Total Cost Of Ownership For ECM - Compares Documentum, SharePoint, OpenText and Alfresco

Reduce your ECM Costs by 90% Dr. Ian Howells Alfresco Software January 2009

The Focus of 2009 ●  More Content ●  More Users ●  More Productivity 8% Decline in ITSpend ●  More Compliance ●  Dramatically Less Cost 2

Goal of Webinar and White Paper ●  Not a Flakey 5 Year ROI Study ●  Cost in the Next Year ●  Publicly Available Information – Review it ●  Tools Customers to Question Vendors ●  Ask Vendor to Explain Specifically: What are you Selling me   Explain why is it What am I Getting   so Expensive Compared to What Extra Software do I Need   Open Source Can you Break Down the Cost   Why does it Cost this Amount   3

Agenda ●  ECM Pricing ●  Methodology ●  ECM Vendor Cost ●  ECM Stack Cost ●  Alfresco ●  Summary ●  More Information

ECM Industry  High Cost High Complexity Tie-In

Traditional ECM Pricing and Myths Pricing Model Cost ●  Complex ●  Per User 1000’s options 1 Hour per Year/24 Hours Per Day     Hidden Extras Pricing Model Type Content Accessed     ●  Lack Transparency ●  Usage Audit Implications Intranet, Internet, Extranet,     Website ●  SharePoint – Free WSS, MOSS Standard and   Enterprise 6

Methodology ●  Basic System – Content Management for the Masses Office Integration   Collaboration   Content Management   Workflow or BPM   Transformation/Rendition Management   Search   ●  1000 Enterprise Config and 100 Users Standard Config ●  Publicly Available Pricing ●  Year One Cost 7

Publicly Available Pricing ●  quot;the price analysis GSA does to establish the Government's Multiple Award Schedule (MAS) negotiation objective should start with the best discount given to any of the vendor's customers.quot; 8

EMC/Documentum ●  1000 User   $863,937 ●  100 User   $129,078 ●  GSA Pricing 9

OpenText ●  1000 User   $637,304 ●  100 User   $196,754 ●  GSA Pricing 10

SharePoint ●  1000 User   $318,738 ●  100 User   $24,669 ●  Pricing   www.microsoft.com 11

SharePoint Pricing ●  Complete Microsoft Stack ●  Basic Pricing ●  http://office.microsoft.com/en-us/sharepointserver/ FX102176831033.aspx ●  Microsoft Software Assurance ●  http://www.microsoft.com/licensing/mla/default.aspx “To be licensed for the Enterprise Edition functionality of Office SharePoint Server 2007, both the Standard and Enterprise client access licenses are required” 12

Alfresco ●  All Products in One Subscription   Document Management, Collaboration and Web Content Management, Records Management, Image Management ●  All Components included   BPM, Workflow, Transformation … ●  No CAL’s ●  No Extra for different Client ●  CPU based 13

Alfresco ●  1000 User   $33,500   $46,250 ●  100 User   $18,500 14

ECM Stack Costs ●  Application Server ●  Database ●  Operating System 15

Oracle Database &  Application Server ●  1000 User DB   $59,950 ●  100 User DB   $21,350 ●  Pricing   http://www.oracle.com/corporate/pricing/pricelists.html 16

Microsoft Database ●  1000 User DB   $17,210 ●  100 User DB   $8,605 ●  Pricing   http://www.microsoft.com/licensing/mla/default.aspx 17

MySQL ●  1000 User Gold   $2999 ●  100 User Silver   $1999 ●  Pricing   http://mysql.com/products/enterprise/features.html 18

Microsoft Windows ●  1000 User   $3201 ●  100 User   $2176 ●  Pricing   http://www.microsoft.com/licensing/mla/default.aspx 19

Red Hat Application Stack ●  Stack Apache HTTP Server   JBoss Application Server   JBoss Hibernate   MySQL and PostgresSQL   Red Hat Enterprise Linux   1000 User Premium Enterprise Stack - $8499 100 User Basic Stack - $1999 20

Summary Year 1 Cost Savings ●  1000 Users   Save 85% to 96% ●  100 Users   Save 42% to 85% 21

Summary 22

Open Source vs. Enterprise   So=ware Model   Annual Cost Cumulative Cost Low Upfront Cost Increasing Savings Lower Project Risk Op Ex vs. Cap Ex

Summary Late 1990’s and early 2000’s Today ●  The ECM Suite ●  Short Approved Vendor Shortlist ●  Single Vendor Strategy ●  Cost this Year ●  Lock-In ●  Reuse Existing Hardware, Software and Skills ●  Choose per Project Cost   Functionality   ●  Review Renewals 24

More Information ●  White Paper – Total Cost of Ownership for Enterprise Content Management   Detailed Breakdown of ECM Vendor Pricing   Detailed Breakdown of Stack Pricing   Detailed Comparison Matrix   URL’s for all Pricelists   All calculations were performed in November 2008 25

www.alfresco.com 26

Reduce your ECM Costs by 90% Questions Dr. Ian Howells January 2009

Lessons in FUD 1.  Open Source doesn’t have Support Of course you know it is more 2.  OK It does have commercial SLA’s but Open expensive really. Source is More Expensive Really 3.  OK it is Supported, Cheaper But it Doesn’t Scale 4.  OK It is Supported, Cheaper and it Scales to run Web 2.0 but it costs More to Configure 5.  OK, OK, OK 29

FUD Repellant  Web 2.0 Runs on Open Source ●  Commoditize: ●  Scalability ●  RAS ●  Usability Do More with Less 30

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Total Cost Of Ownership For ECM - Compares Documentum, SharePoint, OpenText and Alfresco

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Total Cost Of Ownership For ECM - Compares Documentum, SharePoint, OpenText and Alfresco — Presentation Transcript