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Transform your Intranet with Drupal and Alfresco - by Optaros
 

Transform your Intranet with Drupal and Alfresco - by Optaros

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View the full webinar recording here: http://www.alfresco.com/about/events/ondemand...

View the full webinar recording here: http://www.alfresco.com/about/events/ondemand

Learn how combining Drupal and Alfresco can give you a powerful platform with everything you need to revitalize your intranet with engaging community features, and rock-solid document management.

Optaros content management experts Chris Fuller and Jeff Potts will discuss how a game publisher was able to save time and money by leveraging open source for their intranet.

You’ll learn valuable insights that will help you take your Enterprise collaboration to the next level.

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  • that will be cool if also explain the architecture of both integration and how to setup it.
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  • We’re tired of paying [pick your legacy portal/ECM vendor] for upgrades and add-ons. We spent millions of dollars on a home-grown solution and we still didn’t get what we wanted. Every time we want to make a change it costs a fortune.
  • Our current intranet looks only slightly better than Craigslist. Our employees are used to consumer tools like Facebook, YouTube, and Twitter and want similar experiences inside the firewall. It’s easier to find something on Google than it is for me to find a critical document at my company.
  • Our employees are used to consumer tools like Facebook, YouTube, and Twitter and want similar experiences inside the firewall.
  • It’s easier to find something on Google than it is for me to find a critical document at my company.
  • We acquire a lot of companies—our intranet has to adapt to the new structure quickly. We have a large sales force. New sales programs often require significant changes in how we communicate to our distributed team. When I want to add a new feature I’m told it isn’t supported. Changes that seem simple require development and down-time.
  • Elicit immediate employee feedback on news and information
  • Solicit ideas and foster collaboration amongst employees, teams, & colleagues
  • Easily allow content managers or employees to gather feedback on ideas and projects
  • Creating data-rich, flexible user profiles is the first step to a social tools on your intranet
  • This slide has a three-part BUILD.
  • Search Drupal content, the Alfresco repository and more with security and flexibility built in
  • Leveraging Drupal and Alfresco’s LDAP support for user management and permissions
  • Sophisticated workflow and security provided by Alfresco Transparent interface for adding documents to the intranet in Drupal Documents can be attachments or content

Transform your Intranet with Drupal and Alfresco - by Optaros Transform your Intranet with Drupal and Alfresco - by Optaros Presentation Transcript

