Sept 22 AIIM Nevada Powerpoint - Sharepoint

SharePoint and KnowledgeLake - Two Allies Fighting Chaos Together
Using SharePoint for Effective Enterprise Content Management

Globally over 2 million licensed users
First vendor to adopt SharePoint since 2003SharePoint Imaging since 2003
KnowledgeLake is a Fujitsu Group Company
170,000+ employees in 70 countries
Annual revenue in excess of $50B

Victory Over Content Chaos
Automation
Collaboration
Mitigation
Communication

Automation
Minimizing Paper and Manual Processes

Reduce manual handling of paper documents
Reduce effort of adding, moving and finding both electronic and paper files
Reduce the cost and increase the efficiency
Where do you start?
Automation

Paper Processing - minimizing paper and manual processes in core backend activities (finance, HR, sales, marketing)
Fax Paper /Phone Costs
CopiedDocuments
ShippingCourier Costs
Consumables
Handlingof Paper
OffsiteStorage
File Cabinets
Processes
With the average cost of each wasted page being about six cents, a companywith 500 employees could be spending $42,000 per year on wasted prints

Today’s Challenges: Handling Paper
$20 in Labor
to file a paper document*
$120 in Labor
to find a misfiled paper document*
$220 in Labor
There are over4 trillionpaper documentsin the U.S. alone,growing at a rateof 22% per year**
to reproduce a lost document*
An averagepaper documentgets copied19 times**
Compelling Factors
Offsite storage of paper
Office floor space cost
Security of paper assets
Audit prep and execution
Dispersed workforce
Copy, fax, and courier costs
* PricewaterhouseCoopers ** Coopers & Lybrand

Mitigation
Managing information assets against increasing risk and legal costs

Mitigation - managing information assets against risk and legal costs in this era of social business
DisasterRecovery
Lost or MisfiledDocuments
Compliance
CustomerService
Audits and Litigation
EmployeeKnowledge

Collaboration
Empower users with the RIGHT tools to share Information

Collaboration- Moving beyond email and shared drives to tools and techniques that foster innovation and knowledge share

Enter Enterprise Content Management
The collection, storage, and delivery of enterprise electronic or paper content and documents
Software that provides:
Content Storage & Management
Compliance & Governance
Knowledge worker efficiency
Business Intelligence
Archival & eDiscovery
Automation and/or Workflow

Magic Quadrant for Enterprise Content Management
IBM
challengers
leaders
Microsoft
Oracle
Open Text
Alfresco
SpringCM
Systemware
Objective
Xerox
Fabasoft
Adobe
Ever Team
Autonomy
Perceptive Software
Hyland Software
EMC
Gartner®
Ability to Execute
as published in
November, 2010
LaserFiche
Xythos
Newgen
Saperion
SunGard
Siav
visionaries
niche players
Completeness of Vision

Magic Quadrant for Information Access Technology Search & Index
challengers
leaders
Autonomy
IBM
Microsoft
Endeca
Kazeon
Fabasoft-Mindbreeze
Vivisimo
Expert System
Recommind
Oracle
Google
ZyLab
Gartner®
Ability to Execute
as published on
September 15th, 2009
Isys Search Software
Sinequa
Exalead
visionaries
niche players
Completeness of Vision

SharePoint 2007 ECM Features
Document Libraries
Content Types
Workflow
Information Management Policies
Auditing
Integration with Rights Management
Enterprise & Federated Search

SharePoint 2010- The Business Collaboration Platform
Sites
Communities
Composites
Connect and Empower People
Cut Costs with a Unified Infrastructure
Insights
Rapidly Respond to Business Needs
Content
Search

Scope of SharePoint Features
Document Management
Workflow
Records Management
Collaboration
Search
Web Content Management
Digital Asset Management
Document Imaging
Electronic Forms
My Sites
Wikis
Blogs
Social Tagging

SharePoint 2010 ECM Features
Document ID Service
Enterprise Content Types
Managed Metadata Service (Taxonomy)
Tagging, Ratings (Folksonomy)
Document Sets
In-place Records Management
Rich Media Support
Business Connectivity Services

Challenge ofManaging Paper Documents
Challenge ofManaging Electronic Documents
SharePoint has some ECM Challenges
Challenge ofManaging Business Processes

KnowledgeLake Suite of Products
Compliment SharePoint to Provide Greater Enterprise Content Management Functionality

Capture E-documents From Desktop, Outlook And Also Drag-n-drop
Accurately Index Documents
Release Into SharePoint Libraries
Complete Process In Just 2-clicks!
Scan Paper Documents With Desktop, Departmental And Production Scanners
Index Documents
Release Into SharePoint Libraries
Connect
Capture
Server
Imaging
Database Lookup & Index Automation
Perform Exact Relevance Searches With Any Combination Of Index Values
Central Enterprise Indexing Schema
Zero-footprint Image Viewer
Capture From Office Copiers, Multi-function Devices, Fax Servers And Network Scanners
Index And Scan Via Web Browser
Automate PDF, OCR Conversion

Paper Capture – Easy Yet Powerful
Familiar experience that is natural to the way people work today
Office like interface helps user adoption
Balance between Empowerment vs. Control
Features only turned on when needed
Records management handled by repository not scanning operators
And so much more!

