Greening Your Tech NTC 2010

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Slides for the Greening Your Technology session at the Nonprofit Technology Conference (NTC) 2010 in Atlanta, GA. …

Slides for the Greening Your Technology session at the Nonprofit Technology Conference (NTC) 2010 in Atlanta, GA.
Learn how to reduce the environmental impact of your information technology and how to effectively use IT to improve your organizations’ efficiency.

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  • VDI: enables per-user customization, and not all apps are compatible with session concept TS: requires less hardware than VDI, is slightly more scalable, and arguably less management
  • Intro, EPA R4 Materials Mgmt Section, RCC pillars = electronics
  • 2007 Gartner study: global carbon emissions from IT = 2% of total. But IT can have a significant impact on reducing “the 98%.” Paperless processes: Samaritan Ministry – multi-site access to case management files. Clinica del Pueblo – EMR. Smart buildings: e.g. Cisco products. Online faxing: eFax, myFax, RingCentral
  • Staff productivity, morale Financial: office space savings Studies: e.g. WWF study linked below
  • Simulating multiple computers with a single computer. Enables consolidation of server hardware.
  • Similar to Terminal Services, with isolation at the OS level vs the session level Clients: desktop, laptop, terminals (Wyse, N-Computing, etc.) VDI: enables per-user customization, and not all apps are compatible with session concept TS: requires less hardware than VDI, is slightly more scalable, and arguably less management
  • VoIP: voice traffic on data networks. Use analog telephone adapter, softphone, or VoIP phone. Cheaper long distance, virtual phone numbers. Skype! IP Telephony: Taking voice data out of the PBX: Web/email integrated voicemail. PBX: Private Branch Exchange, traditionally serves 1 office. Virtual PBX = hosted PBX. e.g. Ring Central, Vocalocity (eliminates long dist charge), VoiceNation (best @ unifying sites into 1), Virtual PBX. Buy/build/host: Buy Nortel, Avaya. Build with Asterisk. Host with third party vendor. Apptix, Aptela, iCore, etc.

