Malaysia Online Photos System (MyPhotos)
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Malaysia Online Photos System (MyPhotos)

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Project Management Plan for Development and implementation of Malaysia Online Photos System (MyPhotos) prepared by Msc IT Student UiTM Shah Alam, Malaysia

Project Management Plan for Development and implementation of Malaysia Online Photos System (MyPhotos) prepared by Msc IT Student UiTM Shah Alam, Malaysia

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Malaysia Online Photos System (MyPhotos) Malaysia Online Photos System (MyPhotos) Presentation Transcript

  • Group Project By: Awanis Zaini (2011540383) Nik Yusmadi Bin Nik Yusoff (2011571417) Mohd Shafiz Bin Ahmad (2011313971) Farez Bin Mahmood (2011378069) Presented to: En Shamsuddin bin Md Sarif MASTERS OF SCIENCE IN INFORMATION TECHNOLOGY (CS770) FACULTY OF COMPUTER & MATHEMATICAL SCIENCES UNIVERSITY TEKNOLOGI MARA (UITM)
  • The Portal MYPhotos system is a web based solution to keep its photos in a portal for users to view, upload, order and download it. The successful completion of this project will result in software that will enable users to access an online portal with scanned images that is available for sale and other reasons as specified. The objective of this software is to nurture and keep the photo’s which are regarded as ‘national treasure’ in a safe cloud space while allowing the users to purchase them as part of a profit initiative effort. MASTERS OF SCIENCE IN INFORMATION TECHNOLOGY (CS770) FACULTY OF COMPUTER & MATHEMATICAL SCIENCES UNIVERSITY TEKNOLOGI MARA (UITM)
  • a. Reduce Operaion Cost The photo doesn’t need to send for contact print. I will reduce cost RM 20, 000 per year. b. Save time Photographic can upload photo in real-time. Customer does not need to wait for 3-4 days to download the photos. Searching online catalog become fast. 3
  • The project goal is to develop and implement a systematic and effective online MYPhotos within the period of 4 months duration so that it can enhance the service delivery on tendering activities, increase the number of registered contractors and their participation in NKEA (CCI) EPP1: MYPhotos projects and as to reduce the cost and time of operation from the tendering practiced. MASTERS OF SCIENCE IN INFORMATION TECHNOLOGY (CS770) FACULTY OF COMPUTER & MATHEMATICAL SCIENCES UNIVERSITY TEKNOLOGI MARA (UITM)
  • Project Objectives MASTERS OF SCIENCE IN INFORMATION TECHNOLOGY (CS770) FACULTY OF COMPUTER & MATHEMATICAL SCIENCES UNIVERSITY TEKNOLOGI MARA (UITM)
  • Critical Success Factors • Adhere strictly to the agreed project schedules in producing the deliverables. • Have a solid project management, from a managerial viewpoint and from the viewpoint of an integrated application implementation approach to support the project implementation. • Identifying common business objectives and direction. • Communication and a thorough understanding of technology and its application. • Top management sponsorship throughout the project. • Willingness to change. • Full participation of users. MASTERS OF SCIENCE IN INFORMATION TECHNOLOGY (CS770) FACULTY OF COMPUTER & MATHEMATICAL SCIENCES UNIVERSITY TEKNOLOGI MARA (UITM)
  • Project Assumption MASTERS OF SCIENCE IN INFORMATION TECHNOLOGY (CS770) FACULTY OF COMPUTER & MATHEMATICAL SCIENCES UNIVERSITY TEKNOLOGI MARA (UITM)
  • Scope Management MASTERS OF SCIENCE IN INFORMATION TECHNOLOGY (CS770) FACULTY OF COMPUTER & MATHEMATICAL SCIENCES UNIVERSITY TEKNOLOGI MARA (UITM)
  • Deliverable Structure Standards Approval needed Resources required by Business case Document Project charter Document Project plan Document Formal process system plan Document Technology and organizational assessment Document As defined in The project methodology. As defined in the project methodology As defined in the project methodology As defined in the project methodology As defined in the project methodology Project sponsor Project sponsor Business case team and office automation (OA) tools. Project sponsor, project manager and OA tools. Project sponsor Project sponsor, project manager and OA tools. Project manager System Analyst, database administrator, and OA tools. IT officer, case tool and OA tools. Project manager and Project sponsor MASTERS OF SCIENCE IN INFORMATION TECHNOLOGY (CS770) FACULTY OF COMPUTER & MATHEMATICAL SCIENCES UNIVERSITY TEKNOLOGI MARA (UITM)
