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How to improve  your power point presentation Prof. Dr. Saad S Al Ani Senior Pediatric Consultant Head of Pediatric Depart...
<ul><li>Right and wrong do not exist in graphic design. There is only effective and non-effective communication.&quot; </l...
<ul><li>Perhaps nothing is as irritating as the person who misuses and abuses presentation software </li></ul>www . techsm...
Presentation Skills Many studies have found that  public speaking  is the  number one  fear amongst most people, outrankin...
We may not be experts at public speaking, but we are all experts at  listening  to talks Susan McConnell (Cont.)
“ P rior  P roper  P reparation  P revents  P oor  P erformance of the  P erson  P utting on the  P resentation”.   9 P's:...
<ul><li>Is really a great tool to use as an accompaniment to your oral presentation </li></ul><ul><li>However, many people...
<ul><li>Powerpoint© slideshows are quick to produce, easy to update and effective to inject visual interest into the prese...
<ul><li>The key to success is to make certain your  slide show is a visual aid and not a visual distraction </li></ul>(Con...
<ul><li>The purpose of a presentation is to  present information  —  not  overwhelm the audience   with a demonstration of...
What do you want from a talk?
<ul><li>Before planning your talk think about: </li></ul><ul><li>its purpose </li></ul><ul><li>the audience you will be ta...
(Cont.) <ul><li>Don’t assume the audience will all be experts.  </li></ul><ul><li>Never underestimate your audience! </li>...
<ul><li>The software is merely a tool .  Avoid the typical pitfalls of PowerPoint presentations with  purpose ,  simplicit...
Keep It Simple <ul><li>As with any design, cut the clutter . </li></ul><ul><li>Two font families is a good rule of thumb ....
Be Consistent <ul><li>Use the same colors and fonts throughout . </li></ul><ul><li>Select graphic images in the same style...
Slide Structure
<ul><li>Use 1-2 slides per minute of your presentation </li></ul><ul><li>Write in point form, not complete sentences </li>...
Bad <ul><li>This page contains too many words for a presentation slide.  It is not written in point form, making it diffic...
Good <ul><li>Show one point at a time: </li></ul><ul><ul><li>Will help audience concentrate on what you are saying </li></...
Bad <ul><li>Do not use distracting animation </li></ul><ul><li>Do not go overboard with the animation </li></ul><ul><li>Be...
<ul><li>Fonts </li></ul>
Good <ul><li>Use at least an 18-point font </li></ul><ul><li>Use different size fonts for main points and secondary points...
Bad <ul><li>If you use a small font, your audience won’t be able to read what you have written </li></ul><ul><li>CAPITALIZ...
<ul><li>Colour </li></ul>
Good <ul><li>Use a colour of font that contrasts sharply with the background </li></ul><ul><ul><li>Ex: blue font on white ...
Bad <ul><li>Using a font colour that does not contrast with the background colour is hard to read  </li></ul><ul><li>Using...
<ul><li>Background </li></ul>
<ul><li>Use backgrounds such as this one that are attractive but simple </li></ul><ul><li>Use backgrounds which are light ...
Bad <ul><li>Avoid backgrounds that are distracting or difficult to read from </li></ul><ul><li>Always be consistent with t...
<ul><li>Graphs   </li></ul>
Good <ul><li>Use graphs rather than just charts and words </li></ul><ul><ul><li>Data in graphs is easier to comprehend & r...
Bad
Good
Bad
Bad <ul><li>Minor gridlines are unnecessary </li></ul><ul><li>Font is too small </li></ul><ul><li>Colours are illogical </...
The 10 Most Common Presentation Mistakes <ul><li>Are there really any bad presentation techniques or just bad presenters, ...
<ul><li>1 #  Presentation Mistake    You Don't Know Your Topic </li></ul>
<ul><li>2 # Presentation Mistake  </li></ul><ul><li>The Slides Are NOT Your Presentation </li></ul>
<ul><li>3 #  Presentation Mistake  </li></ul><ul><li>T. M. I.    (Too Much Information) </li></ul>
<ul><li>4 #  Presentation Mistake  </li></ul><ul><li>Poorly Chosen Design  </li></ul><ul><li>Template or Design Theme </li...