Transcript

  • 1.
    • Green Your IT and Use IT to Green Your Org
    • Steve Lippman of Microsoft
    • Robin Billings of the US EPA
    • David Deal of Community IT Innovators
    • Facilitator: Anna S. Jaeger of TechSoup Global
    Greening Your Technolgy
  • 2.
    • To increase awareness of the environmental impact of desktops, servers and other ICT equipment
    • To provide guidance and opportunities to adopt technology practices that will help reduce that impact
    • To discuss select solutions that will help nonprofits, libraries and other social benefit organizations reduce the environmental impact of their ICT and use ICT to reduce their operational impact.
    Take Aways
  • 3. Agenda
    • Panel: 35 minutes
      • Greening Your IT: Hardware and Software
      • Greening Your Organization: How to Use IT to Reduce Operational impact
    • Breakout sessions: 20 minutes
    • Group presentations: 15 minutes
    • Q&A: 20 minutes
  • 4. Quick Audience Poll
    • Who knows what these things are?
      • Power Management
      • Virtualization
      • EPEAT
      • SaaS
    • What size is your org?
    • <25 25-100 >100
  • 5. Why Green Your IT?
    • Decrease energy and carbon output
    • Increase efficiency and collaboration
    • Use compelling technology
    • Happy IT people and users
    • Happy board
    • Save
  • 6. Framing Stats
    • 2% of global CO 2 emitted by ICT – Gartner
    • Some laptops consume 8.9 watts even when turned OFF. Lawrence Berkeley National Labs
    • 50-70% of the lifetime energy consumption of a computer is used before it is ever turned on.
    • Cars are responsible for 14% of EU CO 2 emissions according to the European Environment Agency (EEA).
  • 7. The Role of Software in Green IT Steve Lippman, Director Environmental Sustainability Microsoft
  • 8. Two Big Roles for Software
    • Supporting Green IT
      • Power management
      • Centralized system management
      • Virtualization
    • Enabling “IT for Green”
      • Telepresence/travel reduction
      • Online forms, paper reduction
      • Footprint tracking and dashboards
      • Smart grids, smart logistics, etc.
  • 9. Power Management
      • Cut PC energy use up to 70%, save about $50 per desktop (NRDC)
      • Improvements in power management
        • Better default settings and idle and active power management built in
        • User Account Controls
        • Tools for IT administrators for remote management: diagnostics, group policy settings,
        • wake on LAN
      • Free resources: Climate Savers
      • Computing Initiative, Verdiem’s Edison
  • 10. Emerging Issue: How Green is the Cloud?
    • Do hosted services provide net environmental benefits?
    • Potential benefits:
      • Higher server utilization
      • Data centers optimized for energy efficiency
      • Potentially greener energy sources
      • Avoided hardware
    • Case study research ongoing
  • 11. Robin Billings US Environmental Protection Agency Region 4 Atlanta, Georgia How to Green Your IT: Green Hardware
  • 12. EPA Region 4
    • EPA consists of 10 Regions + HQ
    • Region 4 is the largest Region
      • 8 southeastern States
      • largest population
      • most states
  • 13.
    • - Promoting and practicing environmental stewardship for electronic products
    • - Computers and other electronics are the fastest-growing (and among the least recycled) components of the waste stream
    • - Two million tons of used electronics discarded yearly
    Greening Electronics
  • 14.
    • - A tool, an environmental standard, a rating system, and a verification program
    • - System that helps purchasers evaluate, compare and select electronic products based on their environmental attributes
    • - www.epeat.net
    Electronic Product Environmental Assessment Tool (EPEAT)
  • 15. EPEAT EPEAT Criteria are known as (IEEE 1680) American National Standard for the Environmental Assessment of Personal Computer Products Meets all 23 required criteria plus at least 75% of the optional criteria Meets all 23 required criteria plus at least 50% of the optional criteria Meets all 23 required criteria                                                                                          
  • 16.  
  • 17.  
  • 18. Plug-in to eCycling www.epa.gov/plugin
  • 19.  
  • 20. Federal Electronics Challenge (FEC) FEC is a voluntary partnership program that encourages federal facilities and agencies to: - Purchase greener electronic products - Reduce impacts of electronic products during use - Manage obsolete electronics in an environmentally safe way - www.federalelectronicschallenge.net
  • 21. Energy Star
    • Joint program between EPA & DOE provide energy efficient products and practices
    • - Energy management can produce twice the savings—both the bottom line and the environment
    • EPA provides an innovative energy performance rating system which businesses have already used for more than 96,000 buildings across the country
    • www.energystar.gov
  • 22.  
  • 23. Robin Billings US EPA Region 4 [email_address] 404.562.8515 Buying products made from recycled materials is a key step in supporting recycling programs and resource conservation. Resources are saved only when recycled products are purchased. This is referred to as closing the loop .
  • 24. Virtualization & Green Practices David Deal, CEO Community IT Innovators
  • 25. Green Practices
    • Utilizing IT to green operations
    • Examples:
      • Paperless processes
      • Smart buildings
      • Online faxing
      • Travel reduction
      • Working with distributed teams
  • 26. Travel Reduction
    • Reduce commuter and business travel
    • Travel contributes to 50% of CITI’s total emissions
      • even with 75% of travel done via public transit, biking, and walking!
    • Remote & mobile access to ICT resources - data, voice, video
    • Numerous studies confirming moderate to significant positive environmental impact
  • 27. Remote & Mobile Data Access
    • Remote desktop control
      • LogMeIn, GoToMyPC, GoToAssist
    • Virtual Private Networks
    • Terminal Services, virtual desktops
    • Hosting
      • SaaS: Exchange, Salesforce, Google Apps, DIA, Convio, etc.
      • Moving servers (& desktops?) to the cloud
  • 28. Server Virtualization
    • Software: VMware, MS Hyper-V, Citrix, etc.
    • Energy reduction up to 82% (Gartner)
    • Small & medium-sized NPO’s (<100 seats) frequently virtualize 3-5 servers on 1 physical server
  • 29. Server-based Desktop Virtualization
    • PCs consume 3x the energy of the datacenter (The Climate Group)
    • Energy reduction from 80-100W desktop or 20-40W laptop to 6-8W terminal
    • Roaming access!
  • 30. Working with Distributed Teams
    • Web conferencing:
      • GoToMeeting, WebEx, Ready Talk
    • File sharing
      • Drop.io, Dropbox, SharePoint, not so much Office Live, Google Docs (yet)
    • Comprehensive:
      • Hyperoffice, Zoho
    • Extranets/project collaboration:
      • Basecamp, SharePoint
    • Consideration: ad-hoc vs ongoing teams
  • 31. Travel reduction: Voice
    • Voice over IP & IP Telephony
    • Virtual/hosted PBX
      • Lower startup costs, often lower calling costs
      • Cost-effective for smaller organizations
      • BUT: unless they also provide the data connection (T1) they still don’t control call quality
      • May not be for you: large number of users, high call volume, or if you need certain features (ACD)
  • 32. Travel reduction: Video
    • Peer-to-peer, small groups
      • Skype, etc.
    • Hosted
      • WebEx, Ready Talk, etc.
    • On-premises
      • Polycom, LifeSize, Cisco, etc.
  • 33. Links
    • WWF study on teleworking’s ability to reduce emissions: http:// assets.panda.org/downloads/wwfteleworking.pdf
    • Calculating emissions: http://www.carbonfund.org/site/pages/carbon_calculators/category/Assumptions
    • McKinsey study (requires membership): http://www.mckinseyquarterly.com/How_IT_can_cut_carbon_emissions_2221
  • 34. Breakouts
    • 3 Groups
      • Small <25 people - Steve
      • Med 25-100 people - David
      • Large > 100 - Robin
  • 35. Report Back
    • Choose one or two:
    • One green low hanging fruit that every NPO of this size should be doing?
    • What is the stretch green IT solution that you would implement if you had the resources?
    • What are some tools to consider for your size organization?
    • What was the big ah-ha from your group?
  • 36. Questions
  • 37. Conclusion
    • Going green doesn’t necessarily mean you have to spend more money. It can often save money.
    • Changing the situation is easier than changing behaviors.
    • Use greener software, buy greener hardware and set up defaults to automatically stop waste rather than asking your staff to change.
    • Talk with your board, staff, volunteers and/or consultants. Decide which is the best first step for your org.
    • Spread the word
  • 38. Contact Info
    • Anna Jaeger
    • [email_address]
    • 415-633-9433