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Hcm trg uk_py_statutory_forms__e-filing


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  • 1. Statutory Forms & e-Filing - LAKSHMI
  • 2. Statutory Activities – PhasesStatutory Reporting & Processing in GB can be categorized into 3 phases Start of year In Year End of year P9(X) P45 P14 P9(T) P46 P35 P46(PEN) P60 P6 P11D P7 P9D 2
  • 3. Start-of-Year ProcessP9 (X) Form – Generic Tax Code Changes Notice received from HMRC in the beginning of the tax year stating the tax year specific information which is with effect from 6th April of the year. Specifies the income tax slabs and the rates Specifies the Threshold for tax calculation Specifies the change to be made to the employee tax codes tax codes (T) – Individual Tax Code Changes Form received from HMRC for individual employees. Individual tax code details are received in case of any adjustments required for the respective employee.
  • 4. In-Year Process In –year process can be based on the employee life – cycle with the organization which can be broadly categorized into 3 phases Joining Leaving Retirement P45 (Starter) P45 (Leaver) P46 (PEN) P46 P46 (EXPAT)
  • 5. In-Year ProcessP45 – Details of Employee leaving work P45 is issued when an employee leaves the organisation. It is a statement of Employee’s Earnings and the Tax deducted from Earnings till that period in the tax year. A P45 has four parts - Part 1, Part 1A, Part 2 and Part 3. Employer submits part 1 to HMRC and issues other three parts to employee Part 1 – Also known as P45 (Leaver) form. Submitted to HMRC by Employer Part 1A - Issued to Employee for his records Part 2 – Issued to Employee. Employee submits it to new employer Part 3 - Also known as P45(Starter) form. It is issued to Employee. Employee submits it to new employer who in turn submits it to HMRC with all the details.
  • 6. In-Year ProcessP46 – Starter Notification Employee submits P46, in case of - First job - P45 is not received from previous employer Details provided on this form enables to identify the appropriate tax code for the employee (EXPAT) – Starter Notification For foreign nationals who are seconded to work in UK while remaining employed by an overseas employer (PEN)– Pension Starter Notification To notify HMRC about starting pension payments for an Employee
  • 7. In-Year Process - Other notificationsP6 – Individual Tax code Changes Notice received from HMRC in case of tax code changes for employee during the tax yearEx: Employee declares some additional income to HMRC – Tax code Changes following the budget Specifies the tax code changes, if any, following the Budget
  • 8. End-of-Year forms Expenses & Benefits forms Annual Returns P9D P14 P11D P35 P11D(b) P38S P38A
  • 9. EOY - Expenses and benefits forms Employer needs to file Expenses and benefits forms for each employee who have received them during the tax year These forms must be submitted to HMRC by 6 July. Depending on Employee’s earnings, on of the these forms need to be filed. P9D – Employees earning less than £8500 P11D - Employees earning £8500 or moreThreshold £8,500 Includes only the value of the expenses and benefits employee receive from employer Threshold operates on pro rata basis if the employee works only for part of the year.Ex: If an employee only works for 6 months of the year then P11D is used if their earnings in that period are £4,250 or more.
  • 10. EOY - Expenses and benefits formsP11D(b) It must be filed by Employers in the following cases: - Having P11Ds to submit to HMRC at the end of the tax year - Received a form P11D(b) from HMRC P11D(b) need not be submitted if it is indicated in Employer’s Annual Return (P35) that forms P11D and P11D(b) are not due.
  • 11. EOY – Employer Annual Returns Employer Annual Return is due by 19 May following the end of the tax year. The Employer Annual Return comprises: - Form P14 - Form P35 - Form P38AP14 – End of the Year Summary The P14 form is a record of individual Employee Earnings, Tax, NIC, SMP, SSP, Student Loan and Pension contributions, which are sent to the tax office as part of the employers return. The two copies of P14 sent in with the returns; one for HMRC, the other sent on to the NI office.
  • 12. EOY – Employer Annual ReturnsP35 – Employer’s Annual ReturnSummary of the end-of-year payroll totals for all of the employees. – Student Employees To indicate that Employee is a student who only worked during their holidays If employee is a full-time student with a holiday job, then they need not pay Tax. NI is to be paid if their income is above £110 a week or £476 a month P38A - Employer Supplementary Return Form P38A need to be submitted to HMRC in case of - Employees for whom P14 is not submitted - Employees for whom P38(S) is not completed during the year
  • 13. EOY – Employer Annual ReturnsP60: End of Year Certificate Employee’s copy of the summary of his earnings and tax paid for the tax year. P60 would be required for an individual - to claim any overpaid tax amounts - to apply for tax credits It acts as a proof of your income while applying for a loan or a mortgage It confirms an employees final tax code, years total Tax deductions and National Insurance contributions and shows their total pension and/or earnings for the year
  • 14. Other Forms Form Purpose P32 Employer Payment record SL1 Student Loan Start Notice SL2 Student Loan Stop Notice SSP1/SMP1/SAP1/SPP1 SSP/SMP/SAP/SPP Exclusions SSP2/SMP2/SAP2/SPP2 SSP/SMP/SAP/SPP payment records
  • 15. e-Filing e-Filing refers to the process in which individuals and businesses can communicate electronically with government. The e-Filing for Great Britain component enables Employer to submit specific electronic forms to the Government from SAP system and also retrieve certain forms vice versa electronically via a new centralized Government Gateway. The e-Filing for Great Britain component is divided into two distinct processes: • e-Filing Incoming • e-Filing Outgoing e-Filing Incoming refers to the processing retrieve statutory forms from a Government Department or agency via the Government Gateway, store them in SAP system. The information on these forms is updated to colleague’s infotype data. e-Filing Outgoing refers to the processing to submit statutory forms to the appropriate Government department or agency, from SAP system, using the Government Gateway. 15
  • 16. e-Filing Incoming ProcessThe e-filing Incoming process comprises of following steps: Communication: XML Documents are retrieved by communicating with the Government Gateway, using the report RPUEFI_START_POLL. Parsing : The imported XML Document are parsed (converted) into SAP understandable format and stored in data structures in SAP. Matching: This data is matched to an employee in your SAP system based on the information provided on each of the forms. Updating: Using Update Manager, data at the employee level is updated to their infotypesRelevant Infotypes:e-Filing incoming process updates two infotype records based on the forms received • Infotype Tax Data GB (0065) • Infotype Court Orders/Student Loans (0070) (Subtype CSL) 16
  • 17. e-Filing Outgoing Process The E - Filing component is integrated with the End-of-Year (EOY) reporting functions available in the Payroll Great Britain functionality, allowing to submit EOY data electronically within e-Filing Outgoing functionality. Following forms can be send using the e-Filing Outgoing for Great Britain component: • P35 - The standard program RPC35CG0 is used to generate and transfer P35. Report RPC35CG0 electronically fills Parts 3 and 5 of the P35 Form and then EOY report RPCEOYG0 is run to electronically submit EOY data to HMRC • P14 - EOY standard report, RPCEOYG0 is executed that electronically submits EOY data to the Inland Revenue.
  • 18. Standard ReportsReport PurposeRPUEFO_STARTER Starter notificationRPCP45GN Leaver notificationRPUEFO_P46PEN Pension Starter notificationRPUEFI_START_POLL Poll Notifications from Govt GatewayRPCEOYG0 EOY Report
  • 19. Thank You