<ul><li>5 #  Presentation Mistake </li></ul><ul><li>Electrifying Color Choices </li></ul>
<ul><li>6 #  Presentation Mistake </li></ul><ul><li>Poor Font Choices </li></ul>
<ul><li>7 #  Presentation Mistake </li></ul><ul><li>Extraneous Photos and Graphs </li></ul>
<ul><li>8 #  Presentation Mistake  </li></ul><ul><li>Too Many Slides </li></ul>
<ul><li>9 #Presentation Mistake  </li></ul><ul><li>Different Animations on Every Slide </li></ul>
<ul><li>10 # Presentation Mistake </li></ul><ul><li>Hardware Malfunctions </li></ul>
What annoys about PowerPoint?
12 telltale signs that Audience is not Listening <ul><li>1.Start to look down </li></ul><ul><li>2.Touch or rub the face, h...
(Cont.) <ul><li>7.Make copious notes </li></ul><ul><li>8.Sigh heavily  </li></ul><ul><li>9.Lie back in the chair and cross...
Tips and Techniques for Effective Presentation Skills <ul><li>1.Maintain good eye contact </li></ul><ul><li>2.Taking a  st...
(Cont.) <ul><li>5.Do not read your presentation </li></ul><ul><li>6.Give handouts </li></ul><ul><li>7.Prepare and be confi...
Conclusion <ul><li>Before making a presentation it would be a good idea to keep the following factors in mind : </li></ul>...
(Cont.) <ul><li>3.Defining a template through slide masters, templates & themes  – create a better template by creating a ...
YOU <ul><li>Do not  use the media to hide you </li></ul><ul><li>The audience came to  SEE  you </li></ul><ul><li>The media...
 
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How to improve your power point presentations

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Tips to improve your power point presentation and to let audiences to follow you

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Transcript of "How to improve your power point presentations"

  1. 1. How to improve your power point presentation Prof. Dr. Saad S Al Ani Senior Pediatric Consultant Head of Pediatric Department Khorfakkan Hospital Sharjah ,UAE [email_address]
  2. 2. <ul><li>Right and wrong do not exist in graphic design. There is only effective and non-effective communication.&quot; </li></ul>Peter Bilak
  3. 3. <ul><li>Perhaps nothing is as irritating as the person who misuses and abuses presentation software </li></ul>www . techsmith . com
  4. 4. Presentation Skills Many studies have found that public speaking is the number one fear amongst most people, outranking flying, snakes, insects, and even death Dr . Joseph Sommerville
  5. 5. We may not be experts at public speaking, but we are all experts at listening to talks Susan McConnell (Cont.)
  6. 6. “ P rior P roper P reparation P revents P oor P erformance of the P erson P utting on the P resentation”. 9 P's: www . ambrosiasw . com
  7. 7. <ul><li>Is really a great tool to use as an accompaniment to your oral presentation </li></ul><ul><li>However, many people believe that PowerPoint is the presentation </li></ul>Wendy Russell Powerpoint© slideshows
  8. 8. <ul><li>Powerpoint© slideshows are quick to produce, easy to update and effective to inject visual interest into the presentation . </li></ul>(Cont.)
  9. 9. <ul><li>The key to success is to make certain your slide show is a visual aid and not a visual distraction </li></ul>(Cont.)
  10. 10. <ul><li>The purpose of a presentation is to present information — not overwhelm the audience with a demonstration of all the software bells and whistles </li></ul>Jacci Howard Bear (Cont.)
  11. 11. What do you want from a talk?
  12. 12. <ul><li>Before planning your talk think about: </li></ul><ul><li>its purpose </li></ul><ul><li>the audience you will be talking to </li></ul><ul><li>the setting. </li></ul>
  13. 13. (Cont.) <ul><li>Don’t assume the audience will all be experts. </li></ul><ul><li>Never underestimate your audience! </li></ul>
  14. 14. <ul><li>The software is merely a tool . Avoid the typical pitfalls of PowerPoint presentations with purpose , simplicity , and consistency </li></ul>(Cont.)
