The objective for this manual is to learn about the three main activities for iGCDP
that are: raising, matching and realizing an internship.
With this manual the student will learn the main activities and goals for each step
(raising, matching and realize an exchange), the documents that has to be fill, how
to engage with the internship taker to accept a volunteer in their organization or
project, raise projects for each local committee, find a suitable exchange
participant that fulfill the internship, help with immigration status according with
AIESEC policies and finally reception and presentation with the internship taker.
Lucía Armorel Frausto Villegas
An AIESECer since 2010 and actually is Mexican Consultancy Board AIESEC
Mexico 2013 for iGCDP: Knowledge and Process.
2. Raising a TN form
3. Matching a TN form
4. Realize a TN form
In case of questions, doubts contact
Juan José Perez Siete: email@example.com
Lucia Armorel Frausto Villegas: firstname.lastname@example.org
The next three steps are the basis steps that every local committee has to be done
to raise an internship at myaiesec.net and every step have a lot of preparation so
in every step I will attached another ppt because to raise-match and realize an
internship have a lot of steps. Before this three steps you have to plan:
segmentation, which are the suitable internship takers, sales strategy, testimonials,
approach and be prepare to be ask a lot of questions about the internship and legal
stuff; be confident that doing this preparation will impact in someone’s life. When
the internship taker (e.g. NGO) can receive a volunteer for a period of time
(iGCDP: 6 to 12 weeks) their has to fill a job questionairre and explain with are the
activities or job description that the volunteer or intern has to fulfill, which will be
ammenities and what the intern will gain professionally.
2. Raising a TN form:
This is the first step online when a local committee raise an internship form on the
platform (myaiesec.net), raising an internship form has technical steps, which I will
attached, a ppt explain step by step. Raising an internship form include: add the
contact information for the internship taker, upload all the job descriptions and add
the measurable results, preparation before the internship, what are other details of
working (the internship taker will pay a salary or instead they will bring
accommodation, food and local travel expenses) and additional information about
Immigration services and medial insurance, starting and ending dates, work
information (issues, targets, work hours, payment) this sections are important for
the volunteer because the volunteer will go abroad. This section has to be clear for
all parts because this is the main contract with the internship taker and the intern.
The internship form will pass an audit so the internship form will be clear for the
exchange participants and attractive to apply then this internship form will pass
from new to available and ready to be match.
3. Matching a TN form
This is the step when we have the internship form available and ready to find a
suitable exchange participant, at myaiesec.net have many tools (available form
tracker, DAAL, browse internship, supply & demand) that help the internship
manager to find the exchange participants. With this tools you have to find the
exchange participants that gather the academic backgrounds, skills, languages
and starting date to match your internship form sometimes is a bit difficult to find
the exchange participants but if you use this tools you are guaranteed to find a
suitable intern. There are many ways to reach the exchange participants: send
emails promoting your internship form, promote the internship form on social
media, reach to another countries that have the interns supply, start international
cooperation’s with target countries that may have the supply needed.
The process are: reach to suitable exchange participants, interview them, filter the
interviews, send the best candidates to the internship taker so they will make a
decision, if the internship taker need more candidates you will interview more
candidates so finally the internship taker will choose the best then the internship
manager and the exchange participant will exchange acceptance notes (in this
acceptance notes the NGO or internship taker accept the exchange participant to
realize the internship and deliver all the job descriptions and additional information
also the exchange participant agrees to accept the internship and fulfill the job
description and duration). The acceptance notes exchanges it has to be done in
less than ten days if anyone of the parts exceed this period of time the internship
could be broken so this is a crucial step, be aware of this and when you have both
acceptance notes with signatures and stamps the internship manager will change
the internship status from available to match at myaiesec.net following this steps:
login, click on AIESEC programs, click on team leader, click on quick match then
you will fill the gaps according the EP and TN ID and finally change the match.
Another step in matching an internship form is to collect and send important
documents to the internship taker to the intern (its called intern when the exchange
participant have been accepted for an internship), this documents are if the intern
will have to tramit a tourist visa or another type of visa needed for the country but
this kind of information its part of the internship manager to explain if the intern
need a special document to enter the country for example in AIESEC Mexico the
iGCDP intern can enter Mexico as a tourist but there are many countries that need
a tourist visa, the internship manager will check what kind of document the intern
need and send invitation letters if they need one.
The internship manager or the matching-reception member of iGCDP will help the
intern to know the country reality, intern expectations, country booklets, Skype
meetings to inform what the intern will need.
4. Realize a TN form
This is the final step of the internship at the intern first day of work, this mean that
the internship is realize and the intern is working at the NGO or company; the
internship manager will introduce both parts and explain carefully the job
descriptions, rules so both parts agree also the internship manager will be tracking
the intern performance and also local committee integration that means that the
intern will know the local committee activities, with this action we engage the intern
to take another internship or be involve in the local committee back home and take
another kind of leadership as a member. At the end of the internship is
recommended to make survey to ensure a re-raised or improve next internship.
Also the internship manager will change the TN status from match to realize using
myaiesec.net following the next steps: login to myaiesec.net, click on AIESEC
programs, click on Team Leader, Manage exchange experiences, Click on change
form status and then fill the gaps according to the TN ID.