Effective Presentation Skills Alaa Sadik, PhD [email_address] www.alaasadik.net

Effective Presentation Skills Main Points Types of media and multimedia. Principles of message design. Types of presentation technology. Designing effective presentations. New advancements in presentation.

Main Points

Types of media and multimedia.

Principles of message design.

Types of presentation technology.

Designing effective presentations.

New advancements in presentation.

Part One Types of Media

The Human Ear Text words, numbers, signs, symbols, equations, etc. The ear consists of three basic parts the outer ear, the middle ear, and the inner ear. Each part of the ear serves a specific purpose in the task of detecting and interpreting sound. ……………………………… ……………………………… ………………………………

The Human Ear Image drawing, graph, photo, map, etc.

Types of Images

A simple representation of forms or objects by means of lines, curves and indicators to explain idea or show relationship. Line Drawing

A simple and attractive artwork that helps simplify concept or make an idea or relationship simple and clear. Illustrated Drawing

A group of pictures in a specified sequence that tell a story or illustrate a phenomena with titles and captions. Sequenced Drawing

A complex picture aims to explain the similarities and differences between two or more objects. Comparative Drawing

A map is a simplified depiction of a space or specific region, which highlights relations between objects within that space with navigational aids and appropriate scale. Maps

A poster is a graphic advertisement aims to post a specific message quickly and simply in a public place. Posters

A chart is a visual representation of data ( using lines, bars, pies… ) that displays the relationship among variables, usually cast along x and y axes. Charts

Flowcharts A flowchart is a diagram consisting of a set of specified symbols ( rectangles, diamonds, circle.. ) and connecting arrows that shows step-by-step progression through a procedure, process or system.

Geometrical Figures A two- or three-dimensional drawing illustrates a geometrical concept or relationship using accurate measures.

Screenshots A screenshot is an image captured by the computer to record the visible items on the monitor or another visual output device.

A visual representation captured using ordinary or special optical or digital camera. Photographs

Line Drawing Illustrated Drawing Kroki Sequenced Drawing Comparative Drawing Cartoon Caricatures Maps Posters Charts Flowchart Hierarchical Drawing Geometrical Figures Screenshots Photographs Types of Images

Line Drawing

Illustrated Drawing

Kroki

Sequenced Drawing

Comparative Drawing

Cartoon

Caricatures

Maps

Posters

The Human Ear Audio human voice, sound effects, natural, mechanical, etc. The human ear consists of ...

The New Media Class Hierarchy Temporal Static - Computational - Directive

Temporal

Static

- Computational

- Directive

The New Media Class Hierarchy

The New Media Class Hierarchy Examples

The Human Ear Temporal

Landing The pilot managed to land the airoplane safely Temporal

Auditory Physiology Lab. This figure shows a summary of the maximum efferent mediated adaptation of the DPOAE for 168 intensity combinations of the primary tones in 0.4 dB steps. Computational

Define Values Using Sliders Directive

Multimedia Now… What is multimedia?

Multimedia Transmission that combine different media of communication text , graphics , audio, animation, video, etc. The human ear consists of three parts: The outer ear The middle ear The inner ear Listen The Human Ear

The human ear consists of three parts:

The outer ear

The middle ear

The inner ear

Part Two Media Design

Communicating Messages To communicate a message you need a: - Sender (to send the message)

Communicating Messages To communicate a message you need a: - Message (to carry the content)

Communicating Messages To communicate a message you need a: - Medium (to carry the message)

Communicating Messages To communicate a message you need a: - Receiver (to receive the message)

Communicating Messages To communicate a message you need a: - Domain (to facilitate communication)

Communicating Messages To communicate a message you need a: - Sender (to send the message) - Message (to carry the content) - Medium (to carry the message) - Receiver (to receive the message) - Domain (to facilitate communication)

Communication Process

Media & Experience Dale’s Cone of Experience

Dale’s Cone of Experience At the top: provide more information, compress information, faster for those able to process it, need more instructional support. At the bottom: involve the learner, encourage active learning, provide less information, more stimuli and richer experience

At the top:

provide more information,

compress information,

faster for those able to process it,

need more instructional support.

