An Alfresco Share Case Study with BPA Technologies

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BPA Technologies, a Systems Integration partner of Alfresco Software's, was so enamored with Alfresco Share in December 08, that they decided to "eat their own dog food".

Before rolling it out to anyone else, they moved their Intranet to Alfresco Share.

Hear their story, and find out how you can attain similar stellar results.

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  • An Alfresco Share Case Study with BPA Technologies

    1. 1. Using Alfresco Share as an Intranet & Collaboration platform
    2. 2. Agenda <ul><li>Introduction </li></ul><ul><li>Intranet Usage </li></ul><ul><li>Challenges </li></ul><ul><li>BPA Technologies – Company background </li></ul><ul><li>Drivers for BPA Intranet </li></ul><ul><li>Product options considered </li></ul><ul><li>Solution: Alfresco Share </li></ul><ul><li>Alfresco Share Features </li></ul><ul><li>Methodology </li></ul><ul><li>How does BPA Tech use Alfresco Share? </li></ul><ul><li>DEMO </li></ul><ul><li>Benefits of this implementation </li></ul><ul><li>Conclusion </li></ul>
    3. 3. Introduction <ul><li>Intranets have evolved from corporate communications portals to dynamic hubs of activity due to the following reasons </li></ul><ul><ul><li>Collaboration needs </li></ul></ul><ul><ul><li>Distributed Virtual teams </li></ul></ul><ul><ul><li>Need for time sensitive information dissemination </li></ul></ul><ul><ul><li>Need for single point of entry to various apps </li></ul></ul><ul><ul><li>Web 2.0 apps becoming game changers </li></ul></ul>
    4. 4. Intranet Usage Activity Content Communication Collaboration
    5. 5. Challenges <ul><li>Overpriced solutions </li></ul><ul><li>Customization and Personalization issues </li></ul><ul><li>Complex Collaboration needs not met </li></ul><ul><li>Maintenance issues </li></ul><ul><li>Scalability issues </li></ul><ul><li>Not User-Friendly </li></ul><ul><li>Enterprise application integration issues </li></ul>
    6. 6. BPA Technologies - Company Background <ul><li>BPA Technologies is a Technology Services company established in 2004 and is based out of Pleasanton, California. </li></ul><ul><li>BPA Technologies specializes in providing Content Management, Portal, Search and eDiscovery Solutions. </li></ul><ul><li>BPA Technologies is a Global organization with a distributed workforce. </li></ul><ul><li>BPA Technologies is an Alfresco Gold Partner. </li></ul>
    7. 7. Drivers for BPA Intranet <ul><li>Employee Portal (Profiles, Policies, Benefits, Holiday schedules, PTO forms etc) </li></ul><ul><li>Collaboration for BPA’s Distributed team – more than three offices and consultants in customer sites </li></ul><ul><li>Project Collaboration </li></ul><ul><li>Knowledge Base and Training Portal </li></ul><ul><li>Content Repository </li></ul>
    8. 8. Product Options Considered <ul><li>Sharepoint </li></ul><ul><li>Joomla </li></ul><ul><li>Alfresco Share </li></ul><ul><li>Custom built </li></ul>
    9. 9. Solution: Alfresco Share <ul><li>Intuitive User interface </li></ul><ul><li>Out-of-the box collaboration features </li></ul><ul><li>Web 2.0 Features and look and feel </li></ul><ul><li>Scalable </li></ul><ul><li>Customizable and Maintainable </li></ul><ul><li>Community Backed – Enhancements </li></ul><ul><li>Built on enterprise class Document Repository </li></ul><ul><li>Cost Effective </li></ul>
    10. 10. Alfresco Share Features <ul><ul><li>Personalized Dashboard </li></ul></ul><ul><ul><li>Site Dashboard </li></ul></ul><ul><ul><li>Wiki </li></ul></ul><ul><ul><li>Blog </li></ul></ul><ul><ul><li>Document Library </li></ul></ul><ul><ul><li>Activity Feeds </li></ul></ul><ul><ul><li>Search </li></ul></ul><ul><ul><li>Calendar </li></ul></ul><ul><ul><li>Forums and Discussions </li></ul></ul><ul><ul><li>Members </li></ul></ul>
    11. 11. Methodology <ul><li>The options for implementing Intranet are: </li></ul><ul><li>Big Bang – Top Down approach </li></ul><ul><li>Evolution – Bottom Up approach </li></ul><ul><li>BPA chose the Evolution approach to deploying and using Share as the Intranet and collaboration platform. </li></ul>
    12. 12. How does BPA use Alfresco Share? <ul><li>Employee Portal </li></ul><ul><li>Wikis and Blogs to push information and encourage participation </li></ul><ul><li>Document Management and Workflow </li></ul><ul><li>Company Calendar and Project Calendars </li></ul><ul><li>Employee Profiles </li></ul><ul><li>Photo Sharing – Fun Stuff </li></ul><ul><li>COE site for Training and Knowledge Base </li></ul><ul><li>Project Management </li></ul>
    13. 13. DEMO
    14. 14. Benefits of this implementation <ul><li>Find information with less searching </li></ul><ul><li>Effective Collaboration between distributed teams </li></ul><ul><li>Building a Community with Web 2.0 features and multi-directional flow of information </li></ul><ul><li>Better capture of Knowledge assets </li></ul><ul><li>Workflow automating Review and Approval processes </li></ul><ul><li>Project Dashboards for all ongoing projects </li></ul>
    15. 15. Conclusion <ul><li>Alfresco Share has proved to be the ideal Intranet and Collaboration solution for BPA Technologies. </li></ul><ul><li>Q & A </li></ul>
    16. 16. BPA Technologies, Inc <ul><li>As an early adopter of Alfresco Share, BPA would like to offer a free consultation to help you evaluate if Alfresco Share is the right fit for you and share our experiences and lessons learned. </li></ul><ul><li>Contact Details: </li></ul><ul><li>Vasu Maganti </li></ul><ul><li>925.600.1012/1013 ext 104 (office) </li></ul><ul><li>510.456.5013 (cell) </li></ul><ul><li>[email_address] </li></ul><ul><li>www.bpatech.com </li></ul>
    17. 17. Alfresco Partner ECM Solution Provider As an early adopter of Alfresco Share, BPA would like to offer a free consultation to help you evaluate if Alfresco Share is the right fit for you and share our experiences and lessons learned. Please contact [email_address] for an apointment.

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