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System Proposal(Personal Information & Leave Management System)
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System Proposal(Personal Information & Leave Management System)

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  • how to create database & connectivity for college leave management system.
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  • First you have to identify the types of the jobs that have and what are the leave types available.
    And also what are the available leave types for each category of the employees.
    For a example there can be casual leaves for permanent employees but not for the contract employees.
    And also you have to identify how many leaves can get for each kind of employees.
    Another thing is , In places like Universities there are special kinds of leaves that lecturers can have after long time periods( 3 years or 5years)
    We have to understand all these things before creating the database.
    After that you can create the design and start to create database
    Thanks
    M.K.A.M Jayarathna
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  • how to create database for faculty leave management system..?

    thanks
    regards
    Narendra
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  • 1. System Proposal System Group 02 System Analysis and Design Project Personal Information and Leave management System 1|Page
  • 2. System Proposal 1.0 Introduction 1.1 Structure of the report TABLE OF CONTENTS Page 1.0 INTRODUCTION………………………………………………………………………………… 2-4 1.1 Structure of the report……………………………………………………………… 2 1.2 Purpose……………………………………………………………………………………… 3 1.3 Background of the project………………………………………………………… 3-4 1.4 Scope of the project…………………………………………………………………… 4 2.0 TOOLS AND TECHNIQUES USED………………………………………………………….5-7 2.1 Solution generated………………………………………………………………………5 2.2 Feasibility Analysis (Cost Analysis)……………………………………………….6-7 3.0 INFORMATION SYSTEMS REQUIREMENTS…………………………………………..7 4.0 FEASIBILITY ANALYSIS AND ALTERNATIVE SOLUTIONS………………………..8-9 5.0 RECOMMENDATIONS………………………………………………………………………… 9 6.0 APPENDIXES………………………………………………………………………………………. 10 2|P age
  • 3. System Proposal 1.2 Purpose The purpose of this report is to give a brief system overview. In addition it includes the feasibility analysis to determine whether the proposed system is viable. Some of the elements in this process are; Research the system problems and document the system requirements Identify all of the alternative solutions available Review each solution to determine its feasibility List any risks and issues with each solution and choose a preferred solution for implementation Document the results in a feasibility report 1.3 Background of the project Institute: UCSC (University of Colombo School of Computing) Proposed title of the project: Personal Information and Leave Management System Client: Mr. S Krishanthan Users of the system: Computer Applications Assistant (i) L.C Karunasagera Leave of non academic and contract employees (ii) N.S Gajasinghe Personal files of academic staff (iii) D.S.R De Silva Personal files of non academic and contract employees (iv) P.G.R Dilrukshi Personal files of casual staff Description: 3|Page
  • 4. System Proposal At present UCSC administration department is using a manual system for both personal information and leave management processes. The project is basically associated with the personal information and leave details of the employees. The employees are mainly apportioned in to three groups. They are • Permanent • Contract • Daily paid The personal and leave details of those employees are managed by four main users. Mainly the users can divide in to two groups; one is handling personal information and the other is conducting leave information. Among four, one user is dealing with the leave information of the permanent and contract employees. Other users are conducting basically the personal information of the permanent, contract and daily paid employees. The current system has used the finger print machine to mark the daily attendance of the permanent employees. Each employee has given an employee number. After entering the employee number and keep the finger print to record the arrival time and leave time of the employee. That time details are directly enter to the administration branch. It can only be accessed by the senior assistant register. After that they generate a report to handover to users. The users have to inspect the details and enter to the excel sheet and calculate the leaves manually. Annually they issue the report including leave details of permanent and contract employee to the financial department. Handling the personal information is conducted by three users and they are storing personal information in spread sheets. Currently the users have to generate only one report and the users apply leave manually. 1.4 Scope of the project From this project we are expecting to reengineer both information and leave management system. Our objective is to store Personal information in database which provide more secure and convenient for the users. The records which generated by the finger print machine directly go to the system and then the system process the type of the leaves. And also the system processes the total number of leaves and number of no pay days for each employee. In addition from our system we hope to provide facility to apply leaves online and verify the number of leaves of each employee. The system can generate various types of reports such as • Monthly leave reports for permanent and contract employees • Annual leave reports for permanent employees 4|P age