At the bottom:

involve the learner,

encourage active learning,

provide less information,

more stimuli and richer experience

Dale’s Cone of Experience

Part Three Presentation Technology

Writing boards Flipcharts OHP transparencies 35 mm slides Video Models/real objects/samples/shapes Audio-video-conferencing Digital projectors Smart classrooms Computers (software and storage media) The Internet Presentation Technology Used in Higher Education

Writing boards

Flipcharts

OHP transparencies

35 mm slides

Video

Models/real objects/samples/shapes

Audio-video-conferencing

Digital projectors

Smart classrooms

Computers (software and storage media)

The Internet

Writing Boards

e-Boards

Samples, Real Objects & Models

Samples, Real Objects & Models

Projectors

Smart Classrooms

Video-Conferencing

Presentation Software

The Web

Part Four Designing Effective Presentation Using Power Point

Guidelines Big Simple Clear Progressive Consistent Designing Effective Presentation Using Power Point

Guidelines

Big

Simple

Clear

Progressive

Consistent

Make It Big

Make it Big (Text) This is Arial 12 This is Arial 18 This is Arial 24 This is Arial 32 This is Arial 36 This is Arial 44

This is Arial 12

This is Arial 18

This is Arial 24

This is Arial 32

This is Arial 36

This is Arial 44

Make it Big (Text) This is Arial 12 This is Arial 18 This is Arial 24 This is Arial 32 This is Arial 36 This is Arial 44 Too Small

This is Arial 12

This is Arial 18

This is Arial 24

This is Arial 32

This is Arial 36

This is Arial 44

Make It Big (How to Estimate) Look at it from 2 metres away 2 m

Look at it from 2 metres away

Keep It Simple

Keep It Simple (Text) T o o m a n y c o l o u r s Too Many Fonts and Styles The 6 x 7 rule No more than 6 lines per slide No more than 7 words per line

T o o m a n y c o l o u r s

Too Many Fonts and Styles

The 6 x 7 rule

No more than 6 lines per slide

No more than 7 words per line

Keep It Simple (Text) Instructional Technology: A complex integrated process involving people, procedures, ideas, devices, and organization, for analyzing problems and devising, implementing, evaluating, and managing solutions to those problems in situations in which learning is purposive and controlled (HMRS 5th ed.) Too detailed !

Instructional Technology: A complex integrated process involving people, procedures, ideas, devices, and organization, for analyzing problems and devising, implementing, evaluating, and managing solutions to those problems in situations in which learning is purposive and controlled (HMRS 5th ed.)

Keep It Simple (Text) A process involving people, procedures & tools for solutions to problems in learning (HMRS 5th ed.) Instructional Technology: Much Simpler

A process

involving people, procedures & tools

for solutions

to problems in learning

(HMRS 5th ed.)

Falling Leaves Observed Too detailed ! 3,045,654 9,532,111 12,234,123 December 6,678,125 478,023 5,864,034 November 5,596,096 9,945,890 2,608,096 October 9,950,498 18,923,239 4,032,045 September 17,230,095 18,107,110 8,674,234 August 18,885,786 15,347,934 8,890,345 July 4,123,656 678,095 16,184,345 June 14,856,456 10,345,394 8,036,897 May 7,940,096 10,870,954 16,098,897 April 16,034,786 6,567,123 17,234,778 March 16,128,234 12,345,567 1,078,456 February 3,034,564 14,123,654 11,532,234 January Wellington Dunedin Christchurch

Falling Leaves in Millions Much Simpler 3 9 12 December 6 0 5 November 5 9 2 October 9 18 4 September 17 18 8 August 18 15 8 July 4 0 16 June 14 10 8 May 7 10 16 April 16 6 17 March 16 12 1 February 3 14 11 January Wellington Dunedin Christchurch In 10 6

Falling Leaves Too detailed !

Falling Leaves Much Simpler

Keep It Simple (Picture) Art work may distract your audience Artistry does not substitute for content

Art work may distract your audience

Artistry does not substitute for content

Keep It Simple (Sound) Sound effects may distract too Use sound only when necessary

Sound effects may distract too

Use sound only when necessary

Keep It Simple (Transition) This transition is annoying, not enhancing "Appear" and "Disappear" are better

This transition is annoying, not enhancing

"Appear" and "Disappear" are better

Keep It Simple (Animation) 2 m Too distracting !

Keep It Simple (Animation) Simple & to the point 2 m

Make It Clear

Make It Clear (Capitalisation) ALL CAPITAL LETTERS ARE DIFFICULT TO READ Upper and lower case letters are easier

ALL CAPITAL LETTERS ARE DIFFICULT TO READ

Upper and lower case letters are easier

Sanserif Z Serif Z Make It Clear (Fonts) busy clear

Sanserif Z

Serif Z

Serif fonts are difficult to read on screen Sanserif fonts are clearer Italics are difficult to read on screen Normal or bold fonts are clearer Underlines may signify hyperlinks Instead, use colours to emphasise Make It Clear (Fonts)

Serif fonts are difficult to read on screen

Sanserif fonts are clearer

Italics are difficult to read on screen

Normal or bold fonts are clearer

Underlines may signify hyperlinks

Instead, use colours to emphasise

Make It Clear (Numbers) Use numbers for lists with sequence For example: How to put an elephant into a fridge? 1. Open the door of the fridge 2. Put the elephant in 3. Close the door

Use numbers for lists with sequence

For example:

How to put an elephant into a fridge?

