MUHAMMAD ALEEM HABIB
What is Delegation?
Delegation means giving someone else the
responsibility and authority to act on your behalf.
Delegation consists of these three factors:
Assign. of work + Assign. of Responsibility + Assign. of Authority.
Without the last two factors, delegation is unsuccessful
because of these:
1. the delegate will do the job just for fun, without
responsibility spirit; or
2. the delegate will not have authorities to carry out the
job. He will meet difficulties and the job will be
accomplished not as expected.
Delegation Vs. Assignment
WHAT IS THE DIFFERENCE?
Delegation and Job Assignment
Asking someone else to
do something which is
within your scope of
Asking a subordinate to
do something which is
within their scope of
Authority and Responsibility
Responsibility in Delegation
“When a child makes a mistake, his
parent will be responsible for it.”
Delegation and Authority
Why People Unwilling to Delegate?
Fear of losing powers, such as, controlling power, using
resources power, keeping information power.
Wanting to be high assessed (taking over much work).
Fear of spending much time on explanation.
Having not enough confidence on someone else.
Not seeing benefits of delegation.
Benefits of delegation
Gain more time to
ship with staff.
Availability of staff
Gain confidence in
one’s own ability.
Get more motivated.
Process of Delegation
1. Set up Objectives for Delegation
Reduce manager’s workload
Develop junior staff’s new skills
Reinforce junior staff’s self-confidence
2. Selecting Tasks for Delegation
Objectives of delegation.
Importance and urgency.
Some fixed standards.
Importance Should not
Selecting Tasks for Delegation
3. Selecting Person for Delegation
4. Implementing Delegation
Explain the objectives for delegation.
Specify task results.
Specify scope of responsibility and authority.
Agree on process of implementing and report.
Agree on review and feedback procedures.
5. Inform Others
Name of the person delegated.
Responsibility of the person delegated.
Authority of the person delegated.
6. Review and Feedback
Pay attention to:
Uses of resources.
Identified issues and solutions.
Muhammad Aleem Habib
MBA, MS, PMP, CISA, MCSE
Chief Management Counsellor @
Pakistan Institute of Management
Please send me your comments, questions and feedback!
Thanks for your time!