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Microsoft word
 

Microsoft word

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    Microsoft word Microsoft word Presentation Transcript

    • MICROSOFT WORD Bal-Bharati College
    • Find the button andclick on it with the left mousebutton.
    • 2. Click on Programs 3. Click on Microsoft1. Click Officeon Start 4. Click on Microsoft Word
    • A blank document will appear on themonitor.
    • APPLICATION TITLE BARThe application title bar tells us what document is being used.
    • WINDOW SIZING CONTROLSMove the pointer to the resizing buttonand click on the left mouse button. Whathappens? Click on the resizing buttonagain. What happens?
    • The ruler shows us the size of our documentand the placement of our words or pictures.
    • View IconsNormal View Online Layout Outline View View Page Layout View The view icons are located in the lower left- hand corner of the document. Find the icons and show them to your partner.
    • HORIZONTAL/VERTICAL SCROLL BARS Using your left mouse button click and hold the scroll bar. Try the vertical button and the horizontal button. Show your partner what happens.
    • Status Bar Current Total page number number of pages The status bar is found on the bottom of yourscreen. It gives you valuable information about the document you are working on.
    • Insertion Point (flashing)The flashing insertion point shows were letters will be inserted when you starttyping. Find the insertion point on yourblank document and show your partner.
    • Undo and Redo tools Pull down menu of possible choices.Undo last Redo last action. action.
    • Move the cursor to the end of title, Microsoft Word and click with the left mouse. Press enter and at the insertion point type the following: I will learn how to open, save and close a word document. I will learn to bold, italic, and underline words. I will learn to right, left, center and fully justify my document. I will learn how to change fonts and font size.
    • Microsoft Word I will learn how to open, save and close a word document. I will learn to bold, italic, and underline words. I will learn to right, left, center and fully justify my document. I will learn how to change fonts and font size.Put your cursor over the word Microsoft.Quickly click your left mouse twice. What happens? Click your left button quickly three times. What happens?
    • Microsoft Word I will learn how to open, save and close a word document. I will learn to bold, italic, and underline words. I will learn to right, left, center and fully justify my document. I will learn how to change fonts and font size.The title, Microsoft Word, should behighlighted like the example above.
    • Underline Bold ItalicTry the three buttons on the task bar. What happens to the title? Make the title bold.
    • Pull down Pull down menu for menu for fonts. font size.Change the font size to 28. Change the font type to Arial Black.
    • Align left Full Justify Align right Center Click on the justification toolbar. Try all four buttons. What happens when you push each button? Center align the title.
    • Microsoft Word I will learn how to open, save and close a word document. I will learn to bold, italic, and underline words. I will learn to right, left, center and fully justify my document. I will learn how to change fonts and font size.Move the cursor over the word document. Click the left mouse button quickly two times. What happens? Click the left mouse button three times quickly. What happens?
    • Microsoft Word I will learn how to open, save and close a word document. I will learn to bold, italic, and underline words. I will learn to right, left, center and fully justify my document. I will learn how to change fonts and font size.The document should be highlighted like the example above.
    • Align left Full Justify Align right Center Click on the justification toolbar. Try all four buttons. What happens when you push each button? Partners need to decide which one they want to use and select it.
    • Pull down Pull down menu for menu for fonts. font size. Change the font size to 14.Change the font type to Arial.
    • Microsoft Word I will learn how to open, save and close a word document. I will learn to bold, italic, and underline words. I will learn to right, left, center and fully justify my document. I will learn how to change fonts and font size.The document it completed and it is time to save our document.
    • Open pull downmenu under File.On the pull down menu click on Save As…
    • Select the drive you want to save 3 ½ Floppy (A:)Type the file name: Microsoft Word
    • 3 ½ Floppy (A:) Microsoft WordMove your cursor over to save and click.
    • Plan a document Word is a tool that helps you quickly create documents with a professional look. You should follow four steps to produce quality documents: 1. Plan and create 2. Edit 3. Format 4. Print You will create documents most efficiently if you plan the content before you enter any text. Know what you want to tell your audience. State the information clearly and organize your material logically.
    • Enter text in a new document When typing, do not press the Enter key at the end of each line; the insertion point will automatically move to the next line when you reach the end of the current line. Only press the Enter key when you want to begin a new paragraph. This will force a new line or add a blank line if it is the only character on the line. To correct an error, place the insertion point to the right of the error and then press the Backspace key to erase the characters and spaces to the left of the insertion point.
