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IRL FTW! Organizing Meetups and WordCamps

by Aaron Hockley on Aug 16, 2011

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Stats from matt... Millions of blogs\nThriving online communities\nTranslate into offline \n
IRL is important. You know this because you're here\nTalking about meet ups/word camps\n
Usually monthly, but don't hesitate to get together more often\nTake advantage of special guests in town\n
Free is ideal\nCompanies?\nWork spaces?\nEducational facilities?\n
"user" group vs builder group\n
meetup.com fee\n
Venue, badges, food, swag, streaming all are optional\nDon't model SF\n
It's up to you\nPeople assume speakers are an authority. Vet them. \nFeature local. \n
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Don't copy WCSF, Not big-dollar event\nDon't seek lots of money or make profit\nFind local sponsors, adwords\n
Let's talk logistics\n
Venue: cheap, no catering lockin\nAV, wifi\nFood: DIY, bring own, send people out\nSwag is optional\nBadges\n\n\n
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IRL FTW!Organizing Meetups and WordCamps Aaron Hockley @ahockley
Meetups /User groups
Meetups: Location• Big enough• Wifi• A/V
Meetups: Content• Topics: broad or narrow• Mix w/ related groups• Invite notable guests
Meetups: Last Thoughts• Use ustream for free/easy streaming• Close with "whos hiring, whos looking"
WordCamp:Its the PeopleEverything Else Is Secondary
Event Format• All scheduled?• Unconference?• Solo speakers?• Panels?
Support from WP Foundation• Registration/ ticketing• Financial management• Planning resources
plan.wordcamp.org
WordCamp IsntAbout the Money
WordCamp Logistics
WordCamp Logistics• Venue• Food• Shirts / badges / swag
Q&A Aaron Hockleyaaronhockley.com @ahockley