  • Transform Your Intranet Why clients are excited about combining Drupal and Alfresco 15 September 2009 Jeff Potts, Sr. Director, ECM Blog: http://ecmarchitect.com Twitter: jeffpotts01 Chris Fuller, Technical Architect Blog: http://www.optaros.com/blog/cfuller Twitter: cfuller
  • Agenda
    • What’s Wrong with your Intranet?
    • What Can Drupal & Alfresco Do Together?
    • Activision: Drupal + Alfresco Case Study
    • How Does it Work?
    • Q&A
  • What we’re hearing We need to re-do our intranet. Can you help? Of course. But what’s wrong with the one you’ve got? (See if any of the following typical answers fit your organization)
  • It’s too expensive
    • What’s wrong with your current intranet?
    Credit: paopix
  • It’s not compelling from a UX perspective
    • What’s wrong with your current intranet?
  • It’s not compelling from a UX perspective
    • What’s wrong with your current intranet?
  • It’s not compelling from a UX perspective
    • What’s wrong with your current intranet?
  • It’s not flexible enough
    • What’s wrong with your current intranet?
    Credit: spursfan_ace
  • Not to rush to the punch line, but…
  • Cost Free Cheaper than SharePoint Presentation Repository Drupal Acquia Alfresco Community Alfresco Enterprise Commercial support Self support Cost
  • User Experience
  • Flexibility Powerful Presentation Framework Enterprise Repository Loosely Coupled
    • Thousands of modules to choose from
    • Easy to theme
    • Fast, efficient development model
    • Multiple ways to update content
    • Robust business process engine
    • Extensible content model
  • Effective intranets
    • Embrace continuous improvement, perpetual beta
    • Are fun to use
      • Engaging user experience
      • Content that helps me get my job done
    • Make things easy to find
    • Align with key strategic initiatives of the business
    • Make it easy to publish
    • Facilitate connections
      • Between people
      • Between teams
      • Between projects
    • Can be assembled from Open Source components
      • And shouldn’t cost 7 figures to implement
  • Agenda
    • What’s Wrong with your Intranet?
    • What Can Drupal & Alfresco Do Together?
    • Activision: Drupal + Alfresco Case Study
    • How Does it Work?
    • Q&A
  • Drupal – Convenience and Impact
    • What Does Drupal Bring to the Table?
      • Purpose-built community platform
      • 4000+ open source modules for a wide range of features
      • Huge developer community
      • Infinitely customizable user interface
      • Easy-to-use content management tools
      • Integration with Enterprise systems
      • Existing intranet distributions, such as Open Atrium
      • Commercial Enterprise support from Acquia
    • Enterprise Integration
      • Single-Sign-On
        • LDAP
        • Active Directory
        • NTLM
        • CAS
      • Search
        • Lucene
        • Endeca
        • Google Search Appliance
        • Acquia Hosted Search
      • ECM
        • Alfresco
        • Other CMIS providers
    • Drupal Overview
  • Comments
    • Drupal Features
  • Forums
    • Drupal Features
  • Polls
    • Drupal Features
  • Rich User Profiles
    • Drupal Features
  • Drupal Features
    • Content Management
      • Easy-to-use interface
      • Powerful taxonomy
      • Web Content Management workflow tools
      • Robust content promotion tools
      • Role-based content management
    • Community
      • Comments
      • Polls
      • Forums
      • Calendars and Events
      • Wiki
      • Microblogging
      • Rich user profiles
      • Social Graph
    • Drupal Overview
  • Drupal – Flexible Interface
    • Drupal Interface
  • Alfresco – Enterprise Content Services Presentation Tier Content Services Tier ? ? Enterprise Apps Tier Fast, flexible, modular user interface Open, scalable repository, metadata, versioning, workflow Scripting language on the front-end and Java on the back-end is a proven pattern. Drupal provides the UI while Alfresco provides core content services. Many organizations have multiple front-ends that need to get to the same enterprise content store. Organizations may have multiple CMIS repositories, maybe from different vendors.
  • Agenda
    • What’s Wrong with your Intranet?
    • What Can Drupal & Alfresco Do Together?
    • Activision: Drupal + Alfresco Case Study
    • How Does it Work?
    • Getting Started
  • Case Study
    • Activision Blizzard Intranet
    Business Drivers Solution Benefits Ease-of-use, great interface Drupal Employees and content managers want to use the system. Department-specific content management Drupal Limited the amount of content for which any one department was responsible. Enterprise-wide search Drupal, Google Search Appliance, SAML Secure, permissions-based search of all enterprise document and web-based content. Document management and security Drupal, Alfresco Permissions-based access to documents for specific benefits groups. Single-Sign-On, Security Drupal, NTLM, Alfresco True single-sign-on from the desktop to the Intranet, to specific documents. User Management Drupal, Active Directory Profile data is always up to date but presented in a rich “business card” interface.
  • User Interface
    • Activision Blizzard Intranet
  • Enterprise Search
    • Activision Blizzard Intranet
    Search includes both Drupal and Alfresco content in a single query that honors permissions.
  • User Management
    • Activision Blizzard Intranet
    Leveraging both Drupal and Alfresco ability to integrate with LDAP for user management and permissions.
  • Document Management
    • Activision Blizzard Intranet
    Drupal interface for adding documents & content to the Intranet. Alfresco provides storage, workflow, and security.
  • Agenda
    • What’s Wrong with your Intranet?
    • What Can Drupal & Alfresco Do Together?
    • Activision: Drupal + Alfresco Case Study
    • How Does it Work?
    • Q&A
  • How?
    • Key Ingredients
      • Acquia Drupal for community features, UI and WCM
      • Alfresco for workflow and secure document management
      • Drupal CMIS API module
      • Drupal CMIS Alfresco module
      • Any of the additional Drupal modules necessary to meet requirements
  • More about the integration module
    • Open Source
      • http://www.drupal.org/project/cmis_alfresco (GPLv2)
    • 100% CMIS
      • Requires no install on the Alfresco tier
    • Raw capabilities
      • Persist web content in Alfresco
      • Create Drupal content from Alfresco via CMIS Sync
      • Upload binary files into Alfresco via Drupal
      • Attach binary files, created in Alfresco, to Drupal content
      • Execute CMIS and OpenSearch queries
      • Provides support for additional CMIS repositories
  • Implementation
    • The CMIS module is an enabler, but there's still work you have to do...
      • Find senior leadership support and other champions
      • Create an adoption plan
      • Design UI
      • Determine integration points (SSO, search, LDAP, etc.)
      • Create a security model
      • Determine additional contributed/custom Drupal modules to meet requirements
      • Create an Alfresco content model and decide on storage hierarchy
      • Implement business processes as Alfresco workflows
    Credit: veruus
  • Alfresco & Drupal: What If They Mated?
    • In summary
  • When you combine the strengths of Drupal… Hip, popular framework Flexible presentation layer Fast, clear development model Strong community focus Dries Buytaert, Drupal founder
  • …with the power of Alfresco… Enterprise-class repository Strong commercial ECM credibility/lineage Best-in-class openness, programmability John Newton, Alfresco CTO
  • …you get something better. Compelling presentation framework Tons of community features that can be easily added and built upon Hierarchical document storage Enterprise-class workflow Decoupling of the front-end from the back-end with an open standard in-between
  • About Optaros – Solutions for Media & Ecommerce Optaros delivers each client a tailored roadmap of Assembled Web solutions to achieve their business objectives. Dynamic customer-facing portal and content management system assembled in 13 weeks from concept to completion Multiple projects including user experience design for American Idol, currently designing new Ecommerce storefront for Fox Entertainment. Replatformed PGATour from CBS to CNN/Turner infrastructure in 14 weeks. Payback: 10 months on ad sales How we work with our clients
    • Work jointly and transparently with client teams
    • Turn ideas into implementable blueprints
    • Commit contractually to deliver on time, on budget
    • Design Web 2.0 user experiences
    • Iteratively assemble open source software
    • Support the solution
    Stellent Migration to Alfresco Surf for DAM; Alfresco+Drupal Intranet; National Sales Portal for new sales team We’re well capitalized We have a proven record 100% reference-able 98% on-time/on-budget We‘re growing $0  $28 million since 2005 Over 100 clients Almost 200 employees in North America and Europe We have a rich history Help clients leverage technology disruption: client-server, web browser − now assembled web