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DELEGATING EFFECTIVELY
BY:
MUHAMMAD ALEEM HABIB
What is Delegation?
Delegation means giving someone else the
responsibility and authority to act on your behalf.
Delegation
Delegation consists of these three factors:
Assign. of work + Assign. of Responsibility + Assign. of Authority....
Delegation Vs. Assignment
WHAT IS THE DIFFERENCE?
Delegation and Job Assignment
Delegation
Asking someone else to
do something which is
within your scope of
responsibility....
Authority and Responsibility
DelegateDelegator
Authority
Responsibility
Task
Responsibility in Delegation
Responsibility
Job
Results
“When a child makes a mistake, his
parent will be responsible for ...
Delegation and Authority
Authority
Resources use
Results assessment
Why are people not willing to
delegate?
Why People Unwilling to Delegate?
Fear of losing powers, such as, controlling power, using
resources power, keeping inform...
Benefits of delegation
MANAGER
Gain more time to
increase effective-
ness.
Have more
competent staff.
Improve relation-
sh...
Process of
Delegation
Process of Delegation
Aims
1
Tasks
2
People
3
Imple-
ment
4
Feed-
back
6
Inform
others
5
1. Set up Objectives for Delegation
Reduce manager’s workload
Develop junior staff’s new skills
Improve relationships
Rein...
2. Selecting Tasks for Delegation
Based on:
Objectives of delegation.
Importance and urgency.
Some fixed standards.
Urgency
Importance Should not
be delegated
Can be
delegated
Consider
assignment
Can be
delegated
Selecting Tasks for Deleg...
3. Selecting Person for Delegation
Selection criteria
Capability
Experience
Career development
Interest
Time
4. Implementing Delegation
Explain the objectives for delegation.
Specify task results.
Specify scope of responsibility an...
5. Inform Others
Name of the person delegated.
Task delegated.
Responsibility of the person delegated.
Authority of the pe...
6. Review and Feedback
Pay attention to:
Task results.
Uses of resources.
Identified issues and solutions.
Contact
Muhammad Aleem Habib
MBA, MS, PMP, CISA, MCSE
Chief Management Counsellor @
Pakistan Institute of Management
aleem...
Delegating Fffectively
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Delegating Fffectively

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Effective delegation skills in a nut shell. This presentation defines what to delegate, how to delegate and whom to delegate.

Transcript of "Delegating Fffectively"

  1. 1. DELEGATING EFFECTIVELY BY: MUHAMMAD ALEEM HABIB
  2. 2. What is Delegation? Delegation means giving someone else the responsibility and authority to act on your behalf.
  3. 3. Delegation Delegation consists of these three factors: Assign. of work + Assign. of Responsibility + Assign. of Authority. Without the last two factors, delegation is unsuccessful because of these: 1. the delegate will do the job just for fun, without responsibility spirit; or 2. the delegate will not have authorities to carry out the job. He will meet difficulties and the job will be accomplished not as expected.
  4. 4. Delegation Vs. Assignment WHAT IS THE DIFFERENCE?
  5. 5. Delegation and Job Assignment Delegation Asking someone else to do something which is within your scope of responsibility. Job assignment Asking a subordinate to do something which is within their scope of responsibility.
  6. 6. Authority and Responsibility DelegateDelegator Authority Responsibility Task
  7. 7. Responsibility in Delegation Responsibility Job Results “When a child makes a mistake, his parent will be responsible for it.”
  8. 8. Delegation and Authority Authority Resources use Results assessment
  9. 9. Why are people not willing to delegate?
  10. 10. Why People Unwilling to Delegate? Fear of losing powers, such as, controlling power, using resources power, keeping information power. Wanting to be high assessed (taking over much work). Fear of spending much time on explanation. Having not enough confidence on someone else. Not seeing benefits of delegation.
  11. 11. Benefits of delegation MANAGER Gain more time to increase effective- ness. Have more competent staff. Improve relation- ship with staff. STAFF ORGANIZATION Availability of staff for succession plans. Develop knowledge and skills. Gain confidence in one’s own ability. Business done smoothly. Get more motivated. Friendly working atmosphere.
  12. 12. Process of Delegation
  13. 13. Process of Delegation Aims 1 Tasks 2 People 3 Imple- ment 4 Feed- back 6 Inform others 5
  14. 14. 1. Set up Objectives for Delegation Reduce manager’s workload Develop junior staff’s new skills Improve relationships Reinforce junior staff’s self-confidence Increase commitment
  15. 15. 2. Selecting Tasks for Delegation Based on: Objectives of delegation. Importance and urgency. Some fixed standards.
  16. 16. Urgency Importance Should not be delegated Can be delegated Consider assignment Can be delegated Selecting Tasks for Delegation
  17. 17. 3. Selecting Person for Delegation Selection criteria Capability Experience Career development Interest Time
  18. 18. 4. Implementing Delegation Explain the objectives for delegation. Specify task results. Specify scope of responsibility and authority. Agree on process of implementing and report. Agree on review and feedback procedures.
  19. 19. 5. Inform Others Name of the person delegated. Task delegated. Responsibility of the person delegated. Authority of the person delegated.
  20. 20. 6. Review and Feedback Pay attention to: Task results. Uses of resources. Identified issues and solutions.
  21. 21. Contact Muhammad Aleem Habib MBA, MS, PMP, CISA, MCSE Chief Management Counsellor @ Pakistan Institute of Management aleem@pim.com.pk Please send me your comments, questions and feedback! Thanks for your time!
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