7. Introduction
All parents would like to get admission of their child in a
reputed university . College performance will be measured by their
discipline , quality and marks scored by the student. To make the student
perfect both the college and the parents should take efforts for that they
should monitor the child
So to achieve these all details of the students and college
should be transferred to the parents so our project helps to do so. As
teachers are busy so they are not able to provide information anytime our
system provides these info through IVR.
8. Need of project
The colleges arranges the parents meeting every semester to
know educational status of there child . But as most of the students of
such reputed institutes are non-locales, so it may be inconvenient to them
to attend such meetings every time. So the purpose of meeting fails.
So to avoid it or help the parents to know there child’s status our
system ……..
9. What is an IVR???
IVR systems are example of computer telephone
integration(CTI). The most common way for a phone to communicate
with a computer is through the tones generated by each key on a
telephone keypad. These are known as dual-tone multi-frequency
(DTMF)signals. Each number key on a telephone emits two simultaneous
tones : one low frequency and one high frequency
The number one, for example, produces both 697-Hz and
a 1209-Hz tone that’s universally interpreted by the public switch
telephone network as a “ 1 “. A computer needs special hardware called
modem to understand the DTMF signals produced by a phone. A simple
10. IVR system only requires a computer hooked up to a phone line through
telephony board and some inexpensive IVR software. The IVR software
allows you to pre-record greetings and menu option that a caller can
select using his telephone keypad. More advanced IVR system include
speech-recognition software that allows a caller to communicate with a
computer using simple voice commands
On the other end of call, an organization can employ text-to-speech(
TTS) software to fully automate its outgoing messages. Instead of
recording all of the possible responses to a customer query, the computer
can generate customized text like accounts balances
11. Application level flowchart
IVRS
Software Pick up call Take user
input
Process data
Take data
from
database
Convert to
speech
Send to
user
User
Data
Base
12. Implementation detail
We implemented the proposed system with the help of
java application which is developed on java platform. Our project is been
implemented for our college. In our project we are going to develop
“Attendance record through Interactive Voice Response System”.
It involves a combination of voice technologies, but is
distinguished by the use of telephone as the information transfer
mechanism with no visual displays of information to the user. The
system provides a friendly series of voice messages to guide the user to
telephone
In these there are three modules as below:
13. 1. Server Module:
• This module is based on authentication we provide java
application for filling college information, college activity,
students attendance, student test marks etc…
• Admin can fill this information
• If any student information if filled wrong then only from
admin can edit the information
14. 2.IVR module
• Automatic pickup call
• Get input from user
• Process request
• Get data from database
• Text to speech conversion
15. 3.Professor module:
In these module we have developed the servlet
application for professor that application runs on the client machine and
fill data on the server database
Professor can fill the attendance on this application that
stores on database. This application is developed using servlet
programming
16. Advantages :-
•Time saving.
•Effective for any school and college.
•Easy to use and user friendly.
•Reduce paper work
•Reduce communication gap between teachers and parents
•Reduce manual work
17. Goals and objectives
The main objective of this project is to
provide student attendance through call. The system accepts
attendance record from professors as a input with the help of
servlet application and perform processing on it then in
database. The IVR use database as input.
The parents not able to attend meeting
can know there child’s status
18. Future work
• We can use these system for students where the different
events arranged by the college can inform the student via IVR
system.
• In this system we can provide two way communication i.e. the
parent can talk to the professor at the specific time given by that
professor.
19. Conclusion
These reduces the work done by the professors , manual
work is reduced. Professors work become very easy as all the data of the
students is stored on server database. Also they did not need to
arrange parents meetings for every semester. There is also a client side
module from where the professor can fill the students attendance from
there staff room also if there computer is connected to college LAN
network.
Whenever parents want information about there child
they can call the college given number. Parents can get full information
about there child
For newly tacking admission in the college we provide all
necessary information about our college like admission procedure, fee
structure, college activities.
