Project Management Workshop Overview By Tarek Lahdhiri Region 4 PACE Chair IEEE Region 4 Meeting January 30/31, 2004

By Tarek Lahdhiri

Region 4 PACE Chair

IEEE Region 4 Meeting

January 30/31, 2004

Introduction: Definition of a Project Starting and Planning a project Managing a project Running Meetings Closing a project Workshop Subjects

Introduction: Definition of a Project

Starting and Planning a project

Managing a project

Running Meetings

Closing a project

Definition of a project What is wrong with our projects? Types of projects Typical phases of a project Concept/Planning Development Approval Testing Deployment & Close-out Introduction

Definition of a project

What is wrong with our projects?

Types of projects

Typical phases of a project

Concept/Planning

Development

Approval Testing

Deployment & Close-out

Idea What do we need? Questions to ask at the start of a project Team Who is in the team? Roles and responsibilities Scope Create a vision Identify the deliverables Starting and Planning

Idea

What do we need?

Questions to ask at the start of a project

Team

Who is in the team?

Roles and responsibilities

Scope

Create a vision

Identify the deliverables

Goals: Balance the following objectives Development speed (time to market) Development cost Product cost Product performance Requirements: create documents that details: Requirements and performance of each deliverable User Acceptance Tests Risks: identify and analyze the risks Starting and Planning (continued)

Goals: Balance the following objectives

Development speed (time to market)

Development cost

Product cost

Product performance

Requirements: create documents that details:

Requirements and performance of each deliverable

User Acceptance Tests

Risks: identify and analyze the risks

Scheduling and Estimating Steps: Create a work breakdown structure Estimate work to complete the tasks Identify dependencies among tasks Assign resources to tasks Identify critical issues to track Include contingency plans Identify milestones to track Refining the Plans Understand task dependency Tradeoff decisions Starting and Planning (continued)

Scheduling and Estimating Steps:

Create a work breakdown structure

Estimate work to complete the tasks

Identify dependencies among tasks

Assign resources to tasks

Identify critical issues to track

Include contingency plans

Identify milestones to track

Refining the Plans

Understand task dependency

Tradeoff decisions

How do we use planning deliverables to tell if we are on track? Track using milestones Track using defect trend data How do we use meetings and status to measure progress? Team meeting members Team meeting minutes Effective status updates Managing a Project

How do we use planning deliverables to tell if we are on track?

Track using milestones

Track using defect trend data

How do we use meetings and status to measure progress?

Team meeting members

Team meeting minutes

Effective status updates

How are design reviews and testing critical to gauging project progress? Judging design completeness Design reviews throughout the project to prevent defects Judging product quality Risk management Managing a Project (continued)

How are design reviews and testing critical to gauging project progress?

Judging design completeness

Design reviews throughout the project to prevent defects

Judging product quality

Risk management

Planning a meeting Meeting Sequence Attendee list (who to invite?) Attitude: pre-selling, pre-coaching Meeting Roles Leader Facilitator Recorder Participants Running Meetings

Planning a meeting

Meeting Sequence

Attendee list (who to invite?)

Attitude: pre-selling, pre-coaching

Meeting Roles

Leader

Facilitator

Recorder

Participants

Identify ongoing assessment of customer satisfaction Ensure adequate hand-offs to all groups (service, manufacturing, marketing, sales...) Archive project documents Conduct a lessons-learned meeting Closing the Project

Identify ongoing assessment of customer satisfaction

Ensure adequate hand-offs to all groups (service, manufacturing, marketing, sales...)

Archive project documents

Conduct a lessons-learned meeting

The workshop will include: Study case Many examples of forms: risk/issue form meeting minute form responsibility matrix form Workbook tracking form An example of workbook project tracking from automotive industry Illustrations and Examples

The workshop will include:

Study case

Many examples of forms:

risk/issue form

meeting minute form

responsibility matrix form

Workbook tracking form

An example of workbook project tracking from automotive industry

Projects come in many sizes & complexities Every project can benefit from Creation of a Project Vision document Establishment of a strong cross-functional team Early assessment and testing of risks Strong planning and estimating Practical management and meeting approaches Every team member can help make sure these techniques are used well. Summary

Projects come in many sizes & complexities

Every project can benefit from

Creation of a Project Vision document

Establishment of a strong cross-functional team

Early assessment and testing of risks

Strong planning and estimating

Practical management and meeting approaches

Every team member can help make sure these techniques are used well.