1. Open the door of the fridge

2. Put the elephant in

3. Close the door

Make It Clear (Numbers) How to put a giraffe into a fridge? 1. Open the door of the fridge 2. Take out the elephant 3. Put the giraffe in 4. Close the door

How to put a giraffe into a fridge?

1. Open the door of the fridge

2. Take out the elephant

3. Put the giraffe in

4. Close the door

Make It Clear (Bullets) Use bullets to show a list without Priority Sequence Hierarchy

Use bullets to show a list without

Priority

Sequence

Hierarchy

Make It Clear (Colours) Use contrasting colours Light on dark vs dark on light Use complementary colours

Use contrasting colours

Light on dark vs dark on light

Use complementary colours

Make It Clear (Contrast) Use contrasting colours Light on dark vs dark on light Use complementary colours low contrast high contrast

Use contrasting colours

Light on dark vs dark on light

Use complementary colours

Make It Clear (Contrast) Use contrasting colours Light on dark vs dark on light Use complementary colours This is light on dark

Use contrasting colours

Light on dark vs dark on light

Use complementary colours

Make It Clear (Contrast) Use contrasting colours Light on dark vs dark on light Use complementary colours This is dark on light

Use contrasting colours

Light on dark vs dark on light

Use complementary colours

Make It Clear (Complement) Use contrasting colours Light on dark vs dark on light Use complementary colours These colours do not complement

Use contrasting colours

Light on dark vs dark on light

Use complementary colours

Make It Clear (Complement) Use contrasting colours Light on dark vs dark on light Use complementary colours These colours complement

Use contrasting colours

Light on dark vs dark on light

Use complementary colours

Make It Clear (Size) Size implies importance

Size implies importance

Make It Clear (Size) Size implies importance

Size implies importance

Be Progressive

Types of Instructional Tools Complexity of Interactions Mode of Instruction Individual Pair Group Direct Instruction Guided Inquiry Discovery Learning Individual Instructive Tools Individual Constructive Tools Social Constructive Tools Social Communicative Tools Informational Tools Too many in one go!

Types of Instructional Tools Complexity of Interactions Mode of Instruction Individual Pair Group Direct Instruction Guided Inquiry Discovery Learning Individual Instructive Tools Individual Constructive Tools Social Constructive Tools Social Communicative Tools Informational Tools Progressive & thus focused

Be Consistent

Be Consistent Differences draw attention Differences may imply importance Use surprises to attract not distract

Differences draw attention

Differences may imply importance

Use surprises to attract not distract

Be Consistent Differences draw attention Differences may imply importance Use surprises to attract not distract This tick draws attention

Differences draw attention

Differences may imply importance

Use surprises to attract not distract

Be Consistent Differences draw attention Differences may imply importance Use surprises to attract not distract These differences distract!

Differences draw attention

Differences may imply importance

Use surprises to attract not distract

Be Consistent Differences draw attention Differences may imply importance Use surprises to attract not distract This implies importance

Differences draw attention

Differences may imply importance

Use surprises to attract not distract

Be Consistent Differences draw attention Differences may imply importance Use surprises to attract not distract Confusing differences!

Differences draw attention

Differences may imply importance

Use surprises to attract not distract

Be Consistent Differences draw attention Differences may imply importance Use surprises to attract not distract This surprise attracts

Differences draw attention

Differences may imply importance

Use surprises to attract not distract

Be Consistent Differences draw attention Differences may imply importance Use surprises to attract not distract These distract!

Differences draw attention

Differences may imply importance

Use surprises to attract not distract

In Summary Big Simple Clear Progressive Consistent

Big

Simple

Clear

Progressive

Consistent

Some Final Words Communication is the key Text to support the communication Pictures to simplify complex concepts Animations for complex relationships Visuals to support, not to distract Sounds only when absolutely necessary

Communication is the key

Text to support the communication

Pictures to simplify complex concepts

Animations for complex relationships

Visuals to support, not to distract

Sounds only when absolutely necessary