac.uk | @digitalfay?

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