Strategies to effectively manage your time
Benefits of time management
 Reduce stress and frustrations
 Improves performance and job satisfaction

 More time to e...
20%

80:20 Rule

80%

 Pareto’s Principle:
 80% of results are achieved with only 20% of the effort

 Focus your time a...
Goal Setting
 To avoid the pitfalls of confusion and lack of
motivation, you have to clarify what you want to achieve
 S...
Planning
 Write down appointments, classes, and meetings on a
book or chart
 First thing in the morning, check what's ah...
Prioritized To-Do List
 Write down all the tasks you need to complete
 Break large tasks into their component elements
...
Urgent versus Important
 Important activities have an outcome that leads to
the achievement of your goals
 Urgent activi...
Prioritization
 The Pickle Jar theory:
 if you start by putting stones into a

pickle jar, then pebbles and then sand,
y...
Top Four
 Identify your top 4 tasks for the week and for each day
 Physically write them out, to give them a tangible fo...
Procrastination (
 What is procrastination?
 Putting off things that we should be doing
 Avoid high priority, challengi...
Overcome Procrastination
 Recognize that you are procrastinating
 Work out why you are procrastinating
 Ways to overcom...
Using your time Twice
 Doing two activities simultaneously
 Productivity and efficiency are not being sacrificed
 For e...
Learn to say NO
 Do not say yes when you don't have the time,
motivation, interest or skills to do the task
 Say “no” to...
Did you
know
There are 6 billion
people in the world
You are one of the 6 billion people in
the world
In the entire universe we
are all different neither of
us are the same, in other
words we are all unique we
like different...
I can describe it in one word

DIFFERENT
BE YOUR OWN
PERSON
UNIQUE

INDIVIDUA
L
How many times has anyone said that
to you?

I
give
up!
Think 'Outside of the Box'
 I can’t understand why people are frightened of new
ideas. I’m frightened of the old ones. -J...
Thank you for your time

Dr. Ahmed ellewa
 Time management & think out side the box
 Time management & think out side the box
 Time management & think out side the box
 Time management & think out side the box
 Time management & think out side the box
 Time management & think out side the box
 Time management & think out side the box
 Time management & think out side the box
 Time management & think out side the box
 Time management & think out side the box
 Time management & think out side the box
 Time management & think out side the box
 Time management & think out side the box
 Time management & think out side the box
 Time management & think out side the box
 Time management & think out side the box
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Time management & think out side the box

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Time management & think out side the box

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Time management & think out side the box

  1. 1. Strategies to effectively manage your time
  2. 2. Benefits of time management  Reduce stress and frustrations  Improves performance and job satisfaction  More time to enjoy life  Have control over your life through planning  Get a sense of achievement
  3. 3. 20% 80:20 Rule 80%  Pareto’s Principle:  80% of results are achieved with only 20% of the effort  Focus your time and energy on the high impact tasks to achieve the greatest benefit possible  If you have achieved your expected outcome and done what needs to be done, then you may not need to do 80% of the task
  4. 4. Goal Setting  To avoid the pitfalls of confusion and lack of motivation, you have to clarify what you want to achieve  SMART goal setting guidelines :  Specific - Have you clearly defined your goal?  Measurable - How do you know if you are making progress?  Achievable - Is your goal really achievable? Be ambitious but honest.  Rewarding - Is your goal something you are willing to make sacrifices for?  Timely - Is your goal achievable in a meaningful timeframe?  Write your goals down and be familiar with them
  5. 5. Planning  Write down appointments, classes, and meetings on a book or chart  First thing in the morning, check what's ahead for the day  If you fail to plan, you plan to fail and you will waste a lot of precious time while failing “Action without planning is the cause of every failure .” Alex MacKenzie
  6. 6. Prioritized To-Do List  Write down all the tasks you need to complete  Break large tasks into their component elements  Allocate priorities from A (very important, or very urgent) to E (unimportant, or not at all urgent)  You need to differentiate between urgency and importance  Rewrite the list in priority order  Take action immediately and finish them one by one  This helps you to focus on the important jobs first
  7. 7. Urgent versus Important  Important activities have an outcome that leads to the achievement of your goals  Urgent activities demand immediate attention, and are usually associated with the achievement of someone else’s goals, or with an uncomfortable problem or situation that needs to be resolved
  8. 8. Prioritization  The Pickle Jar theory:  if you start by putting stones into a pickle jar, then pebbles and then sand, you will fit more into the pickle jar than if you do it the other way round  focus on the big, important tasks  have plenty of time left over to do other less important activities as well as the things that you enjoy
  9. 9. Top Four  Identify your top 4 tasks for the week and for each day  Physically write them out, to give them a tangible form  Put your top four tasks in priority order  Complete the first one on the list before starting anything else  You need clear goals in your life to decide the top 4, and motivation to complete the task
  10. 10. Procrastination (  What is procrastination?  Putting off things that we should be doing  Avoid high priority, challenging tasks  Seek comfort in doing tasks you know you're capable of completing
  11. 11. Overcome Procrastination  Recognize that you are procrastinating  Work out why you are procrastinating  Ways to overcome:  Find a small part of the task you can do right now  Identify the emotion associated with doing it  Face your fears and the risks head-on
  12. 12. Using your time Twice  Doing two activities simultaneously  Productivity and efficiency are not being sacrificed  For example:  Read or study while using public transportation  Listen to the radio while driving  Use home exercise equipment in front of the TV
  13. 13. Learn to say NO  Do not say yes when you don't have the time, motivation, interest or skills to do the task  Say “no” to tasks that have little impact on your targets  Prevent stress  Avoid overworking
  14. 14. Did you know
  15. 15. There are 6 billion people in the world
  16. 16. You are one of the 6 billion people in the world
  17. 17. In the entire universe we are all different neither of us are the same, in other words we are all unique we like different things
  18. 18. I can describe it in one word DIFFERENT BE YOUR OWN PERSON UNIQUE INDIVIDUA L
  19. 19. How many times has anyone said that to you? I give up!
  20. 20. Think 'Outside of the Box'  I can’t understand why people are frightened of new ideas. I’m frightened of the old ones. -John Cage  If you always do what you always did, you will always get what you always got. -Albert Einstein  The best way to predict the future is to invent it. -Alan Kay  I have not failed. I’ve just found 10,000 ways that won’t work. -Thomas Edison  If you can dream it, you can do it. -Walt Disney
  21. 21. Thank you for your time Dr. Ahmed ellewa

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