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Really Simple Collaboration with Alfresco Share

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Evolution of Collaborative Content Management...

Evolution of Collaborative Content Management
Even as IT spending slides, IT departments are having to handle more content, more users, provide more productivity, as well as more compliance.
They have to do all this at less cost.

The enterprise hasn't kept up with advances in collaboration - most still uses a shared drive + MS Office + Email.

Most knowledge workers:
- can't find documents
- can't find the right version of documents
- find it easier to search for competitors' info than their own company's info
- have lots more noise than signal

This presentation talks about the collaborative enteprise. Essentially providign Facebook-like features for the Enterprise.

● The Cost of Poor Collaborative Content Management
● Best Practice – On the Web and in the Enterprise
● Alfresco
● Alfresco Share
● Standards Support
● Total Cost of Ownership
● More Information

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Really Simple Collaboration with Alfresco Share Really Simple Collaboration with Alfresco Share Presentation Transcript

  • Really
Simple
Collabora/on Dr. Ian Howells CMO Alfresco Mike Farman Director ECM Product Management February 2009
  • Agenda ●  Evolution of Collaborative Content Management ●  The Cost of Poor Collaborative Content Management ●  Best Practice – On the Web and in the Enterprise ●  Alfresco ●  Alfresco Share ●  Standards Support ●  Total Cost of Ownership ●  More Information 2
  • The Focus of 2009 ●  More Content ●  More Users 8% Decline in IT Spend ●  More Productivity ●  More Compliance Open Source Lower Cost ●  Dramatically Less Cost Social CMIS Computing Standards Consumerization Financial Crisis Compliance 3
  • Simple Collaborative Content Management CIFS/WebDAV Office Outlook Shared Drive 4
  • Waves of Collaborative Content Management Shared Drive Groupware ECM Office Portals Email 5
  • Recognize This?
 After 20 Years ●  ECM Systems and Enterprise Portals aren’t Used 5% of Knowledge ●  Workers use ECM 16% of Users use a ●  Collaborative Workplace/ Company Portal
  • The Collaborative Content Management Syndrome Can’t Find Documents ●  45% of Users find Gathering Information about another part of the Company a ●  Challenge Managers spend up to two hours a day searching for information ●  Can’t Find the Right Version ●  42% of Users Accidentally use the Wrong Information at least Once per Week ●  Easier to Search for Competitors Information ●  Only 31 percent said that competitor information is hard to get ●  Often Information is not Valuable ●  More than 50 percent of the information they obtain has no value to them ●  Content from Multiple Sources ●  On average 3 sources for information on competitors, customers, and projects ●  57% numerous sources causes difficulties ●  Productivity Information is not Distributed in Time to be Useful ●  Compliance 59% miss valuable information everyday to to poor distribution ●  Managers Say the Majority of Information Obtained for Their Work Is Useless Accenture Survey January 2007
  • Ofice and Groupware Syndrome ●  Can’t Read it ●  Scalability
  • The Collaborative Enterprise ●  Social Other Friends/Like Minded People ●  Customers What are they doing ●  Sales & Mktg Production ●  Other Similar Useful Projects What are they Doing Partners ●  Engineering R&D ●  Other Similar Useful Content How is it Changing Other Operations ●  Employees Customer Support ●  Other Similar Like Minded Experts What are they thinking ● 
  • Best Practice Super Heroes “Nine out of 10 users said they could work better if they could bring their home computer into work,” – CIO Magazine
  • Best Practice
 Social Software Concepts From To ●  User   Social Profile ●  LDAP   Network/Community ●  Pull   Push Social Feeds ●  Classification   Social Tagging ●  Web Page   Gadget Personalization ●  Keywords   Social Search ●  Internal   Internal/External ●  Content   Context - Content, Profile, Social Graph, Projects
  • Best Practice
 Avoiding Enterprise Content “Silos”
 From To ●  Repository   Multiple Repositories ●  Proprietary API’s   CMIS ●  Internal   Internal/External ●  Proprietary Search   OpenSearch ●  Web Services   REST ●  Vendor UI   RIA Mashup ●  Java   Lightweight Scripts ●  Vendor Standards   Common Web Standards
  • Traditional Choices
 The Drawbacks ●  Old SharePoint Integrate CALS Cost Cost of Integration •  ●  Lack of Adoption   Reuse Hardware, Software, Security, Authentication •  ●  Skills Content Management •  Scalability ●  Audit, Compliance • 
  • Alfresco
 Collaborative Content Management
 ●  Social Software   Integrated Suite ●  Open   OperatingSystem, Database, Application Server, Web Server, Office   Best-of-Breed Web 2.0 Tools ●  Repository   Internet Scale   Enterprise Authentication, Audit and Compliance 14
  • Alfresco Content Collaboration ECM Enable ECM Enable ECM Enable CIFS/WebDAV Office Email-In Repo 15
  • Best Practice
 Social Software Concepts ●  Dashboard ●  Gadget Personalization ●  Social Profile ●  Network/Community Site ●  Push Social Feeds ●  Social Tagging and Search ●  Internal/External ●  Participate in All Content
  • Personal Dashboard My Sites! Dashboard Feed! Calendar! 17
  • Configure Dashboard Gadgets Add Dashlets! Page Layout! Organize Dashlets! 18
  • Social Profile Background! Avator! Company! 19
  • Team Sites Wiki, Blog, Calendar, Virtual Team! Discussions! Site Feeds! 20
  • Document Library Folders! Thumbnails! Tags! 21
  • Bulk Upload 22
  • Simple Search Search! Results! 23
  • Flash
Document
Viewer 
 Flash Viewer! Tagging and Discussions! 24
  • SharePoint
Compa/bility
 Office thinks it’s SharePoint! Check-InOut! Version Control! 25
  • Content-as-a-Service ●  Internet Any Client as a Site or WebApp Scale Collaborative Content Applications ●  Enterprise (Web Client and Portals) Audit and Compliance Content Management Interoperability Services - CMIS ●  Enterprise Standards Content as a Service (CaaS) (Repository, Collaboration and Search Services) Federation & Taxonomy Metadata Collaboration Retention Audit Renditions Feeds Search
  • The Choice ●  A Complete Microsoft Stack Windows, SQL Server, IIS, .NET, C IE+, MS Office, SharePoint   Portal ●  Choice - Keep Using Linux, Open Solaris, Mac or Windows   Oracle, DB2, MySQL or SQLServer   J2EE JBoss, WebLogic, WebSphere   PHP, Java, Adobe   Portal, Firefox   Microsoft – CIFS, WebDAV, SharePoint Protocol, Office   27
  • Comparative Cost 28
  • Today’s Economy ●  Low Cost Choice Simplicity Lower TCO Rapid Deployment and Time •  ●  1/10th Cost of Traditional   to Value ECM Reuse Hardware, Software, ●  Skills Integrated Suite •  Added Savings of Open   Keep Control to Change Source Stack ●  Vendors
  • Collaborative Content Applications/ Internal Communities ●  Cross Company ●  HR   Product Launch   Benefits   Employee On Ramping ●  Marketing ●  Sales   Marketing Launch   Show Planning   Partner Management   Partner On Ramping ●  Development   Product Management 30
  • Next Steps 31
  • Next Steps 32
  • Really
Simple
Collabora/on Questions