An Educators Best Friend http://bit.ly/huntcotechAmy HopkinsCaddo Mills ISDahopkins@caddomillsisd.org
About Me• 6th Grade Technology Teacher in the Caddo Mills ISD• Webmaster for District and Middle School websites• Technology training for CMISD and other districts/programs Clipart from OpenClipart.org
Background• Implemented use of Google Accounts in my classroom 4 years ago with 8th graders• District converted email to Google Apps 2 years ago• Converted my classroom/middle school campus to Google Apps last school year with new full suite of products added in Fall 2010. Flickr picture courtesy of Eric Begin
Google Apps• Google Apps• Google Apps for Business• Google Apps for Government• Google Apps for Education offers many benefits of Google Apps for Business, but at no cost to schools, universities and qualifying non-profits.
Google Apps AFTERGoogle Apps BEFORE• Email Original suite of• Docs/Spreadsheets products PLUS• Calendar • Blogger• Sites • Reader• Contacts • Picasa Web Albums And MANY MORE
Step 1: Purchase A Domain• I used www.mydomain.com• $10.47 per year• Our domain name is cmisd.org
Step 2: Register this domain for Google Apps By going here to Google Apps for Education• Completing this form will immediately launch a standard edition of Google Apps while Google reviews the education application. Continue setting up the domain in the meantime.• Google will email requesting more information regarding application. Reply to the message with the required information.
• If in 48 hours Google has not been upgraded, complete this form: http://www.google.com/support/a/bin/request.py? contact_type=nonprofit• Enable services for your domain and closely follow the instructions on-screen.
Step 2: Verify Domain Ownership• You must confirm that you own the domain you signed up with. There are two verification methods:1. Upload an HTML file to your site2. Create special CNAME and MX records for your domain• Must return to the website where domain was purchased and make additions there
Step 2: Verify Domain OwnershipCNAME RecordsCreating a CNAME record shows that you have access to your domains DNS settings, which proves to Google that you own the domain.For help:http://www.google.com/support/a/bin/answer.py?answer=47283&cbid=- 65l2wa8damz7&src=cb&lev=%20answer
Step 2: Verify Domain OwnershipMX RecordsAn MX record identifies an email server available to the domain. Most domains have multiple MX records, arranged in order of priority. When someone sends an email message to the domain, the first available server in the priority list handles the message.For help:http://www.google.com/support/a/bin/answer.py?answer=140034http://www.google.com/support/a/bin/answer.py?answer=174125
• Step 3: Customize Google Apps• Upload your logo on the control panel so it will appear on the sign-in page and on applications• Go into each product and customize – enable/disable services and certain options – relatively easy; some are very technical and may require help from IT personnel – choosing basic options is not difficult and will suffice unless there is interest in more advanced services
Step 4: Create User Accounts• Once signed up and customized, you can now create as many user accounts as you need from the control panel. There are two ways to add users: 1. Add users individually 2. Add users in bulk• Our student usernames are: email@example.com
1. Add users individually• To do this, click ‘User Accounts’ tab and then ‘Create a new user ‘.• Enter each users’ full name, username and temporary password. Then click ‘Create new user’ button.• Repeat for as many users as you have.2. Add users in bulk• Recommended if you have 10+ users in your organization, as adding each individually is tedious and time consuming.• To create multiple accounts at once, upload a spreadsheet of users accounts and usernames by click the ‘Upload’ link from the ‘User Accounts’ tab. CSV Bulk Upload Template
For more help withimplementation steps,Google can help!Google Apps Administrator Help Clipart from OpenClipart.org
Caddo Mills 6th Graders Use:• iGoogle• Gmail• Docs/Spreadsheets• Google Forms• Bookmarks• Reader• Calendar• Sites• Picasa Web Albums Clipart from OpenClipart.org
• iGoogleGoogle is retiring in November 2013• Customized homepage• Students can pick themes and gadgets to add to page, educational AND non-educational
Gmail• Gives students and teachers an email address to make signing up for educational websites EASY!• Teachers communicate with students on issues such as: – Test/quiz reminders – Late work – Sending of study sheets/handouts/assignments
Gmail – New Feature• Themes – go into Settings, Themes – choose one from Google or upload your own
Gmail on your Smartphone! Google App Configure in Settings, Mail Gmail App
Gmail Weirdness!Gmail App The Gmail App allows you to SCRIBBLE a message!!
Blogger• Users can create custom, hosted blogs with features such as photo publishing, comments, group blogs, & mobile-based posting with little technical knowledge
Google Docs and Spreadsheets/Will soon be referred to as Google Drive• Ability to create documents – word processing, spreadsheets and presentations• Can also upload already-created documents and continue working• Access from anywhere the user has an Internet connection• Allows users to collaborate with others on documents• New features added often!
Google Forms• Plan events, send a survey, give students a quiz, or collect other information in an easy, streamlined way• Form connected to a spreadsheet with the same title.• Send or share a form, and recipients’ responses will automatically be collected in that spreadsheet.
Google Forms A Google Form in action! http://bit.ly/googletech
Google Forms And here are the results! http://bit.ly/googletech2
Google Docs and Spreadsheets/ on your SmartphoneGoogle Apps app Google Apps Browser app
Google Bookmarks• Students can save their favorite websites to access at any time• Create “labels” or folders/categories to keep them organized• Share bookmarks with others• No more having to remember website names and addresses!!
Google Calendar• Full functioning calendar with LOTS of extra features – Receive email or mobile text-message reminders – Share calendars with others – Print out your calendars, if needed. – Access Google Calendar from a mobile phone