Alfresco Explorer ALFRESCO EXPLORERFor Jive. FOR April 2012
INTRODUCTION Alfstore is a solution provider, partner of Alfresco. We are focusing on the Alfresco ECM integration with various front-end applications like Enterprise Social Network, Portal, Collaboration tools, … For Jive customers, our company has released a new Widget to integrate the Jive SBS platform with the Alfresco Document Management solution. Through this Widget, Jive users can now browse the Alfresco repository directly from their Dashboard, upload new documents in Alfresco, etc... With this component, Jive users can also start collaborating around any Alfresco document using the Jive social features (comments, tags, etc). This document describes the Alfresco Explorer for Jive Widget10/04/12 2
Dashboard integrationALFRESCO Gestion Documentaire • The Widget exposes the • As other Jive Widget, this component Alfresco library and document can be included in any Jive Dashboard management features in the (within Group, Project, Space, etc). Jive interface. 4
Document Management The Widget view only exposes the standard document management features. Jive users access Alfresco seamlessly. No training is required. The Jive user can browse Alfresco folders as easily as in a Windows explorer view. 5
Document Management features Folder actions Jive user can upload a new file in a folder Documents are stored in Alfresco Document actions Jive user can Edit an Alfresco document online (using WebDAV) Modifications will be directly saved in Alfresco 6
File Preview Jive users can get a document preview and metadata information from the widget. Quick Document Preview Flash Document Preview Provides main metadata / full metadata Supports full screen mode (option) No need to open the file or to save it to a Shows File thumbnail local hard disk Detailed File preview button 7
Search Features 1- Search box Multi-word search box based Alfresco 3- File locator search engine (lucene, solR) Jumps and Highlights the selected file in yellow for easy location in a complex folder tree 2- Results windows List of files found based on title, metadata, document text search
Socialize Content, How?An Alfresco A virtual document is From Jive, users can startdocument can be created in Jive (proxy) discusions around the« Socialized » to « Socialized » documentJive 10/04/12 9
Socialize content… Start… Select the file you would to start collaborating on… Click Socialize Select in which space you would like to socialize your document…. Jump to the selected space to start 10 collaborating with collaborators…10/04/12 10
Socialize Content…. Done. Socialized file Visible in Jive. Stored in Alfresco. Rating CollaborateStay in Jive to discuss and collaborate around docs. Files are uploaded in yourECM which means no more emails and multiple file duplications 10/04/12 11
Why using Jive + Alfresco ? • Social software (like Jive) are designed for collaboration: • Sharing, Commenting, Following, Recommending, Linking, etc. • Alfresco is a highly scalable documents repository. It is designed to store huge volume of data (documents, but also images, videos, etc). • Alfresco also provides advanced ECM features (like workflow, versioning, online editing, smart rules, retention policies, etc).• By using Alfresco as the foundation for your documents, you will not only provide strong ECM capabilities to your users, but you will also make sure your entire architecture (Jive + Alfresco) is fully scalable. This will guarantee the performances of your system in the long term, even with exponential growth of your “social content”. 12
Tech info • The DMS widget is fully tested on the following stack: • Jive SBS v4.5.x, 5.0 • Alfresco Enterprise v3.x and 4.x • IE version 6, 7 and 8, • Windows XP and Windows 7, • Feel free to contact us to request other versions support. • Integration with Livelink 9.7.0 is also supported. Please note that a custom Web Service is required in this case. 13
Enterprise support • Alfstore provides a commercial version with Enterprise support (bugfix) and maintenance. • Maintenance services gives you access to upgrade releases, compliant with latest Jive and Alfresco versions, and with new enhanced features. • The Enterprise version includes several customizable SSO and authentication mechanisms (for the connection between Jive and Alfresco). • Should you have any question, please contact us at firstname.lastname@example.org • Alfstore web site : http://www.alfstore.com 14
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