What's new in alfresco enterprise 3 3

What‟s New in Alfresco Enterprise 3.3 Paul Hampton Director of Product Marketing Alfresco

Enhancements in the Last Year Records Mgmt & Compliance IMAP & Email Mgmt Forms & New Metadata Greater Breadth in Share Support for Types and Aspects Portal Support & SSO 2 Extranet, Group & User Mgmt In-line Editing

Focus of Alfresco 3.3 Web Alfresco Content Integration Share Management 3

Web Content Management ● New Alfresco Web Editor ● New content management and deployment options ● New Rendition API Web Content Management 4

The Web Platform Vision Web Application CMIS, REST Alfresco Web Delivery Runtime Repository Deployment Alfresco Web Alfresco Web Alfresco Web Producer Editor Preview Alfresco Editorial Repository Work Packages, Renditions 5

Alfresco Web Editor ● New in-context editing of web based content ● Allow „non-technical‟ content authors to edit content from the website ● JavaScript Framework – Can be extended 6

Sample Web Application Alfresco Editorial Web Browser Repository Header.html Greenenergy.jpg Nav.html Body.html Copyright.html User can edit here... ... Or here 7

Component Management ● Can edit o Online o Download / Offline o Via CIFS (Network 8 Drive)

New – Inline Edit Alfresco Web Editor Framework Component Edit from Editing selection list

Edit Content 10

Deployment and Formatting Transfer Service Rendition API ● Used to publish content to ● Allow for content delivery servers repurposing ● Publish to Alfresco DM ● Automated content/format runtime conversion for different delivery channels ● Maintains rich content structures, relationships ● Can string conversion steps for flexible content ● Configurable permissions manipulation ● Support dynamic content, ● Support for existing search and user developed Freemarker and XSLT content templates 11

Alfresco Share ● Move from Collaborative tool to complete DM ● Repository wide access to content (both Repository and Share Sites) ● Multiple navigation options ● Comprehensive DM features ● Checkin, Checkout, Version Alfresco Control, Share ● Custom Types, Aspects and Metadata ● Full Permission Management 12

Navigation ● Users can navigate by: o Documents filters o Repository folders o Document categories o Content tags 13

Security Repository ● Added the ability to control permissions... o Within the Repository o AND Share Sites ● Provides a more granular security model for project files ● New simple interface Share 14

Manage Permissions

Permissions Screen

Turn Off Inheritance

Select User

Set Role

Collaboration Lists ● Ability to track project ● Examples: based lists o Project Task Lists o Item Lists ● List types can be extended o List of Event o List of Locations ● Can page, sort and filter o Contact Lists list content o Issue Log 20

Define New List

Create an Item

List View Multiple lists per project

Rules and Actions ● New interface for ● Available for Share managing Rules and Sites and Repository Actions ● Used to automatically ● New Rule Library perform actions on o Manage Rules from one content location – update once o Transform o Reuse Rules across multiple o Move spaces o Copy ● Error handling o Notify ● Set Execution Order o Drive storage policies o ...and many more 24

Define Rule Transform content into PDF rendition... When content is created or added to this folder

Rule Summary Order of Rules can be defined... Simply drag to set order 26

Linking an Existing Rule

Linked Rule Can see which folders have rules applied

Google Like Search ● Can use Google like ● Examples: operators to search for o Type – content type:document ● Can combine search o Property – criteria modified:today o AND, OR, NOT o Date – created:“2009-01-01” o Text – text:“alfresco faq” 29

Example – name: plan

Example – modifier: phampton Will return any object – Blog posts, Documents, Folders, Forum posts, Wiki pages, etc.

Example – name: plan AND modifier: phampton

Theme Management ● New Admin function to change theme ● Sample themes o Default o Green o Yellow o High Contrast ● Can add custom themes 33

Integration ● Full CMIS 1.0 Specification ● Integration with Microsoft Outlook ● Integration with IBM Social Software ● Integration with Google Docs (Tech Preview will be in Integration Enterprise 3.3g) 34

CMIS 1.0 ● First implementation of CMIS 1.0 specification ● Includes: o CMIS Query o Access Control Lists (ACL‟s) o Change Logs o Renditions o PLUS – Alfresco extension for Aspects (query, get and set) ● Available bindings – Web Services and REST ● CMIS test compatibility kit 35

Microsoft Office Integration ● Extends SharePoint protocol support ● Integrates with Outlook 2003/2007 ● Creates “Meeting Workspace” within Share ● New Share site type Enter SPP URL “Meeting Workspace” 36

Alfresco Share

Enhanced Share Features ● Meeting attendees synchronized with site membership ● Can link to existing meeting workspace ● New filters to show meeting workspace 38

Seamless Integration with IBM Lotus ● Easy integration for document, image and records management ● Works with Notes, Quickr, Connections, XPage and Websphere Portal ● Easy script-based portlet and applet development ● Open to OS, DBMS, Language and Browser ● Domino and Java through Lotus services & CMIS 39

Benefits for Lotus Users ● Leader in Open Source Enterprise Content Management ● Easy to use, zero-footprint software for Files, Mail, Quickr and Connections – Just like a Shared Drive! ● Affordable control, access and discovery of enterprise content ● Content Application Server with fast script and Java development ● Low-cost, Open Source, Open Standards alternative to SharePoint 40

Publish to ECM 41

Notes Integration 42

Lotus Enterprise Explorer (via CMIS) 43

SharePoint Protocol Integration 44

Records Management “without the tears” 45

Google Docs ● Ability to check out to Technology Preview Google Docs ● Create a Google Docs Document directly in Share ● Support for: o Documents o Presentations o Spread Sheets ● Sync site users to Google 46

Process 47

Summary Alfresco Enterprise 3.3 Availability Enterprise (FCS) – May 2010 Enterprise (GCS) – June 2010 Web Alfresco Content Integration Share Management 48

Questions? ● Download 30 day trial o http://bit.ly/EntTrial ● Follow me on Twitter o PaulDHampton

What's new in alfresco enterprise 3 3

by Alfresco Software on Jun 11, 2010

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