    • Elements of Desktop Publishing Desktop publishing is the process of preparing commercial-quality printed material using a desktop computer system  Page layout  Graphics  Multiple Fonts  High-quality printing
    • Creating WordArt Click the Insert tab, and then, in the Text group, click the WordArt button In the WordArt gallery, click the style of text you want to insert Type the text you want in the Edit WordArt Text dialog box Click the Font and Size arrows to select the font and font size you want. If you want, click the Bold or Italic button, or both Click the OK button Use the tools on the WordArt Tools Format tab to format the WordArt Drag any handle to resize and reshape the WordArt. To avoid altering the WordArt’s proportions, press and hold down the Ctrl key while you drag a handle
    • Creating WordArt
    • Creating WordArt
    • Editing a WordArt Object To edit WordArt, it must be selected You can make changes using the tools on the WordArt Tools Format tab or by dragging its sizing handles
    • Changing the Shapeof a WordArt Object
    • Wrapping Text Belowa WordArt Object Inline graphic vs. floating graphic
    • Positioning and Sizingthe WordArt Object You can adjust its position in the document by dragging it with the mouse pointer To change the size of a WordArt object, drag one of its sizing handles  To keep the headline the same proportion as the original, hold down the Ctrl key as you drag the sizing handle
    • Anchoring the WordArt Objectto a Blank Paragraph To prevent the column format from affecting the WordArt object, you need to anchor it to its own, blank paragraph Insert a new paragraph Click the WordArt object Click the anchor and drag it up to position it to the left of, and just above, the new, blank paragraph
    • Anchoring the WordArt Objectto a Blank Paragraph
    • Formatting Textin Newspaper-Style Columns In newspaper-style columns, a page is divided into two or more vertical blocks, or columns Click the Page Layout tab, and then, in the Page Setup group, click the Columns button
    • Formatting Textin Newspaper-Style Columns
    • Inserting Graphics The term graphic can refer to a drawing, a photograph, clip art, a chart, and so on  Picture button  Clip Art button  Shapes button  SmartArt button  Chart button
    • Inserting Graphics
    • Resizing a Graphic You can resize a graphic either by dragging its sizing handles or, for more precise control, by specifying an exact height and width in the Size group on the Picture Tools Format tab
    • Cropping a Graphic You can crop a graphic using the Crop button on the Picture Tools Format tab
    • Wrapping Text Around a Graphic
    • Moving and Aligning a Graphic You can move a graphic by dragging it Like WordArt, a clip art graphic is anchored to a specific paragraph in a document  When you drag a graphic to a new paragraph, the anchor symbol moves to the beginning of that paragraph  When you drag a graphic to a new position within the same paragraph, the anchor symbol remains in its original position and only the graphic moves
    • Moving and Aligning a Graphic
    • Inserting Drop Caps A drop cap is a large, capital letter that begins the text of a paragraph, chapter, or some other document section
    • Inserting Symbolsand Special Characters In printed publications, it is customary to change some of the characters available on the standard keyboard into more polished-looking characters called typographic characters
    • Inserting Symbolsand Special Characters Move the insertion point to the location where you want to insert a particular symbol or special character Click the Insert tab, and then, in the Symbols group, click the Symbol button If you see the symbol or character you want in the Symbol gallery, click it. For a more extensive set of choices, click More Symbols to open the Symbol dialog box In the Symbol dialog box, locate the symbol or character you want on either the Symbols tab or the Special Characters tab Click the symbol or special character you want, click the Insert button, and then click the Close button
    • Inserting Symbolsand Special Characters
    • Balancing the Columns Move the insertion point to the end of the text in the right column Click the Page Layout tab, and then, in the Page Setup group, click the Breaks button Below “Section Breaks,” click Continuous
    • Balancing the Columns
    • Inserting a Border Around a Page Use the Page Borders button on the Page Layout tab to open the Borders and Shading dialog box
    • Inserting a Border Around a Page
    • Inserting a Border Around a Page
    • Performing a Simple Mail Merge The term mail merge refers to the process of combining information from two separate documents to create many final documents, each containing customized information  A Main document contains text and place holders called merge fields  Merge fields tell Word where to insert customized information
    • Performing a Simple Mail Merge 58 New Perspectives on Microsoft Office Word
    • Performing a Simple Mail Merge
    • Selecting a Data Source In the Mail Merge task pane, verify that the Use an existing list option button is selected Click Browse in the Mail Merge task pane Navigate to and open the desired data source
    • Inserting Merge Fields Select the placeholders and use the Mail Merge task pane to insert the appropriate fields
    • Inserting Merge Fields
    • Previewing the Merged Document When you preview the merged document, you see the main document with the customized information inserted in place of the merge fields In the Mail Merge task pane, click Next: Preview your letters
    • Merging the Main Documentand Data Source In the Mail Merge task pane, click Next: Complete the merge Click Edit individual letters in the Mail Merge task pane Verify that the All option button is selected, click the OK button, and then scroll as needed to display the entire first letter
    • Merging the Main Documentand Data Source
    • Inserting a Blank Table Make sure the Insert tab is displayed and then, in the Tables group, click the Table button
    • Inserting a Blank Table
    • Entering Data in a Table
    • Selecting Part of a Table As you have learned, you can select the entire table by clicking the Table Move handle To select part of a table, you can drag the mouse pointer, just as you would to select regular text in a document
