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Enterprise Content Management 101 for Government
Enterprise Content Management 101 for Government
Enterprise Content Management 101 for Government
Enterprise Content Management 101 for Government
Enterprise Content Management 101 for Government
Enterprise Content Management 101 for Government
Enterprise Content Management 101 for Government
Enterprise Content Management 101 for Government
Enterprise Content Management 101 for Government
Enterprise Content Management 101 for Government
Enterprise Content Management 101 for Government
Enterprise Content Management 101 for Government
Enterprise Content Management 101 for Government
Enterprise Content Management 101 for Government
Enterprise Content Management 101 for Government
Enterprise Content Management 101 for Government
Enterprise Content Management 101 for Government
Enterprise Content Management 101 for Government
Enterprise Content Management 101 for Government
Enterprise Content Management 101 for Government
Enterprise Content Management 101 for Government
Enterprise Content Management 101 for Government
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Enterprise Content Management 101 for Government

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Do you work in a government sector and are considering enterprise content management software, but unsure if it is right for you? Join this webinar to take a look into what enterprise content …

Do you work in a government sector and are considering enterprise content management software, but unsure if it is right for you? Join this webinar to take a look into what enterprise content management is, how it can help your team, group or sector and learn first hand how other government sectors use Alfresco to help with their content management needs.

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  • 1. Open Source foran OpenGovernment
  • 2. Agenda•  Who is Alfresco?•  What is Enterprise Content Management?•  Case studies•  Demo•  Q&A
  • 3. Founders Alfresco people John Powell CEO Enterprise Software + Former COO of Business Objects Content Management + Commercial Open Source John Newton CTO & Chairman Former founder of DocumentumManagement Team ExperienceInvestors
  • 4. Maidenhead, UK Global Headquarters Atlanta, US HeadquartersAlfresco is now the largest private,pure-play open source softwarecompany in the world.3 million+ downloads of Alfresco community2000+ customers from 43+ countries250+ global channel partners19 consecutive quarters of revenue growthfounded in 2005
  • 5. Sample Alfresco .gov Customers Government accounts for over 20% of Alfresco Community Downloads worldwide5
  • 6. Complete Content Alfresco Platform What we do Management Electronic Document Web Content Records EmailManagement Collaboration Management Management Archive Digital Asset Management Workflow Image Management6
  • 7. DOCUMENT FLOW2 UTILIZE1 ORGANIZE0 INPUT
  • 8. INPUTScanningManualExternal
  • 9. ORGANIZEAssign MetadataCategorizeRoute
  • 10. UTILIZE•  Processes•  Search•  Access•  Report
  • 11. Document  Management  •  Common uses o  Store, search, manage content with central repository o  Content sharing, versioning, workflow/approval•  Benefits o  Save time, simplify searching o  Improve knowledge sharing, work smarter•  Highlights o  Simple as shared drive, integration with MS Office o  Web access, security & permissions o  Any kind of content
  • 12. Collabora1on  •  Common uses o  Team/departmental sites o  Collaboration for project management o  Simple document tags, keywords•  Benefits o  Empower users and teams easily o  Simple UI, intuitive (minimal to no training)•  Highlights o  Rapid roll-out and adoption o  Web 2.0 services all within same platform
  • 13. Web  Content  Management  •  Common uses o  Content authoring, workflow o  Feed the presentation layer o  Structured content (press releases, articles, images)•  Benefits o  No surprises on your site o  Reduce dependence on IT•  Highlights o  Whole site versioning and rollback o  In-context preview
  • 14. Records  Management  •  Common uses o  Identify, classify, preserve records (documents) o  Retrieve records for auditing; purge records over time o  Maintain evidence of contracts, certificates, legal content•  Benefits o  Compliance support with audit history o  Integrity via security and roles (i.e. file/write, search/read)•  Highlights o  “RM for the rest of us” - dramatically lower cost o  Multiple import points – web, CIFS, email (IMAP)
  • 15. Email  integra1on,  archiving  •  Common uses o  Simply email content into Alfresco o  Document/archive emails specific to a project or matter o  Individual drag-n-drop email into Alfresco repository•  Benefits o  Integrate with de-facto communication o  Easy adoption•  Highlights o  Any email technology with IMAP o  Includes email attachments
  • 16. Digital  Asset  Management  •  Common uses o  Basic/light DAM- store, manage rich media & large files o  Catalogue file types, metadata, set up rules for media•  Benefits o  Same repository o  Storage policies driven by business rules•  Highlights o  CIFS, WebDAV, FTP, multi-file upload o  Thumbnailing, preview capability out of the box
  • 17. Image  management  •  Common uses o  Digitize physical records, go “paperless” o  Inbound paper management (invoices, contracts, forms) o  Simple capture through shared drive interface•  Benefits o  Efficiency through electronic search and storage o  Full text indexing, metadata capture•  Highlights o  Automate rules and business process o  Integrate with scanning/OCR technologies (i.e. Kofax)
  • 18. Customer Spotlight: Warren County Correctional Center Challenge: Warren County Correctional Center realized it needed a document management system that would alleviate the hard-copy paper files accumulated for inmates as well as provide a central place for personnel to look up files. Also, the system needed to provide the appropriate level of access control so that files were available to authorized users and restricted to others. Solution: Alfresco Enterprise Content Management software surpassed all of the technical requirements, was more flexible and allowed for easy customization. The easy- of-use and flexibility of Alfresco’s technology have lead to: •  Reduced volume of paper storage by 90 percent; •Eliminated the duplication of documents in different folders; • Established greater access controls over inmate documentation; •Facilitated instantaneous document retrieval; and, •Increased efficiency of the inmate booking process.
  • 19. Customer Spotlight: The Department of Housingand Urban DevelopmentChallenge: The Department of Housing and Urban Development (HUD)needed software that could help them with large imaging, documentmanagement and long-term records management requirements.Solution: Alfresco was the right fit in the long-term because of cost,platform, integration, performance, ease of use and continued innovation.By leveraging the Alfresco platform, HUD increases future productivity andrange of capabilities.
  • 20. Customer Spotlight: The City and County ofDenverChallenge: Denver needed to implement one centralized documentmanagement system that could serve as a platform for all its document andcontent applications.Solution: Denver’s Technology Service team had experience using anumber of different proprietary ECM systems and researched the costsassociated with each. After doing a cost analysis, they selected AlfrescoEnterprise Content Management as the content platform for the city.Alfresco had the best overall return on investment (ROI), as well as the keyfeatures required from both the users and the Technology Services team tohelp the city meet its growing demand for document management.Alfresco fit with the Denver’s long term goals of leveraging the cost benefitof open source software. Alfresco has the most scalable content repositorythat runs on commodity hardware and software. This allows Denver tosupport more users with less hardware, and easily scale for future demand 20while maintaining high performance.
  • 21. Demo
  • 22. Q&A•  If you have questions, please enter them in the Q&A panel.•  Insert contact info here

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