  • Deliverable Structure Standards Approval needed Resources required by Requirements definition Document As defined in the project methodology As defined in the user interface guidelines Project manager User interface Prototype Physical and technical design Document As defined in the project methodology File and database As defined in the project methodology Project manager and Project sponsor Project sponsor Application system Project sponsor System analyst, users, case tool and OA tools System analyst, programmer, users and integrated environment (IDE) System analyst, Programmer and case tool. System analyst, programmer, program development tools and relational database management system. MASTERS OF SCIENCE IN INFORMATION TECHNOLOGY (CS770) FACULTY OF COMPUTER & MATHEMATICAL SCIENCES UNIVERSITY TEKNOLOGI MARA (UITM)
  • Deliverable Structure Standards Approval needed Resources required by Technical System Documentation User manual Document Module Test Scripts Document Test Reports Document Change management and implementation plan Document Document As defined in the project methodology As defined in the project methodology As defined in the project methodology As defined in the test plan Project manager System analyst and OA tools. Project manager Documentation writer and OA tools. Project manager As defined in the project methodology Project manager System analyst, programmer and OA tools. System analyst, programmer and OA tools. System analyst and OA tools. Project manager MASTERS OF SCIENCE IN INFORMATION TECHNOLOGY (CS770) FACULTY OF COMPUTER & MATHEMATICAL SCIENCES UNIVERSITY TEKNOLOGI MARA (UITM)
  • Deliverable Structure Standards Approval needed Resources required by Training program & Training evaluation System migration plan report Final report and presentation Project evaluations and lessons learned User documentation and training class Document Documentation Documentation As defined in the implementation plan As defined in the project methodology As defined in the project methodology As defined in the project methodology Project manager and Project sponsor Project manager Trainers, documentation writers and OA tools. Project sponsor Project manager, Project sponsor and OA tools. Project manager and senior management Project team, knowledge management system. System analyst and OA tools. MASTERS OF SCIENCE IN INFORMATION TECHNOLOGY (CS770) FACULTY OF COMPUTER & MATHEMATICAL SCIENCES UNIVERSITY TEKNOLOGI MARA (UITM)
  • MASTERS OF SCIENCE IN INFORMATION TECHNOLOGY (CS770) FACULTY OF COMPUTER & MATHEMATICAL SCIENCES UNIVERSITY TEKNOLOGI MARA (UITM)
  • No. Budget Item 1.0 MyPhotos System: 2.0 Provide Training of the system for the departments and agencies under the administration of Jabatan Penerangan Malaysia Hand over the souce code of the system Provide guidance document for system administrator Provide system specification and system technical document Provide user's manual 3.0 4.0 5.0 6.0 Model n/a Unit 1 Lot Unit Price n/a Total MASTERS OF SCIENCE IN INFORMATION TECHNOLOGY (CS770) FACULTY OF COMPUTER & MATHEMATICAL SCIENCES UNIVERSITY TEKNOLOGI MARA (UITM) Discount n/a Total (RM) 270,000.00 17,000.00 inclusive 5,000.00 4,000.00 4,000.00 300,000.00
  • MASTERS OF SCIENCE IN INFORMATION TECHNOLOGY (CS770) FACULTY OF COMPUTER & MATHEMATICAL SCIENCES UNIVERSITY TEKNOLOGI MARA (UITM)
  • Computer Application - The Software Database •MySQL Programming Language •PHP Operation System •LINUX Web Server •Apache Hardware •Installer example Scanner MASTERS OF SCIENCE IN INFORMATION TECHNOLOGY (CS770) FACULTY OF COMPUTER & MATHEMATICAL SCIENCES UNIVERSITY TEKNOLOGI MARA (UITM)
  • Vendors Project Secretariat (Jab. Penerangan & BERNAMA) Head ICT Department Project Manager Project Manager System Analyst Programmer Content Advisor BERNAMA System Analyst Database Administrator Programmer Database Administrator Data Entry Digitize
  • Name Role Quality Responsibility Mohd Shafiz Bin Ahmad Project Manager Quality mentoring & coaching, Project review. Nik Yusmadi Bin Nik Yusoff System Analyst (Team Lead) Testing & evaluation criteria, project review. Awanis Zaini Database Administrator Execute testing & evaluation with user, rectification & improvement Farez Bin Mahmood Programmer Execute testing & evaluation with user, rectification & improvement