  15. 15. Keep It Simple <ul><li>As with any design, cut the clutter . </li></ul><ul><li>Two font families is a good rule of thumb . </li></ul><ul><li>No more than one graphic image or chart per slide is another good rule </li></ul>
  16. 16. Be Consistent <ul><li>Use the same colors and fonts throughout . </li></ul><ul><li>Select graphic images in the same style . </li></ul><ul><li>Templates go a long way toward helping to maintain consistency </li></ul>
  17. 17. Slide Structure
  18. 18. <ul><li>Use 1-2 slides per minute of your presentation </li></ul><ul><li>Write in point form, not complete sentences </li></ul><ul><li>Include 4-5 points per slide </li></ul><ul><li>Avoid wordiness: use key words and phrases only </li></ul>Good
  19. 19. Bad <ul><li>This page contains too many words for a presentation slide. It is not written in point form, making it difficult both for your audience to read and for you to present each point. Although there are exactly the same number of points on this slide as the previous slide, it looks much more complicated. In short, your audience will spend too much time trying to read this paragraph instead of listening to you. </li></ul>
  20. 20. Good <ul><li>Show one point at a time: </li></ul><ul><ul><li>Will help audience concentrate on what you are saying </li></ul></ul><ul><ul><li>Will prevent audience from reading ahead </li></ul></ul><ul><ul><li>Will help you keep your presentation focused </li></ul></ul>
  21. 21. Bad <ul><li>Do not use distracting animation </li></ul><ul><li>Do not go overboard with the animation </li></ul><ul><li>Be consistent with the animation that you use </li></ul>
  22. 22. <ul><li>Fonts </li></ul>
  23. 23. Good <ul><li>Use at least an 18-point font </li></ul><ul><li>Use different size fonts for main points and secondary points </li></ul><ul><ul><li>this font is 24-point, the main point font is 28-point, and the title font is 36-point </li></ul></ul><ul><li>Use a standard font like Times New Roman or Arial </li></ul>
  24. 24. Bad <ul><li>If you use a small font, your audience won’t be able to read what you have written </li></ul><ul><li>CAPITALIZE ONLY WHEN NECESSARY. IT IS DIFFICULT TO READ </li></ul><ul><li>Don’t use a complicated font </li></ul>
  25. 25. <ul><li>Colour </li></ul>
  26. 26. Good <ul><li>Use a colour of font that contrasts sharply with the background </li></ul><ul><ul><li>Ex: blue font on white background </li></ul></ul><ul><li>Use colour to reinforce the logic of your structure </li></ul><ul><ul><li>Ex: light blue title and dark blue text </li></ul></ul><ul><li>Use colour to emphasize a point </li></ul><ul><ul><li>But only use this occasionally </li></ul></ul>
  27. 27. Bad <ul><li>Using a font colour that does not contrast with the background colour is hard to read </li></ul><ul><li>Using colour for decoration is distracting and annoying . </li></ul><ul><li>Using a different colour for each point is unnecessary </li></ul><ul><ul><li>Using a different colour for secondary points is also unnecessary </li></ul></ul><ul><li>T r y i n g t o b e c r e a t i v e c a n a l s o b e b a d </li></ul>
  28. 28. <ul><li>Background </li></ul>
  29. 29. <ul><li>Use backgrounds such as this one that are attractive but simple </li></ul><ul><li>Use backgrounds which are light </li></ul><ul><li>Use the same background consistently throughout your presentation </li></ul>Good
  30. 30. Bad <ul><li>Avoid backgrounds that are distracting or difficult to read from </li></ul><ul><li>Always be consistent with the background that you use </li></ul>
  31. 31. <ul><li>Graphs </li></ul>
  32. 32. Good <ul><li>Use graphs rather than just charts and words </li></ul><ul><ul><li>Data in graphs is easier to comprehend & retain than is raw data </li></ul></ul><ul><ul><li>Trends are easier to visualize in graph form </li></ul></ul><ul><li>Always title your graphs </li></ul>
