AIESEC Academy | Exchange Management

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  • 1. Exchange management Manual is created for students to learn general information about Exchange management body, structure and tools in AIESEC Mexico by Nastia Gutsol, MC VP oGCDP in AIESEC Mexico.
  • 2. Exchange management is the way in which exchange processes are directed on international, national and local levels in AIESEC. Exchange Management Body MC VP oGCDP and MC VP oGIP National level Local level (TL) Local level (TM) LC VP oGIP EP manager LC VP oGCDP Matching manager Matching manager EP manager MC VP oGIP / MC VP oGCDP Member Committee Vice President of outgoing Global Internship Program and Member Committee Vice president of outgoing Global Community Development Program are responsible for creation and implementing strategy for growth and development of corresponding programs nationally. They work directly with LC VPs giving training, coaching and support for local operations. LC VP oGIP/LC VP oGCDP Local Committee Vice President of outgoing Global Internship Program and Local Committee Vice president of outgoing Global Community Development Program (Team Leader Program) are responsible for adapting and downscaling national strategy to local operations in corresponding programs. They work directly with TMs in both exchange areas giving training, coaching and direction for Programs development. EP manager Exchange Participants manager (Team Member Program) is responsible for servicing of Exchange Participant on all stages of the programs (constant communication, coordination and support). Matching manager Matching manager (Team Member program) is responsible for matching process of Exchange Participants (education on usage myaiesec.net system, internships’ selection and application process, interviews and legal aspects of matching, international cooperation coordination and oth.).
  • 3. Recruitment team TLs and TMs of exchange area are responsible for coordination of Exchange Participants Raising, Matching and Realization processes on local level. LC VP oGIP/oGCDP is responsible for coordination of Exchange Participants recruitment process, for which special recruitment team should be created. Coordinated by LC VP oGCDP/oGIP Trained by corresponding LC VP OCP OC MRK OC OGX OC TM OCP Organizational Committee President is responsible for coordination of recruitment process and delivering the numerical goal of Raised Exchange Participants. OC MRK Organizational Committee Marketing member is responsible for marketing segmentation and product (Programs) promotion through corresponding channels. OC OGX Organizational Committee Outgoing Exchange member provides necessary information of exchange area to OCP and OC members and supports all recruitment processes (particularly after-interview communication and raising). OC TM Organizational Committee Talent Management member is responsible for coordination of Exchange Participants selection process.
  • 4. Exchange Processes management structure on local level Final responsible – LC VP Recruitment – recruitment team, where OC MRK, OC TM and OC OGX are trained by corresponding LC VPs Raising – OC OGX or/and EP manager (in most cases, EP manager takes a role and OC OGX). Matching – Matching manager or/and EP manager Realization – EP manager Reintegration – EP manager coordinated and supported by Talent Management area Exchange management tools Myaiesec.net (http://www.myaiesec.net) – platform which contains database of internships and Exchange Participants and provides information necessary for supply and demand management, matching and realization processes; for usage by AIESEC member and selected Exchange Participants. Opportunities portal (https://opportunities.aiesec.org/) – platform which contains information about programs for interested people and provides registration opportunity; for usage by external interested people. National web page (http://aiesec.org.mx/) - platform which contains information about programs details customized for specific country (Mexico) and provides registration opportunity; for usage by external interested people in this country. PODIO OGX management tool – platform for management of exchange processes nationally and locally and for information storage; for usage by Outgoing Exchange area members. Search tools – web pages, google spreadsheets and oth. tools which contain information of specific countries/cities about programs opportunities and additional materials for search and/or preparation to exchange there; for usage by Exchange area members and selected Exchange participants. In case of questions contact: nastiag@aiesec.org.mx