    • Sorting Rows in a Table The term sort refers to the process of rearranging information in alphabetical, numerical, or chronological order Format the column headers in bold, and then select the entire table In the Data group on the Table Tools Layout tab, click the Sort button In the Sort dialog box, click the Sort by arrow, and then select the header for the column you want to sort by. For example, if you want to organize the rows in the table according to the contents of the Last Name column, click “Last Name” In the Type list box located to the right of the Sort by list box, select the type of information stored in the column you want to sort by. You can choose to sort text, dates, or numbers
    • Sorting Rows in a Table To sort in alphabetical, chronological, or numerical order, click the Ascending option button. To sort in reverse order, click the Descending option button If you also want to sort by a second column, click the Then by arrow and click a column header. This is useful if, for example, you want to organize the table rows by last name, and then, within each last name, by first name. You can also specify the type of information in the Then by column, and whether you want to sort in ascending or descending order Make sure the Header row option button is selected. This tells Word that the table you want to sort includes a header row that should not be sorted along with the other rows Click the OK button
    • Sorting Rows in a Table
    • Inserting Rows and Columns in aTable You will often need to modify a table structure by adding or deleting rows and columns using the Table Tools Layout tab
    • Deleting Rows and Columns
    • Changing Column Widths
    • Formatting a Tablewith a Built-In Table Style Click in the table you want to format, and then click the Table Tools Design tab In the Table Styles group, click the More button to display the Table Styles gallery Position the mouse pointer over a style in the Table Styles gallery to see a live preview of the style in the document In the Table Styles gallery, click the style you want To apply or remove style elements (such as special formatting for the header row, banded rows, or banded columns), select or deselect check boxes as necessary in the Table Style Options group
    • Formatting a Tablewith a Built-In Table Style
    • Setting Tab Stops A tab stop (often called just a tab) is a location on the horizontal ruler where the insertion point moves when you press the Tab key To set a tab stop, click the tab alignment selector on the far left of the horizontal ruler until the appropriate tab stop alignment style appears, and then click the horizontal ruler where you want to position the tab stop. Press the Tab key to move the insertion point to the new tab stop To align columns as you type, set tab stops on the horizontal ruler (as described in the preceding bullet), type text in the first column, press the Tab key, and then type text at the next tab stop. Continue in this way until you finish typing the first row, with an entry in each column. Then press the Enter key and begin typing the next row To align text that already contains a nonprinting tab character, select the text and then insert a tab stop on the horizontal ruler To remove a tab stop, locate it on the ruler, click it, and drag it off the ruler (into the document window)
    • Setting Tab Stops
    • Creating Footnotes and Endnotes A footnote is an explanatory comment or reference that appears at the bottom of a page Endnotes are similar, except that the text of an endnote appears at the end of a document To create a footnote, click where you want to insert a footnote, click the References tab, in the Footnotes group click the Insert Footnote button, and then type the text of the footnote in the bottom margin To create an endnote, click where you want to insert an endnote, click the References tab, in the Footnotes group click the Insert Endnote button, and then type the text of the endnote at the end of the document
    • Creating Footnotes and Endnotes When you are finished typing the text of a footnote or endnote, click in the body of the document to continue working on it To delete a footnote or endnote, delete its reference marker (the small, superscript number) in the text To edit the text of a footnote or endnote, click in the bottom margin or at the end of the document and edit the note
    • Creating Footnotes and Endnotes
    • Formatting a Document in Sections A section is a part of a document that can have its own page orientation, margins, headers, footers, and so on To divide a document into sections, you insert a section break
    • Formatting a Document in Sections
    • Formatting a Document in Sections
    • Creating SmartArt The SmartArt feature allows you to create diagrams and charts to illustrate concepts that would otherwise require several paragraphs of explanation To begin creating a SmartArt graphic, you switch to the Insert tab and then, in the Illustrations group, click the SmartArt button
    • Creating SmartArt
    • Creating SmartArt
    • Adding Headers and Footers Text that is printed at the top of every page is called a header A footer is text that is printed at the bottom of every page Some headers and footers also include document controls Double-click the top or bottom margin of a page to switch to Header and Footer view
    • Adding Headers and Footers
    • Adding Headers and Footers
    • Adding Headers and Footers
    • Customizing Word Create a macro Record macro steps Edit a macro Customize the Quick Access toolbar Modify Options Use the Document Inspector
    • Plan a Macro Automate repeated tasks by using macros  A macro is a series of Word commands and instructions that you group together as a single command to accomplish a task automatically
    • Planning a Macro Macro tasks:  Determine the tasks you want the macro to complete Macro steps:  Include the correct steps to perform the task Macro information:  Determine the information related to the macro Record macro procedure:  Use the Record Macro dialog box to record the macro
    • Creating a Macro Create a macro by using the macro recorder or by entering codes into the Visual Basic Editor For most routine macros, use the macro recorder  Records each step you perform as a sequence of Visual Basic codes For complex macros, use the Visual Basic Editor
    • Recording Macro Steps Once you have created a macro, you need to record the macro steps The macro recorder actually records each step you perform as a sequence of Visual Basic codes  Can use the mouse to click commands and options  Must use the keyboard to select text
    • Running a Macro When you run a macro, the steps you recorded are performed Run a macro in three different ways:  Select the macro by name in the Macro dialog box, then click Run  Click a button on the Quick Access toolbar if you have assigned the macro to the Quick Access toolbar  Press a keystroke combination if you have assigned shortcut keys to the macro