  • • Roles and Responsibilities Name Project Secretariat Project Role and Responsibilities Provide full secretarial and admin support to the project team and department to ensure the smooth running of the project operations. Take minutes of meeting and maintain records for the operations and project team. Maintain a proper and user friendly filing and document control system for recording and tracking of all documents for the project team and department. Project Secretariat Head IT department Monitored the progress of the project. As represent to the top management of Jabatan Penerangan. Control and manage decision making for this project. The Project Manager should have the ultimate responsibility, authority and accountability for the overall success of the project. The project manager is responsible for the overall management of the project and for coordinating with team members and stakeholders to obtain required resources. Responsibilities include both external focused and internally focused activities. Project Manager
  • • Roles and Responsibilities Name Content Advisor BERNAMA Project Role and Responsibilities Provide the information for the photo to digitize. Advice secretariat on managing the information of photo, size and type. Advice on content of the document and planning for the future. System Analyst The work of system analyst is essential to carrying the business requirements forward through conceptual solution and design to implementation. They must have the skills and knowledge to interpret business and functional requirements as well as to design and realize processes, data and technology. As a consequence, Systems Analysts must be conversant in process analysis and able to design conceptual architectures, technical uses cases and robust processes.
  • • Roles and Responsibilities Programmer Database Administrator Data Entry Digitize Converts data from project specifications and statements of problems and procedures to create or modify computer programs: Prepares, or receives from Systems Analyst detailed workflow chart and diagram to illustrate sequence of steps that program must follow and to describe input, output, and logical operations involved. Analyzes workflow chart and diagram, applying knowledge of computer capabilities, subject matter, and symbolic logic. The primary role of the Database Administrator is to administer, develop, maintain and implement the policies and procedures necessary to ensure the security and integrity of the corporate database. Sub roles within the Database Administrator classification may include security, architecture, and warehousing and/or business analysis. Manage the digitize photo and their information. Entered the digitize photo and their data into the system and ensure the correct data.
  • • Communications Plan Major forms of formal communication for the project will be through:• Meeting • Reports • Memorandums • Emails • Quality Management Plan The Quality Management Plan defines the acceptable level of quality as defined by Jabatan Penerangan Malaysia. MYPhotos shall be developed with the following quality standards:• Web based software • Open Source platform for programming and Operating Systems • User friendly and quick data access • Integrated sub-modules • Secured e-commerce environment As part of ensuring a quality product being produced, we will have a committee of quality assurance. The product will be prepared to go through Provisional Acceptance Test (PAT) and at the end is the Final Acceptance Test (FAT). Any failure result during the test will move forward for rectification and subject for a test re-run.
  • • Change Management Plan The Change Management Plan is important to ensure that changes are managed and controlled. This is accomplished by clearly defining change control processes and securing agreement from stakeholders on how changes will be handled as to avoid confusion when the inevitable change requests surface. Uncontrolled change management will result in negative impacts to budget, scope, schedules and possibly quality. Unconstrained changes will result in project failure. The Change Control Log is used to document the change, its impact, actions, and final resolution. It is important for each change is clearly defined and assessed in terms of impacts to: scope, budget, schedule and quality. There will be change request flow to be followed should the matter arise.
  • THANK YOU