  33. 33. Bad
  34. 34. Good
  35. 35. Bad
  36. 36. Bad <ul><li>Minor gridlines are unnecessary </li></ul><ul><li>Font is too small </li></ul><ul><li>Colours are illogical </li></ul><ul><li>Title is missing </li></ul><ul><li>Shading is distracting </li></ul>
  37. 37. The 10 Most Common Presentation Mistakes <ul><li>Are there really any bad presentation techniques or just bad presenters, such as... </li></ul><ul><li>* The reader </li></ul><ul><li>* The unprepared </li></ul><ul><li>* The mumbler </li></ul><ul><li>* The ever popular animation wizard </li></ul>
  38. 38. <ul><li>1 # Presentation Mistake You Don't Know Your Topic </li></ul>
  39. 39. <ul><li>2 # Presentation Mistake </li></ul><ul><li>The Slides Are NOT Your Presentation </li></ul>
  40. 40. <ul><li>3 # Presentation Mistake </li></ul><ul><li>T. M. I. (Too Much Information) </li></ul>
  41. 41. <ul><li>4 # Presentation Mistake </li></ul><ul><li>Poorly Chosen Design </li></ul><ul><li>Template or Design Theme </li></ul>
  42. 42. <ul><li>5 # Presentation Mistake </li></ul><ul><li>Electrifying Color Choices </li></ul>
  43. 43. <ul><li>6 # Presentation Mistake </li></ul><ul><li>Poor Font Choices </li></ul>
  44. 44. <ul><li>7 # Presentation Mistake </li></ul><ul><li>Extraneous Photos and Graphs </li></ul>
  45. 45. <ul><li>8 # Presentation Mistake </li></ul><ul><li>Too Many Slides </li></ul>
  46. 46. <ul><li>9 #Presentation Mistake </li></ul><ul><li>Different Animations on Every Slide </li></ul>
  47. 47. <ul><li>10 # Presentation Mistake </li></ul><ul><li>Hardware Malfunctions </li></ul>
  48. 48. What annoys about PowerPoint?
  49. 49. 12 telltale signs that Audience is not Listening <ul><li>1.Start to look down </li></ul><ul><li>2.Touch or rub the face, hand or hair </li></ul><ul><li>3.Eyes glaze over and look at the screen </li></ul><ul><li>4.Fidget </li></ul><ul><li>5.Yawn </li></ul><ul><li>6.Flip through their notes </li></ul>
  50. 50. (Cont.) <ul><li>7.Make copious notes </li></ul><ul><li>8.Sigh heavily </li></ul><ul><li>9.Lie back in the chair and cross their arms </li></ul><ul><li>10.Scan across the room </li></ul><ul><li>11.Whisper </li></ul><ul><li>12.Tap their feet </li></ul>
  51. 51. Tips and Techniques for Effective Presentation Skills <ul><li>1.Maintain good eye contact </li></ul><ul><li>2.Taking a stand </li></ul><ul><li>3.Vary your speaking volume </li></ul><ul><li>4.Use pauses </li></ul>
  52. 52. (Cont.) <ul><li>5.Do not read your presentation </li></ul><ul><li>6.Give handouts </li></ul><ul><li>7.Prepare and be confident </li></ul><ul><li>8.Use props, stories, questions, clips, examples etc </li></ul>
  53. 53. Conclusion <ul><li>Before making a presentation it would be a good idea to keep the following factors in mind : </li></ul><ul><li>Slide layout – Choosing or making a template which fits the subject to be communicated </li></ul><ul><li>Choose fonts and colors for legibility – Use of colors i . e .   backgrounds, fonts and texts </li></ul>
  54. 54. (Cont.) <ul><li>3.Defining a template through slide masters, templates & themes – create a better template by creating a theme to be used throughout the presentation </li></ul><ul><li>Create effective charts, graphs, tables & diagrams </li></ul><ul><li>Insert images and hyperlinks wherever required </li></ul>
  55. 55. YOU <ul><li>Do not use the media to hide you </li></ul><ul><li>The audience came to SEE you </li></ul><ul><li>The media should ENHANCE the presentation, not BE the presentation </li></ul><ul><li>If you’re only going to read from the slides, then just send them the slides! </li></ul><ul><li>Remember, only you can prevent </li></ul><ul><li>“ Death by PowerPoint ” </li></ul>
  56. 57. Thank you for being awake
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