Expose Capture via desktop for transactional content
Office and desktop integration
Rapid save and index to SharePoint
Auto application of retention policies
Easy to edit and re-save content
Increases user adoption & behavioral change
Knowledge Worker e-Doc Capture

Communication
When you need to communicate information, make it easy to find and share.
For example Search, View, Process Tasks, Trigger
Workflow, Email Links & Attachments, etc.

Office 365 For Professionals And Small Businesses (P)
Microsoft Office 365 for professionals and small businesses is a $6 per user/per month subscription service
Lets you access your email, important documents, contacts, and calendar from virtually anywhere on almost any device*.
This plan is ideal for organizations with fewer than 25 employees that do not have IT staff or expertise
The Next “Big Thing”

Office 365 For Midsize Businesses And Enterprises (E)
Starting at just $10 per user/per month, these plans are designed for organizations with advanced IT needs including Active Directory Integration, advanced email archiving, 24x7 IT admin support and full enterprise voice capabilities on premises, or for organizations that want Office Professional Plus delivered as a subscription.
The Next “Big Thing”

SharePoint Online - 8 ways to buy
Small Business offering (P1) - $6 - user/mo
Enterprise Plan 1 ( E1, E2) - $10/$14 - user/mo
Enterprise Plan 2 (E3, E4) - $24, $27 - user/mo
Kiosk 1 (K1) – $5 user/mo
Kiosk 2 (K2) - $10 - user/mo
SharePoint Only – Plan 1 - $5.25 - user/mo
SharePoint Only - Plan 2 - $10.25 - user/mo ( access, read/write office web apps)
Client Pack - $2 per user – (must be bought in packs of 50)

Storage - SharePoint Online allocates an initial 10 GB of storage plus 500 MB for each user. This storage is pooled and available for allocation across multiple site collections. For example, an organization of 1,000 users by default would have a base of 510,000 MB (510 GB) of storage.
What you get when you buy SPO

Things That Make You Go Hmmm

Solution Development - Requires new thinking
Sandbox, declarative code, can’t reach outside of site collection, no 3rd party…
Multi-Tenant – Shared Environment and Server Management Resources
99.9% uptime with Cash Incentives to meet target
25 Gb Mail box and 500Mb per SharePoint User in P and E plans. No storage in K plan
Month to Month or Annual Subscription
Follow this link for a deeper dive into offering
http//community.office365.com/modg/topics/AvailableFeatures.aspx
Office 365 – Take-Aways

In A Tight Economy, It All Comes Down To ROI.

Midwest Operating Engineers IT Services

Midwest Operating Engineers - ROI

Retail
Finance
Government

HealthCare
Education
Manufacturing

Reduce Redundant Solution Costs
Collaboration
Portal
BusinessIntelligence
Business Processand Forms
Search
Enterprise ContentManagement

Legacy Imaging Systems Migration
Brokerage Firm
Westbrook Conversion 40 million images
Health Insurance
FileNet Imaging Conversion
University
Stellent Conversion
Manufacturing
Documentum Conversion
Distributor
Optika Conversion
Human Resources
FileNet Imaging and COLD Conversion
Oil & Gas
FileNet Conversion

First and foremost, setup a roll-out plan.
Secure comprehensive executive sponsorship.
Create a dedicated roll-out and adoption team.
Setup metrics so you can start measuring success of the system.
Get user input from end-users when you start planning a system.
Help educate users; What’s In It For Them (WIIFM).
Don’t try and solve all your challenges at once.
Use SharePoint yourself.
Once online, ask for feedback.
Key to Success is User Adoption

Ease of Administration
Consistency for Paper and Electronic content
Taxonomy planning – think departmental but plan for the Enterprise!
System Consolidation
Migration strategies
Things to Consider…

KnowledgeLake White Papers
Product Demonstrations
Streaming Presentations
Webinars
ROI Calculators and Assessments
Helpful Resources

KnowledgeLake, Inc.3 City Place Drive, Suite 700 Saint Louis, Missouri 63141
Phone: 314.898.0500Fax: 314.898.0501Toll Free: 888.898.0555 info@knowledgelake.com
Contact Information

Thank you!

Sept 22 AIIM Nevada Powerpoint - Sharepoint

by aiimnevada on Sep 23, 2011

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Sept 22 AIIM Nevada Powerpoint - Sharepoint — Presentation Transcript