  • 5. System Proposal 2.0 Tools and techniques used 2.1 Background of the project In build Web base System • Users can access the system through the internet. Each user has different privileges and system can provide information within high security. Many staff members can access the system and get information about their leaves. The system able to generate reports regarding user needs. Users can edit and update data in systematic way. In build Standalone System • In this system all users have to have their own computer and there is no interconnection among them. All these computers should have to install software separately. Multi users cannot access the system simultaneously. Less in security. Manual System • In this system all the registration process is done by manually. The data stored in files as written documents and the users have to manually edit and update data. Generating reports also done manually. In this system storage capacity is high. Purchase commercial software package • According to user requirements can purchase commercial package software from the software developers. From this solution users are unable to get the maintain privileges. It is a high cost solution as well. 5|Page
  • 6. System Proposal 2.2 Feasibility Analysis - Cost-Benefit Analysis We can divide the cost in to the few categories. • Development & Purchasing Costs o Hardware (Currently the got enough hardware facilities) o Software Operating System (Already installed and no need to change) Main soft ware need to build the system (Open source software - Free) Other software (Total cost*25%) • Installation & Data entry Costs o Install the system o Training the staff o Enter old data into system • Operational Costs o Maintenance of the system o Upgrading the software • Personnel Costs o Maintenance staff cost o Operational staff cost Projected development cost for the proposed system Expenses Reason Price Other software cost Rs 10,000.00 System analysis’s cost Rs 100,000.00 Programmers Rs 80,000.00 Database administrator Rs 35,000.00 Designer Rs 25,000.00 Training for staff Rs 8,000.00 Total Rs 258,000.00 6|P age
  • 7. System Proposal Projected annual operating cost Expenses Reason Price Maintenance cost Rs 100,000.00 Data entry and employee costs Rs 20,000.00 Total Rs 120,000.00 Cost of Candidate Solutions In build Web base System In build Standalone System Manual System Purchase commercial software package 3.0 Information systems requirements Hardware: - • Client machine Minimum requirement Pentium[R] 4 CPU 1GHz requirements- 256 MB RAM 40 GB Hard disk Software:- • Apache Web Server. • MySQL database Server. • Windows Vista 2003, XP or 2000 / Linux Operating System. Vista, 7|Page
  • 8. System Proposal 4.0 Feasibility analysis and Alternative solutions 8|P age
  • 9. System Proposal 1. Web based System Users can access the system through the internet. Each user has different privileges and system can provide information within high security. Many staff members can access the system and get information about their leaves. The system able to generate reports regarding user needs. Users can edit and update data in systematic way. 2. Stand-alone System In this system all users have to have their own computer and there is no interconnection among them. All these computers should have to install software separately. Multi users cannot access the system simultaneously. It is less in security. 3. Purchase Commercial package software According to user requirements can purchase commercial package software from the software developers. From this solution users are unable to get the maintain privileges. It is a high cost solution as well. 5.0 Recommendations Considering the above solutions web based system is the most appropriate way for the personal information and leave management system. Some of the main advantages are high in security, save time and money, accurately track employee time, attendance, punctuality and leave. Provide online services and generate reports monthly as well as annually. As convey above from this project we are expecting to reengineer both information and leave management system. Our objective is to store Personal information in database which provide more secure and convenient for the users. The records which generated by the finger print machine directly go to the system and then the system process the type of the leaves. And also the system processes the total number of leaves and number of no pay days for each employee. In addition from our system we hope to provide facility to apply leaves online and verify the number of leaves of each employee. Among the above candidate solutions the preeminent solutions to reengineer the system are purchase commercial software package and in build Web base System. But according to cost benefit Analysis purchase commercial software package is very expensive. Hence we recommend web base system as the best solution. 9|P age
  • 10. System Proposal 6.0 Appendixes We are expecting to reengineer both information and leave management system. Our objective is to store Personal information in database which provide more secure and convenient for the users. The records which generated by the finger print machine directly go to the system and then the system process the type of the leaves. And also the system processes the total number of leaves and number of no pay days for each employee. In addition from our system we hope to provide facility to apply leaves online and verify the number of leaves of each employee. And also the system expect to provide reports such as leave reports of permanent employees monthly, leave reports of contract employees monthly etc. We identified four major candidate solutions such as • In build Web base System • In build Standalone System • Manual System • Purchase commercial software package Among the above candidate solutions the preeminent solutions to reengineer the system are purchase commercial software package and in build Web base System. But according to cost benefit Analysis purchase commercial software package is very expensive. Hence we recommend in built web base system as the best solution comparing with the others. 10 | P a g e

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